public hearing on the fy2017 proposed program of …gohart.org/board pdfs/public hearing on the...

P U B L I C H E A R I N G O N T H E F Y 2 0 1 7 P R O P O S E D

P R O G R A M O F P R O J E C T S - TIME CERTAIN – 9 A.M.

A N D

R E G U L A R B O A R D O F D I R E C T O R S M E E T I N G Monday, July 17, 2017, 9:00 AM

Florida Conference Room HART Administrative Office

1201 East 7th Avenue, Tampa FL 33605

Information not viewable is available upon request - phone: 813-384-6552 or e-mail: [email protected]

AGENDA

TAB CALL TO ORDER AND PLEDGE OF ALLEGIANCE

P U B L I C H E A R I N G O N T H E F Y 2 0 1 7 P R O P O S E D P R O G R A M O F P R O J E C T S

CALL TO ORDER

PUBLIC HEARING TIME CERTAIN – 9:00 A.M.

PUBLIC INPUT ON PUBLIC HEARING ITEM (3 MINUTES PER SPEAKER)

CLOSE PUBLIC HEARING

ACTION ITEM

Resolution #R2017-07-27 ~ Authorizing Approval of the Proposed Program of Projects (POP), Holding a Public Hearing to Receive Input on the Proposed Projects, and Applying for and Accepting all FY2017 Federal Transportation Funding Overview: Annually, HART receives federal funding through the Federal Transit Administration (FTA) which is used for operating expenses and capital projects. A resolution from the HART Board is required to receive the funding. In addition, urbanized area formula (Section 5307) and bus formula programs (Section 5339) have special requirements related to identifying the specific list of projects to be reimbursed with the funding and obtaining public input on the projects.

mailto:[email protected]

Hillsborough Transit Authority Public Hearing on the FY2017 Proposed Program of Projects And Board of Directors Meeting Agenda July 17, 2017

TAB REGULAR MEETING continued R E G U L A R B O A R D O F D I R E C T O R S M E E T I N G

CALL TO ORDER

1. APPROVAL OF MINUTES a. Regular Board of Directors Meeting Minutes ~ June 5, 2017 .................................................. 1-1

PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) ELECTION OF HART REPRESENTATIVE TO TBARTA BOARD OF DIRECTORS Per the new law that took effect on July 1, the HART governing Board is required to appoint from its membership a voting member to the TBARTA governing board by August 15. The appointed member shall serve a 2-year term with not more than three consecutive terms being served by any person. PRESENTATION Proposed Ad Valorem Tax Millage Rate for FY2018 Jeffrey C. Seward, Chief Financial Officer Overview: Pursuant to Florida Statute 200.65, HART has 35 days from receipt of the certified property value to advise the Property Appraiser of its proposed (not to exceed) millage rate, of its rolled-back rate and the date, time, and place at which a public hearing will be held to consider the proposed millage rate and the tentative budget (pursuant to Florida Statute 129.03).

This presentation supports Action Item 3a- Resolution #R2017-07-30 ~ Certifying the Proposed Ad Valorem Tax Millage Rate for the Fiscal Year 2018 Budget 2016 Sustainability Performance Metrics Thomas Jones, Environmental Program Manager Overview: A summary of progress made since the inception of HART’s sustainability program. This presentation reports the status of Key Performance Indicators established in 2014 and provides an outlook for future improvement opportunities.

2. APPROVAL OF CONSENT AGENDA Finance and Audit Committee met on June 19, 2017 and recommended approval of the following items to the full HART Board of Directors:

a. Resolution #R2017-07-28 ~ Authorize the Chief Executive Officer to Award the Facilities Condition Assessment Project to GLE Associates, Inc. for $92,530 Plus a 20 Percent Contingency of $18,506 for a Total Not-to-Exceed Amount of $111,036 for a 365 Day Period........................................................................................................................................................ 2-1 Jeffrey C. Seward, Chief Financial Officer

Hillsborough Transit Authority Public Hearing on the FY2017 Proposed Program of Projects

And Board of Directors Meeting Agenda

July 17, 2017

TAB REGULAR MEETING continued Overview: The intent of this project is to provide a Facilities Assessment Study that will identify the existing conditions of HART facilities and develop a capital improvement plan that will describe the costs and improvements required to maintain the integrity of the facility systems and bring the facilities to current life safety, health, code compliance, environmental and energy standards over the next five, ten, fifteen, and twenty years.

b. Resolution #R2017-07-29 ~ Approve a Memorandum of Understanding between Hillsborough Transit Authority (HART) and Tampa Bay Area Regional Transportation Authority (TBARTA) for the Provision of Vanpool Services in FDOT Funded Transit Corridors ..... 2-6 Ruthie Reyes-Burckard, Chief Operating Officer Overview:

HART and TBARTA propose a pilot project for the provision of vanpool services in the 20X (Lutz Express) and 51X (New Tampa Express) corridors. HART presently operates these routes via 100 percent FDOT Transit Corridor grant funding.

