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Quintessential School Systems

867 American Street --- Second Floor --- San Carlos, CA 94070 --- 650/372-0200 -- www.qss.com

Copyright © Quintessential School Systems, 2009 All Rights Reserved

Session FCore Financial

Presented bySeren Schaich

Quintessential School Systems, Inc.

QSS/OASIS QCC Core Financial System

Copyright © 2008 by Quintessential School Systems

2121 S. El Camino Real, Suite D-200, San Mateo, CA 94403 - Voice 650/372-0200 - Fax 650/372-3386 - www.qss.com

Published September 2008

Copyright Notice Copyright © Quintessential School Systems, 2008

This document contains proprietary information which is protected by copyright. All rights

are reserved. No part of this publication may be reproduced, transmitted, transcribed, stored

in a retrieval system or translated into any language or computer language, in any form or

by any means, electronic, mechanical, optical, chemical, manual or otherwise without the

prior written approval of Quintessential School Systems (QSS).

The information contained in this document is subject to change without notice.

QUINTESSENTIAL SCHOOL SYSTEMS MAKES NO WARRANTY OF ANY KIND

WITH REGARD TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE.

Quintessential School Systems shall not be liable for errors contained herein or result-

ing from the use of this material.

QSS/OASIS, STUDENT/3000, and SCHOOL/3000 are registered trademarks of Quintes-sential School Systems.

The samples of reports, windows, and dialog boxes in this document are provided to illus-

trate the operation of the software at a typical site. All names and addresses are fictitious.

The actual windows, dialog boxes, and reports at your site may vary from the samples in

this documentation.

Table of Contents

Introduction and Class Overview

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Settings Branch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Lookups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2General Finance Modules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Account Maintenance (ACUPDT)

Add/Change Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Icons Available on Account Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . 4

Chart of Accounts

Field Maintenance (FDUPDT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Field Maintenance Sub-tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6New Icons Available on Chart of Accounts . . . . . . . . . . . . . . . . . . . . . . . 6Transfer Description Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Global Description Xfer Sub-tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8District Field Mapping Sub-Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Beginning Balance Update (BBUPDT). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Clearing Rules, Control Objects, District Master File

Field Master (GLMT01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11New Icons on Clearing Rules, Control Objects, District Master File . . 11

Account Structure (GLMT02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12District Masterfile Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Account String Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Field Specs Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Copy District Records Sub-tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Copy All Districts Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Clearing Rules (GLMT03) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17APY Clearing Rule Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17EE PAY Clearing Rules Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18ER Benefit Clearing Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Copy/Delete Clearing Rules Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

GL Control Information (GLINIT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21GL Control Objects Sub-tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21GL Object Ranges Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Options, SACS Combos, Fund XREF

Program Options (GOUPDT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Program Options by District Subtab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Program Options by Program Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Odometers Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Control Dates Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Data Formats Sub-tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Field Relationship Tables (FLD000) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Account Lookup

Lookup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Advanced Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Lookup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Journals, Transfers (DC, JE, TF, TV)

Journal Entries (FI02JE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35New Icons on Journals, Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35Auto Add Rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Import Row Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37Copy Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37Add/Change Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Search Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Report Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39InstaPrint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Approval Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Pro Forma Journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Cash Deposits (FI02DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Report Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Cash Transfers (FI02TF/TV). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Budget Maintenance

Maintain Budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47Budget Transfers (BD02BT) Sub-tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . 47Update Working Budget (BGUPDT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48Budget Detail Records (GLDDET) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49Budget Control Record (BOUPDT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49Budget Thresholds (BWUPDT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Create Budget Transfers

From Comparison to Budget Development Model (BTX110). . . . . . . . . . . . 50Main Selection Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Accounts Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

From Position Control (PPS710) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52Main Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Additional Selection Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Account Selection Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54Job Parameters Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Standard Accounts Receivable (GLAR)

Set Up Receivables - AR/XR (ARS010/11) . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Post Receipts - AR/RR (ARS020/21) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Report Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Grid Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Account Summarization/Budget Blocking (ACS010)

