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REGULAR MEETING MINUTES

BOARD OF EDUCATION

JANUARY 16, 2020

BENNETT SCHOOL DISTRICT NO. 29J

OPENING ACTIVITIES

Call to Order: The regular meeting of the Board of Education was called to order at 4:30 pm on

Thursday, January 16, 2020 by James DuBois, President of the Board, in the Bennett High

School V-Net room #106 located at 610 7th Street, Bennett, Colorado.

Pledge of Allegiance: The Pledge of Allegiance was said.

Roll Call: Members present were Nancy Barden, James DuBois, Kyle Meyer, Dennis Smialek,

Melissa Walkup

EXECUTIVE SESSION: Legal Advice

Mr. DuBois moved and Mrs. Barden seconded to move into executive session at 4:32 pm

AYE: Nancy Barden, James DuBois, Kyle Meyer, Dennis Smialek, Melissa Walkup

Motion carried: 5/0

Mr. DuBois moved and Mrs. Barden seconded to enter executive session at 4:33 pm


Motion carried: 5/0

Mr. Smialek moved and Mrs. Barden seconded to exit executive session and resume the regular

meeting at 6:35 pm


Motion carried: 5/0

INPUT TO THE BOARD:

Introduction of Visitors: Attendance sheet on file. Also present were

Robin Purdy, Keith Yaich, Debra Matis, Megan Evans, Emily Fickbohm, JaLee Kitzman and

Cassie Salberg

VISITORS COMMENTS:

Alexander Squier – BHS Student

Alexander presented the Board with an idea for an afterschool technology program over seen by

a teacher, Mrs. Allu. This program is called “Code” which is an online, game based, and teaches

coding and team building. Alexander said they need funding of $300.00 which would cover the

cost of the program and for competitions.

They currently have 10 students interested. There is also a junior version of “Code” for middle

school to prep them for the higher level. They plan on meeting on Mondays afterschool from

4:15 – 5:30 pm.

Mr. Jeffrey Wallis, Parent

Mr. Wallis is the VP of the HOA at Bennett Crossings. Mr. Wallis returned to address the Board

on the progress of transportation for his development. They currently have 12 students attending

the elementary and middle schools. The homeowners would like to see a bus or safer route to

school for their students. Superintendent Purdy stated that the district has been investigating this

transportation request. Mrs. Jackson, Transportation Director has been looking into this. Mrs.

Matis is going to schedule a meeting for Mr. Wallis with Mrs. Purdy next week. Mr. DuBois

noted that the Board has spent a lot of time looking into transportation and have driven the

neighborhood.

BOARD REVIEW/APPROVAL OF AGENDA AND

OPPORTUNITY FOR BLANKET MOTION ON CONSENT ITEMS:

Mrs. Barden moved and Mr. Smialek seconded to approve the revised agenda.


Motion carried: 5/0

Mr. Meyer moved and Mrs. Walkup seconded to blanket approve VI-A. Approve Minutes of the

Regular Board Meeting on December 19, 2019. VI-B. Payment of checks as listed in the December

2019 Expenditure Lists. VI-C. Personnel: 1) Changes in position – Karissa Lechman, F-T Kindergarten

Paraprofessional to F-T Kindergarten Teacher; 2) New Hire(s) – Lindsay Graver, F-T Elementary Special

Education Paraprofessional; Corinne “Cori” Atteberry, P-T Bus Driver; John Hogan, P-T Permanent Sub

Bus Driver; 3) Resignation(s) – Ron Graf, P-T Bus Driver; Jason Tuka, P-T Bus Driver; Sowjanya

“Seema” Allu, MS/HS Science Teacher; 4) New Coaches – Amber Comer, MS Head Track Coach; Eric

Toben, MS Assistant Track Coach; Ryan Smith, MS Assistant Track Coach.

Principal Reports

bENNETT pRIMARY school Board Report – January 2020

School Safety

Quarterly drills conducted including Fire, Lockdown, and Tornado.

December and January Fire Drills conducted with consistent timestamps of a minute and

thirty seconds’ evacuation time.

BPS was placed in a modified Lock Out in December as a precaution only. Students and

teachers did a fantastic job acting accordingly.

School, Family, and Community Engagement

Students enjoyed singing at their concerts, shopping at the Santa Shop hosted by PTSA,

visiting with Santa, and their winter parties before break.

Parents were invited to the third Mornings with Megan. Areas of strength discussed were the

climate and culture of the building. Parents want to see more done for teachers’ well-being

and more communication on volunteer opportunities. We set up the BPS parents’ volunteer

page on Facebook.

Wish for Wheels and Orica, Inc. provided each second

grader with a free bicycle and helmet. We are hoping to

maintain our relationship with this community partner to

arrange for similar grants for years to come.