3. ACTION ITEMS NOT REVIEWED BY HART BOARD COMMITTEES a. Resolution #R2017-07-30 ~ Certifying the Proposed Ad Valorem Tax Millage Rate for the

Fiscal Year 2018 Budget ............................................................................................................. 3-1 Jeffrey C. Seward, Chief Financial Officer

Overview: Pursuant to Florida Statute 200.65, HART has 35 days from receipt of the certified property value to advise the Property Appraiser of its proposed (not to exceed) millage rate, of its rolled-back rate and the date, time, and place at which a public hearing will be held to consider the proposed millage rate and the tentative budget (pursuant to Florida Statute 129.03).

CHAIR’S REPORT ................................................................................................................. verbal

CHIEF EXECUTIVE OFFICER’S REPORT a. Update on Public Outreach To-Date

b. Proposed Mission, Vision and Goals

GENERAL COUNSEL’S REPORT ..................................................................................... verbal 4. HART BOARD COMMITTEE REPORTS

a. Finance and Audit Committee Meeting ~ June 19, 2017 ......................................................... 4-1

5. REPORTS FROM HART BOARD REPRESENTATIVES a. Tampa Historic Streetcar, Inc. Board of Directors ...................................................................5-1

b. Metropolitan Planning Organization Board of Directors..........................................................5-2

Hillsborough Transit Authority Public Hearing on the FY2017 Proposed Program of Projects And Board of Directors Meeting Agenda July 17, 2017

TAB REGULAR MEETING continued 6. STATUS REPORTS

a. Financial Highlights .................................................................................................................. 6-1

b. Ridership and Productivity Report............................................................................................ 6-4 PUBLIC INPUT REGARDING GENERAL CONCERNS (3 MINUTES PER SPEAKER)

OLD BUSINESS

NEW BUSINESS Director Karen Jaroch ~ Emerging Technologies ..................................................................... verbal BOARD MEMBERS’ COMMENTS

7. MONTHLY INFORMATION REPORTS a. Key Performance Indicators .....................................................................................................7-1 b. Risk Management .....................................................................................................................7-5 c. Procurement and Contracts Administration ..............................................................................7-6 d. Human Resources .....................................................................................................................7-7 e. Marketing Services ................................................................................................................. 7-9 f. EEO & Community Programs ................................................................................................ 7-11 g. Maintenance Activities ........................................................................................................... 7-12 h. Operations Activities .............................................................................................................. 7-14 i. Information Technology ......................................................................................................... 7-17

ADJOURNMENT

THE HART BOARD PACKET IS AVAILABLE ONLINE AT WWW.GOHART.ORG

http://www.gohart.org/

Hillsborough Transit Authority Board of Directors Meeting and

Public Hearing on the FY2017 Proposed Program of Projects July 17, 2017

BOARD ACTION ITEM Resolution #R2017-07-27 ~ Authorizing Approval of the Proposed Program of Projects (POP), Holding a Public Hearing to Receive Input on the Proposed Projects, and Applying for and Accepting all FY2017 Federal Transportation Funding OVERVIEW Annually, HART receives federal funding through the Federal Transit Administration (FTA) which is used for operating expenses and capital projects. A resolution from the HART Board is required to receive the funding. In addition, urbanized area formula (Section 5307) and bus formula programs (Section 5339) have special requirements related to identifying the specific list of projects to be reimbursed with the funding and obtaining public input on the projects. FINANCIAL IMPACT This action will have a positive impact on HART’s budget. The Urbanized Area Formula Funding Program (Section 5307) will reimburse preventive maintenance related expenses for fixed route and streetcar programs, assist with costs associated with the provision of Americans with Disabilities Act (ADA) complementary paratransit service, and fund other capital investments. $131,849 of the formula funding will be allocated to meet the FTA requirement that 1% of the formula program be allocated to security related projects. Additionally, the Bus and Bus Facilities Formula Program (Section 5339) and the State of Good Repair (Section 5337) provides funding to replace, rehabilitate and purchase bus and bus related equipment and facilities. These Federal grants require a 20% local match which will be satisfied with Transportation Development Credits allowed through the Florida Department of Transportation. BACKGROUND The Federal Register notice issued on July 5, 2017 announced the full year allocation of funding for the FY2017 formula programs. Formula program funds are made available to the Tampa/St. Petersburg urbanized area. In urbanized areas with more than one transit system, the FTA apportionment for formula funds must be divided between the agencies by an interlocal agreement. The agreement between HART, Pinellas Suncoast Transit Authority (PSTA), Pasco County Public Transportation (PCPT) and Tampa Bay Regional Transportation Authority (TBARTA) for the distribution of the formula funds was approved on July 6, 2017. Grant applications will be submitted to FTA using the Transit Awards Management System (TrAMS). The formula programs are described below.

