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R12 Oracle Financial Applications Overview Student Guide - Volume 1

D49294GC20

Edition 2.0

February 2009

D58762

Copyright © 2009 Oracle. All rights reserved. This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way. Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization of Oracle. The information contained in this document is subject to change without notice. If you find any problems in the document, please report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not warranted to be error-free. If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract. Oracle, JD Edwards, PeopleSoft, and Siebel are registered trademarks of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.

Author

Sarita Chebbi, Pratima Mahtani, Paul Scott, Dee Fairbanks Simpson

Technical Contributors and Reviewers

Barbara Nicholls, Cynthia Prier, Paul Scott, Kathryn Wohnoutka, Bruce Ingram

This book was published using: oracletutor

Copyright © 2009, Oracle. All rights reserved.

R12 Oracle Financial Applications Overview Table of Contents i

Table of Contents

eBusiness Suite Overview................................................................................................................................1-1 eBusiness Suite Overview .............................................................................................................................1-3 Objectives ......................................................................................................................................................1-4 Agenda...........................................................................................................................................................1-5 Key Business Flows.......................................................................................................................................1-6 Forecast to Plan .............................................................................................................................................1-7 Procure to Pay................................................................................................................................................1-8 Demand to Build............................................................................................................................................1-10 Campaign to Order ........................................................................................................................................1-12 Click to Order ................................................................................................................................................1-13 Order to Cash.................................................................................................................................................1-14 Contract to Renewal ......................................................................................................................................1-16 Request to Resolution....................................................................................................................................1-17 Project to Profit..............................................................................................................................................1-18 People to Paycheck........................................................................................................................................1-20 Summary........................................................................................................................................................1-21

Accounting to Financial Reporting ................................................................................................................2-1 Accounting to Financial Reporting................................................................................................................2-3 Objectives ......................................................................................................................................................2-4 Agenda...........................................................................................................................................................2-5 Purpose of General Ledger ............................................................................................................................2-7 General Ledger Capabilities ..........................................................................................................................2-8 Functions and Features ..................................................................................................................................2-9 General Ledger Accounting Cycle ................................................................................................................2-10 Journal Entry Functions.................................................................................................................................2-11 Sharing Ledgers Across Oracle Applications ................................................................................................2-12 Accounting Entries Interface Information .....................................................................................................2-13 Subledger Integration ....................................................................................................................................2-15 Reporting and Analysis .................................................................................................................................2-17 Interface Data Transformer (IDT) .................................................................................................................2-18 IDT Responsibility and Data Menus .............................................................................................................2-20 IDT Transformation Rule Sets.......................................................................................................................2-21 Open Integration with External Processing ...................................................................................................2-22 Open Integration with External Processing: GL Business Events .................................................................2-23 Open Integration with External Processing Benefits ....................................................................................2-25 Advanced Global Intercompany System (AGIS) ..........................................................................................2-26 AGIS Features ...............................................................................................................................................2-27 AGIS Journals Balancing Process .................................................................................................................2-28 AGIS Implementation Considerations...........................................................................................................2-30 Agenda...........................................................................................................................................................2-31 Elements ........................................................................................................................................................2-32 Chart of Accounts Structure ..........................................................................................................................2-34 Chart of Accounts..........................................................................................................................................2-35 Business Requirements..................................................................................................................................2-36 Creating Vertical Structures ..........................................................................................................................2-37 Defining Hierarchies......................................................................................................................................2-38 Account Hierarchies ......................................................................................................................................2-39 Building the Chart of Accounts Structure......................................................................................................2-40 Creating Accounting Flexfields.....................................................................................................................2-41 Defining and Assigning Value Sets ...............................................................................................................2-42 Defining the Accounting Flexfield Structure.................................................................................................2-43 Management Reporting and Security ............................................................................................................2-46


R12 Oracle Financial Applications Overview Table of Contents ii

Management Reporting and Security Example .............................................................................................2-47 Defining Segment Values ..............................................................................................................................2-49 Secondary Tracking Segment ........................................................................................................................2-50 Secondary Tracking Segment Benefits..........................................................................................................2-52 Selecting Account Combinations ..................................................................................................................2-53 Using Dynamic Insertion...............................................................................................................................2-54 Defining Cross-Validation Rules...................................................................................................................2-55 Defining Flexfield Security Rules .................................................................................................................2-58 Accounting Calendar .....................................................................................................................................2-59 Defining Period Types...................................................................................................................................2-60 Accounting Period Statuses ...........................................................................................................................2-61 Unlimited Currencies.....................................................................................................................................2-62 Selecting Currencies ......................................................................................................................................2-63 Creating a Ledger ..........................................................................................................................................2-64 Accounting Setup Manager ...........................................................................................................................2-65 Ledger Options ..............................................................................................................................................2-67 Linking a Ledger to a Responsibility.............................................................................................................2-72 Sharing a Ledger Across Oracle Applications...............................................................................................2-73 Account Hierarchy Manager..........................................................................................................................2-74 Security Definitions.......................................................................................................................................2-75 Replacement for Disabled Accounts..............................................................................................................2-77 Control Accounts...........................................................................................................................................2-78 Account Analysis & Drilldown .....................................................................................................................2-79 Accounting and Reporting Sequencing .........................................................................................................2-80 Accounting and Reporting Sequencing Benefits ..........................................................................................2-81 Agenda...........................................................................................................................................................2-82 Subledger Accounting (SLA) Overview........................................................................................................2-83 Subledger Accounting ...................................................................................................................................2-84 Subledger Accounting Definition ..................................................................................................................2-85 Subledger Accounting Engine .......................................................................................................................2-87 Agenda...........................................................................................................................................................2-88 Simultaneous Opening and Closing of Periods .............................................................................................2-89 Simultaneous Year-End Closing Journals .....................................................................................................2-90 Simultaneous Currency Translation...............................................................................................................2-91 Financial Reporting Across Ledgers..............................................................................................................2-92 Simultaneous Currency Translation...............................................................................................................2-93 Agenda...........................................................................................................................................................2-94 Performing Journal Entry Functions..............................................................................................................2-95 Types of Journal Entries ................................................................................................................................2-96 Journal Creation Methods..............................................................................................................................2-97 Automatic Journal Copy................................................................................................................................2-98 Integrated Web-based Spreadsheet Interface.................................................................................................2-99 Integrated Web-based Spreadsheet Interface Benefits...................................................................................2-100 Journal Components ......................................................................................................................................2-101 Grouping Journals into Batches.....................................................................................................................2-103 Manual Journal Entries ..................................................................................................................................2-104 Performing Additional Journal Actions.........................................................................................................2-106 Posting Journals.............................................................................................................................................2-107 Posting to a Prior Period................................................................................................................................2-109 Automatic Posting .........................................................................................................................................2-110 Performing Online Inquiries for Accounts and Journal Entries.....................................................................2-111 Reversing Journal Entries ..............................................................................................................................2-112 Creating Reversing Journals ..........................................................................................................................2-113 Reversing Journals Automatically .................................................................................................................2-114 Journal Reversal Criteria ...............................................................................................................................2-115 Journal Reversal Benefits ..............................................................................................................................2-118 Recurring Journals.........................................................................................................................................2-119