Our Room has made innumerable donations to Bennett

community members and multiple care packages were

delivered or picked-up before break for the long break from

school.

3rd Grade Leadership Team will be hosting a Read-a-thon

the last week of January to encourage their peers to read.

All proceeds will go to purchasing wish list books for the

library!

Building Leadership, Teacher Support and Accountability

The Primary teachers are continuing their work on creating academic goals and closing

achievement gaps by analyzing individual student data. The teachers were also provided

additional professional development on how to determine the progressions of learning by

looking at the proficiency scales for all core subjects and aligning current resources.

The addition of the new

Kindergarten class has

transitioned smoothly.

Ms. Lechman has been

doing a wonderful job

at creating a classroom

family and diving right

into learning!

Upcoming Events – January/February

ACCESS testing

Heart Association Assembly 1/21 at 8:00

Mornings with Megan 1/21 at 8:30

Read-a-thon 1/27-30

Literacy Night 1/30 at 6pm

Additional Information/Comments:

Current enrollment 297

November/December food donations from the pantry are now depleted. Need more

donations.

Mr. DuBois inquired about the number of flu cases at the Elementary? Mrs. Evans said

the have had some cases but not as many as the larger districts. We have been

disinfecting. Thanks to Mrs. Angie Witt-Thompson our District Nurse!

Mr. Smialek inquired about the kindergarten enrollment per class – 20 students total 80. Mrs. Evans said the transitions to the new kindergarten class was good with only some

parents concerned. The kindergarten teachers created a plan for each student who

transitioned and Mrs. Upton was there for social or emotional support.

Bennett Board of Education Report

Bennett Intermediate School

January, 2020

ACADEMICS & STUDENT GROWTH Mid-year MAPs testing will wrap up this week with the a few more makeup tests. The growth for some students is truly amazing. In addition to the usual reading, math, and science tests the students completed a language usage test. The language usage assesses the student’s levels in relation to grammar and conventions.

During our in-service time on January 3rd the teachers spent the morning reviewing proficiency scales, starting the formative assessment process and digging into the MAPs data to determine the students’ current level. Each section of our in-service supported our three major improvement strategies of our UIP; curriculum, instruction, and MTSS. We will continue this work within our data teams and monthly lunch and learns.

This semester we have partnered with some students from the High School National Honors Society to offer after school tutoring on Monday evenings from 4-5pm. This is optional for students but is a great time to get additional help from teachers and finish up missing assignments. Personalized invitations to Monday Night Tutoring will be offered to any student whose grade is a D or lower or has missing assignments. We want to provide as many opportunties as possible for students to be successful.

SCHOOL CULTURE & CLIMATE December was extremely busy with the 6th grade band concert, 4th and 5th grade music concerts, our Tiger Pride assembly, and various activities the teacher put together for the students. We also hosted a food can drive throughout the school and all donations were split between Our Room and the local food banks.

PTSA took some time over break to put some vinyl stickers of motivational quotes on the bathroom walls. These are positive affirmations for students to read daily.

Last quarter our Tiger Leadership started the Student Shout Out Board in the cafeteria. This is a place where students can recognize each other for their positive behaviors and exhibiting the PRIDE expectations. Our Tiger Leadership will start over this quarter with a new group of students who will have 8 weeks to instill a positive culture program in the school.

WHAT’S HAPPENING IN THE CLASSROOM? The 4th grade classes had an extremely eventful December as they hosted a book signing for their “All about me” book, ran for class presidents, and building ginger bread adobe houses.

UPCOMING EVENTS January 21st – Chinese New Year Presentation 5th grade

January 30th – Literacy Night @ 6pm

ENROLLMENT UPDATE AS OF 1/19 Grade Last Week This Week

4th Grade 79 79

5th Grade 81 83

6th Grade 92 91

Off Site 1 1

Onsite/Different Building 4 4

Total 257 258


Kudos to Ms. White and Mr. Clarke for a great job on the December concerts!

Worked on UIP during the January 3rd In-Service with Mary Romke; Reviewed MAPS

data and saw growth.

Tutoring available for 4th – 6th from 4-5 pm with Mrs. Kmet and Mrs. Fickbohm. BHS

National Honor Society students also available to help.

Mrs. Barden addressed to both the Elementary and Intermediate Principals, “You are

working for the Child and this is very important.” “I am appreciative.”

Mrs. Walkup said “The NSA is a good idea and the communication on students is

awesome.”

Mr. Smialek asked where are we at on in the UIP process? Mrs. Fickbohm explained the

UIP process from alignment of curriculum and action steps and their goals for ELA,

Math and Special education. Mr. Smialek inquired about the bench mark for 2020. Mrs.