• Urbanized Area Formula Program (Section 5307) The Urbanized Area Formula Program (Section 5307) is the largest funding program, with the funding allocated based on population, service, and density considerations. $29,738,994 was made available to the Tampa/St. Petersburg urbanized area for the Section 5307 program, with HART receiving $13,184,903. Section 5307 funding is the main federal source of transit capital and eligible operating funds.

Hillsborough Transit Authority Board of Directors Meeting and

Public Hearing on the FY2017 Proposed Program of Projects July 17, 2017

• Bus and Bus Facilities (Section 5339) This capital program provides funding to replace, rehabilitate, and purchase buses and related equipment, and to construct bus-related facilities. The Section 5339 funds allocated to the urbanized area is $2,913,248, with HART receiving $1,293,496.

• State of Good Repair (Section 5337) This capital program provides funding to renovate or rehabilitate buses and related equipment, and bus-related facilities. The Section 5337 funds allocated to the urbanized area is $619,557, with HART receiving $509,386 for Fixed Guideway and $104,093 for High Intensity Motorbus tiers.

FTA requires that grantees funded under Section 5307 and Section 5339 develop a proposed POP and provide an opportunity for the public to comment on the proposed POP (Attachment I). The listing includes the Section 5307 and 5339 projects that will be included in grant applications that will be submitted to FTA. NEXT STEPS Once Program of Projects is approved by the Board through resolution, applications for Section 5307, Section 5339, and Section 5337 funding will be submitted to FTA for review and execution.

Prepared by: Cynthia Zambella, Budget and Grants Manager

Reviewed by: Jeffrey C. Seward, Chief Financial Officer

Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachments:

I. FY2017 Proposed POP Funding

II. Resolution #R2017-07-27

ATTACHMENT I

FY2017 PROPOSED PROGRAM OF PROJECTS (POP) FUNDING

SECTION 5307 PROJECTS AMOUNT OPERATING FUNDS Preventative Maintenance (Bus) * ADA Paratransit (FTA allows up to 20% of total allocation)* Capital Tire Leases (Bus and Paratransit Vehicles) Preventative Maintenance (Streetcar) * TOTAL

$8,835,966 $2,636,980 $651,927 $200,000 $12,324,873

CAPITAL FUNDS Revenue Vehicles Engines and Transmissions Security Projects (FTA requires 1% of total allocation) Heavy Maintenance Facility renovation Information Technology Hardware and Software Upgrades Regional Fare Collection Project Transit Enhancements (i.e.: bus stops and shelters) TOTAL

$429,000 $131,849 $100,000 $99,181 $50,000 $50,000 $860,030

GRAND TOTAL $13,184,903

* Includes Salaries and Wages, Benefits and/or Services, and Facilities

SECTION 5339 PROJECTS AMOUNT Regional Fare Collection Project Information Technology (Wireless) Hardware and Software Upgrades TOTAL

$886,450 $407,706

$1,293,496

ATTACHMENT II

RESOLUTION NO. #R2017-07-27 A RESOLUTION AUTHORIZING APPROVAL OF THE PROPOSED PROGRAM OF PROJECTS, HOLDING A PUBLIC HEARING TO RECEIVE INPUT ON THE PROPOSED PROJECTS, AND APPLYING FOR AND ACCEPTING ALL FY2017 FEDERAL TRANSPORTATION FUNDING

WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; and

WHEREAS, contracts for financial assistance will impose certain obligations upon the applicant, including the provision of a local share of the project costs, where applicable; and

WHEREAS, it is required by the U.S. Department of Transportation in accordance with the provisions of Title VI of the Civil Rights Act of 1964, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964, and the U.S. Department of Transportation requirements hereunder; and

WHEREAS, as required by FTA, HART held a public hearing to provide an opportunity

for the public to comment on the proposed POP. The public hearing was held on July 17, 2017 at 9:00 a.m. at HART Administrative Office at 1201 East 7th Avenue, Tampa, FL 33605; and

WHEREAS, it is the goal of the applicant that disadvantaged business enterprises (DBEs) be utilized to the fullest extent possible in connection with these projects, and that definitive procedures have been established to insure that DBEs have the maximum feasible opportunity to compete for procuring supplies, equipment and services related to these projects; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. Authorizing approval of the Proposed Program of Projects (POP), holding a public hearing to receive input on the Proposed Projects, and applying for and accepting all FY2017 federal transportation funding. Section 2. The Chief Executive Officer is authorized to file grant applications on behalf of the Hillsborough Transit Authority (HART), Florida, with the U.S. Department of Transportation, for federal funds to aid in the financing of capital and special projects pursuant to the Urbanized Area Formula, State of Good Repair, Bus and Bus Facilities grant programs, other grant programs and other special funding categories authorized the Fixing America’s Surface Transportation (FAST) Act.

Section 3. The Chief Executive Officer is authorized to execute, with said applications, assurances or any other documents required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964.

Section 4. The Chief Executive Officer is authorized to set forth and execute affirmative disadvantaged business policies in connection with project procurement needs.