R12 Oracle Financial Applications Overview Table of Contents iii

Recurring Journal Types................................................................................................................................2-120 Formula Recurring Journals ..........................................................................................................................2-121 MassAllocations ............................................................................................................................................2-122 MassAllocations versus Recurring Journals ..................................................................................................2-123 Journal Line Reconciliation...........................................................................................................................2-124 Agenda...........................................................................................................................................................2-125 Budgeting ......................................................................................................................................................2-126 Budgets ..........................................................................................................................................................2-127 Anatomy of a Budget.....................................................................................................................................2-128 Available Methods.........................................................................................................................................2-129 Multiple Versions ..........................................................................................................................................2-130 Define Budget Organizations ........................................................................................................................2-131 Entry Methods ...............................................................................................................................................2-132 Creating Journals ...........................................................................................................................................2-133 Loading with Web ADI .................................................................................................................................2-134 Budget Wizard: Overview .............................................................................................................................2-135 Agenda...........................................................................................................................................................2-136 Foreign Currency Concepts ...........................................................................................................................2-137 Conversion.....................................................................................................................................................2-138 Conversion Example......................................................................................................................................2-139 Revaluation....................................................................................................................................................2-140 Revaluation Example.....................................................................................................................................2-141 Translation.....................................................................................................................................................2-142 Translation Rates ...........................................................................................................................................2-143 Currency Rates Manager Description............................................................................................................2-144 Currency Rates Manager Description (continued) ........................................................................................2-145 Currency Rates Manager Features.................................................................................................................2-146 Currency Rates Manager Benefits .................................................................................................................2-148 Cross-Ledger and Foreign Currency Allocations .........................................................................................2-149 Cross-Ledger and Foreign Currency Allocations Benefits ...........................................................................2-150 Entered Currency Reporting and Analysis ....................................................................................................2-151 Entered Currency Reporting and Analysis Benefits .....................................................................................2-153 Agenda...........................................................................................................................................................2-154 Consolidations ...............................................................................................................................................2-155 Consolidating Data in Multiple Instances......................................................................................................2-156 Consolidation Workbench .............................................................................................................................2-157 Consolidation Mapping .................................................................................................................................2-159 Streamlined Consolidation Mappings............................................................................................................2-162 Consolidation Mappings................................................................................................................................2-163 Consolidation Mappings Benefits..................................................................................................................2-165 Mapping Rules...............................................................................................................................................2-166 Using Account Mapping Rules......................................................................................................................2-167 Using Segment Mapping Rules .....................................................................................................................2-168 Using Segment Rollup Rules.........................................................................................................................2-169 Hierarchy Viewer ..........................................................................................................................................2-171 Preparing Subsidiary Data .............................................................................................................................2-172 Posting Consolidation Journal Entries...........................................................................................................2-173 Creating Eliminating Entries .........................................................................................................................2-174 Agenda...........................................................................................................................................................2-176 Reporting Options .........................................................................................................................................2-177 Financial Statement Generator ......................................................................................................................2-178 Defining Row Sets.........................................................................................................................................2-179 Defining Column Sets ...................................................................................................................................2-180 Defining Ad Hoc Reports ..............................................................................................................................2-181 Enterprise Planning and Budgeting ...............................................................................................................2-182 E-Business Intelligence .................................................................................................................................2-183 Oracle Discoverer ..........................................................................................................................................2-184


R12 Oracle Financial Applications Overview Table of Contents iv

XBRL Financial Reporting Features .............................................................................................................2-185 XBRL Financial Reporting Benefits..............................................................................................................2-187 GL Standard Reports Integration With XML Publisher ................................................................................2-188 Simultaneous Accounting for Multiple Reporting Requirements..................................................................2-189 Summary........................................................................................................................................................2-190

Procure to Pay Flow Overview.......................................................................................................................3-1 Procure to Pay Flow Overview......................................................................................................................3-3 Objectives ......................................................................................................................................................3-4 Agenda...........................................................................................................................................................3-5 Procure to Pay Flow ......................................................................................................................................3-6 Purchasing Integration...................................................................................................................................3-8 Procure to Pay Lifecycle................................................................................................................................3-12 Oracle Procure to Pay Process.......................................................................................................................3-14 Introduction to Legal Entities ........................................................................................................................3-15 RFQs and Quotations.....................................................................................................................................3-16 Requisitions ...................................................................................................................................................3-18 Suppliers ........................................................................................................................................................3-21 Purchase Orders.............................................................................................................................................3-22 Receiving.......................................................................................................................................................3-24 Invoicing........................................................................................................................................................3-26 Payment .........................................................................................................................................................3-28 Summary........................................................................................................................................................3-29

Suppliers Overview..........................................................................................................................................4-1 Suppliers Overview .......................................................................................................................................4-3 Objectives ......................................................................................................................................................4-4 Agenda...........................................................................................................................................................4-5 Overview .......................................................................................................................................................4-7 How Oracle Products Use Supplier Information ...........................................................................................4-8 Flow of Default Values..................................................................................................................................4-10 Agenda...........................................................................................................................................................4-11 Suppliers in the Trading Community Architecture (TCA) ...........................................................................4-12 TCA Security by Functional Areas................................................................................................................4-13 Agenda...........................................................................................................................................................4-14 Suppliers Page ...............................................................................................................................................4-15 Supplier Record Structure..............................................................................................................................4-16 Enter/Update Suppliers..................................................................................................................................4-18 Supplier Level Versus Site Level Entry ........................................................................................................4-20 Supplier Site Settings.....................................................................................................................................4-21 Avoiding Duplicate Suppliers........................................................................................................................4-22 Agenda...........................................................................................................................................................4-24 Key Reports ...................................................................................................................................................4-25 Agenda...........................................................................................................................................................4-27 Merge Suppliers.............................................................................................................................................4-28 Data Example - Supplier Merge ....................................................................................................................4-30 Agenda...........................................................................................................................................................4-31 Responsibility for Supplier Entry/Maintenance.............................................................................................4-32 Supplier Naming Conventions.......................................................................................................................4-33 Supplier Naming Convention Examples........................................................................................................4-35 Supplier Conversion Methodology................................................................................................................4-37 Fax or E-Mail Setup ......................................................................................................................................4-38 Agenda...........................................................................................................................................................4-40 Oracle Purchasing and the Enterprise Structure ...........................................................................................4-41 Oracle Inventory Organizations.....................................................................................................................4-42 What is an Item? ............................................................................................................................................4-44 Oracle Applications That Use Items..............................................................................................................4-45 Summary........................................................................................................................................................4-47


R12 Oracle Financial Applications Overview Table of Contents v

Purchasing Overview ......................................................................................................................................5-1 Purchasing Overview.....................................................................................................................................5-3 Objectives ......................................................................................................................................................5-4 Agenda...........................................................................................................................................................5-5 Item Attributes...............................................................................................................................................5-7 Item Master Organization and Child Organizations ......................................................................................5-9 Overview of Creating an Item .......................................................................................................................5-11 Describing Item Attributes - Purchasing .......................................................................................................5-12 Defining Item Relationships - Purchasing .....................................................................................................5-16 Agenda...........................................................................................................................................................5-17 Central Procurement ......................................................................................................................................5-18 Document Access Levels...............................................................................................................................5-20 Security, Approval Limits, and Approval Routing Options ..........................................................................5-21 Agenda...........................................................................................................................................................5-23 Purchase Requisitions....................................................................................................................................5-24 Information Flow...........................................................................................................................................5-28 Agenda...........................................................................................................................................................5-29 Professional Buyer's Work Center.................................................................................................................5-30 Benefits..........................................................................................................................................................5-31 User Interface ................................................................................................................................................5-32 Agenda...........................................................................................................................................................5-33 Request for Quotation....................................................................................................................................5-34 Agenda...........................................................................................................................................................5-35 Sourcing Rules...............................................................................................................................................5-36 Create a Sourcing Rule ..................................................................................................................................5-37 Create a Sourcing Rule Assignment ..............................................................................................................5-38 Levels of Sourcing Rule Assignments...........................................................................................................5-40 Sourcing Rules with an ASL Source Document............................................................................................5-41 Agenda...........................................................................................................................................................5-42 Purchase Orders Process................................................................................................................................5-43 Origin.............................................................................................................................................................5-45 Information Flow...........................................................................................................................................5-46 Management Interfaces..................................................................................................................................5-47 Purchasing e-Commerce Capabilities ............................................................................................................5-49 Purchasing XML Capabilities........................................................................................................................5-50 Creating Purchase Orders ..............................................................................................................................5-51 Maintaining Purchase Orders ........................................................................................................................5-52 Agenda...........................................................................................................................................................5-53 Printing and Communication.........................................................................................................................5-54 Document Attachments .................................................................................................................................5-55 Document Attachment Types ........................................................................................................................5-56 Setup – Define Purchasing Options ...............................................................................................................5-57 Agenda...........................................................................................................................................................5-58 Receiving Process..........................................................................................................................................5-59 Receiving in Oracle Purchasing.....................................................................................................................5-62 Open Interface ...............................................................................................................................................5-63 Agenda...........................................................................................................................................................5-65 Purchasing Accounting Considerations .........................................................................................................5-66 Purchasing Period-End Accrual Cycle ..........................................................................................................5-67 Accounting Implementation Considerations..................................................................................................5-68 Summary........................................................................................................................................................5-69