Fickbohm said yes, we have goals which are achievable.

Middle School January 2020 Board Report – JaLee Kitzman

Academics and Student Growth Instruction and Curriculum: BMS is getting a fresh start to the semester. The teachers had a great in-service

day planning for the semester we start with a large curriculum view and narrow their planning to units and daily

lessons. We began our data driven meetings and are continuing our focus on formative assessment practices. We

are implementing instructional strategies encompassing learning targets. These Learning targets are most effective

and meaningful when students become engaged and empowered with their learning process.

When meeting with our students we teach the importance and the value of taking assessments that demonstrate what

students have learned. Although it may seem like quite a few years away our students will join the workforce soon,

it is vital that we provide them opportunities to experience similar expectations to demonstrate their knowledge

through assessments as they will have to do for a driving test or an entry level work position. We also are teaching

them that they will have to demonstrate proficiency of knowledge on the SAT to further their education if they are

wanting to enter into a college or university.

We as a staff consistently utilize instructional data from our MAPS assessments. Based on our winter test scores our

current seventh graders demonstrated growth in every area of math, reading, writing and science. Although our

seventh grade students demonstrated growth in math, they are not performing at grade level norms. The seventh

grade math scores have shown 0.8 points of growth. Their goal to meet 10.3 points of growth by the end of the year

would require more growth than shown throughout the year to date. In reading these students are performing a year

behind grade level and demonstrated a 1.9-point increase in their scores. Their goal to meet 5.9 points of growth by

the end of the year would require more growth than shown throughout the year to date. In language arts the seventh

grade students are performing a year below grade level norms. They demonstrated growth of 1.8 points and are just

4.4 points away from meeting the spring growth norms. In science, our seventh graders are performing above grade

level norms and demonstrated 1.5 points of growth from fall to winter.

The eighth grade students demonstrated a 0.8-point decrease in math demonstrating a drop from fall to winter

performing below grade level norms. Their goal to meet 10.5 points of growth by the end of the year would require

more growth than shown throughout the year to date. Our eighth grade students who are currently enrolled in the

high school Algebra 1 class demonstrated growth in the fall and we are currently waiting for their scores to be

populated January 13th. In reading the eighth graders demonstrated a growth increase of 1.2 points and are

performing at grade level norms. Their goal to meet 3 points of growth by the end of the year would require more

growth than shown throughout the year to date. In language arts eighth graders demonstrated a growth increase of

2.5 points and are performing at grade level norms. Their goal to meet 1.7 points of growth by the end of the year

demonstrate they should reach or perform above grade level norms. In science, they are performing 1.4 points

above grade level norms and demonstrated 1.5 points of growth from fall to winter. They are on track to meet goal

growth norms of 0.3 points.

All of our teachers are developing instructional action plans and goals to address the lack of growth. Our overall

goal is to track the student’s growth and target the national growth norms for end of year tests. When students meet

growth norms year after year it is more likely that the student will meet academic achievement. When completed

our teachers instructional action plans will be posted on the web-site under BMS information and School

Performance Reports.

Counseling Department: Ms. Beaver is a certified trainer for animal therapy. We were

proud to welcome Josie her dog as an official staff member of our team. Animal-assisted

therapy can significantly reduce pain, anxiety, depression and fatigue in people with a

range of health problems such as, students having dental procedures and medical

treatments/procedures. Animal therapy is not only for people with health/mental illnesses,

staff and family members who encounter Josie reap the benefits too. As part of our district

initiative to support the mental health wellness of our staff members Josie has brought

much joy and healing processes to our staff members through their daily grind.

School Culture and Climate Student Council: Student council members enhanced our school culture with their end of the semester holiday

spirit week. We had dress up days the last week of school and a Grinch Dance December 19th. Students played

games, danced and enjoyed concessions provided by our

PTO parent volunteers. Student council members prep all

the decorations, advertise, set up and clean up the event. We

are very proud of their leadership and setting a positive

school culture with their events.

Parent Committees: Our School Accountability Committee

will meet on January 14th to examine our MAPS test scores

and review our unified improvement plan. Our PTO

members hosted a breakfast for our district bus drivers on

December 19th as well as helped chaperoned our school

dance. Our PTO is scheduled to meet on Wednesday,

January 15th. The PTO is working with our student council

members again to provide the annual fun night Thursday,

February 6th. The fun night provides board games,

physically active games, concessions and obstacles courses

to raise money and provide a structured and supervised

social learning opportunity for students. Our student council

members set up and help run the games while parents help supervise.

This event has been a big hit the last two years and we are looking

forward to another Fun Night!