Account Summarization Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Account Summarization Overrides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Maintain Account Lockouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Review Over/Lockouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Copy FY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Indirect Costs (GLIC50)

Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Grouping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Copy Rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Copy Rules FY to FY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Report Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69Sample Indirect Cost Rules Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Indirect Cost Processing (GLIC00) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70Sample Indirect Cost Processing Report (GLIC00) . . . . . . . . . . . . . . . . . 71

Introduction and Class Overview Overview

Introduction and Class OverviewThis seminar is designed to provide an overview of the latest QSS ControlCenter

(QCC) versions of the major software tools used for General Ledger Setup, Financial

Account Maintenance, Budget Maintenance, General Ledger Transactions, and

standard Accounts Receivable.

The seminar is designed for users who are already familiar with these processes using

the traditional screens, and who want an exposure to the new QCC versions of the

software. The discussion will therefore focus on the operational aspects of the new

QCC dataforms rather than on how to fill in the screens.

Overview

The material to be discussed will be presented in blocks relating primarily to the

Finance menu tree rather than in a "first you do this and then you do that" order.

Consequently we will begin with the Settings branch of the Finance menu tree, will

move to the Lookups branch, and will end by looking at three of the individual

modules in the general area of Finance.

QCC Core Financial System (09/2008) 1 Copyright © QSS, 2008


Settings Branch

We will start with the following modules included under the Settings branch of the

menu tree:


Chart of Accounts / Beginning Balances

This branch includes the following topics:

• Field Maintenance (FDUPDT)

• Beginning Balance (BBUPDT)

Clearing Rules, Control Objects, District Master Files


• Field Master (GLMT01)

• Account Structure (GLMT02)

• Clearing Rules (GLMT03)

• GL Control Info (GLINIT)

Options, SACS Combs, Fund XREF

This branch includes the following topic:

• Field Relationship Tables(FLD000)

Lookups

We will look at Account Lookup on this branch.

General Finance Modules

The branches in this section that we will discuss are the following:


Budget Maintenance (BT - Budget Transfers)


• Budget Maintenance (BD02BT)

• Budget Control Record BOUPDT)

• Acct Summ/Bdgt Blkng (ACS010) - if time allows

• Indirect Costs (GLIC50) - if time allows

In relation to Budget Transfers, we will also look at two processing options:

• Create Budget Transfer from Comparison to Model (BTX110)



• Create Budget TFRs from Salary/Benefit Projection (PPS710)

AR (AR, XR, RR - No invoicing)


• Set Up Receivables - AR/XR (ARS010/11)

• Post Receipts - AR/RR (ARS020/21)


Account Maintenance (ACUPDT) Add/Change Accounts


Add/Change Accounts

Icons Available on Account Maintenance

Change [Ctrl + F9]

Open Account [Ctrl + F6]

Inspect [Ctrl + F5]

Save [F9]


Account Maintenance (ACUPDT) Add/Change Accounts

Report [Shift + F11]

Process [F2]

Bulk Import [F7]

Close Account [Ctrl + F8]

Print Screen [F11]


Chart of Accounts Field Maintenance (FDUPDT)

Chart of Accounts

Field Maintenance (FDUPDT)

Field Maintenance Sub-tab

New Icons Available on Chart of Accounts

Grid Output [Shift + F11]

Search [F3]

Account Maintenance [F7]



Transfer Description Sub-tab

The Transfer Desc subtab allows you to copy an account field description for your

district from one fiscal year to the next.



Global Description Xfer Sub-tab

The Global Desc Xfr subtab allows you to copy account field definitions from one

fiscal year to another.



District Field Mapping Sub-Tab

A mapped field is a special kind of county-controlled field where the county specifies

the field values that each district can use. To use this tab, you must be logged in to the

County School Service Fund (CSSF) district. The only fields that you can maintain

on this subtab are those that are defined as mapped fields on the Account Structure

(GLMT02) tab.