Payables Overview...........................................................................................................................................6-1 Payables Overview ........................................................................................................................................6-3 Objectives ......................................................................................................................................................6-4 Agenda...........................................................................................................................................................6-5 Payables Process............................................................................................................................................6-7


R12 Oracle Financial Applications Overview Table of Contents vi

Invoice Structure............................................................................................................................................6-8 Types of Invoices..........................................................................................................................................6-10 Invoice Lines .................................................................................................................................................6-12 Line Types .....................................................................................................................................................6-13 Distribution Types .........................................................................................................................................6-14 Matching to a Purchase Order .......................................................................................................................6-15 Match Approval Level Options .....................................................................................................................6-16 Purchase Order Shipment Match ...................................................................................................................6-18 Receipt Match................................................................................................................................................6-19 Matching to Distributions for Assets .............................................................................................................6-20 Invoices: Matching to Distributions for Expenses.........................................................................................6-21 Invoices: Matching to Distributions for Inventory ........................................................................................6-22 Invoice Approval Workflow Resubmission...................................................................................................6-24 Gapless Invoice Numbering for Self-Billing Invoices...................................................................................6-25 Holds and Releases........................................................................................................................................6-26 Invoice Validation .........................................................................................................................................6-29 Levels of Invoice Validation .........................................................................................................................6-31 Invoice Validation Concurrent Processing ....................................................................................................6-33 Invoice Processing for Contract Financing, Retainage, and Progress Terms ................................................6-34 Agenda...........................................................................................................................................................6-36 Setting Up Payables for Expense Reports .....................................................................................................6-37 Expense Reporting Process............................................................................................................................6-38 Expense Report Import Program ...................................................................................................................6-39 Processing and iExpenses ..............................................................................................................................6-40 Agenda...........................................................................................................................................................6-41 Invoice Payments...........................................................................................................................................6-42 Payment Manager Terminology ....................................................................................................................6-43 Using the Invoice Workbench .......................................................................................................................6-45 Time Zone Support........................................................................................................................................6-46 Invoice Payment Methods .............................................................................................................................6-47 Manual Payment ............................................................................................................................................6-49 Creating Quick Payments ..............................................................................................................................6-50 Invoice Payments: Formatting Payments ......................................................................................................6-55 Agenda...........................................................................................................................................................6-56 Key Processes................................................................................................................................................6-57 Period Close...................................................................................................................................................6-59 Mass Additions Accounting - Periodic Accrual [Period End] .......................................................................6-60 Subledger Accounting and General Ledger...................................................................................................6-62 Accounting Process Error Validation and Reporting.....................................................................................6-63 Agenda...........................................................................................................................................................6-64 Daily Business Intelligence ...........................................................................................................................6-65 Agenda...........................................................................................................................................................6-67 Oracle iSupplier Portal Invoice Matching Controls.......................................................................................6-68 Attachments...................................................................................................................................................6-69 PO Number Display.......................................................................................................................................6-70 Retroactive Pricing of Purchase Orders Support ...........................................................................................6-71 Attachments...................................................................................................................................................6-72 Agenda...........................................................................................................................................................6-73 Payables Integration with E-Business Tax ....................................................................................................6-74 Multiple Organization Access Control ..........................................................................................................6-76 Summary........................................................................................................................................................6-78

Assets Overview ...............................................................................................................................................7-1 Assets Overview............................................................................................................................................7-3 Objectives ......................................................................................................................................................7-4 Agenda...........................................................................................................................................................7-5 Overview .......................................................................................................................................................7-7


R12 Oracle Financial Applications Overview Table of Contents vii

Assets Integration ..........................................................................................................................................7-8 Asset Life Cycle ............................................................................................................................................7-9 Agenda...........................................................................................................................................................7-10 Positioning.....................................................................................................................................................7-11 Regions..........................................................................................................................................................7-12 Calendar Region ............................................................................................................................................7-14 Accounting Rules Region..............................................................................................................................7-16 Natural Accounts Region...............................................................................................................................7-18 Subledger Accounting Architecture...............................................................................................................7-20 Asset Categories Positioning .........................................................................................................................7-21 Asset Categories Regions ..............................................................................................................................7-22 Agenda...........................................................................................................................................................7-23 Adding Assets Manually ...............................................................................................................................7-24 Asset Additions Required Data .....................................................................................................................7-26 QuickAdditions..............................................................................................................................................7-27 Detail Asset Additions...................................................................................................................................7-30 Agenda...........................................................................................................................................................7-31 Additions Integrator.......................................................................................................................................7-32 Mass Asset Additions Process .......................................................................................................................7-33 Mass Additions Process.................................................................................................................................7-35 Using the Mass Additions Interface Table ....................................................................................................7-36 Step 1 - Mass Additions Create .....................................................................................................................7-37 Step 2 - Prepare Mass Additions ...................................................................................................................7-39 Step 3 - Post Mass Additions.........................................................................................................................7-40 Step 4 - Delete Mass Additions .....................................................................................................................7-41 Accounting for Mass Additions Periodic Accrual [Period End]....................................................................7-42 Agenda...........................................................................................................................................................7-44 Asset Adjustments .........................................................................................................................................7-45 Single Asset Reclassification.........................................................................................................................7-47 Adjusting Units..............................................................................................................................................7-48 Adjusting Financial Information....................................................................................................................7-49 Single Asset Transfers ...................................................................................................................................7-50 Mass Transactions .........................................................................................................................................7-52 Mass Reclassification ....................................................................................................................................7-53 Using Mass Changes .....................................................................................................................................7-54 Mass Asset Transfers.....................................................................................................................................7-55 Performing Physical Inventory ......................................................................................................................7-56 Entering Physical Inventory ..........................................................................................................................7-58 Physical Inventory Comparison.....................................................................................................................7-59 Physical Inventory Reconciliation.................................................................................................................7-61 Integrating Web ADI with Physical Inventory ..............................................................................................7-62 Agenda...........................................................................................................................................................7-64 Enable/Disable Group Assets ........................................................................................................................7-65 Allow CIP Member Assets in Group Assets..................................................................................................7-66 Agenda...........................................................................................................................................................7-67 Depreciation Elements...................................................................................................................................7-68 Basic Depreciation Calculation .....................................................................................................................7-70 Depreciation Methods....................................................................................................................................7-72 Run Depreciation Process..............................................................................................................................7-73 Depreciation Program Processes ...................................................................................................................7-75 Automatic Rollback of Depreciation .............................................................................................................7-76 Agenda...........................................................................................................................................................7-78 Tracking Asset Retirements...........................................................................................................................7-79 Retiring an Asset ...........................................................................................................................................7-80 Fully Retiring Assets .....................................................................................................................................7-81 Partially Retiring Assets ................................................................................................................................7-82 Mass Asset Retirements.................................................................................................................................7-83


