reigate school slgintranet.reigate-school.surrey.sch.uk/slg documents... · 10. profiles page...

REIGATE SCHOOL SLG

1. OPEN WEB BROWSER AND GO TO

2. https://portal.reigate-school.surrey.sch.uk/SLG/

3. A LOG IN BOX WILL APPEAR

4.

5. ENTER YOUR REIGATE SCHOOL CREDENTIALS

E.G. USERNAME jin (from home reigate\jin)

6. STAFF MENU

7. PERSONAL PLANNER

THIS GIVES FULL DETAILS OF YOUR TIMETABLE

8. ATTENDANCE REGISTER MENU

TAKE REGISTERS AND SEARCH FOR PREVIOUS REGISTERS

BEHAVIOUR AND ACHIEVMENT POINTS CAN BE ADDED HERE BY SELECTING THE STUDENT OR ALL

STUDENTS THEN SELECTING ACTIONS THEN SELECT CREATE ACHIEVEMENT/BEHAVIOUR

9. MARKSHEET PAGE

IN TEMPLATE NAME FIELD ENTER SUBJECT CODE

CHOOSE MY MARKSHEETS

SPECIFY DATE AND SEARCH

ALL WHITE AREA’S CAN BE EDITED

CLICK CELL THEN SELECTED SELECT GRADE

YOU CAN ALSO VIEW/EDIT THE GRADE WHILE THE MARKSHEET IS STILL OPEN

SAVE

https://portal.reigate-school.surrey.sch.uk/SLG/

10. PROFILES PAGE

SELECT REQUIRED REPORT

SELECT STUDENT

SCROLL DOWN

SELECT GENERAL COMMENTS

AS EACH FIELD IS SELECTED A REPORT WILL BE GENERATED AT THE BOTTOM OF THE PAGE.

SCROLLING TO BOTTOM OF THE PAGE IS NECESSARY TO BE ABLE TO VIEW. KEEP CHECK OF THE

WORD COUNT AT THE BOTTOM OF THE PAGE

BEFORE SAVING SELECT ONLINE PREVIEW

SAVE

SELECT AREAS FOR IMPROVEMENT

FOLLOW SAME STEPS AS ABOVE

11. ACHIEVEMENT PAGE (ACHIEVEMENT POINTS CAN BE ADDED ON ATTENDANCE PAGE)

MAINTAIN ACHIEVEMENT

SEARCH FOR ACHIEVEMENT BY SUBJECT, DATE, STAFF INVOLVED OR STUDENT INVOLVED

NEW ACHIEVEMENT

CHOOSE TYPE OF ACHIEVEMENT, LESSON OR ACTIVITY, DATE AND ADD COMMENTS

SELECT ADD STUDENT THEN CHOOSE STUDENT OR STUDENTS THEN APPLY TO ALL

BEHAVIOUR PAGE (BEHAVIOUR POINTS CAN BE ADDED ON ATTENDANCE PAGE)

FOLLOW SAME STEPS AS ABOVE

12. STUDENT SEARCH PAGE

SELECT THE STUDENT SEARCH PAGE LINK TO DISPLAY THE STUDENT BROWSER, THIS PROVIDES

ACCESS TO SIMS STUDENT RECORDS



Reigate School SIMS Learning Gateway

for Teachers

C|Contents

01| Introduction .................................................................. 1

Introduction ................................................................................... 1

Security .......................................................................................... 2

02| Getting Started .............................................................. 3

Logging into the SLG Teacher Site .................................................. 3

Introduction to the SLG Teacher Site Home Page ........................... 4

Viewing My Planner Details..................................................... 5

Logging out of the SLG Teacher Site ............................................... 6

03| Managing Your User Account ......................................... 7

Introduction ................................................................................... 7

Viewing Your User Account Details ................................................. 7

Changing Your Password ........................................................ 8

Changing Your Security Question and Answer ................................ 8

Forgotten Your Password? .............................................................. 9

Consolidating SLG User Accounts.................................................. 10

04| Using the Attendance Register .................................... 11

Introduction ................................................................................. 11

Accessing the Attendance Register ............................................... 12

Entering Registration Marks ......................................................... 13

Entering Registration Marks Individually .............................. 14

Flood-Filling Registration Marks ................................................... 16

05| Using Marksheets ........................................................ 21

Introduction ................................................................................. 21

Accessing the Marksheets ............................................................. 21

Entering Data into Marksheets...................................................... 22

Last Edited Field ................................................................... 23

Result Date Field ................................................................... 23

Group Membership Date........................................................ 23

All/Male/Female Radio Buttons ............................................ 23

Showing and Hiding Marksheet Display Panels ..................... 24

Changing the Marksheet Sort Order ...................................... 24

Selecting the Students to Display on the Marksheet ............. 25

Entering Results Individually ................................................ 25

Flood Filling Grades .............................................................. 27

Adding Comments to Marksheets .......................................... 29

Viewing/Editing/Deleting Marks History .............................. 31

06| Using Profiles .............................................................. 33