Chart of Accounts Beginning Balance Update (BBUPDT)

Beginning Balance Update (BBUPDT)

The Beg. Balance Upd (BBUPDT) tab allows you to define and review the beginning

balances for general ledger accounts. There is also a report of beginning balances

which can be obtained from the Finance Reports/Processes branch.


Clearing Rules, Control Objects, District Master File Field Master (GLMT01)

Clearing Rules, Control Objects, District Master File

Field Master (GLMT01)

The Field Master (GLMT01) tab defines the master list of account fields for all

districts in a county.

New Icons on Clearing Rules, Control Objects, District Master File

Copy [Ctrl + F7]

Move Field Down [Shift + Ctrl + F4]

Move Field Up [Shift + Ctrl + F5]


Clearing Rules, Control Objects, District Master File Account Structure (GLMT02)

Account Structure (GLMT02)

The Account Structure (GLMT02) tab allows you to define the account string for

each specific district for a specific fiscal year.

District Masterfile Sub-tab

The District Masterfile subtab allows you to select the district and fiscal year, then set

up options for verifying online transactions against budgets.



Account String Sub-tab

The Account String subtab allows you to define the structure of the account string by

combining up to 16 account fields defined on the Field Master (GLMT01) tab.



Field Specs Sub-tab

The Field Spec subtab allows you to define the usage for each field in the account

string.



Copy District Records Sub-tab

The Copy Dist. Records subtab allows you to copy the account string for one district

to one or more districts. It would primarily be used when defining a new district.



Copy All Districts Sub-tab

The Copy All Dist subtab allows you to copy all account string definitions from one

fiscal year to the next.


Clearing Rules, Control Objects, District Master File Clearing Rules (GLMT03)

Clearing Rules (GLMT03)

The Clearing Rules (GLMT03) tab allows a district to define accounting rules for the

posting of liabilities to the general ledger for accounts payable and payroll. A district

must define these clearing rules every year.

Note that these rules are set first for the global ’00’ district.

APY Clearing Rule Sub-tab

The APY Clearing Rule subtab allows you to define how to post liabilities for

accounts payable to the general ledger.



EE PAY Clearing Rules Sub-tab

The EE PAY Clearing Rules subtab allows you to define rules for posting employee

payroll liabilities to the general ledger.



ER Benefit Clearing Sub-tab

The ER Benefit Clearing subtab allows you to define rules for clearing employer-paid

benefit expenses.



Copy/Delete Clearing Rules Sub-tab

The Copy/Del Clearing Rules subtab allows you to copy clearing rules from one year

to the next year.


Clearing Rules, Control Objects, District Master File GL Control Information (GLINIT)

GL Control Information (GLINIT)

The GL Control Info (GLINIT) tab allows you to define the objects that most

modules use for posting to the general ledger and to the subsidiary ledgers.

GL Control Objects Sub-tab

The GL Control Objects subtab allows you to define the control objects for general

ledger postings.


Clearing Rules, Control Objects, District Master File GL Control Information (GLINIT)

GL Object Ranges Sub-tab

The GL Object Ranges subtab allows you to define ranges of objects for expense

accounts, revenue accounts, and the general leder ranges, such as assets and

liabilities.


Options, SACS Combos, Fund XREF Program Options (GOUPDT)

Options, SACS Combos, Fund XREF

Program Options (GOUPDT)

Program Options allow you to customize how programs work, such as whether to

auto number transactions and date ranges within which transactions can be entered.

Program Options by District Subtab

Use the Program Options by District subtab to display and maintain all of the program

options for a district.



Program Options by Program Sub-tab

Use the Program Options by Program subtab to display all districts for which a

specific program option is defined.



Odometers Sub-tab

Use the Odometers subtab to define the starting number in the current fiscal year that

a district uses for each type of auto-numbered transaction.



Control Dates Sub-tab

Use the Control Dates subtab to define the earliest date in each fiscal year on which

you can enter transactions.



Data Formats Sub-tab

The Data Formats subtab provides a description of each field in a specified program

option.