R12 Oracle Financial Applications Overview Table of Contents viii

External Retirements .....................................................................................................................................7-86 Retirements: Reinstating Retired Assets........................................................................................................7-88 Agenda...........................................................................................................................................................7-89 Assets Journal Entries Flow...........................................................................................................................7-90 Oracle Subledger Accounting........................................................................................................................7-92 Journal Entries Created..................................................................................................................................7-93 Summary........................................................................................................................................................7-95

Order to Cash Flow Overview........................................................................................................................8-1 Order to Cash Flow Overview.......................................................................................................................8-3 Objectives ......................................................................................................................................................8-4 Agenda...........................................................................................................................................................8-5 Overview: Order to Cash...............................................................................................................................8-6 Overview: Click to Order ..............................................................................................................................8-7 Overview: Order to Cash Lifecycle ...............................................................................................................8-9 Overview: Order Lifecycle ............................................................................................................................8-10 Order Processing: Order Entry Methods .......................................................................................................8-11 Order Processing: Pricing Process.................................................................................................................8-12 Order Processing: Viewing and Managing Orders ........................................................................................8-13 Shipping Execution: Shipping Process ..........................................................................................................8-14 Shipping Execution: Scheduling....................................................................................................................8-15 Collection: AutoInvoice Process ...................................................................................................................8-16 Collection: Receivables Process ....................................................................................................................8-17 Summary........................................................................................................................................................8-18

Customers Overview .......................................................................................................................................9-1 Customers Overview .....................................................................................................................................9-3 Objectives ......................................................................................................................................................9-4 Agenda...........................................................................................................................................................9-5 Party Model ...................................................................................................................................................9-7 Integrating Party Information ........................................................................................................................9-9 Party Model Definitions ................................................................................................................................9-10 Relationships .................................................................................................................................................9-11 Managing Parties ...........................................................................................................................................9-12 Customer Accounts........................................................................................................................................9-13 Multi-Org Access Control (MOAC)..............................................................................................................9-14 Agenda...........................................................................................................................................................9-15 Profile Classes ...............................................................................................................................................9-16 Profile Class Characteristics ..........................................................................................................................9-17 Managing Customer Account Profiles...........................................................................................................9-18 Agenda...........................................................................................................................................................9-19 Entry Methods ...............................................................................................................................................9-20 Business Issues ..............................................................................................................................................9-21 Business Purposes..........................................................................................................................................9-22 Multiple Sites and Business Purposes Centralized Example ........................................................................9-23 Multiple Sites and Business Purposes Decentralized Example .....................................................................9-24 Creating Customers .......................................................................................................................................9-25 Review Information.......................................................................................................................................9-27 Agenda...........................................................................................................................................................9-28 Customer Account Relationships ..................................................................................................................9-29 Merge Parties or Customer Accounts ............................................................................................................9-30 Customers Online Integration........................................................................................................................9-32 Agenda...........................................................................................................................................................9-33 Required Setup Steps for Customers .............................................................................................................9-34 Profile Options...............................................................................................................................................9-35 Optional Setup Steps for Customers..............................................................................................................9-36 Summary........................................................................................................................................................9-38


R12 Oracle Financial Applications Overview Table of Contents ix

Order Management Overview........................................................................................................................10-1 Order Management Overview .......................................................................................................................10-3 Objectives ......................................................................................................................................................10-4 Agenda...........................................................................................................................................................10-5 Items ..............................................................................................................................................................10-6 Items: Master Organization and Child Organizations ...................................................................................10-7 Items: Creation ..............................................................................................................................................10-8 Items: Describing Item Attributes – Order Management...............................................................................10-9 Items: Describing Item Attributes – Order Management (continued) ...........................................................10-10 Items: Describing Item Attributes - Invoicing ...............................................................................................10-17 Items: Describing Attributes Controls at Master Level .................................................................................10-19 Items: Describing Attributes Controls at Child Level ...................................................................................10-20 Order Entry: Order Creation Methods ...........................................................................................................10-21 Order Entry: Order Management Workflows ................................................................................................10-22 Order Entry: Processing Constraints..............................................................................................................10-23 Order Entry: Defaulting Rules.......................................................................................................................10-24 Order Entry: Credit Checking........................................................................................................................10-26 Order Entry: Order Header ............................................................................................................................10-27 Order Entry: Order Transaction Type............................................................................................................10-28 Order Entry: Entering Header Customer Information ...................................................................................10-30 Order Entry: Entering Header Pricing Information .......................................................................................10-31 Order Entry: Entering Additional Header Information..................................................................................10-33 Order Entry: Applying Sales Credits .............................................................................................................10-34 Order Entry: Line Statuses.............................................................................................................................10-35 Order Entry: Entering Line Information........................................................................................................10-36 Order Entry: Entering Line Information (continued).....................................................................................10-37 Entering Line Pricing Information.................................................................................................................10-38 Order Entry: Line Pricing Fields ...................................................................................................................10-40 Order Entry: Line Date Fields .......................................................................................................................10-41 Order Entry: Entering Line Shipping Information........................................................................................10-42 Order Entry: Entering Return Information ....................................................................................................10-43 Order Entry: Ordering Service Programs ......................................................................................................10-45 Order Entry: Splitting Order Lines ................................................................................................................10-46 Order Scheduling and Booking: Available to Promise..................................................................................10-47 Order Scheduling and Booking: Schedule.....................................................................................................10-48 Order Scheduling and Booking: Reserve.......................................................................................................10-49 Order Scheduling and Booking: Scheduling Options ....................................................................................10-50 Order Scheduling and Booking: Booking Orders..........................................................................................10-51 Drop Shipment...............................................................................................................................................10-52 Internal Requisition .......................................................................................................................................10-53 Order Import..................................................................................................................................................10-55 Configurator ..................................................................................................................................................10-56 iStore .............................................................................................................................................................10-57 iStore: Shopping Carts...................................................................................................................................10-58 iStore: Checkout and Ordering ......................................................................................................................10-59 iStore: Checkout and Ordering (continued)...................................................................................................10-61 iStore: Home Page .........................................................................................................................................10-62 iStore: Home Page (continued)......................................................................................................................10-63 Order Management: Mass Updates................................................................................................................10-68 Order Management: Automatic System Holds - Credit Check Hold.............................................................10-69 Order Management: Creating and Applying Holds .......................................................................................10-71 Order Management: Apply Holds .................................................................................................................10-72 Order Management: Apply Holds (continued) ..............................................................................................10-73 Order Management: Release Holds ...............................................................................................................10-74 Pricing: Pricing Engine..................................................................................................................................10-75 Pricing: Pricing Engine (continued) ..............................................................................................................10-77 Pricing: Pricing Engine Pyramid ...................................................................................................................10-78