Extra-Curricular Activities: Our girls’ basketball teams and wrestlers are getting a strong start to the semester.

Basketball has their first game next week and Wrestling begins next weekend in Brush.

During second quarter basketball girls met together during their pride time and after school

to practice basic skills to get a head start on the season. The coaches are focused on

teaching beginning techniques, drills, and plays to instill a quality work ethic and team

work amongst the players. Our cheerleading squad has officially hit their one-year mark.

They continue to practice and refine their skills. You can see them at some of our middle

school sporting events and our spirit assemblies.

The Performing Arts Department performed six different concerts and one drama

production in December displaying their newly learned skills. Concert attendance was

among some of our highest numbers. Our music department hosted Eastern Colorado

Honor Band January 9th. We had 10 schools attend

with 184 students participating. Bennett had 29 high

school students and 25 middle school’s students

selected as the top musicians in Eastern

Colorado. This regional event provides

such a high quality learning experience for

students we are honored to host such an

event. Ms. White puts in a lot of additional

hours prepping and working with directors

and clinicians to make the event a success.

We are lucky to have such an outstanding

music director working with our students.

The middle school FFA department is making strides to becoming an official club of the middle school. They held

FFA officer elections in December and are participating in monthly meetings. We are proud of the strides Mrs.

Comer has made in such a short amount of time as a first year teacher. To support the development of the AG

program we added Animal Science, Leadership/Plant

Science and Intro to AG Mechanics to our course offerings

for second semester.

Current Enrollment:

7th – 96

8th – 92

Total - 188


Mrs. Kitzman reviewed NWEA test data as presented to the SAC/DAC.

Student Council held a tissue challenge and now they school has over 460 boxes. Ms.

Comer and Mr. Toben’s classes collected the most and each class will get an ice cream

party.

PTO next “Fun Night” will be Thursday, March 5th.

December dance was great!

Middle School Basketball boys

finished their season strong in

December. B Team received

Division Champions at the

Strasburg Tournament.

FFA Officers are Adelynn Graver, Tristian Cronk,

Tyler Sefcovic, Tyler Hill, Tyler Llanes, Raquel

Thorpe, Elizabeth Westendorf, and Katelyn

Faczak

Mr. Smialek inquired on how the MAPS progress relates to grade? Mrs. Kitzman

explained how the teachers use these scores in relation to the class tests like a final and

the weighting of class grade.

Board Report: January 2020

Bennett High School-Casandra Salberg-Principal

High School Count 363

Assessment

We started 2nd Semester off with MAPS testing. I think this will go very quickly as we have

another Chrome cart. We expect to finish by Monday January 13th. We will be looking at the

Winter data at our next staff meeting and using it with our data teams.

Instruction and Professional Development

We will continue our professional development with Mary Romke in February. This will include

more work with Learning Targets and Formative Assessments. We will also start looking at

proficiency scales in math and English. These will help teachers understand what they are

teaching and how that relates to what students need to be learning. It is a deep dive into our

school curriculum resources and allows us to better see any deficiencies in those resources.

I applied for a CS Principles Curriculum Opportunity and training for a teacher through a

partnership with University of Texas-Austin, Department of Education and UTeach training. We

GOT IT!!!! So we are finalizing paperwork and moving forward with the course.

Bennett High School Leadership Team has been working hard on the UIP. We have a

presentation for SAC/DAC on Jan. 14th.

Climate and Culture

I met with Freshman in December. We discussed school data and how we can raise our scores.

They had great questions about State and MAPS testing and how they can use that information

as well as their teachers. They asked for more clarification on how the tests they take affect

them and the school.

In December our Junior Pride Time students did 12 days of kindness.

Our presenter, Mr. Richie Contratesi, for our bullying … has been booked for Bennett School

District for Feb. 11th. His presentation will be for K-6, 7-12, athletes, teachers, staff and, in the

evening, the parents and community. Mr. Contratesi has included a membership for every

student who attends on his Goal Setting platform. We look forward to using this in our Pride

Time.

I will meet with my Pizza Groups as a team to look at goals for this semester and moving into

next year. We will be doing a Needs survey in February to helps us understand where students

are struggling and what they need. I’m working with Mary Romke and Leadership Team to

finalize this.

We are getting ready to start the scheduling process. We have a training with IC to help us

streamline the process through Infinite Campus. We are excited to see how they can help us.

On our end we have step one, which is looking at course descriptions and offerings and

finalizing our registration sheets. Step two will be registration of students through IC. Step

three is the building of the master schedule. Step four is the building of 360 individual students’

schedules for 2020-2021.