Options, SACS Combos, Fund XREF Field Relationship Tables (FLD000)

Field Relationship Tables (FLD000)

Field Relationship Tables (FLD000)are used to ensure that your account strings are

valid for SACS reporting.

New Icons

Multi-district Selection [F5]


Account Lookup Lookup

Account Lookup

Lookup

When your cursor is focused on the

account line field, use [Shift + F1] to display the valid

keystrokes that can be used in

relation to the account line field.


Account Lookup Lookup

New Icons

Return Account [F2]

Go to first page of output [Shift + F5]

Go to previous page of output [F5]

Go to next page of output [F6]

Go to last page of output [Shift + F6].

Stop Execution [Ctrl + F 2]

Save Preset [F9]

Retrieve Preset [F4]

Wildcard Search for Activity [F8]

Display Account Info [Ctrl + A]

Display Account Activity [Ctrl + D]

Clear screen [Shift + F1]


Account Lookup Advanced Search

Advanced Search

Account Selection



Additional Selection



Lookup Options

Right-click in an account line to display the drop-down menu of options.

Display Account Info



Display Account Activity

Maintain Account


Journals, Transfers (DC, JE, TF, TV) Journal Entries (FI02JE)


Journal Entries (FI02JE)

New Icons on Journals, Transfers

Icons on Tool Bar

InstaPrint [Ctrl + F11]

Approval Maintenance [F4]

Process [F2]

Override Password [F5]



Icons on Displayed Grid

Auto Add Rows

This option takes you to the Account Lookup dataform. Make your selection of a

group of accounts to add to the Journal. Use the appropriate icon to return the

selected accounts.

Reverse Debits and Credits [Shift + Ctrl + F4]

Auto Add Rows [Shift + Ctrl + F7]

Import Row Data [Shift + Ctrl + F8]

Return Selected Accounts [Shift + F2]

Return All Accounts [Shift + Ctrl + F2]



Import Row Data

This option takes you to the Grid Import dataform where you can import from the

clipboard or from a file. If no errors are noted, return all lines into your journal entry.

Copy Option

New Icons

Import from Clipboard [Ctrl + V]

Import from File.. [F4]



Add/Change Option

Search Option

New Icons

Save and Close

Window [F2]

Save and Stay

Copy Prior

Description [Ctrl + F4]

Copy Prior

Account [Ctrl + F5]

New Icon

Perform Search [F3]



Report Option

InstaPrint

New Icons

Undo Changes

[Ctrl + U]

Reset back to

default settings [Ctrl + R]



Approval Maintenance

Override Password

New Icon

Submit Job [Ctrl+S]


Journals, Transfers (DC, JE, TF, TV) Pro Forma Journal

Pro Forma Journal


Journals, Transfers (DC, JE, TF, TV) Cash Deposits (FI02DC)

Cash Deposits (FI02DC)

Report Option



Deposit Letter

New Icon

Cash Deposit Report (DC0100)

Print Deposit Letter [F2]



Deposit Report (DC0200)


Journals, Transfers (DC, JE, TF, TV) Cash Transfers (FI02TF/TV)

Cash Transfers (FI02TF/TV)

TF Transfers


Journals, Transfers (DC, JE, TF, TV) Cash Transfers (FI02TF/TV)

TV Transfers


Budget Maintenance Maintain Budget

Budget Maintenance

Maintain Budget

Budget Transfers (BD02BT) Sub-tab

Report Option


Budget Maintenance Maintain Budget

The following two budget programs are not recommended as they do not create an

audit trail of changes made to the budget.

Update Working Budget (BGUPDT)

Budget Detail Records (GLDDET)


Budget Maintenance Settings

Settings

Budget Control Record (BOUPDT)

Budget Thresholds (BWUPDT)


Create Budget Transfers From Comparison to Budget Development Model (BTX110)

Create Budget Transfers

From Comparison to Budget Development Model (BTX110)

This program can be found on the Finance Report/Processes branch or tab of the

GO menu under Budget Development Processes.