R12 Oracle Financial Applications Overview Table of Contents x

Pricing: Process .............................................................................................................................................10-79 Pricing: Single Versus Multiple Currency Price Lists ...................................................................................10-80 Pricing: Price List Creation ...........................................................................................................................10-81 Pricing: Price List Header..............................................................................................................................10-82 Pricing: Price List Header (continued) ..........................................................................................................10-83 Pricing: Price List Line..................................................................................................................................10-84 Pricing: Price List Line (continued)...............................................................................................................10-85 Pricing: Price List Line Values......................................................................................................................10-86 Pricing: Price List Line Values (continued)...................................................................................................10-88 Pricing: Price List Maintenance.....................................................................................................................10-89 Pricing: Formulas ..........................................................................................................................................10-90 Pricing: Formulas (continued) .......................................................................................................................10-91 Pricing: Types of Formulas ...........................................................................................................................10-92 Pricing: Dynamic Calculation........................................................................................................................10-93 Pricing: Static Calculation .............................................................................................................................10-94 Pricing: Component Types ............................................................................................................................10-95 Pricing: Attributes..........................................................................................................................................10-97 Pricing: Factor Lists.......................................................................................................................................10-98 Pricing: Factor Lists (continued) ...................................................................................................................10-99 Pricing: Qualifiers..........................................................................................................................................10-100 Pricing: Seeded Qualifier Contexts................................................................................................................10-101 Pricing: Modifiers..........................................................................................................................................10-102 Pricing: Modifier Structure............................................................................................................................10-103 Pricing: Some Modifier List and Line Type Relationships ...........................................................................10-105 Pricing: Some Modifier List and Line Type Relationships (continued) ........................................................10-106 Shipping: Ship Order .....................................................................................................................................10-107 Shipping: Concepts........................................................................................................................................10-109 Shipping: Concepts (continued) ....................................................................................................................10-110 Shipping: Pick Release Concepts ..................................................................................................................10-114 Shipping: Pick Release Concepts (continued) ...............................................................................................10-115 Shipping: Pick Release Process .....................................................................................................................10-117 Shipping: Pick Release Process (continued)..................................................................................................10-119 Shipping: Ship Confirm Process....................................................................................................................10-124 Shipping: Ship Confirm Process (continued) ................................................................................................10-126 Shipping: Delivery Line Processing Statuses (continued).............................................................................10-132 Shipping: Delivery Line Processing Statuses ................................................................................................10-133 Returns: Standard Return...............................................................................................................................10-134 Returns: Returns in iSupport .........................................................................................................................10-135 Daily Business Intelligence ...........................................................................................................................10-136 New Features in Release 12...........................................................................................................................10-138 New Features in Release 12 Multi-Org Access Control ...............................................................................10-139 New Features in Release 12: Integration with Receivables – Customer Acceptance ....................................10-140 New Features in Release 12: Integration with Receivables – Partial Period Revenue Recognition ..............10-141 New Features in Release 12: Integration with Payments – Credit Card related Enhancements ....................10-142 New Features in Release 12: Integration with Payments Payment Due with Order (Pay Now Pay Later) ...10-143 New Features in Release 12: Integration with TSO – Recurring Charges....................................................10-144 New Features in Release 12: Integration with eBTax – Vertex....................................................................10-145 New Features in Release 12: RosettaNet Native Payloads ...........................................................................10-146 New Features in Release 12 Sales Contracts Workbench.............................................................................10-147 New Features in Release 12 Mass Scheduling .............................................................................................10-148 Summary........................................................................................................................................................10-149

Receivables Overview......................................................................................................................................11-1 Receivables Overview ...................................................................................................................................11-3 Objectives ......................................................................................................................................................11-4 Agenda...........................................................................................................................................................11-5 Overview .......................................................................................................................................................11-7


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Transactions Overview ..................................................................................................................................11-9 Invoice Entry Methods Overview..................................................................................................................11-10 Agenda...........................................................................................................................................................11-11 AutoInvoice Process ......................................................................................................................................11-12 AutoInvoicing................................................................................................................................................11-14 Integration......................................................................................................................................................11-15 Interface Tables .............................................................................................................................................11-16 Transaction Batch Sources ............................................................................................................................11-18 Grouping Rules..............................................................................................................................................11-19 Line Ordering Rules ......................................................................................................................................11-20 Transaction Flexfields ...................................................................................................................................11-21 Correcting Errors ...........................................................................................................................................11-22 Exception Handling Windows.......................................................................................................................11-23 Agenda...........................................................................................................................................................11-25 Creating a Standard Invoice Manually ..........................................................................................................11-26 Invoice Components ......................................................................................................................................11-27 Entering Invoice Dates ..................................................................................................................................11-29 Standard Invoice Line Types .........................................................................................................................11-30 Completing Transactions ...............................................................................................................................11-31 Invoice Transaction Flow ..............................................................................................................................11-32 Invoice Correction Methods ..........................................................................................................................11-33 Overview of Corrections................................................................................................................................11-34 Updating Invoices..........................................................................................................................................11-36 Creating Debit Memos...................................................................................................................................11-37 Creating Adjustments ....................................................................................................................................11-38 Applying Different Types of Credits .............................................................................................................11-39 Credit Memo Options ....................................................................................................................................11-40 On-Account Credit Options...........................................................................................................................11-42 Voiding Transactions.....................................................................................................................................11-43 Agenda...........................................................................................................................................................11-45 Oracle Receivables Overview........................................................................................................................11-46 Receipts .........................................................................................................................................................11-47 Receipt Creation ............................................................................................................................................11-48 Manual Receipt Entry Process.......................................................................................................................11-49 Receipt Types ................................................................................................................................................11-50 Manual Receipts versus QuickCash Receipts................................................................................................11-52 Applying Batch Receipts ...............................................................................................................................11-53 Applying Receipts to an Invoice....................................................................................................................11-54 Applying Receipts at Line Level ...................................................................................................................11-55 AP/AR Netting ..............................................................................................................................................11-57 Applications Window....................................................................................................................................11-58 Deposit Applications .....................................................................................................................................11-60 Credit Cards...................................................................................................................................................11-61 Processing Credit Card Refunds....................................................................................................................11-63 Processing Credit Card Transactions.............................................................................................................11-65 Creating Credit Card Transactions ................................................................................................................11-66 Agenda...........................................................................................................................................................11-67 Overview of Advanced Collections...............................................................................................................11-68 Advanced Collections – Collection Methods ................................................................................................11-70 Collection Methods........................................................................................................................................11-72 Identifying Customers With Overdue Accounts............................................................................................11-74 Agenda...........................................................................................................................................................11-75 iReceivables...................................................................................................................................................11-76 Features .........................................................................................................................................................11-77 Credit Memo Workflow ................................................................................................................................11-78 Agenda...........................................................................................................................................................11-80 Calculating Tax on Transactions ...................................................................................................................11-81


R12 Oracle Financial Applications Overview Table of Contents xii

Calculating Tax Using the Tax Classification Code......................................................................................11-82 Tax Partner Process Overview.......................................................................................................................11-83 Agenda...........................................................................................................................................................11-84 Period Closing Process ..................................................................................................................................11-85 Agenda...........................................................................................................................................................11-86 Daily Business Intelligence ...........................................................................................................................11-87 Summary........................................................................................................................................................11-89