Section 5. The Chief Executive Officer of HART is authorized to furnish additional assurances, certifications and information as the U.S. Department of Transportation may require in connection with the application of the projects. Section 6. The Chief Executive Officer is authorized to accept and execute grant contract agreements on behalf of HART with the U.S. Department of Transportation. Section 7. Proper officers of HART are authorized to do all things necessary and required in order to submit the applications for the FY2017 FTA Urbanized Area Formula Funds and funding in other federal transportation grant categories.

Section 8. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JULY 17, 2017.

______ Commissioner Lesley “Les” Miller Jr., Chairperson HART Board of Directors

ATTEST: Councilmember Mike Suarez, Secretary HART Board of Directors

David L. Smith, Esquire

HART Board General Counsel

Hillsborough Transit Authority Regular Board of Directors Meeting

June 5, 2017

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Board Members Present (10) Staff Present Wallace Bowers Danielle Arthur Councilmember Cheri S. Donohue Brooke Basquit Mickey Jacob Justin Begley Karen C. Jaroch Sylvia Berrien Commissioner Pat Kemp Greg Brackin Richard A. McClain Christina Buchanan C. John Melendez III Lucien Campillo Commissioner Lesley “Les” Miller Phillip Classi Commissioner Sandra Murman Katharine Eagan Councilman Mike Suarez Steve Feigenbaum James Fetzer Board Members Absent (3) Laura Jean Flowers Bryan L. Crino Tim Martin Kathleen Shanahan Oscar McDaniel Commissioner Stacy White Sandra Morrison Colin Mulloy Lena Petit

Ruthie Reyes Burckard Michael Rosen Steve Rosenstock

Marco Sandusky Phillip St. Pierre Cyndy Zambella Others Present David Smith, GrayRobinson Ivanhoe Brown, ATU Sharon Calvert, [email protected] Clarence Eng, Kimley-Horn David Jones, [email protected] AJ Kiser, 813-370-5421 Dione Martin Sarah McKinley, Hillsborough MPO Mitch Perry Joel Rey, Tindale Oliver & Associates Daniel Silva, ATU Lillian Stringer, Lillian.stringer.thafl.com Chris Weber Justin Willits, Tindale Oliver & Associates

Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 9:00 a.m. by Chair Lesley “Les” Miller.


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PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. Chair Miller read Director White’s Absence Memorandum into the record. APPROVAL OF MINUTES Director Bowers moved and Director Kemp seconded approval of the May 1, 2017 Regular Board of Director meeting minutes. All Board members present voted aye. The motion carried unanimously. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) Sharon Calvert discussed the presentation on Bus Rapid Transit and asked that the Board ensure that HART serve those that need the service before initiating costly projects. She reported that she was at a local delegation meeting where Ms. Eagan made a comment that HART is so far behind in technology and innovation that the Agency is actually ahead as there are opportunities to take advantage of new technologies and services. Ms. Calvert commented that the situation is a good thing as innovation and technology is rendering fixed highways irrelevant. Director Jaroch arrived at 9:03 a.m. Ms. Calvert also discussed the Homestead Exemption Amendment that will be on the ballot next year and is expected to pass and advised the Board to look positively on the situation as there is a reason why the State put the amendment on the ballot. She noted that population and property values are growing. Ms. Calvert applauded HART for transitioning to a zero based budget and asked the Board to fully understand the financial position prior to authorizing raises as she felt last year, the overall impact was presented late in the approval process. RECOGNITION Transit Supervisor Tim Martin Ms. Eagan introduced Tim Martin, Transit Supervisor; Colin Mulloy, Director of Safety; and Brooke Basquit, Director of Human Resources & EEO Officer. Ms. Basquit and Mr. Mulloy thanked Mr. Martin for his actions. Mr. Mulloy introduced Captain Michael Flynn, Tampa Police Department. Captain Flynn recognized Mr. Martin on behalf of the Tampa Police Department and stated that his actions exemplified the mission statement of TPD. Ms. Eagan explained how Mr. Martin assisted the Tampa Police Department with subduing and apprehending a suspect. His intervention saved two police officers’ lives and far exceeded the expectations of his regular duties. Chair Miller thanked Mr. Martin on behalf of the Board for his quick thinking and reiterated that his actions went above and beyond his assigned duties. He remarked that his son is a Sergeant with TPD and law enforcement officers have a special place in his heart.


