Re- Tender Notice - Employees' State Tender Notice Medical Superintendent ESIC Hospital, Manesar invites sealed Re - Tender from reputed agencies under two bid systems for Annual Repair and Maintenance Services of Civil Electrical Works work will be, ...

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    F.No.- 133/ ESIC/Manesar/ARM/2013-14 Date: 30/01/2014

    Re- Tender Notice Medical Superintendent ESIC Hospital, Manesar invites sealed Re - Tender from reputed

    agencies under two bid systems for Annual Repair and Maintenance Services of Civil &

    Electrical Works at ESIC Hospital, Manesar for the period of one year. The site of above said

    work will be,

    (1.) (A) 100 Bedded ESIC Hospital, Manesar &

    (B) 14 Numbers Staff Quarters situated at Hospital Campus.

    Sl. No.

    Name of Work

    Estimated Cost in Rupees

    Cost of Tender/

    BOQ

    Cost of Earnest Money Deposit

    Cost of Performance

    Security Money

    Period of Contract/

    Tender

    1 Annual Repair and Maintenance Services of (Civil & Electrical) works at ESIC Hospital, Manesar

    Rs.

    50,11,030

    Rs.

    1000

    Rs.

    1,50,000

    Rs.

    3,00,000

    Twelve Months

    (12)

    Note: Medical Superintendent, ESIC Hospital Manesar may relax one or more conditions on

    her discretion.

    Phone No. / Fax 0124-2290189,

    (Dr. ANJU AGNIHOTRI)

    Medical Superintendent

    ESIC Hospital, Manesar (Haryana)

    Employees State Insurance Corporation Hospital, Manesar (Ministry of Labour and Employment, Govt. of India)

    IMT Sector-03, Plot No- 41Manesar

    Haryana- 122050.

    Tel/Fax:0124-2290189

    E-mail- ID- ms-manesar.hr@esic.in

    tel:0124-2290191/2

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    F.No.- 133/ ESIC/Manesar/ARM/2013-14 Date: 30/01/2014

    ANNEXTURE-A

    NOTICE INVITING TENDER

    Sealed tenders under two bid systems are invited from the eligible contractors for providing services

    listed under scope of work in the bid document. The details of which are as follows:-

    Sl.

    No Description Details

    1 Name of work:- Annual Repair and Maintenance Services of (Civil & Electrical) works at ESIC

    Hospital, Manesar. 2 Estimated Cost: - Rs. 50, 11,030/-.

    3 Period of Contract: - Twelve Months (12)

    4 Earnest Money Deposit: -

    Rs. 1,50,000/- (Rupees One lakh only) to be deposited along with tender, through Demand Draft favoring ESI Fund A/C No. 1, payable at Manesar. Bids received without EMD will not be considered and summarily rejected.

    5 Cost of Tender: - Rs. 1000/- (Non refundable) by Demand Draft in favor of 'ESI Fund A/c No. 1' Payable at Manesar.

    6 Date of submission of Tender: -

    Up to 1:00 pm on 15.02.2014 in the tender box kept in Medical Superintendent Office ESIC Hospital, Manesar (Haryana).

    7 Date of opening of Tender:

    The tenders shall be opened in the presence of the tenderers who choose to be present on 17.02.2014 at 2:30 PM in the conference room ESIC Hospital, Manesar. In case, 17.02.2014 is declared a public holiday, tenders shall be received & opened as per above schedule on next working day.

    8 Tender Document:- Tender documents containing terms & conditions can be obtained in person from Medical Superintendent, ESIC Hospital Manesar, IMT Sec-03, Plot No. - 41 Haryana. on submission of a demand draft of Rs. 1000/- (non-refundable) in favour of ESI Fund A/c No. 1 on all working days (except Sunday closed/Public Holidays) between 9 AM to 4 PM w.e.f. 30.01.2014 to 15.02.2014 and up to 1 PM on 15.02.2014 & Saturdays.

    The tender document can also be downloaded from the website www.esic.nic.in and the cost of tender document can be deposited through a separate demand draft of Rs. 1000/- payable at Manesar in favour of the ESI Fund Account No.1 towards cost of tender while submitting the tender.

    9 Minimum Eligibility Criteria:-

    This invitation for bids is open to- (a) EMD in the form of Bank Draft for Rs. 1,50,000 /- (b) Bid documents fee in the form of bank draft for Rs. 1000/- in case bid documents have been download from the website (c) Copy of PAN/TAN/TIN, (d) Clause by Clause compliance demonstrating substantive responsiveness to the commercial condition by signing and stamping on all the pages of the original bid document. (e) Labour License under the Contractor Labour Act (R & A, Act 1970 ), (f)Certificate of Incorporation/ Registration of Firm Certificate/ Memorandum and Articles of Association/Partnership Deed/ Proprietorship Deed/ Declaration of

    Employees State Insurance Corporation Hospital, Manesar (Ministry of Labour and Employment, Govt. of India)

    IMT Sector-03, Plot No- 41, Manesar

    Haryana- 122050.