Cash Management Overview..........................................................................................................................12-1 Cash Management Overview.........................................................................................................................12-3 Course Objectives..........................................................................................................................................12-4 Agenda...........................................................................................................................................................12-5 Overview .......................................................................................................................................................12-7 Overview of Bank Account Model................................................................................................................12-8 Agenda...........................................................................................................................................................12-10 Defining Banks..............................................................................................................................................12-11 Defining Bank Branches................................................................................................................................12-13 Linking Bank and Branches in Oracle Treasury............................................................................................12-15 Creating Bank Accounts: Selecting Branch, Legal Entities, and Functions ..................................................12-16 Bank Balance Types ......................................................................................................................................12-18 Entering Account Balances Manually or Uploading Automatically..............................................................12-19 Creating Reports for Account Balances and Interest Calculations ................................................................12-20 Creating a Bank Transfer...............................................................................................................................12-23 Authorizing a Bank Transfer .........................................................................................................................12-24 Calculating Interest on Bank Accounts .........................................................................................................12-25 Agenda...........................................................................................................................................................12-26 Reconciliation................................................................................................................................................12-27 Integration......................................................................................................................................................12-28 Oracle Receivables and Payables ..................................................................................................................12-29 Oracle Payroll, Treasury, and General Ledger ..............................................................................................12-30 AutoReconciliation........................................................................................................................................12-32 Setting Up Bank Transaction Codes..............................................................................................................12-33 Bank Statement Open Interface .....................................................................................................................12-34 Importing Bank Statements ...........................................................................................................................12-36 Bank Statement Validation ............................................................................................................................12-37 Bank Statement Interface Errors....................................................................................................................12-38 Entering Bank Statements Manually .............................................................................................................12-39 Reconciling Bank Statements Automatically ................................................................................................12-40 Reconciling Bank Statements Manually........................................................................................................12-41 Creating Miscellaneous Transactions ............................................................................................................12-42 Recording a Bank Transmission Error...........................................................................................................12-43 Recording Transactions from External Systems............................................................................................12-44 Open Interface ...............................................................................................................................................12-45 Manually Clearing and Unclearing................................................................................................................12-46 Clearing and Reconciling Transactions in Oracle Payables ..........................................................................12-47 Clearing and Reconciling Transactions in Oracle Receivables .....................................................................12-48 Transferring Entries to Your General Ledger ................................................................................................12-49 AutoReconciliation Matching........................................................................................................................12-50 Adjustment Method .......................................................................................................................................12-51 Manual Reconciliation Matching ..................................................................................................................12-52 Agenda...........................................................................................................................................................12-53 Cash Forecasting ...........................................................................................................................................12-54 Cash Forecasting Advantages........................................................................................................................12-56 Cash Forecast Template.................................................................................................................................12-57 Generating a Cash Forecast ...........................................................................................................................12-58 Cash Forecasting by Transaction Currency ...................................................................................................12-59 Cash Forecasting by Temporary Labor and Fixed Price Services .................................................................12-60


R12 Oracle Financial Applications Overview Table of Contents xiii

Agenda...........................................................................................................................................................12-61 Cash Positioning............................................................................................................................................12-62 Agenda...........................................................................................................................................................12-64 Cash Management Reports ............................................................................................................................12-65 Batches Available for Reconciliation Report ................................................................................................12-69 Summary........................................................................................................................................................12-70

Appendix 1 Internal Controls Manager Overview .......................................................................................13-1 Internal Controls Manager Overview ............................................................................................................13-3 Objectives ......................................................................................................................................................13-4 Agenda...........................................................................................................................................................13-5 Overview .......................................................................................................................................................13-6 OICM Business Flow ....................................................................................................................................13-8 OICM Footprint.............................................................................................................................................13-13 Integration with E-Business Suite Applications ............................................................................................13-14 Benefits of Oracle Internal Controls Manager...............................................................................................13-16 Application Controls Monitoring ..................................................................................................................13-17 Process Revision Management ......................................................................................................................13-18 Risk Library...................................................................................................................................................13-19 XML Publisher Reports.................................................................................................................................13-20 Dashboards ....................................................................................................................................................13-21 Data Security .................................................................................................................................................13-22 Extensible Attributes .....................................................................................................................................13-23 Set up User and Responsibilities ...................................................................................................................13-24 Summary........................................................................................................................................................13-25

Appendix 2 Internet Expenses Overview.......................................................................................................14-1 Internet Expenses Overview..........................................................................................................................14-3 Objectives ......................................................................................................................................................14-4 Agenda...........................................................................................................................................................14-5 Overview .......................................................................................................................................................14-7 Advantages of Using Oracle Internet Expenses.............................................................................................14-8 Agenda...........................................................................................................................................................14-9 Expense Reporting Process............................................................................................................................14-10 Expense Report Import Program ...................................................................................................................14-11 Agenda...........................................................................................................................................................14-12 Expense Management....................................................................................................................................14-13 Agenda...........................................................................................................................................................14-15 Expense Reporting Methods..........................................................................................................................14-16 Online Using Credit Card ..............................................................................................................................14-17 Disconnected Expense Reporting ..................................................................................................................14-19 Agenda...........................................................................................................................................................14-20 Expense Reporting Features ..........................................................................................................................14-21 Entering Foreign Currency Expenses ............................................................................................................14-22 Expense Reporting Features ..........................................................................................................................14-23 Agenda...........................................................................................................................................................14-26 Descriptive Flexfields....................................................................................................................................14-27 Product Features ............................................................................................................................................14-28 Online Policy Compliance.............................................................................................................................14-36 Per Diem and Mileage ...................................................................................................................................14-37 Location and VAT Setup...............................................................................................................................14-38 Short Paying and Adjusting Expense Reports ...............................................................................................14-39 Audit Management and Automation..............................................................................................................14-40 Product Features ............................................................................................................................................14-42 Agenda...........................................................................................................................................................14-44 Workflow Processes ......................................................................................................................................14-45 Expenses Workflow Process..........................................................................................................................14-46 Agenda...........................................................................................................................................................14-47


R12 Oracle Financial Applications Overview Table of Contents xiv

Oracle Projects Integration ............................................................................................................................14-48 Oracle Grants Accounting Integration...........................................................................................................14-49 Oracle Approvals Management (AME) Integration ......................................................................................14-50 Other Product Integration ..............................................................................................................................14-51 Summary........................................................................................................................................................14-52

Appendix 3 Lease Management Overview ....................................................................................................15-1 Lease Management Overview .......................................................................................................................15-3 Objectives ......................................................................................................................................................15-4 Agenda...........................................................................................................................................................15-5 Overview .......................................................................................................................................................15-6 Lease Management in the Oracle E-Business Suite......................................................................................15-7 Lease Management CRM Applications.........................................................................................................15-8 Lease Management ERP Applications ..........................................................................................................15-9 Optional Integration for Additional Lease Management Functionality ........................................................15-10 Opportunity to Booking.................................................................................................................................15-11 Invoice to Termination ..................................................................................................................................15-22 Asset Return to Disposal ...............................................................................................................................15-31 Period Open to Period Close and Inquiry to Resolution................................................................................15-35 Summary........................................................................................................................................................15-38

Appendix 4 Trading Community Architecture (TCA) Overview ...............................................................16-1 Trading Community Architecture (TCA) Overview .....................................................................................16-3 Objectives ......................................................................................................................................................16-4 Agenda...........................................................................................................................................................16-5 Overview .......................................................................................................................................................16-6 TCA Origins ..................................................................................................................................................16-7 TCA Principles ..............................................................................................................................................16-9 TCA Recognition...........................................................................................................................................16-10 TCA Evolution ..............................................................................................................................................16-11 Customer Data Management (CDM).............................................................................................................16-12 CDM Product Family ....................................................................................................................................16-13 Customer Data Hub .......................................................................................................................................16-14 Customer Data Spoke ....................................................................................................................................16-15 Customer Data Librarian ...............................................................................................................................16-16 Customers Online ..........................................................................................................................................16-17 CDM Training Overview: TCA Fundamentals Course .................................................................................16-18 CDM Training Overview: TCA Enabling Infrastructure...............................................................................16-19 CDM Training Overview: Customers Online................................................................................................16-20 CDM Training: Customer Data Librarian .....................................................................................................16-21 CDM Training: Customer Data Hub (The Solution) .....................................................................................16-22 TCA Model....................................................................................................................................................16-23 Summary........................................................................................................................................................16-24