Viewing/Editing Profile Reports ................................................... 33

07| Using Behaviour Incidents........................................... 37

Introduction ................................................................................. 37

Creating a New Behaviour Incident via the Attendance Register .. 37

Creating a New Behaviour Incident via the Behaviour Page ......... 41

Editing a Behaviour Incident......................................................... 44

Deleting a Behaviour Incident ...................................................... 45

08| Using Achievement Records ........................................ 47

Introduction ................................................................................. 47

Creating a New Achievement Record via the Attendance Register 47

Creating a New Achievement Record via the Achievement Page ... 51

Applying Information to Multiple Students ................................... 54

Editing an Achievement Record .................................................... 55

Deleting an Achievement Record .................................................. 55

10| Viewing Student Information ...................................... 61

Student Search Page..................................................................... 61

Student Summary ......................................................................... 62

Student Basic Information .................................................... 62

Viewing Reports ........................................................................... 66

12| Viewing Staff Information ........................................... 93

Staff Search Page ......................................................................... 93

Index ............................................................................... 95

01| Introduction

SIMS Learning Gateway for Teachers 5

01|Introduction

Introduction .................................................................................... 1

Security ........................................................................................... 2

Introduction

All schools have a database in which student information is stored and

this information is accessed through software called a Management

Information System (MIS). The SIMS Learning Gateway (SLG) Teacher

site enables teachers to access the SIMS school database over the

Internet.

Security

The data stored and exchanged by schools is highly sensitive and therefore

security must be a priority.

It is your responsibility to ensure that your user name and password are

kept private. Whilst the software has been designed to prevent access to

highly personal student information, access to the site must be restricted. If

the option is available, do not select the Remember my password check

box when logging into the site because this would enable anyone with

access to your computer to log into the site.

Always log out of the website when you are not using it, otherwise you may

leave it open for use by unauthorised people.

6SIMS Learning Gateway for Teachers

02| Getting Started

02|Getting Started

Logging into the SLG Teacher Site ................................................... 3

Introduction to the SLG Teacher Site Home Page ............................ 4

Logging out of the SLG Teacher Site ................................................ 6

Logging into the SLG Teacher Site

1. Using a web browser (such as Windows® Internet Explorer or Firefox),

enter the address of the SLG Teacher site.

2. A login screen is displayed. Enter the login details that have been provided to you by your System Administrator.

IMPORTANT NOTE: Do not select the Remember my password check

box (if one is available) when logging into the site because this may enable

anyone with access to your computer to log into the site.

3. If this is the first time you have logged into the SLG Teacher site, you may

be asked to change your password.

More Information:

Changing Your Password on page 8

Forgotten Your Password? on page 9


02| Getting Started

Introduction to the SLG Teacher Site Home Page

When you log in to the SLG Teacher Site, the home page is displayed. The

look and layout might differ depending on how the school has configured the

site but the names of the menus and the options available will be the same.

Timetable imported from SIMS.

Teacher specific hyperlinks.

When you are logged into the SLG Teacher site, the SIMS Learning

Gateway menu in the left-hand Navigation Bar displays teacher-specific

hyperlinks.


02| Getting Started

Viewing My Planner Details

The My Planner page provides a quick overview of your daily schedule,

including lessons that you are covering for other members of staff and

lessons that are being covered for you by another member of staff.

This teacher is providing cover for a Religious Education class to be held in room H1. Clicking the hyperlink provides details about the class and cover.

This teacher is an additional resource for this class. Clicking the hyperlink provides details about the class.

This class is scheduled to take place in two rooms, E4 and HG. Clicking the hyperlink provides details about room location and who is providing cover.

This teacher is absent, but all their classes are covered. Clicking the hyperlink provides details about who is providing cover.

Clicking on a lesson link displays more information about the lesson.


02| Getting Started

Normally this lesson takes place in room E4. However, today it has been split in two different rooms, E4 and H5.

The usual teacher for this lesson, Miss Abel, is off sick for this day. Mr. Blacker and Mrs. Cooke are providing cover.

Clicking Close returns you to the My Planner page.

Logging out of the SLG Teacher Site

1. Click the User Menu (at the top of the page where it displays Welcome

<your name>).

2. Click Sign Out.

3. You are asked if you want to close the browser window. If you do, click the

Yes button.


03| Managing Your User Account

03|Managing Your User Account

Introduction .................................................................................... 7

Viewing Your User Account Details .................................................. 7

Changing Your Security Question and Answer ................................. 8

Forgotten Your Password? ............................................................... 9

Consolidating SLG User Accounts................................................... 10

Introduction

Click the My Account Page link on the Navigation Bar to display the My Account page. From here you can:

view your personal details

change your password

change your security question and answer.

Viewing Your User Account Details

The View My User Account panel displays your details as stored by the

system. If any of these details are incorrect, please contact your System

Administrator.



Changing Your Password

1. In the Change My User Account Password panel, enter your Old

Password.

2. Enter your new password into the New Password and Confirm New

Password fields.