As a school we have revamped study hall! I have included my presentation to the students for

you to look at. In essence, as a staff we needed more time with students to make sure they are

getting the academic support they need, this is also a part of our UIP improvement strategies to

provide MTSS. Therefore, teachers will be holding small group sessions with students who

need extra time with them. Teachers are excited to work more closely with students! We

believe that this intensive time with them will help us make sure we are doing all we can to

provide them with the academic and SEL support they need. As such, I have a teacher during

each lunch willing to open up their rooms to provide kids with a more specific SEL support. I’m

reaching out to Pam Collins, from Tangled Minds, for advice on how to make this possible. We

will also be collecting data as to the success of this new study hall/tutoring session. (handout)


Finished MAPS January 14th. We have yet to look at the data but will be doing the same as the middle school reviewing growth. Next staff meeting will have a data review. Will also review individual student’s data during “Pride Time”, set target goals and formative assessment goals.

Junior class did “Twelve Days of Kindness”, they put sticky notices; washed windows; read to the students as the elementary level etc. Kudos to juniors and staff!

February 11th Bully Speaker

Next “Pizza with the Principal” will be with both Junior and Senior students to discuss goal setting.

Kudos to Mrs. Meyer who is essential in provided the college courses.

Mrs. Salberg provided the Board with a handout on study changes and the small group tutoring. Students are accountable with their teachers. Seeing less tardiness from these changes.

Mrs. Barden inquired about the 20 minutes’ study hall if this adds to the lunch time. Mrs. Salberg said yes, the time period is now 52 minutes. Mrs. Barden said, “This makes me very nervous, worried a 52-minute lunch, what might happen.” Feel we (Board) were not heard.” Mrs. Salberg said the change was based on the lunch area time and when the students need to vacate the cafeteria.

Mr. DuBois said his son loves it and is taking advantage of the study hall/tutoring time.

Mr. Smialek inquired about the Computer Science Grant. Mrs. Salberg said this is a $1k stipend and for training plus all curriculum. Annual cost will be $500.00

Board Members Report(s):

Mrs. Barden –

Completed the BOCES Director evaluation (5 ours) along with 3 superintendents; 3

Board members and 1 BOCES staff member. Meet with Mr. Westfall the BOCES

Director on January 1th to finalize his evaluation. Meeting for contract renewal in

January.

December 31st attended the Board walkthrough the District and thought the grounds

progress was good. Thank you Robin and Keith.

Attended BHS boys’ and girls’ basketball games and the Pep Band were playing their

hearts out. Disappointed that the audience didn’t recognize them, where is the school

spirit. The band was awesome! Mrs. Barden recognized the coaching even when the

girls were a little behind in scoring, Mr. Rios was very engaged and the same with the

boys’ basketball coach Mr. Goodnight, positive coaching.

Mrs. Walkup –

Attended the Board walkthrough which was informative, spent a lot of time and saw the

focus on safety.

Attended the DAC meeting as a parent and encourage participation. It was a cool

meeting addressing school goals and UIP’s. Mary and Robin did a good job.

Mr. Smialek –

Attended the Board walkthrough and see the custodial service job is well done. Mrs.

Barden and Mrs. Walkup both agreed.

Attended boys’ basketball game and enjoyed watching the coaches up and involved.

Mr. Meyer –

Attended the Board walkthrough. First did the walkthrough two years ago and was

disappointed back then. Now the district is great and looking good.

December Christmas Concert

Mr. DuBois –

Invited to sit in on Mr. Andrews “Street Law” class which is his son’s class. They were

working on security and discussing Columbine and Sandy Hook and what they would like

to see. These are smart kids. These students will be bringing something to the Board.

Attended and helped with the Bennett Wrestling Tournament. BHS took 2nd and 3rd. The

kids are good. The girls are 9th in the state with the top 3. Kudos to Ms. Hudson who

must be so proud of these girls.

Finance Report – Keith Yaich

2018-2019 Budget is done, working on 2020

Mr. Smialek inquired as to how we are doing for carry over from this year versus last

year? Mr. Yaich said that we are even with the building payment, haven’t busted the

budget. We are coming right in on budget. Mr. Smialek gave Kudos to the

Administration.

DAC (District Accountability) Report – Mary Ortiz

See the following SAC/DAC Minutes

Bennett School District 29J District Accountability Committee Meeting Minutes

January 14th, 2020

I. Call Meeting to Order 6:00 – 6:02

a. Call to order 6:10

Approval of Agenda

Motion- Amy Kirkwood

Second-Stephen Hollingshead

Approval of Minutes from October 15th, 2019 meeting

Motion; Amy Kirkwood

Second: Stephen Hollingshead

Public Forum: Non-DAAC Members Issues/Information for the DAAC (3 Minutes) None

II. Reports: 6:02 – 6:12

Elementary – Teresa Adams

UIP development updates

Large change in demographic

Growth of ELA and math

Lots of new students since October 1st

MAPS results

Plans

o Increase teachers’ capacity to help growing population

o Emotional learning

Middle School – Ryan Smith

7th grade behind one grade level in all subjects except science but showing

growth

o Discrepancy between MAPS and state results

8th grade showed no growth in math

8th grade at grade level in English and science

o Based on our MAPS testing teacher are developing learning plans and

targets

Intermediate School: Michelle Davis

Vertical alignment 4th - 6th grade.