Create Budget Transfers From Comparison to Budget Development Model (BTX110)

Main Selection Tab

Accounts Tab


Create Budget Transfers From Position Control (PPS710)

From Position Control (PPS710)

Create Budget Transfers for Salary/Benefit Projections (PPS710) can be found on the

Human Resources branch/tab of the GO menu under Position Control Job Menu...

and then under Salary and Benefit Projection Processes.



Main Tab

Additional Selection Tab



Account Selection Tab

Job Parameters Tab


Standard Accounts Receivable (GLAR) Set Up Receivables - AR/XR (ARS010/11)

Standard Accounts Receivable (GLAR)

Set Up Receivables - AR/XR (ARS010/11)

Add or Change Option


Standard Accounts Receivable (GLAR) Set Up Receivables - AR/XR (ARS010/11)

Report Option

Grid Option


Standard Accounts Receivable (GLAR) Post Receipts - AR/RR (ARS020/21)

Post Receipts - AR/RR (ARS020/21)

Summary and History Dataform



Receipt Detail - Add Receipt

Receipt Detail - Confirm Add



Report Option

Grid Option


Account Summarization/Budget Blocking (ACS010) Account Summarization Rules

Account Summarization/Budget Blocking (ACS010)Select at the top of the dataform the Fiscal Year and District for which you are going

to maintain Account Summarization/Budget Blocking (ACS010) rules.

Account Summarization Rules


Account Summarization/Budget Blocking (ACS010) Account Summarization Overrides

Account Summarization Overrides


Account Summarization/Budget Blocking (ACS010) Maintain Account Lockouts

Maintain Account Lockouts


Account Summarization/Budget Blocking (ACS010) Review Over/Lockouts

Review Over/Lockouts


Account Summarization/Budget Blocking (ACS010) Copy FY

Copy FY


Indirect Costs (GLIC50) Selection

Indirect Costs (GLIC50)Select at the top of the dataform the Rule ID with which you wish to work.

Selection


Indirect Costs (GLIC50) Grouping

Grouping


Indirect Costs (GLIC50) Copy Rule

Copy Rule


Indirect Costs (GLIC50) Copy Rules FY to FY

Copy Rules FY to FY


Indirect Costs (GLIC50) Report Option

Report Option

Sample Indirect Cost Rules Report

07 QSS DEMONSTRATION DISTRICT INDIRECT COST RULES REPORT J1357 GLIC55 H.00.01 02/11/09 PAGE 1

AS-OF DATE: 02/11/2009

RuleID: FED 7.65 Federal programs @ 7.65%

Acctclass Component Select Criteria

COMP SELECT FROM TO FROM TO FROM TO FROM TO

--------------------------------------------------------------------------------------------

FUND INCLUDE 01 01

OBJT INCLUDE 1000 5999

OBJT EXCLUDE 3801 3802

RESC INCLUDE 3001 5999

Grouping Selection

Fd Bdr Sch Resc Y Goal Func Objt Type PERCENT

------------------------------------------------------------------------------

From acct string: ??-???-???-2???-?-????-????-????-????

To acct string: ??-???-???-5???-?-????-????-????-???? 7.6500 %

Debit acct mask: ??-???-???-????-?-????-7200-7310-0000

Credit acct mask: 01-???-???-0000-0-????-7200-7310-0000 100.0000 %

Total percentage for this grouping sequence: 100.0000 %


Indirect Costs (GLIC50) Indirect Cost Processing (GLIC00)

Indirect Cost Processing (GLIC00)

This launch screen can be found on the Finance Reports/Processes menu branch

under General Ledger Processes.