NOTE: There may be a password policy you have to comply with, to make

sure it is hard for other people to guess your password. For example, it

may have to contain at least one capital letter and one number and be

sufficiently different from passwords you have used in the past.

3. Click the Change button. If your change of password is not successful, you

are given the reason why and the opportunity to try again.

Changing Your Security Question and Answer

IMPORTANT NOTE: If the school or Local Authority has set up the option

to reset your password in case you have forgotten it, you must perform

this procedure immediately after first logging into the site.

1. In the Change Security Question and Answer panel, enter a question in

the Security Question field.

NOTE: The question must be something that only you know the answer to,

but at the same time is easy to remember. Examples include your mother’s maiden name, your first school or favourite pet.

2. Enter the answer in the Security Answer field.

3. Click the Change button. If your change of question and answer is not

successful, you are given the reason why and the opportunity to try again.



More Information:

Changing Your Password on page 8

Forgotten Your Password? on page 9

Forgotten Your Password?

The school may have made the Request New User Account Password

feature available so that if you have forgotten your password, a new one can be emailed to you. If you have forgotten your password and this feature

is not available, contact the school for assistance.

1. Using a web browser, enter the address provided by the school for resetting

your password. The Request New User Account Password page is

displayed.

2. Enter your User Name and click the Continue button.

3. Enter your Security Answer to the Security Question and click the

Request button.

If the password is requested successfully, the following message is displayed

and your new password is emailed to you:

NOTE: If your user account has no email address, or you have attempted

and failed to answer the security question, you are advised to contact your

System Administrator for assistance.



Consolidating SLG User Accounts

If you have more than one SLG account, these can be consolidated using

the Consolidate My User Accounts panel, enabling you to view all your

information from use a single username and password. For example:

A teacher whose children who attend the school that they work in will have a

teacher account and a parent account. These can be consolidated so that

when the teacher logs into SLG, they can simultaneously access the Teacher

and Parent sites.

If the Local Authority hosts the SLG sites for all its schools, a parent whose

children attend different schools can consolidate all their SLG accounts and

access all their children’s information from a single login.

1. In the Consolidate My User Accounts panel, enter the User Name and

Password of the account you wish to consolidate with the account you are

currently logged in with.

2. Click the Continue button to display a list of user names that can be

consolidated.

3. Select the user name radio button that you wish to use as the consolidated

user account.

4. Click the Consolidate button. The accounts are now consolidated.

NOTE: Any documents you uploaded to SLG whilst logged into the current

user account will still be accessible after consolidation. However, it will not

be possible to edit or delete documents that you uploaded to SLG via your

other accounts before consolidation.


04| Using the Attendance Register

04|Using the Attendance Register

Introduction .................................................................................. 11

Accessing the Attendance Register ................................................ 12

Entering Registration Marks .......................................................... 13

Flood-Filling Registration Marks .................................................... 16

The Attendance Register is used to mark students as present for, or

absent from their session or lesson registration.

If a student arrives late for a session, their absent mark can be changed to

present (or late) and the number of minutes late can also be recorded.

Comments about a particular student attending the session can also be

added, e.g. Tom was late submitting an assignment.

You can view and enter marks for the current session and enter marks for

past and future sessions. For example, you may be notified of future

planned absences, such as medical appointments or holidays. These

absences can be entered onto the attendance register for a future session in

order to save time or confusion later on.

If you are responsible for recording student meals, the Dinner Register

can also be accessed from the Attendance Register.

You can also create new behaviour incidents and achievement records from

the register.

More Information:

Using Achievement Records on page 47

Using Behaviour Incidents on page 37



Accessing the Attendance Register

1. Click the Attendance Registers Page link on the left-hand Navigation Bar

to display the Attendance Register Browse page.

2. In the Attendance Register Browse panel, your name is automatically

displayed in the Surname and Forename fields, together with the current

Date.

3. It is possible to open attendance registers for another date by entering a

new Date or clicking the Calendar icon to display a calendar from which

you can select the required date.

4. Click the Search button to display a list of your attendance registers for the

selected date.

5. Click either your name or the class name to display the register in the

Attendance Register panel.



Entering Registration Marks

A locked padlock on the Preserve button indicates that the existing marks are

protected. To edit existing marks, click the Preserve button.

Click here to Save the register once you have entered all the marks.

If enabled, click a name to display the Student Information page).

The majority of students in a session will need the same mark, so you can select a

mark and Apply to all button. This way you only manually edit the marks of the

few students who are absent or late.

Marks with Minutes Late or Comments entered against them show a blue box or red pencil icon respectively (click the pencil icon to enter minutes late or comments).

The attendance register records marks in a similar way to the old paper-

based school registers, with / to indicate a present mark for a morning

session and \ to indicate a present mark for an afternoon session. Other

codes are available, typically for lateness and types of absence, which can vary between educational establishments. Your System Administrator will inform you which codes to use.



