REPS DEVELOPMENT FUNDApplication for the

Research Dissemination Grant (RDG)and Travel Assistance (TA)

REPSA General AssemblySeptember 18, 2007

Main Library AVR

STEP 1Applicant prepares the Letter of Request for RDG or TA Addressed to the UPD Chancellor Endorsed by the Immediate

Supervisor Endorsed/recommended by the Unit

Head Cited in the letter: 1) Relevance to the present job 2) Itemized budget and Organizer’s

counterpart in applicant’s travel funds Attachments: 1) Letter of invitation addressed to

the applicant/acceptance of abstract 2) Copy of the program 3) Copy of accepted abstract

STEP 2Applicant submits the letter of

request and pertinent documents to the Cluster Representatives for recommendation

Researcher group AE Pascual & MAT Siringan (NSRI), MBaetiong (Law Ctr)

Extension groupLS Tojos et al.

Professional StaffS Arlante, Y Granda, D. Laguyo

STEP 3Cluster Representatives Check compliance of applicant

to the requirements. Make recommendations based

on current guidelines. Submit documents with

recommendations to AdPFC Secretariat: Ms. Erminia (Echie) Pelayo, Benefits Division, HRDO

STEP 4ADPFC Secretariat Check compliance of applicant

to the requirements. Schedules AdPFC meeting to

discuss the application.

STEP 5ADPFC Evaluates application/request. Recommends approval of

request or Informs applicants:

1) Deficiencies in the application.

2) Disapproval of request.

STEP 6

Approved Reques

t

Disapproved

Request

ADPFC SecretariatPrepares

recommendationfor budget clearance

bythe UPD Budget Office

ADPFC Secretariat Prepares letter

regarding the action of the ADPFC.

Transmits the letter to the applicant.

UPD Budget Office Approves

clearance Forwards to

AdPFC Secretariat

STEP 7

AdPFC Secretariat Forwards to AdPFC-endorsed

request to UPD Chancellor for approval

Informs applicant of approval Prepares documents for fund

release.

STEP 8

STEP 9

Applicant Receives check. Submits report on the

presentation, seminar, training, etc.

Complies with other post-event requirements

Gives echo seminar to Unit staff.

Things to consider by the Cluster Rep and AdPFC when evaluation the documents

A. Status of appointment 1st priority – Permanent 2nd – Temporary 3rd – UP Contractua;B. Level of participation

1. Oral Presentationa. Foreign?b. Local?

2. Poster Presentationa. Foreign?b. Local?

C. Conditions for fund utilization 1. Have not availed for past 24 mos.

2. Have not availed for past 12 mos. 3. Have availed already