    Tel/Fax:0124-2290189

    E-mail- ID- ms-manesar.hr@esic.in

    http://www.esic.nic.in/tel:0124-2290191/2

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    Proprietorship etc. as the case may be, (g) Copy of Income Tax Return for last two Financial Years, (h) Copy of Service Tax Certificate, (i) Copy of Sales Tax/ VAT Certificate, if any (j) Sealed, Signed & Separate Bid/Tender Form, (k) Sealed, Signed & Separate Price/Financial Bid Form, (l) Letter of Authorization to attend bid opening, (m) Filled Format I to IX by agency, (n) Experience certificate of similar work / Agreement / Work Order, (o) Satisfactory Certificate of similar nature of work, (p) Undertaking should be typed on agency letter head as per Tender. (q) Annual Turnover of company which is stamped by Chartered Accountant. (r) ESI Certificate, if any (s) EPF Certificate, if any (t) ARM/Construction works of civil & electrical License under the CPWD/State PWD/PSUs./Others

    10 Technical Eligibility criteria

    (i) The tenderers should have minimum of two years experience as on 31.12.2013 in execution of ARM works at a 100 or more bedded hospitals in works of similar

    nature, or The tenderer should have a minimum of two years experience of ARM works services in Government organizations. (ii) They agency should have at least-

    (a) One running contract of value not less than Rs. 37.50 Lakhs per annum (Equal 75% of the value of the work to be executed), or (b) Two running contract, each of value not less Rs. 25.00 Lakhs per annum (Equal 50% of the value of work to be executed), or (c) Three running contract, of value not less than Rs. 17.50 Lakhs per annum (Equal of 35% of the value of work to be executed),

    Preference will be given to the Agencies having experience in the field of ARM works/ Construction works of civil & electrical at CPWD/ State Govt. PWD/ Semi Govt./ ESICs/ PSUs) in Delhi/NCR /Haryana areas AND the agency shall produce license issued from the authorities concerned for which it has worked.

    11 General Instruction All the documents submitted by bidder should be self attested photocopy and must be legible and signed and stamped by authorized signatory, otherwise the bid is likely to be rejected.

    12 Details of work of Scope

    The Contractor is required to construct or repair the civil and electrical works with complete finishing as per approved estimate by guideline of Engineer in charge.

    13 Bid/Tender Validity The prices quoted shall remain valid for 90 days from the date of opening of the Bid and in respect of accepted bid the prices quoted shall remain valid for 90 days.

    14 Performance Security Money

    The bidder shall furnish performance security to the purchaser for an amount equal to Rs. 3, 00,000/- shall be made by Demand Draft/Bank Guarantee in favour of ESI Fund A/C. No 1, Payable at Manesar. The performance security can be encashed by the Employer to recover any amount which is payable by the contractor to the Employer on any account for a cause arising out of the contract.

    15 For Financial Bid Services charges quoted by the agency should not be less than Tax Deducted at Source (TDS).

    16 Annual Turnover The Annual turnover of the agency must not be less than Rs. 1.00 Crore (Rupees one crore only).

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    ANNEXTURE-B-I

    SCOPE OF WORK

    1. Repair and maintenance of civil & electrical works of building of hospital & staff quarters.

    2. Only Class A Brick, fine & coarse sand, reputed brand of cement bag & TMT steel bars should be used

    in materials.

    3. All materials shall be tested in lab and the certificate will be provide by agency and submit at the

    time of the billing.

    4. Always cleaning the construction site.

    5. Water supply to be arranged through tankers or others by bidder in the construction of boundary

    wall.

    6. Man power Muster Roll & Wage Register is to be maintained.

    7. Whenever, Civil & Electrical Engineer required at site the agency will be provided.

    8. Uniform, Identity Cards, Name Plates and identity cards have to be provided to each and every Staff

    by the contractor.

    9. All Tools, Plants and materials required to carry out the construction work at site are to be provided

    by the Contractor free of cost.

    10. The Agency shall have to display on sign board, the name of work, office name and also maintaining

    agency along with Facility Manager/Engineer/Supervisors name to be contacted with Telephone Nos.

    11. The agency shall be responsible to depute their supervisor on working site to meet

    MS/DMS/DD/AD/ESIC Engineer in charge.

    12. Only Class- I, reputed brand, ISI marked materials would be used in repair work of electrical

    maintenance works.

    13. The agency should be provided any materials (Civil & Electrical) are as per ISI norms and

    manufacturer.

    14. The work will be executed on Bill of Quantity basis.

    15. The agency should be maintained safety precaution for labourers.

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    INSTRUCTION TO THE TENDERERS

    1. Tender form shall be completed in all respect. Incomplete tender or tenders without E.M.D shall be

    treated as invalid.