Entering Registration Marks Individually

1. When taking the register, add marks for individual students by entering the

relevant code in their mark box. Your System Administrator or Local

Authority will inform you which codes to use. Alternatively, use the drop-

down list to view and select the range of available marks.

2. To record minutes late or add comments about a student, click the Pencil

icon. Enter the information then click the OK button to return to the

attendance register.

NOTE: Comments can be positive as well as negative.

Any sessions recorded as having minutes late in the register are displayed

with a blue background. If comments have been recorded against a student,

the Pencil icon turns red.



Pencil icon

Pencil icon with comment and L code entered.

3. Once you have completed the attendance register, click the Save button

4. If any students have missing marks (indicated by a -), you are notified that

they will be marked as absent and asked whether you wish to proceed.

5. Click the Yes button to save the attendance register or the No button to

return to the attendance register to enter the marks you missed.

6. To enable existing marks to be overwritten, click the Preserve button. The

Preserve option is selected by default to ensure that existing marks are

protected.

Register Locked (register cannot be updated)

Register Unlocked (register can be updated)



Flood-Filling Registration Marks

1. If the majority of students have the same mark, you can flood-fill the

register by selecting the relevant mark from the drop-down list and clicking

the Apply to all button.

2. For any students who have a mark different to the majority, enter the

relevant code into their mark box.

3. Once you have completed the attendance register, click the Save button.

4. If any students have missing marks (indicated by a -), you are notified that

they will be marked as absent and asked whether you wish to proceed.

5. Click the Yes button to save the attendance register or the No button to

return to the attendance register to enter the marks you missed.

6. To enable existing marks to be overwritten, click the Preserve button. The

Preserve option is selected by default to ensure that existing marks are

protected.


05| Using Marksheets

Register Locked (register cannot be updated)

Register Unlocked (register can be updated)

05|Using Marksheets

Introduction .................................................................................. 21

Accessing the Marksheets.............................................................. 21

Entering Data into Marksheets....................................................... 22

Introduction

Data can be entered and reviewed on the External Provider Site using

marksheets. A marksheet is a grid, similar to a spreadsheet, where students

are listed in rows and the areas of assessment (aspects) are listed in

columns. A marksheet can be likened to a teacher’s mark or record book.

Marksheets are generated using a previously defined template. The

template defines the aspects (columns) that appear in the marksheet. You

can see only those marksheets applicable to you.

At its simplest level, you could be provided with a marksheet to enter the

mark achieved in a multiple choice test, together with a comment on how

you rated the performance of each student.

Alternatively, you could be provided with a marksheet to enter a

performance grade for several subjects over the term, with a formula

defined to calculate how many A grades were achieved by each student.

Accessing the Marksheets

1. Click the Marksheet Page link on the left-hand Navigation Bar to display

the Marksheet page.

2. In the Marksheet Browse panel, enter a Template Name, select an



option from the Owners drop-down list or select an Effective Date to

search for a specific marksheet.

To search for all marksheets, do not enter any search criteria.

3. Click the Search button to display a list of marksheets.



4. Click the link to the marksheet you want to open, to display it in the

Marksheet panel.

Entering Data into Marksheets

The marksheet is displayed as a table, in which each student you are

responsible for has a row of result cells in which you enter their grade or

result. Some marksheets have the option of adding text comments against a

student, for when just adding a grade does not provide enough context.

Marksheets are created by schools or Local Authorities. They cannot be

altered via the Education Provider site – all you need to do is enter the

marks or grades for the students you are responsible for.

Most marksheets contain several assessment criteria (known as aspects) on

which students can be marked. The method of recording the level of

achievement for each aspect could take the form of traditional grades (such

as A-F), marks out of ten or a percentage.



Click the arrow icons to show or hide panels.

Select the Marksheet Complete check box only when you are sure that all correct results have been entered.

Enter the date on which the grades were attained here.

Enter the date on which the students were under your supervision here.

The drop-down menus enable you to change the sort order or to flood-fill a column with grades.

Result Cells -Enter new, or review existing results here (read-only cells are shaded gray). Each cell has a drop-down list. Choose Select Grade to display a grade picker. Choose View/Edit Result History to view the history for that cell.

Student List (you can click the names to open the Student Information page).

The Notes field provides information about the marksheet.

Filter the display by gender.

Formula Cells -Used to display calculation results (such as an overall grade based on marks achieved).

Comment Cells - Click the cell to add a short comment or the pencil icon to open an editor for longer entries. Select View Comments from the drop-down list to display the comment editing dialog.

Last Edited Field

This is the date on which the marksheet was last displayed and is read-only.

Result Date Field

This is the date on which the results were attained, i.e. the date that the

result was given to the student. This date applies to all the results entered

on the marksheet. Great care should be taken when specifying this date. It

is not necessarily the same as the date you enter the results in the

marksheet.

Group Membership Date

This filter enables the membership of a student group on a particular date to

be displayed. The composition of the group on the selected date is reflected

in the marksheet. The field defaults to today’s date.

All/Male/Female Radio Buttons

This filter enables you to display and enter grades in the marksheet for

students of a specific gender.