Make students in control of their progress

o Take ownership

High School – Stephen Hollingshead

Use best instructional strategies

o Doing now

Don’t have MTSS at high school

o In process of creating and implanting

Surveying staff to assess

Develop research based ELD program

III. New Business 6:12 – 7:30

A. Safety

a. Mr. Luke Barden

i. New building

1. Access control

a. Whoever has access can put the buildings on

lockdown

2. New security

3. Have cameras

4. Still need to integrate MS and HS systems

5. Physical access

a. Vestibules in all schools

b. Adding walls

c. Double-doors inside

d. Sliding glass door

ii. Creative learning center (MS)

1. New wall between middle school and high school

a. Should begin construction over summer

2. Block off so that it is separate

iii. Signage for schools.

b. Megan Evans

i. Quarterly lockdown drills

ii. Proactive, muscle memory

iii. Opens doors after practice not loudspeaker

iv. Medical crises a

1. Modified lockdown

v. Lockout before winter break

1. Disgruntled parent

vi. Tornado and fire drills

c. JaLee Kitzman

i. Monthly/quarterly drills

ii. Protocol with kids

iii. Notify concerns with parents

d. Cassie Salburg

i. Monthly/quarterly drills

ii. Went over expectations for college classes

1. Remote classes

2. Kids have to do the safety measures

iii. Dogs coming again

e. Suggestions from DAC

i. Cameras in parking lot?

1. Add more

ii. Students in back parking lot? Lighting improved?

1. More is going up/better

2. Added extra parking for juniors and seniors

iii. Training on how to react in emergency situation (seizure)

1. Protocol for where to send kids

2. CPR/First Aid

iv. Training on how to handle student trying to commit suicide in

class

1. Training on trauma

2. Master list on who knows what

3. Supports for teachers and students

v. Emotional Support for trauma situations (Teacher)

1. Crisis team

a. BOCE, Pam (Palmer House), Aurora Mental Health.

B. Bullying Policy

a. Student thoughts from intermediate school

i. What they liked

1. Definitions

2. Clarifying for people who weren’t being those things

3. Gives a lot of information

4. Highlights main consequences

5. Emphasized things are highlighted

b. DAC Revisions

i. Have a policy for students, adults, and athletics

1. This is more for kids

2. Need one more specific for adults (employees and

parents)

a. Set up a “Civility” policy

ii. Start SPROUTS (anti-bullying climate)

iii. Add more detail to what/where adults go to

iv. Suggestion to keep current version and modify as need in future

v. Correlates with discipline matrix

vi. Add in how adults report

vii. Prevention/Intervention

1. Solely about students

2. Add more about adults

c. Speaker

i. IREA Feb 11th (K- 6th Grades 30 mins) (7th -12th one hour)

1. Smaller groups

2. Athletics

3. Anti-Bullying

4. Goal Setting

5. Times TBD

C. Community Partnerships

a. High School

i. Looking for internships/work study

1. More local

2. Hard to do because of CTE requirements

3. Insurance issues (companies want the schools to pay the

insurance)

4. Have to be overseen by teacher

5. Don’t have the diversity of entrepreneurship

a. Only allowed to help so much

b. How do we get the community engaged? And how do we support our

community?

c. Unthanked/unrecognized community help

i. FFA Auction

ii. High Plains Music Ensemble

iii. Adams County Career Readiness

d. DAC Recommendations

i. Recognition by the schools

ii. One/Two Businesses recognized them at school events

1. One or two people are part of the “team”

iii. Centralize the school as center of the community

iv. Community Service hours for students to help out with local

needs.

v. Free ticket to one game

1. Community day

vi. Community volunteers feel unwelcome

vii. Schools need to implement suggestions from previous years

viii. Survey on Mill Levy

1. 3 weeks

2. Online and newspaper insert

ix. Have an event for members that don’t have children to see our

space problems

1. PTSA/Booster work on together (next year)

D. District Calendar

a. Review options before next meeting

IV. Adjournment

a. Motion: Stephen Hollingshead.

b. Second: Amy Kirkwood 7:41 pm

Board Directives: District UIP Bullying Policy Safety Science Curriculum Community Partnerships District Calendar 2020-21 Next Meeting Date: April 21st 2020

Additional Comments/Information:

Mr. DuBois inquired as to how Mary likes the SAC and DAC meetings being combined

and the dates of every three months? Mary said maybe every other month or maybe just

one additional meeting. Mary will survey the team on the number of meetings.