    2. Last date of submission of tenders is 15.02.2014 up to 1:00 P.M.

    3. Date and time of opening of tender is 17.02.2014 at 2.30 P.M.

    4. Each and every page of the tender documents should bear the stamp and signature of the authorized

    representative/quoting firm. Format I to IX enclosed shall be filled without exception.

    5. The rates for each and every item shall be quoted in Figure and words. In case of any discrepancy in

    rates, the rates written in words shall prevail.

    6. The envelope containing tender document shall be sealed and bear the name of work and the name

    and address of the tenderer.

    7. The work site that is Hospital can be visited on any working day during office hours by contacting

    Administrative Officer/Engineers / Care Taker/ General Branch in order to have an Idea of Work.

    8. The Competent Authority of ESIC, reserves the right to accept or reject any tender or all tenders or

    part of tender without assigning any reason whatsoever.

    9. Conditional tenders are liable to be rejected.

    10. The tender for the work shall remain open for acceptance for a period of sixty days (60) from the

    date of opening of tender.

    11. These instructions shall form a part of the contract document.

    12. The EMD of unsuccessful tenderers shall be refunded within one week after the award of work to

    the successful tenderer.

    13. Financial Bid: The financial bid of the tenderers, who qualify in the technical bid, will be opened in

    the presence of only those successful tenderers, who choose to attend the opening of financial bid.

    Minimum six day notice will be given to tenderers for this purpose.

    14. Award of Work: - (i) The selection of the agency will be at the sole discretion of the ESIC who

    reserves its right to accept or reject any or all the proposals without assigning any reason whatsoever.

    (ii) Upon evaluation of offers the notification on award of contract will be intimated to the successful

    tenderer.

    15. Duly filled Tender Document shall be deposited by hand delivery in the Tender Box kept in Admin

    Block on or before 15.02.2014, 1.00 PM at following address:

    O/O Medical Superintendent, ESIC Hospital Manesar, IMT Sec-03, Plot No.-41 Manesar, (Haryana)

    16. The contract with the agency which does not provide proof of payment of statutory dues will be

    terminated right away by giving one months written notice.

    17. Delayed /late tenders for whatever is the reason will summarily be rejected.

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    ANNEXTURE-C

    INSTRUCTIONS TO BIDDERS

    1. DEFINITIONS:

    (a) "The Purchaser" means the Employees State Insurance Corporation, Hospital, Manesar (ESIC).

    (b) "The Bidder" means the individual or firm who participates in this tender and submits its bid.

    (c) "The Supplier" means the individual or firm supplying the goods under the contract.

    (d) "The Goods" means all the stores and/or materials, which the Supplier is required to supply to the

    Purchaser under the contract.

    (e) "The Advance Purchase Order" means the intention of Purchaser to place the Purchase Order on the

    bidder.

    (f) "The Purchase Order" means the order placed by the Purchaser on the Supplier signed by the

    Purchaser including all attachments and appendices thereto and all documents incorporated

    by reference therein. The purchase order shall be deemed as Contract" appearing in the document.

    (g) "The Contract Price" means the price payable to the Supplier under the purchase order for the full

    and proper performance of its contractual obligations.

    2. COST OF BIDDING:

    The bidder shall bear all costs associated with the preparation and submission of the bid. The Purchaser,

    will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the

    bidding process.

    3. BID FORM:

    The bidder shall complete the Bid Form and the appropriate Price Schedule furnished in the Bid

    Documents, indicating the goods to be supplied, a brief description of the goods and quantity.

    4. BID DOCUMENTS:

    4.1 The goods required, bidding procedures and contract terms are prescribed in the Bid Documents.

    The Bid Documents include:

    (a) Notice Inviting Tender (as per Annexure A)

    (b) Terms and Condition (as per Annexure B - I & II)

    (b) Instructions to Bidders (as per Annexure C)

    (c) General (Commercial) Conditions of the Contract (as per Annexure D)

    (d) Special Conditions of Contracts (as per Annexure E)

    (e) Technical Specifications and Schedule of Requirements (as per Annexure F)

    (f) Details of Tenderers (Format I)

    (g) Experience of Companies (Format II)

    (h) Declaration Form (Format III)

    (i) Check list and order in which the documents are to be submitted for Bid (Format IV)

    (j) Details of Existing Contract (Format V)

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    (k) Undertaking (Format VI)

    (l) LETTER OF AUTHORISATION FOR ATTENDING BID OPENING (Format VII) (m) Certificate of Non-Participation of near Relatives in the tender (Format VIII)

    (n) FORM OF PERFORMANCE SECURITY BANK GUARANTEE BOND (Format IX)

    (o) Financial Bids (Part B)

    4.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid

    Documents. Failure to furnish all information required as per the Bid Documents or submission of bids

    not substantially responsive to the Bid Documents in every respect will be at the bidder's risk and may

    result in rejection of the bid.

    5. CLARIFICATION OF BID DOCUMENTS:

    5.1 A prospective bidder, requiring any clarification of the Bid Documents shall notify the Purchaser in

    writing or by Fax at the Purchaser's mailing address indicated in the...

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