Showing and Hiding Marksheet Display Panels

The upper part of the marksheet display consists of two panels:

The Details panel contains Notes about the displayed marksheet, the date

it was Last Edited and a check box indicating Marksheet Complete.

The Marksheet Filter panel enables you to filter the marksheet display by

Gender, Result Date and Group Membership Date.

Both panels are displayed by default, but each can be hidden to provide

more screen space for the marksheet. To hide a panel, click the arrow icon

adjacent to its title. The arrow icon rotates and the panel shrinks so that

only its title is visible.

To show the panel, click the arrow icon again.

Changing the Marksheet Sort Order

Any column in the marksheet can be used to sort the order of information

displayed. For example, you may wish to display the highest achieving

students at the top, or list the students by surname in reverse alphabetical

order.

In the column you wish to sort by, open the drop-down menu in its column

heading, select Apply the sorting order to this column and select an

option from the drop-down list. The marksheet display refreshes to display

the new sort order.



Selecting the Students to Display on the Marksheet

To filter the students displayed on the marksheet by gender:

1. Select the All, Male or Female radio buttons.

2. Click the Refresh button to filter the marksheet by the selected gender.

Entering Results Individually

By default, the marksheet displays today’s date. However, it is not always possible to enter results on the day they were awarded. For this reason, you

can input results retrospectively.

The Group Membership Date enables you to select the date on which the

students were under your supervision. Students are not displayed on the

marksheet if you were not responsible for them on that date.

1. In the Marksheet Filter panel, click the Calendar icon adjacent to the Group Membership Date field and select a date from the pop-up calendar.

Calendar button

2. Click the Apply button.



3. Click the Calendar icon adjacent to the Result Date field and select the

date on which the results were awarded then click the Apply button. Please

note that this date must coincide with the date on which the students were

under your supervision.

4. For every student, enter the results for each aspect into the appropriate

cells.

Entering Marks Directly

Click the required cell then enter the required mark. The gradeset is

displayed in the Notes field of the Details panel.

Selecting Marks from a Gradeset

a. Click the required cell then select Select Grade from the drop-down list to

display the Grades panel.



b. Select the required grade. The next student in the column is selected

automatically.

c. Select a grade for each student in the column, using the Skip button to pass

over students for which there is no mark to enter.

d. After entering all required marks, click the X button to close the Grades

panel and return to the Marksheet panel.

5. If comment cells are available, enter any required remarks.

6. Click the Save button.

NOTE: If you are certain that you will no longer need to edit the data in

this marksheet, select the Marksheet Complete check box.

7. If formula cells are available, click the Calculate button to perform the

calculations that populate the formula cells (the marksheet must be saved

before you do this) then click the Save button again.

More Information:

Adding Comments to Marksheets on page 29

Flood Filling Grades on page 27

Flood Filling Grades

NOTE: This procedure applies only if the results are recorded as grades (i.e. A-F).

If most of the students have achieved the same grade for a particular

aspect, you can flood-fill the aspect column with that grade for each

student, then edit the exceptions.

1. Click the Calendar icon adjacent to the Result Date field and select the

date on which the grades were awarded, then click the Refresh button.

2. In each aspect column, open the drop-down menu in the appropriate

column heading, click Apply the following grade to all cells in this

column and select a grade from the drop-down list.



3. Manually enter the grades for any students who did not achieve the selected

flood-filled grade.

4. If comment cells are available, enter any required remarks.

5. Click the Save button.

NOTE: If you are certain that you will no longer need to edit the data in

this marksheet, select the Marksheet Complete check box.

6. If formula cells are available, click the Calculate button to perform the

calculations that populate the formula cells (the Marksheet must be saved

before you do this) and Save the marksheet again.

More Information:

Adding Comments to Marksheets on page 29



Adding Comments to Marksheets

1. While viewing a marksheet that contains a comments column, click a

student’s comment cell to activate it.

2. Select Enter Comments from the cell's drop-down list to display the

comment entry screen.

3. Enter a comment up to 1000 characters.

NOTE: The number to the right of the text entry field displays the number

of remaining characters. If you exceed the 1000 character limit, a message

is displayed and you are given the opportunity to edit the comment.

4. To check the spelling of a comment you entered, click the Check Spelling

button.

Any spelling errors are underlined in red (if there are no errors, a message

to that effect is displayed).



5. Right-click any underlined word to access a pop-up menu containing

suggestions for the correct spelling.

6. When you have finished, click the Apply button to save the comment in the

marksheet. The next student is displayed automatically and their name is

displayed in the title bar.

7. To close the comment box and return to the marksheet, click the X in the

top right-hand corner of the Comment screen. Alternatively, enter a

comment for the current student and click the Apply button or select the

next one by clicking the Skip button.

The comment cells for all affected students change to a preview of the

comments that you entered.



Viewing/Editing/Deleting Marks History

All editable cells in the marksheet provide access to the student’s marks

history for that aspect. You can edit the result date or delete a result from

the marks history screen.