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PRESENTATION Budget Overview Lucien Campillo, Director of Enterprise Project Management, and Cynthia Zambella, Budget & Grants Manager, provided a presentation that focused on the tentative FY2018 operating budget with a focus on revenues to expenditures, mitigation of fiscal constraints and key cost savings measures. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Director Melendez arrived at 9:10 am. Director Suarez arrived at 9:15 a.m. Director Jaroch noted that the $3 million does not include the ad valorem increase and confirmed that it was decided to put the additional revenue into fund balance due to cash flow. Ms. Eagan explained that the plan is to build up the reserve as the lack of reserve has led to not having a local match for some programs. She added that starting with FY2018 and going forward, HART is recalibrating and resetting its business model; and all new revenue would be put into fund balance. Director Jaroch inquired whether HART will use the reserves for the $6.3 million. Ms. Eagan reported that the next presentation addresses the TDP and COA which includes a proposed phased approach. She noted that staff reviewed opportunities outsourcing Risk Management and Payroll functionalities as HART has received proposals on improving business processes. Ms. Eagan added that staff is addressing the potential change in ad valorem and that the focus will be on service. Director Jaroch noted that a presentation on the Homestead Exemption is later on the agenda. Ms. Eagan confirmed that the information is still tentative. Director Jaroch stated that she has some slides prepared for that discussion and asked if she should wait until it is addressed under New Business. Ms. Eagan responded affirmatively. Recommended Service Transformation- TDP and COA Update This presentation supports Committee Action Item Resolution #R2017-06-25 ~ Authorize Staff to Hold a Public Hearing on Proposed Fixed Route Bus Service Changes Identified Through Comprehensive Operations Analysis. Justin Begley, Manager of Planning, introduced Joel Rey with Tindale Oliver & Associates. Mr. Rey provided follow up to previous presentations with recommendations for a rationalized transit network. Recommendations are based on data and what was learned from public and Board input, stakeholder working groups, and staff. This recommended network sets the foundation to better meet current and



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future mobility needs with coordinated HART services. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Director Kemp commented that agreed with the direction of the recommendations regarding the grid and service frequency and noted that frequency is really a proxy for speed. She noted that she has concerns about some of the proposed changes to Route #1 decreasing the frequency north of Hillsborough Avenue and suggested that the route is maintained at 20 minutes frequency. Ms. Eagan explained that there are slides addressing the improvements called for by the TDP and the budget gap. She noted that one aspect of the study is how to determine where to concentrate investments if everything cannot be implemented at one time. Mr. Rey added that Route #1 is stripped down so it can be built back up over the ten years of the TDP. Director Kemp suggested continuing to run at 20 minutes frequency until it can be changed to the 15 minute intervals throughout the entirety of the route. She added that she feels that regional expressway service should be funded by the State or FDOT. Director Kemp stated that the focus needs to be on building local service. She expressed some concerns over reducing the stops for the key Route #2 Director Kemp also noted that the website displays the maps, but does not have all stops listed. Director Murman stated that the proposed routes build a terrific foundation for the next ten years. She noted that there are still not many solutions for northwest and south county and that HART needs to find a way to connect those areas with a hub for strong ridership. Director Murman commented that HART should continue to focus on the top ten percent of routes. Ms. Eagan stated that the outreach meeting schedule will be shared with the Board in the CEO Weekly and there are several scheduled for June and July with the public hearing in late July. Director Murman suggested also having the schedule on the county website. Director Jacob agreed with the proposed changes and that the Board has to make difficult decisions to move forward in the strategy. He asked how the proposed frequency changes are expected to impact the capacity. Mr. Rey explained that the COA report will have the information. He reported that one aspect that is considered is whether a route is ready for more frequent service. Director Suarez asked if new technologies impacting the service model are taken into account. He noted that the slide referencing service in 2027 indicates there will be a quickly connected grid and superstops; however, he feels that there will need to be more investments in technology. Director Suarez suggested having a board at hotels and other places of business outlining the variety of services that HART provides. Mr. Rey explained that capital options are also examined as there are technological advances that can occur. He added that it is difficult to anticipate new technologies that have emerged by 2027. Director Suarez stated that HART has a long way to go before AV needs to be seriously considered as there are no connections to other areas such as smart parking. He said HART needs to consider



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reinvesting some of the money saved by the TDP into new technologies and to securing additional partnerships. Mr. Rey stated that Tindale Oliver is working on the capital portion of the plan, but did not include it in the presentation as it is not complete. He noted that some aspects of the proposed service update are focused on mobility enhancement, such as HyperLINK and Flex services. Mr. Rey added that there are companies that go beyond the apps where people can see where all the buses in the network are at any given time, and his understanding is that there is the potential to do the same thing with ridership using cell data and OneBusAway to track a patron’s ridership from origin to destination. Director Suarez suggested that this may be a good pilot project for patrons to opt in on so there is a better view on where there is demand for buses. Chair Miller announced that it has just been reported that there was another mass shooting in Orlando and asked for a moment of silence. Director Jaroch said she supported the plan; however, she appreciates Director Kemp’s comments about being cognizant of the existing riders. She asked if the park and ride lots on the map are existing or a part of the proposal. Mr. Rey reported they are existing and some may be incorporated as additional hubs. Ms. Eagan add that the park-n-rides are a use agreement with a facility who has excess parking such as a recreation center or church. Director Jaroch explained that her question was due to Waze launching a carpool app in California and suggested that staff reach out to the company to invite them to pilot in Hillsborough county. She asked what the policies are for the park-n-rides and if it is a safe place to meet someone and leave their car as a way to facilitate. Mr. Begley reported that Waze was approached and the original Tampa Smart Cities proposal included a partnership. He indicated that if it were to go anywhere else, it will likely go to Tampa. Mr. Begley added that mobility on demand is constantly considered by staff and built on OneBusAway. Director Donohue asked if the proposed plan includes any opportunities for increases due to events. Mr. Rey stated that the TDP can look at special events and accommodations are made to enhance relationships with Transportation Network Companies. Marco reported that one of the things staff is aware of is the opportunity to give people a good first impression of public transit at events such as Gasparilla. He stated that as big events come to Tampa, HART is at the table as a solution and partner to move people to and from the event. Ms. Eagan added that part of the TDP is moving transit away from the West Tampa Transfer Center as it is always closed during events, and having a hub at the HCC campus. Director Donohue said a difficult question to ask is at what point HART says there are limitations to HART’s ability to transport everyone in Hillsborough county. She explained that there are several areas