Main Selection Tab

Accounts Tab



Sample Indirect Cost Processing Report (GLIC00)

Federal indirect costs Rule ID: FED 7.65 Federal programs @ 7.65%

Transactions for account range: 00-000-000-2000-0-0000-0000-0000-0000 to 99-999-999-5999-9-9999-9999-9999-9999

Fd Bdr Sch Resc Y Goal Func Objt Type Amount Percent Total Amount

----------------------------------------------------------------------------------------------------------------------------------

(continued)

01-800-500-4230-0-4760-2490-5710-0094 69.50

01-800-500-4230-0-4760-2490-5710-0252 12.52

01-800-500-4230-0-4760-2490-5710-0256 354.00

01-800-500-4230-0-4760-2490-5710-0257 1,668.61

01-800-500-4230-0-4760-2490-5710-0283 160.00

01-800-500-4230-0-4760-2490-5710-0860 450.00

01-800-500-4230-0-4760-2490-5710-1515 1,108.26

01-800-500-4230-0-4760-2490-5710-1560 81.64

01-800-500-4230-0-4760-2490-5710-1917 465.00

01-800-500-4230-0-4760-2490-5710-2340 1,189.27

01-800-500-4230-0-4760-2490-5800-0000 6,200.00

01-800-500-4230-0-4760-2490-5800-0530 728.00

01-800-500-5575-0-4760-2490-5710-0283 80.00

1,011,787.35 0.0765 77,401.73

MAPPING: Debit

01-010-500-5575-0-9010-7200-7310-0000 12.24

01-012-500-3340-0-5001-7200-7310-0000 -966.10

01-012-500-3360-0-5050-7200-7310-0000 -612.62

01-012-500-3395-0-5050-7200-7310-0000 -335.98

01-100-500-5025-0-0001-7200-7310-0000 -459.00

01-110-600-3330-0-5110-7200-7310-0000 -1,227.51

01-110-600-5575-7-8100-7200-7310-0000 -598.70

01-110-600-5575-8-8100-7200-7310-0000 -1,760.87

01-110-600-5811-7-8100-7200-7310-0000 -8,768.04

01-110-600-5811-8-8100-7200-7310-0000 -23,423.35

01-120-500-5575-0-3120-7200-7310-0000 -4,662.24

01-140-500-3515-0-3800-7200-7310-0000 -876.38

01-500-500-3025-0-3500-7200-7310-0000 -590.35

01-500-500-3710-0-3500-7200-7310-0000 -2,846.46

01-500-500-4110-0-3110-7200-7310-0000 -421.17

01-600-110-3315-8-3150-7200-7310-0000 -11,118.02

01-600-110-3320-0-5130-7200-7310-0000 -4,213.62

01-600-110-3325-8-5050-7200-7310-0000 -670.23

01-600-110-3325-8-5060-7200-7310-0000 -321.39

01-600-110-3345-0-5130-7200-7310-0000 -84.27

01-600-110-3385-0-5130-7200-7310-0000 -4,944.09

01-800-500-4230-0-4760-7200-7310-0000 -8,507.46

01-800-500-5575-0-4760-7200-7310-0000 -6.12

-77,401.73 -77,401.73

MAPPING: Credit

01-010-500-0000-0-9010-7200-7310-0000 -12.24 1.0000

01-012-500-0000-0-5001-7200-7310-0000 966.10 1.0000

01-012-500-0000-0-5050-7200-7310-0000 948.60 1.0000

01-100-500-0000-0-0001-7200-7310-0000 459.00 1.0000

01-110-600-0000-0-5110-7200-7310-0000 1,227.51 1.0000

01-110-600-0000-0-8100-7200-7310-0000 34,550.96 1.0000

01-120-500-0000-0-3120-7200-7310-0000 4,662.24 1.0000

01-140-500-0000-0-3800-7200-7310-0000 876.38 1.0000

01-500-500-0000-0-3110-7200-7310-0000 421.17 1.0000

01-500-500-0000-0-3500-7200-7310-0000 3,436.81 1.0000

01-600-110-0000-0-3150-7200-7310-0000 11,118.02 1.0000

01-600-110-0000-0-5050-7200-7310-0000 670.23 1.0000

01-600-110-0000-0-5060-7200-7310-0000 321.39 1.0000

01-600-110-0000-0-5130-7200-7310-0000 9,241.98 1.0000

01-800-500-0000-0-4760-7200-7310-0000 8,513.58 1.0000

77,401.73 77,401.73

77,401.73 77,401.73


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