1. Click an editable cell to activate it.

2. Select View/Edit Result History from the cell's drop-down list to display

the marks history screen.

3. If necessary, enter a new Result Date.

4. To delete a mark, click the red X button at the end of the row that you wish

to remove.

5. Click the Save button to update the student’s record.

6. Click the black X button in the top right of the result history screen to return

to the Marksheet panel.


06| Using Profiles

06|Using Profiles

Viewing/Editing Profile Reports .................................................... 33

Viewing/Editing Profile Reports

The Profiles Page enables users to update and enter comments for existing

profile reports.

1. Click the Profiles Page link on the left-hand Navigation Bar to display the

Profiles page.

2. In the Profiles Browser, your reports are listed in a panel on the left. Click

a report to display a list of students in the group.

3. Click a student name to display an editable report in the Profiles panel.

4. Click the Introduction link to display text that is common to all students.


06| Using Profiles

5. Click the Achievements link to display a bank of specific comments (previously set up in SIMS) for individual students.

6. Select the check boxes beside appropriate comments for the student. The

selected comments are displayed automatically in the Comment Editor for

Achievements panel.

7. Add free text comments in to the main body of the report and check spelling in the Comment Editor for Achievements panel.

NOTE: If you exceed the word limit defined for the report in SIMS, a

message is displayed adjacent to the Word Count field and you should

edit the comment to conform to the word limit.

8. Click the Save button to store the report.


06| Using Profiles

9. After saving a profile report, click the On-line Preview button to display

the report contents without the formatting options.


07| Using Behaviour Incidents

07|Using Behaviour Incidents

Introduction .................................................................................. 37

Creating a New Behaviour Incident via the Attendance Register ... 37

Creating a New Behaviour Incident via the Behaviour Page .......... 41

Editing a Behaviour Incident.......................................................... 44

Deleting a Behaviour Incident ....................................................... 45

Introduction

The Behaviour Page is designed to replicate the Behaviour Incident

module in SIMS. Behaviour incidents can be created from within class

registers or by clicking the Behaviour Page hyperlink from the SIMS

Learning Gateway panel.

Creating a New Behaviour Incident via the Attendance

Register

You can create a new behaviour incident via the attendance register.

1. Open the required attendance register (please see Accessing the Attendance Register on page 12).

2. Click the names of the students that you wish to include in the behaviour

incident. Click the Select all students button to select all the students on

the register.

3. Click the Actions button to display the menu options.



4. Select the Create Behaviour Incident option to display the Maintain Behaviour Incidents Detail panel.

The Date Occurred field will already be populated. Any students selected in

the register will be listed in the Students Involved panel and the currently

logged in member of staff will be listed in the Staff Involved panel.

5. Enter the information required in the Details panel, selecting from the

drop-down lists where applicable.

The Recorded By and Lesson Information fields are populated

automatically when the behaviour incident is saved.



6. To add any additional students to the Students Involved panel, click the Add Students button to display the Student Search dialog.

7. By default, the Student Search – My Students radio button is selected

and a list of your current students is displayed.

To search for a specific student, select the Student Search by Name radio

button then enter any First Name and Surname information then click the

Search button to display a list of names that meet your search criteria.

8. Select the check boxes for each additional student you wish to include in the

behaviour incident.

9. Click the Select button to return to the Students Involved panel that is

now populated with the selected student(s).

The Points field is automatically populated with the number of points from

the Maintain Behaviour Incidents Detail panel.



10. Enter the information required for each student in the Students Involved

panel, selecting from the drop-down lists where applicable. Click the Apply

To All button to enter information for multiple students at once (please see

Applying Information to Multiple Students on page 54).

Click the Delete button to remove a student from the incident.

Delete button

11. To add another member of staff, click the Add Staff button in the Staff

Involved panel to display the Staff Search dialog.

12. Enter any Surname and First Name information for a current member of

staff then click the Search button to populate the list on the right-hand side

of the dialog.

13. Select the check boxes for each additional member of staff you wish to

include in the behaviour incident.

14. Click the Select button to return to the Staff Involved panel that is now

populated with the selected staff member(s).

15. If necessary, select the staff member’s Role from the drop-down list.

Click the Delete button to remove a member of staff from the behaviour

incident.

16. Click the Save button to record the behaviour incident.

If there are any issues with the entered data, a warning message will be

displayed at the top of the Maintain Behaviour Incidents Detail panel.



Creating a New Behaviour Incident via the Behaviour Page

To create a new behaviour incident without using an attendance register,

you can use the Behaviour Page.

1. From the SIMS Learning Gateway navigation bar on the left-hand side of

the screen, click the Behaviour Page hyperlink to display the Maintain

Behaviour Incidents Detail panel.



2. Click the New Behaviour Incident button to create a behaviour incident.

The Date Occurred field will already be populated. The currently logged in

member of staff is automatically added to the Staff Involved panel.



The Recorded By field is automatically populated when the incident is

saved.

4. From the Students Involved panel, click the Add Students button to

display the Student Search dialog.