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that have high populations, but are near the edges of the county and asked whether HART has the right to say it cannot make it everywhere in the county. Chair Miller agreed that eventually, HART will have to say it cannot serve every nook and cranny of the county. Director Kemp agreed with Director Donohue and Chair Miller. She referenced Director Jaroch’s comments and explained that TBARTA has a carpool program that the county will be considering funding. Director Melendez agreed with Director Donohue and added that as long as the consultants procured continue to be knowledgeable, the decision can be justified as it is based on facts. Bus Rapid Transit on a Budget Bus Rapid Transit (BRT) projects can be sized to meet a community’s priorities and targeted level of investment. BRT facilities and plans range from dedicated busways to traffic-signal technology, express lanes, and innovative intersection design. Clarence Eng, Kimley-Horn, gave an overview of strategies recently being explored to minimize costs, as well as highlighting other examples of successful BRT across the country. Kimley-Horn has completed several projects in US and in South Florida where BRT is designed to complement and connect to rail, airport, rideshare, walk-up, and other modes of transportation. FDOT is leading the Broward County Transit’s South US 1 BRT study solutions through the project design implementation phase, and Miami-Dade is completing a network of enhanced rapid bus / BRT corridors. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. APPROVAL OF CONSENT AGENDA Director Murman moved and Director Jacob seconded a motion to approve the Consent Agenda. All Board Members present voted aye. The motion passed unanimously. ACTION ITEMS NOT REVIEWED BY HART BOARD COMMITTEES Resolution #R2017-06-25 ~ Approval of the Amendment to Deed Restrictions Relating to Proposed Development of Tax Collector Branch Office Adjacent to the South County Regional Service Center Director Suarez moved and Director Murman seconded a motion to approve action item a: Approval of the Amendment to Deed Restrictions Relating to Proposed Development of Tax Collector Branch Office Adjacent to the South County Regional Service Center. All Board Members present voted aye. The motion passed unanimously. Resolution #R2017-06-26 ~ Authorize Staff to Hold Public Outreach on Proposed Transformative Network Service Changes Identified Through Comprehensive Operational Analysis Director Melendez asked whether this is part of original scope. Ms. Eagan explained that this is the typical work that staff does prior to every schedule change.



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Director Bowers moved and Director Jaroch seconded a motion to approve action item b: Authorize Staff to Hold Public Outreach on Proposed Transformative Network Service Changes Identified Through Comprehensive Operational Analysis. All Board Members present voted aye. The motion passed unanimously. CHAIR’S REPORT Chair Miller had no report. CHIEF EXECUTIVE OFFICER’S REPORT Ms. Eagan reported that the next phase of the Regional Fare Project is being installed and the CEO Weekly included an update on the restrooms at MTC. She stated that bus is averaging 85% on-time performance while paratransit is 98%. Ms. Eagan referred the March 20 Board of Directors Workshop and stated that revised Goals, Mission, and Vision statements will be brought to the Board in August with a finalized scorecard in September. She reported that staff has been polling the Executive Committee for a joint meeting with PSTA. Ms. Eagan stated that the Director of Procurement at PSTA resigned and Al Burns, HART Director of Procurement and Contracts Administration will oversee both agencies’ procurement departments for 90 days as a pilot. GENERAL COUNSEL’S REPORT Mr. David Smith, HART General Counsel, had no report. STATUS REPORTS Chair Miller referred the Board members to the materials in the packet. PUBLIC INPUT David Jones stated he regularly rides route four asked the Board to reconsider eliminating the route. AJ Kiser reported he was in an accident with a HART bus July 2015 and he is having difficulty connecting with the claims department to address. Ms. Eagan asked Sylvia Berrien, Director of Legal Services, to discuss the situation with Mr. Kiser and to provide an update to the Board in the Weekly. Lillian Stringer, Director of Public Relations, Tampa Housing Authority, requested that the Board consider bringing back service to the Cypress Street area as the demographics in the neighborhood are diverse and there are development plans that include 40 acres of affordable housing, apartments, mixed use apartments, and homeownership opportunities, retail, and other businesses. Ms. Eagan asked Marco Sandusky, Director of Government & Community Relations, to discuss the situation with Ms. Stringer. OLD BUSINESS There was no old business. NEW BUSINESS