Appendix 5 Treasury Overview .....................................................................................................................17-1 Treasury Overview ........................................................................................................................................17-3 Objectives ......................................................................................................................................................17-4 Agenda...........................................................................................................................................................17-5 Overview .......................................................................................................................................................17-6 Integration......................................................................................................................................................17-7 Straight Through Processing Capabilities......................................................................................................17-8 Enhanced Regulatory Compliance.................................................................................................................17-9 Expanded Bond Functionality .......................................................................................................................17-10 Cash Positions and Forecasting .....................................................................................................................17-11 Automatic Bond Rate Resetting ....................................................................................................................17-12 Bank Account Update Program .....................................................................................................................17-13 Cash Pooling Across Legal Entities...............................................................................................................17-14 Summary........................................................................................................................................................17-15


R12 Oracle Financial Applications Overview Table of Contents xv

Appendix 6 Enterprise Project Management Solution Overview ...............................................................18-1 Oracle Enterprise Project Management Solution Overview ..........................................................................18-3 Objectives ......................................................................................................................................................18-4 Agenda...........................................................................................................................................................18-5 Oracle Enterprise Project Management Solution...........................................................................................18-6 Oracle Project Foundation .............................................................................................................................18-7 Oracle Project Costing...................................................................................................................................18-9 Oracle Project Billing ....................................................................................................................................18-11 Oracle Project Resource Management...........................................................................................................18-13 Oracle Project Management ..........................................................................................................................18-15 Oracle Project Collaboration .........................................................................................................................18-17 Oracle Project Portfolio Analysis ..................................................................................................................18-19 Oracle Daily Business Intelligence for Projects ............................................................................................18-21 Example Projects Business Flow...................................................................................................................18-24 Agenda...........................................................................................................................................................18-26 Oracle Projects Integration with Other Oracle Applications .........................................................................18-27 Oracle Projects Integration with Other Oracle Applications (continued) ......................................................18-28 Oracle Product Lifecycle Management .........................................................................................................18-29 Oracle Assets .................................................................................................................................................18-31 Oracle Asset Tracking ...................................................................................................................................18-33 Oracle Cash Management..............................................................................................................................18-35 Oracle General Ledger...................................................................................................................................18-36 Oracle Grants Accounting .............................................................................................................................18-39 Oracle Human Resources ..............................................................................................................................18-40 Oracle Internet Expenses ...............................................................................................................................18-41 Oracle Internal Controls Manager .................................................................................................................18-43 Oracle Inventory ............................................................................................................................................18-44 Oracle Master Scheduling/MRP and Supply Chain Planning........................................................................18-45 Oracle Payables (Accrual) .............................................................................................................................18-47 Oracle Payables (Cash)..................................................................................................................................18-49 Oracle Purchasing..........................................................................................................................................18-50 Oracle Project Contracts ................................................................................................................................18-52 Oracle Project Manufacturing........................................................................................................................18-53 Oracle Receivables ........................................................................................................................................18-55 Oracle Sales ...................................................................................................................................................18-57 Oracle Shipping Execution ............................................................................................................................18-59 Oracle Subledger Accounting........................................................................................................................18-61 Oracle Time & Labor ....................................................................................................................................18-63 Oracle Workflow ...........................................................................................................................................18-65 Summary........................................................................................................................................................18-66

Appendix 7 Project Costing Overview...........................................................................................................19-1 Oracle Project Costing Overview ..................................................................................................................19-3 Objectives ......................................................................................................................................................19-4 Agenda...........................................................................................................................................................19-5 Oracle Project Costing and Integration..........................................................................................................19-6 Overview of Projects and Tasks ....................................................................................................................19-10 Project Classes and Project Types .................................................................................................................19-11 Overview of Project Templates .....................................................................................................................19-12 Organizing a Project Structure.......................................................................................................................19-13 Basic Project Information ..............................................................................................................................19-14 Burden Schedules for Costing .......................................................................................................................19-16 Organization Overrides..................................................................................................................................19-17 Project Currency............................................................................................................................................19-18 Currencies and Expenditures .........................................................................................................................19-19 Costing Currency Options .............................................................................................................................19-20 Agenda...........................................................................................................................................................19-21


R12 Oracle Financial Applications Overview Table of Contents xvi

Controlling Expenditures Overview ..............................................................................................................19-22 Project Statuses..............................................................................................................................................19-23 Task Chargeable Status .................................................................................................................................19-24 Transaction Dates ..........................................................................................................................................19-25 Transaction Controls......................................................................................................................................19-26 Exclusive and Inclusive Transaction Controls...............................................................................................19-28 Allowable Charges for Each Transaction Control .........................................................................................19-29 Determining if an Item is Chargeable............................................................................................................19-30 Agenda...........................................................................................................................................................19-31 Costing Flow: Enter Expenditures.................................................................................................................19-32 Expenditures Overview .................................................................................................................................19-33 Pre-Approved Batch Expenditure Entry Flow Overview ..............................................................................19-36 Enter Pre-Approved Batches .........................................................................................................................19-37 Upload Expenditure Batches from Microsoft Excel ......................................................................................19-39 Upload Contingent Worker Timecards..........................................................................................................19-41 Agenda...........................................................................................................................................................19-43 Costing Flow: Import Transactions ...............................................................................................................19-44 Overview of Transaction Sources..................................................................................................................19-45 Overview of Transaction Import ...................................................................................................................19-46 Costing Flow: Distribute Costs......................................................................................................................19-47 Cost Distribution Processing Flow ................................................................................................................19-48 Determining Costs .........................................................................................................................................19-49 Burden Cost Calculations ..............................................................................................................................19-51 AutoAccounting: Distribution Programs .......................................................................................................19-52 Cost Distribution Concurrent Programs ........................................................................................................19-53 Agenda...........................................................................................................................................................19-55 Costing Flow: Create Accounting .................................................................................................................19-56 Integration with Oracle Subledger Accounting .............................................................................................19-57 Generating Cost Accounting Events..............................................................................................................19-58 AutoAccounting: Generate Accounting Events.............................................................................................19-59 Creating and Transferring Accounting ..........................................................................................................19-60 Oracle General Ledger Journal Import ..........................................................................................................19-61 Agenda...........................................................................................................................................................19-62 Integration with Oracle Purchasing and Oracle Payables..............................................................................19-63 Integration with Oracle Internet Expenses.....................................................................................................19-64 Integration with Oracle Time & Labor ..........................................................................................................19-65 Integration with Other Applications ..............................................................................................................19-66 Agenda...........................................................................................................................................................19-67 Allocations and AutoAllocations...................................................................................................................19-68 Asset Capitalization.......................................................................................................................................19-69 Asset Capitalization: Capitalized Interest......................................................................................................19-70 Cross Charge .................................................................................................................................................19-71 Budgetary Controls and Budget Integration ..................................................................................................19-72 Summary........................................................................................................................................................19-73

Appendix 8 Project Billing Overview.............................................................................................................20-1 Oracle Project Billing Overview....................................................................................................................20-3 Objectives ......................................................................................................................................................20-4 Agenda...........................................................................................................................................................20-5 Oracle Project Billing ....................................................................................................................................20-6 Agenda...........................................................................................................................................................20-7 Contract Projects............................................................................................................................................20-8 Overview of Projects and Tasks ....................................................................................................................20-9 Overview of Project Templates .....................................................................................................................20-10 Project Classes and Project Templates ..........................................................................................................20-11 Defining Project Templates ...........................................................................................................................20-12 Defining Projects ...........................................................................................................................................20-13