Superintendents Report – Robin Purdy

Superintendent’s Report

January 16th, 2020

Development

Keith and I responded to a change in referral for Bennett Ranch which is the subdivision planned

for the area that sets to the north east of the school district. The new referral states that they will

be building around 252 homes which is significantly smaller than the original plan. The district

is receiving 19 acres of land which adjoins the school district property. We are in the process of

completing the easement so that they can run utilities and tie into the town. We have reached out

again to Jeff Vogel who is the developer for the Prosper Subdivision which is located at Watkins.

We have yet to hear back from him. The town engineer will be in attendance at the February

board meeting to discuss storm water drainage as well as the gray water that the town has been

discussing in their meetings.

MLO Survey

I sent out the survey on the MLO as requested to parents through the messenger system. As of

today, we have 75 responses. The I-70 Scout will have a survey insert in it in both Spanish and

English for parents and community members to fill out if they prefer. The link to the survey is

listed at the bottom so they can also fill it out electronically. The insert in the paper will allow

community members the opportunity to mail it back to the district, drop it off at the mailbox

located at the high school, or send it to school with their student to drop off in the front office of

each building. I will send out a reminder next week as well as the following week via

emergency messenger to our families. The survey is open for the next three weeks. Out of the

75 responses that we have received so far, teacher recruitment and retention is trending first,

closely followed by small class sizes. Facility improvements and transportation is trending last

in response to the question that asks survey responders to rank the following in importance or

priority: Maintaining small class sizes, district safety upgrades and improvements, transportation,

teacher recruitment and retention, technology updates and improvements, and facility updates

and improvements. When asked what priorities do you believe the board of education should

focus on; a few of the answers were: teacher recruitment and retention, small class sizes, school

programming, and safety improvements to name a few. When asked why they did not support

the MLO, 54% of the respondents stated that they didn’t understand what the money would be

used for followed by 32% that stated they do not support tax increases. When asked what can

the District do to better explain school funding, needs of the District, responsibilities of

developers, or other topics, responses included: don’t build buildings, developers need to pay for

the buildings, free lunches, transparency, trust, marijuana taxes should pay for the buildings,

mental health needs, teacher raises, and then just general comments stating that they supported

the MLO and felt like we did a good job of communicating the District’s needs. I will have more

responses and updated information for you next week at the board meeting, and when the survey

is completed, I will have an update for the February board meeting to report on. You will each

receive the entire results of the survey.

Student Count

We received 14 new students since school began on Monday. Mrs. Matis is looking up school

identification numbers for four more that are not included in the count of 1158. We now have

four different languages spoken in the primary elementary.

Board Goals

The 90 day goals for the Board are listed on a whiteboard in Mrs. Matis’ office. Please let me

know if there is anything else that you would like added. Currently we have the

Superintendent’s Bullying Policy, transportation, the FFA Farm, Strategic Plan, and food service

including a commodities update for the February agenda. Other items on the board include:

growth plan, new subdivisions map, updating policies online, Budget 2020-21, primary and high

school entryway safety upgrades, CLC upgrade with painting and safety issues addressed, board

team building with CASB, communication and collaboration with our community, teacher-staff

wellbeing, staffing of our CLC, teacher/staff retention and recruitment, mental health resources,

and district wide safety. Budget 19-20 school year is up there as well.

We will need to set up a special meeting to go over the superintendent’s evaluation in February.

This would also be a good time to discuss the process for setting up special meetings and work

sessions moving forward. What does the board expect from Mrs. Matis and me in regards to

reminders to members for special meetings? We can add this to the agenda next week if the

board feels the need to do that.

We do have the flu going around the district. We have advised our custodial crew to do deep

cleaning and set off some of the disinfectant sprays for each building. We are encouraging staff

and students to stay home when ill and use proper hand washing techniques to keep it from

spreading.

Additional Comments/Information:

BOCES Director, Mr. Westfall – March Board Meeting

BOCES will meet with Administrative Team

Adams County Victim Advocates to bring programs into our schools for students, parents

and staff.

Cassie Salburg’s bullying information presentation will advise parents and community on

date and times.

Appreciate the Board’s approval of the Kindergarten teaching position.

Elementary now has four more languages.

The district has 40 more students since October 1st.

Bennett Ranch subdivision is smaller than originally planned.

Spoke to attorney about ODP letters, policies and advise with developers.