June 5, 2017

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Chair Miller stated that Director Jaroch has a presentation and asked if there are any objections since the agenda was already publicized. Director Jaroch had graphed the information provided in the presentation made available on Friday and reviewed the various visualizations of data that she prepared. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected] Director Jacob asked where Director Jaroch obtained the data. Director Jaroch responded it was from the presentation that was distributed and available online last Friday. Ms. Eagan directed the Board to the next presentation. Cynthia Zambella reviewed the Homestead Exemption and Millage slides. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected] Chair Miller explained that he asked for a discussion on the Homestead Exemption and Millage to be included on the agenda since half of the budget is ad valorem and there is currently a $6 million deficit, which is expected to grow, and it is time to look at where the agency is and where the Board would like to go. He reported that this is being done at the county as well as other governmental agencies. Chair Miller stated that there has not been a millage increase for HART since 2012 and the county continues to grow. He noted that the Board has a responsibility to make sure HART gets the necessary services to the public. Director Murman asked to see a financial analysis detailing what would be entailed with either increasing millage or maintaining the status quo. She noted that people in the community do not want to be dependent on their cars and as hard as staff has been working, HART is not able to get to that point yet. Director Murman added that the TDP is the foundation and she would like to see her constituents be able to have access to good jobs and transportation. Director Kemp agreed with Director Murman and the proposal to examine an increase in millage. She reported that the partial funding for the transportation system in many states is provided by the state; however, Florida does not do so and Hillsborough and Pinellas are the only two counties whose transportation is reliant almost exclusively on ad valorem. Director Kemp stated that she supports any and all measure to move forward with funding and use them in the most efficient ways possible. Mr. Smith noted that the charter limits HART to 0.5 mills and following an analysis, the proposed change will need to go to the County Commission, City of Tampa, and City of Temple Terrace, and there may need to be a referendum. Chair Miller stated that he asked the county attorneys and that it will need to go on the ballot for the public to vote after it go through the other entities. Director Melendez asked for more information regarding Tindale Oliver’s capital recommendations prior to making a decision about increasing millage. Director Melendez left at 11:05 a.m.




June 5, 2017

1-9

Director Suarez suggested a special meeting to discuss the issues. Mr. Smith advised he can discuss with the county attorney and provide a report to the Board. Director Suarez stated that a HART special meeting may be more advisable as the intention is to make the content simple by having an agenda devoid of any other issues. Chair Miller agreed and suggested staff look at some dates the end of July or beginning of August. He asked for a presentation on the impact of a millage increase. Director Jaroch commented that she did not realize the millage increase was included and her intent was to examine the homestead exemption. Director Murman advised the Board to be mindful of the politics as there are discussions of a gas tax at the County Commission and the premium transit feasibility plan that will be completed next summer. Commissioner Director Kemp reiterated her intention to discuss increasing funding for HART services with the County Commission. ADJOURNMENT The meeting adjourned at 11:10 a.m. ATTEST Commissioner Lesley “Les” Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors

David L. Smith, Esquire HART Board General Counsel

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2-1

BOARD COMMITTEE TRANSMITTAL

TO: MEMBERS OF THE HART BOARD FROM: LENA PETIT, CLERK OF THE BOARD DATE: JUNE 19, 2017 RE: Resolution #R2017-07-28 ~ Authorize the Chief Executive Officer to Award the

Facilities Condition Assessment Project to GLE Associates, Inc. for $92,530 Plus a 20 Percent Contingency of $18,506 for a Total Not-to-Exceed Amount of $111,036 for a 365 Day Period

Finance and Audit Committee Meeting of June 19, 2017 Committee Members Present: Interim Chair Jaroch, Directors Bowers, Jacob, Kemp,

and Commissioner White Committee Member Absent: Chair Melendez, Vice Chair McClain ELECTION OF INTERIM CHAIR The first order of business was to elect an interim Finance and Audit Committee Chair in the absence of both the Chair and Vice Chair. This appointment was effective for only the June 19 Committee meeting.

Committee members unanimously elected Director Jaroch to serve as Interim Chair at the June 19 F&A Committee meeting. Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the July 17, 2017 regular Board meeting. . Attachments: I. Resolution #R2017-07-28 II. Committee Agenda Report

ATTACHMENT I

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RESOLUTION NO. #R2017-07-28

A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO AWARD THE FACILITIES CONDITION ASSESSMENT PROJECT TO GLE ASSOCIATES, INC. FOR $92,530 PLUS A 20 PERCENT CONTINGENCY OF $18,506 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $111,036 FOR A 365 DAY PERIOD

WHEREAS, Hillsborough Regional Transit (HART) has a need for a Facilities Assessment Study that will identify the existing conditions of HART facilities and develop a capital improvement plan; and

WHEREAS, HART is responsible for all planning, construction, reconstruction, improvements, and repairs of its buildings and transit facilities; and