By default, the Student Search – My Students radio button is selected





5. Select the check boxes for each student you wish to include in the behaviour

incident.






the Maintain Behaviour Incidents Detail panel.





Click the Delete button to remove a student from the incident.

Delete button



9. Enter any Surname and First Name information for a current member of

staff then click the Search button to populate the list on the right-hand side

of the dialog.


include in the behaviour incident.




Click the Delete button to remove a member of staff from the behaviour

incident.

13. Click the Save button to record the behaviour incident.





Editing a Behaviour Incident

To edit a behaviour incident, complete the following procedure:

1. From the SIMS Learning Gateway panel, click the Behaviour Page hyperlink to display the Maintain Behaviour Incidents browser.

2. Enter the search criteria for the behaviour incident that requires editing.

3. Click the Search button to display the behaviour incidents that meet your

search criteria.

4. Click the Edit button for the behaviour incident that requires updating to

display the details in the Maintain Behaviour Incidents Detail panel and

enable editing.

5. Enter the updates for the behaviour incident.

6. When you have completed the required updates, click the Save button to

record the changes.





Deleting a Behaviour Incident

To delete a behaviour incident, complete the following

procedure:

1. From the SIMS Learning Gateway panel, click the

Behaviour Page

hyperlink to display the Maintain Behaviour Incidents

browser.

2. Enter the search criteria for the behaviour incident that requires editing.

3. Click the Search button to display the behaviour incidents that

meet your search criteria.

4. Click the Edit button to display the details for the behaviour

incident that requires deleting.

5. Click the Delete button to display a confirmation dialog.

NOTE: A behaviour incident cannot be deleted if the associated

student(s) has attended a detention (in the past or future) for the

behaviour incident. If the detention is in the future but has not

been attended, you can delete the behaviour incident as normal,

which will also delete the associated detention.

6. Click the Yes button to delete the behaviour incident.


08| Using Achievement Records

08|Using Achievement Records

Introduction .................................................................................. 47

Creating a New Achievement Record via the

Attendance Register ...................................................................... 47

Creating a New Achievement Record via the Achievement Page .... 51

Applying Information to Multiple Students .................................... 54

Editing an Achievement Record ..................................................... 55

Deleting an Achievement Record ................................................... 55

Introduction

The Achievement Page is designed to replicate the Achievement module in

SIMS. Achievement records can be created from within class registers or by

clicking the Achievement Page hyperlink from the SIMS Learning

Gateway panel.

Creating a New Achievement Record via the Attendance Register

You can create a new achievement record via the attendance register.

1. Open the required attendance register (please see Accessing the Attendance Register on page 12).

2. Click the names of the students that you wish to include in the behaviour

incident. Click the Select all students button to select all the students on

the register.



3. Click the Actions button to display the menu options.

4. Select the Create Achievement option to display the Maintain Achievements Detail panel.

The Date Occurred field will already be populated. Any students selected in

the register will be listed in the Students Involved panel and the currently

logged in member of staff will be listed in the Staff Involved panel.



The Recorded By and Lesson Information fields are populated

automatically when the achievement record is saved.



6. To add any additional students to the Students Involved panel, click the Add Students button to display the Student Search dialog.

7. By default, the Student Search – My Students radio button is selected





8. Select the check boxes for each student you wish to include in the

achievement record.




the Maintain Achievements Detail panel.







Click the Delete button to remove a student from the achievement record.

Delete button



12. Enter any Surname or First Name information then click the Search

button to populate the list on the right-hand side of the dialog.


include in the achievement record.




Click the Delete button to remove a member of staff from the achievement

record.

16. Click the Save button to record the achievement record.


displayed at the top of the Maintain Achievements Detail panel.



Creating a New Achievement Record via the Achievement Page

To create a new achievement record without using an attendance register,

you can use the Achievement Page hyperlink.

1. From the SIMS Learning Gateway navigation bar on the left-hand side of

the screen, click the Achievement Page hyperlink to display the Maintain

Achievements Detail panel.

2. Click the New Achievement button to create an achievement record.



The Date Occurred field will already be populated. The currently logged in

member of staff is automatically added to the Staff Involved panel.



The Recorded By field is automatically populated when the achievement

record is saved.

4. From the Students Involved panel, click the Add Students button to

display the Student Search dialog.

By default, the Student Search – My Students radio button is selected





5. Select the check boxes for each student you wish to include in the

achievement record.

6. Click the Select button to return to the Students Involved panel that is now populated with the selected student(s).




the Maintain Achievements Detail panel.





Click the Delete button to remove a student from the achievement record.

Delete button

8. From the Staff Involved panel, click the Add Staff button to display the

Staff Search dialog.

9. Enter any Surname or First Name information then click the Search

button to populate the list on the right-hand side of the dialog.

10. Select the check boxes for each member of staff you wish to include in the

achievement record.




Click the Delete button to remove a member of staff from the incident.