Mill Levy Override Survey out via email, messenger and insert in the I-70 Scout. Of the

key six items for the district to work on, “Teacher Retention” overwhelming response as

#1 and #2 “Small Class Sizes”.

Board “90 Day Goals” on white board in the district office.

Need to set a date for the Superintendent’s Evaluation – Monday, February 10th, Special

Board Meeting at 6:30 pm for Executive Session.

Requesting custodial service do a deep cleaning for flu.

Brett Ridgeway from Falcon SD is lobbying for an unformed mill levy which is difficult

for smaller school districts.

April 1st 2020 Census coming.

Twenty education bill were introduced the first of the year.

VIII. BUSINESS ITEMS (Information/Discussion/Action)

Discussion/Motion A. Final 2019-2020 Appropriation Resolution

Mr. Smialek moved and Mrs. Walkup seconded to approve the 2019-2020 Appropriation

Resolution.


Motion carried: 5/0

Discussion/Motion B. Blanket Consent Approve CASB Updates to

Policies/Regulations:

BC “School Board Member Conduct”

BC-R “School Board Member Financial

Disclosure”

BEC “Executive Sessions”

CBF “Superintendents Conduct”

IHBIB “Primary/Primary Education”

JLCE “First Aid and Emergency Medical Care”

KDE “Crisis Management”

KFA “Public Conduct on School Property”

LBD ‘Relations with District Charter Schools”

Mrs. Barden moved and Mrs. Walkup seconded to blanket consent approve the CASB

updates to polices and regulations as listed with grammar corrections.


Motion carried: 5/0

Discussion/Motion C. Revisions to Policy JLCD “Administering Medicines to

Students

Tabled for February Meeting

Discussion/Motion D. Revisions to Policy JLCDB “Administration of Medical

Marijuana to Qualified Students”

Mrs. Barden moved and Mr. Meyer seconded to approve the revision to policy JLCDB

with corrections.


Motion carried: 5/0

Discussion/Motion E. Revisions to Policy BEDA “Notification of Board

Meetings”

Mr. Smialek moved and Mrs. Walkup seconded to approve the revisions to policy

BEDA with corrections.


Motion carried: 5/0

Discussion/Motion F. Revisions to Policy IKF-2

Mr. Smialek moved and Mr. Meyer seconded to approve the revisions to policy IKF-2

with corrections and the addition of social studies to the College Prep requirements.


Motion carried: 5/0

Discussion/Motion G. Disposition of Property – BHS One Sylvania Television

with Cart

Mrs. Barden moved and Mr. Meyer seconded to approve the disposition of the high

school property


Motion carried: 5/0

Discussion/Motion H. RFP Bus Maintenance 2020-2021

Mr. Meyer moved and Mr. Smialek seconded to approve the go ahead to RFP the Bus

Maintenance for the 2020-2021 school year.


Motion carried: 5/0

IX. EXECUTIVE SESSION: Personnel

AUTHORITY FOR EXECUTIVE SESSIONS: C.R.S. 22-32-108 (5); C.R.S. 24-6-402

REASONS: - Personnel issues; - Purchase, lease or sale of property; - Conferences with

attorney; - Security arrangements or investigations; -

Negotiations strategies; - Investigation of charges against

a student; - Consideration of nondisclosure documents; -

Matters required to be kept confidential by federal or state

law

Mr. DuBois moved and Mrs. Walkup seconded to move into executive session for

personnel at 8:40 pm


Motion carried: 5/0

Mrs. Walkup moved and Mrs. Barden seconded to exit executive session and resume the

regular meeting at 9:08 pm


Motion carried: 5/0

X. BUSINESS ITEMS CONTINUED (Information/Discussion/Action)

Discussion/Motion I. Retirement Incentive Policy GBN

Mrs. Barden moved and Mrs. Walkup seconded to approve the Retirement Policy GBN

with changes.


Motion carried: 5/0

XI. CLOSING ACTIVITIES

Information A. Special Board Meeting/Executive Session for Superintendents Evaluation

on Monday, February 10, 2020 at 6:30 pm in the BHS V-Net Room

#C106. Note after the Executive Session no further Board business will

take place.

Information B. Work Session Tuesday, February 25, 2020, BHS V-Net Room #C106 at

5:30 pm followed by the Regular School Board Meeting at 6:30 pm.

.

Motion C. ADJOURMENT The Board will briefly confer as a group following the regular

meeting for the purpose of debriefing and self-evaluation. No

Board business will be conducted during this session.

Mr. Smialek moved and Mrs. Barded seconded to adjourn the regular meeting at 9:11 pm.


Motion carried: 5/0

___________________________

James DuBois, President

___________________________

Dennis Smialek, Secretary

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