R12 Oracle Financial Applications Overview Table of Contents xvii

Project Classes and Project Types .................................................................................................................20-14 Billing Information Tab.................................................................................................................................20-15 Billing Assignments Tab ...............................................................................................................................20-17 Distribution Rules Tab...................................................................................................................................20-18 Customers ......................................................................................................................................................20-19 Default Top Task Customer...........................................................................................................................20-20 Project Contact Information ..........................................................................................................................20-21 Currency Options...........................................................................................................................................20-22 Revenue in Foreign Currency........................................................................................................................20-24 Bill Rates .......................................................................................................................................................20-25 Customer Billing Retention ...........................................................................................................................20-27 Defining the Retention Level and Terms.......................................................................................................20-28 Billable Status Control...................................................................................................................................20-30 Billable Transaction Control..........................................................................................................................20-31 Agenda...........................................................................................................................................................20-32 Overview of Agreements...............................................................................................................................20-33 Overview of Project Funding.........................................................................................................................20-34 Example: Agreements and Funding...............................................................................................................20-35 Agreements and Funding Process Flow.........................................................................................................20-36 Generating Invoices and Revenue Accrual....................................................................................................20-37 Agenda...........................................................................................................................................................20-39 Project Revenue Overview ............................................................................................................................20-40 Methods of Revenue Accrual ........................................................................................................................20-41 Hard Limit Processing Overview ..................................................................................................................20-42 Revenue Process Flow to GL ........................................................................................................................20-44 Revenue Flow................................................................................................................................................20-45 Generate Draft Revenue ................................................................................................................................20-47 Creating Revenue Distribution Lines ............................................................................................................20-49 Generate Revenue Accounting Events ..........................................................................................................20-50 Create Accounting .........................................................................................................................................20-51 Review Project Revenue................................................................................................................................20-52 Detailed Accounting Transactions.................................................................................................................20-54 View Accounting Lines .................................................................................................................................20-56 Accrue-Through Date ....................................................................................................................................20-58 Releasing Revenue ........................................................................................................................................20-59 Agenda...........................................................................................................................................................20-60 Invoice Concepts ...........................................................................................................................................20-61 Hard Limit Processing for Invoices ...............................................................................................................20-62 Overview of Accounting Dates .....................................................................................................................20-63 Review of Billing Amounts ...........................................................................................................................20-65 Methods of Invoicing.....................................................................................................................................20-66 Overview of Invoice Flow.............................................................................................................................20-67 Generating Invoices.......................................................................................................................................20-69 Invoice-Related Setup Steps ..........................................................................................................................20-71 Defining Invoice Formats ..............................................................................................................................20-72 Defining Invoice Print Method......................................................................................................................20-74 Interfacing Invoices to Oracle Receivables ...................................................................................................20-76 Invoice Flow to Oracle Receivables ..............................................................................................................20-77 Viewing Invoices in Oracle Receivables .......................................................................................................20-78 Accounting Transactions ...............................................................................................................................20-80 Agenda...........................................................................................................................................................20-82 Interproject Billing ........................................................................................................................................20-83 Agenda...........................................................................................................................................................20-84 Integration with Oracle Project Contracts .....................................................................................................20-85 Summary........................................................................................................................................................20-87


R12 Oracle Financial Applications Overview Table of Contents xviii

Appendix 9 Property Manager Overview......................................................................................................21-1 Appendix 6: Oracle Property Manager Overview .........................................................................................21-3 Objectives ......................................................................................................................................................21-4 Agenda...........................................................................................................................................................21-5 Oracle Property Manager: An Overview .......................................................................................................21-6 Who can Use Oracle Property Manager ........................................................................................................21-7 Flow of Information in Oracle Property Manager .........................................................................................21-8 Managing Properties and Locations ..............................................................................................................21-9 Managing Space Assignments.......................................................................................................................21-11 Managing Leases ...........................................................................................................................................21-13 Managing Rent Agreements ..........................................................................................................................21-14 Paying or Billing Rent ...................................................................................................................................21-15 Summary........................................................................................................................................................21-17


R12 Oracle Financial Applications Overview Table of Contents xix

Preface

Profile

Before You Begin This Course

• No prerequisites

Prerequisites

• None

How This Course Is Organized

R12 Oracle Financial Applications Overview Ed 2 is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.


R12 Oracle Financial Applications Overview Table of Contents xx

Related Publications

Oracle Publications Title Part Number

Oracle General Ledger User’s Guide See Oracle MetaLink

Oracle Purchasing User’s Guide See Oracle MetaLink

Oracle Payables User’s Guide See Oracle MetaLink

Oracle Assets User’s Guide See Oracle MetaLink

Oracle Order Management User’s Guide See Oracle MetaLink

Oracle Receivables User’s Guide See Oracle MetaLink

Oracle Cash Management User’s Guide See Oracle MetaLink

Oracle Projects Fundamentals User’s Guide See Oracle MetaLink

Oracle Project Costing User Guide See Oracle MetaLink

Oracle Project Billing User Guide See Oracle MetaLink

Oracle Project Resource Management User Guide See Oracle MetaLink

Oracle Internal Controls Manager Implementation Guide See Oracle MetaLink

Oracle Internet Expenses Implementation and Administration Guide See Oracle MetaLink

Oracle Lease Management User's Guide See Oracle MetaLink

Oracle Trading Community Architecture User Guide See Oracle MetaLink

Oracle Treasury User Guide See Oracle MetaLink

Additional Publications

• System release bulletins

• Installation and user’s guides

• Read-me files

• International Oracle User’s Group (IOUG) articles

• Oracle Magazine


R12 Oracle Financial Applications Overview Table of Contents xxi

Typographic Conventions

Typographic Conventions in Text Convention Element Example Bold italic Glossary term (if

there is a glossary) The algorithm inserts the new key.

Caps and lowercase

Buttons, check boxes, triggers, windows

Click the Executable button. Select the Can’t Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window.

Courier new, case sensitive (default is lowercase)

Code output, directory names, filenames, passwords, pathnames, URLs, user input, usernames

Code output: debug.set (‘I”, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott

Initial cap Graphics labels (unless the term is a proper noun)

Customer address (but Oracle Payables)

Italic Emphasized words and phrases, titles of books and courses, variables

Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter [email protected], where user_id is the name of the user.

Quotation marks

Interface elements with long names that have only initial caps; lesson and chapter titles in cross-references

Select “Include a reusable module component” and click Finish. This subject is covered in Unit II, Lesson 3, “Working with Objects.”

Uppercase SQL column names, commands, functions, schemas, table names

Use the SELECT command to view information stored in the LAST_NAME column of the EMP table.

Arrow Menu paths Select File > Save. Brackets Key names Press [Enter]. Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D] Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]


R12 Oracle Financial Applications Overview Table of Contents xxii

Typographic Conventions in Code Convention Element Example Caps and lowercase

Oracle Forms triggers

When-Validate-Item

Lowercase Column names, table names

SELECT last_name FROM s_emp;

Passwords DROP USER scott IDENTIFIED BY tiger;

PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))

Lowercase italic

Syntax variables CREATE ROLE role

Uppercase SQL commands and functions

SELECT userid FROM emp;

Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you through Oracle Applications.

(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve

This simplified path translates to the following:

1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches Summary.

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

Notations:

(N) = Navigator

(M) = Menu

(T) = Tab

(B) = Button

(I) = Icon

(H) = Hyperlink

(ST) = Sub Tab


R12 Oracle Financial Applications Overview Table of Contents xxiii

Typographical Conventions in Oracle Application Help System Paths

This course uses a “navigation path” convention to represent actions you perform to find pertinent information in the Oracle Applications Help System.

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

1. In the navigation frame of the help system window, expand the General Ledger entry.

2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.

4. Review the Enter Journals topic that appears in the document frame of the help system window.


R12 Oracle Financial Applications Overview Table of Contents xxiv

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