13. Click the Save button to record the achievement record.





Applying Information to Multiple Students

You can apply the same information to multiple students at once. The

following process assumes you are creating a new achievement

record/behaviour incident or have accessed an existing achievement

record/behaviour incident via the Maintain Achievement

Browse/Maintain Behaviour Incidents Browse panel. Although the

following graphics are for an achievement record, the same steps apply for a

behaviour incident.

1. In the Students Involved panel, click the Apply To All button to display a

pop-up window over the student list.

By default, all the students in the list are selected and are highlighted in

grey.

2. If you do not need to apply the information to all the students in the list,

click each exception to deselect them.

TIP: If necessary, you can move the pop-up window and use the scroll bar

on the Students Involved panel to view the students in the list.

3. Enter the required information.

4. Click the Apply button adjacent to each field entered or drop-down list item

selected.

5. Click the Close button to return to the Students Involved panel.



Editing an Achievement Record

To edit an achievement record, complete the following procedure:

1. From the SIMS Learning Gateway panel, click the Achievement Page hyperlink to display the Maintain Achievements browser.

2. Enter the search criteria for the achievement record that requires editing.

3. Click the Search button to display the achievement records that meet your

search criteria.

4. Click the Edit button for the achievement record that requires updating to

display the details in the Maintain Achievements Detail panel and enable

editing.

5. Enter the updates for the achievement record.

6. When you have completed the required updates, click the Save button to record the changes.



Deleting an Achievement Record

To delete an achievement record, complete the following procedure:

1. From the SIMS Learning Gateway panel, click the Achievement Page

hyperlink to display the Maintain Achievements browser.

2. Enter the search criteria for the achievement record that requires editing.



3. Click the Search button to display the achievement records that meet your

search criteria.

4. Click the Edit button for the achievement record that requires deleting.

5. Click the Delete button to display a confirmation dialog.

6. Click the Yes button to delete the achievement record.


10| Viewing Student Information

10|Viewing Student Information

Student Search Page...................................................................... 61

Student Summary .......................................................................... 62

Student Search Page

Click the Student Search Page link to display the Student browser, which

provides access to SIMS student records. Searching is performed in the

same way as in the Find Student browser in SIMS.

When you have performed a Search, click the name of a student to display

their Student Summary page, which contains seven panels:

Student Basic Information

Student Session Attendance Summary

Student Lesson Attendance Summary

Student Conduct Summary

Student Assessment Summary

Student Classes

View Reports



Student Summary

Student information can also be accessed by clicking the name of a student

in an Attendance Register or Marksheet. Click the Back link to return to

the Attendance Register or Marksheet. You cannot edit this information,

it is provided for reference purposes only.

The Student Basic Information, Student Session Attendance

Summary, Student Lesson Attendance Summary, Student Classes

and View Reports panels provide links that when clicked, display detailed

SIMS information about the student.

More Information:

Viewing Reports on page 66

Viewing Report Cards on page 68

Student Basic Information

The Student Basic Information panel displays a student’s name, gender,

date of birth and age. You can access more student information, available

via the More Student Details hyperlink.

Student Registration Information



Student Address Information

Student Telephone and Email Information

Student Family Home Information



Student Medical Information

Student Ethnic Cultural Information



Student Additional Information

Student School History Information

SEN Summary Information



Viewing Reports

The View Reports panel provides access to profile and assessment reports

that have been published for students you teach.

Click the triangle to display all the reports in the category.

Categories are assigned by the school. Similar reports are grouped together.

Click the List button to display all reports as a list with the most recent on top.

Click the By Category button to sort reports.

To view an online report:

1. In the View Reports panel, locate the report you wish to view. Use the By

Category and List buttons to help locate the report you require.



2. Click the report you wish to view to display the File Download dialog.

3. Click the Open button to display the online report.

IMPORTANT NOTE: Microsoft Windows Vista and Windows 7 users might

be prompted for their log in credentials. If prompted, enter your SLG User

name and Password again and click the OK button to view the online

report.

NOTES: Schools can choose to publish online reports as Microsoft Word or

Adobe PDF files.

To view Word files, Windows users will need Microsoft WordPad or

Microsoft Office installed on their computer. Mac users will need TextEdit or

Microsoft Office installed on their computer.

To view PDF files, you will need Adobe Acrobat Reader installed on your

computer, available from the Adobe website:

(http://get.adobe.com/uk/reader/)

http://get.adobe.com/uk/reader/


12| Viewing Staff Information

12|Viewing Staff Information

Staff Search Page .......................................................................... 93

Staff Search Page

Click the Staff Search Page link to display the Staff Search page, which

provides access to SIMS staff records. Searching is performed in the same

way as in the Find Staff browser in SIMS.

When you have performed a Search, click the name of a staff member to

display their Staff Summary page, which contains two panels:

Staff Basic Details

Staff Groups


I| Index

Both panels provide links that when clicked, display detailed SIMS

information about the staff member and their timetable.

NOTE: System Manager permissions control the range of staff data that is visible.

For more information on setting up permissions, please refer to the System

Manager handbook.

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