WHEREAS, HART issued Request for Proposals in compliance with HART procurement policies; and

WHEREAS, eight proposals were received and found to be responsive to the solicitation requirements; and

WHEREAS, the proposal submitted by GLE Associates, Inc. rated highest overall technically and adequately demonstrated that they have the capacity to perform the work and is, therefore, eligible for award; and

WHEREAS, following independent evaluation and discussion, the Evaluation Team recommended that HART request a price proposal from GLE, the number one ranked firm; and

WHEREAS, prices were determined to be fair and reasonable; and

WHEREAS, this contract is funded through the FTA FY2016 Section 5307 Formula grant and is currently appropriated in the HART FY2017 Capital budget;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:

Section 1. The Chief Executive Officer is authorized to award the facilities condition assessment project to GLE Associates, Inc. for $92,530 plus a 20 percent contingency of $18,506 for a total not-to-exceed amount of $111,036 for a 365 day period.

Section 2. Proper officers of the Hillsborough Transit Authority are authorized to do all things necessary and required in order to implement the terms of the aforementioned agreement.



ATTEST: Commissioner Lesley “Les” Miller, Chairperson

HART Board of Directors

Councilmember Mike Suarez, Secretary HART Board of Directors



ATTACHMENT II Hillsborough Transit Authority

Finance and Audit Committee Meeting June 19, 2017

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COMMITTEE ACTION ITEM Authorize the Chief Executive Officer to Award the Facilities Condition Assessment Project to GLE Associates, Inc. for $92,530 Plus a 20 Percent Contingency of $18,506 for a Total Not-to-Exceed Amount of $111,036 for a 365 Day Period OVERVIEW The intent of this project is to provide a Facilities Assessment Study that will identify the existing conditions of HART facilities and develop a capital improvement plan that will describe the costs and improvements required to maintain the integrity of the facility systems and bring the facilities to current life safety, health, code compliance, environmental and energy standards over the next five, 10, 15, and 20 years. RECOMMENDATION That the Finance and Audit Committee review this action item authorizing the Chief Executive Officer to award the facilities condition assessment project to GLE Associates, Inc. for $92,530 plus a 20 percent contingency of $18,506 for a total not-to-exceed amount of $111,036 for a 365 day period; and advance this item to the full Board of Directors at the July 17, 2017 regular Board meeting. FINANCIAL IMPACT This contract is funded through the FTA FY2016 Section 5307 Formula grant and is currently appropriated in the HART FY2017 Capital budget. BACKGROUND HART is responsible for all planning, construction, reconstruction, improvements, and repairs of buildings and transit facilities administered by the Authority. In order to facilitate this responsibility, it is necessary to establish an organized body of information for each of the major facilities. This list includes but is not limited to: Ybor Facility including the Streetcar Barn, all Buildings at 21st Avenue, Marion Transit Center, Netp@rk Transfer Center, Northwest Transfer Center, University Area Transit Center, West Tampa Transfer Center, Yukon Transfer Center, South County Transit Center, Streetcar Stations, North and South Traction Substations, Hidden River and Westshore Plaza. The intent of this project is to provide a Facilities Assessment Study that will identify the existing conditions of HART facilities and develop a capital improvement plan that will describe the costs and improvements required to maintain the integrity of the facility systems and bring the facilities to current life safety, health, code compliance, environmental and energy standards over the next five, ten, fifteen, and twenty years. Items to be assessed shall include, but not be limited to: Architectural, roofing systems, HVAC, communication systems, security systems, fire protection and detection systems, electrical distribution systems, parking and pavement, structural components, Environmental and ADA compliance as applicable.



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PROCUREMENT CONSIDERATIONS On March 14, 2017, RFP-24431 was issued in compliance with HART procurement policies and included all federally required clauses. The solicitation was posted on HART website and DemandStar with direct notices sent to 342 firms. Sixty-five firms represent HART A&E prequalified firms and 277 DBE firms that could provide the services. The solicitation was accessed from HART’s website by 60 firms and/or individuals and from DemandStar by 36 firms and/or individuals.

Eight proposals were received by the deadline of April 18, 2017, at 3:00 p.m. The proposals were found to be responsive to the solicitation requirements. The proposals were evaluated by an evaluation committee of members from HART Facilities and PMO. The evaluation criteria, specified below, was used to identify the most qualified firm to perform the services:

350 Points - Qualifications of the Firm and/or Team 500 Points - Work Plan 150 Points - Relevant Projects

Total Technical Points – 1,000 The eight firms scored as follows:

GLE POND EMG Wilder Architecture

Long & Associates KPI

Vivid Consulting Group

NOVA

882 858 857 782 738 685 575 520

1 2 3 4 5 6 7 8

Following independent evaluation and discussion, the Evaluation Team recommended that HART request a price proposal from GLE, the number one ranked firm. The price proposal submitted was 36.6% below the Independent Cost Estimate and had 16% DBE participation, exceeding the 6% project goal established. On May 25, 2017, Procurement and the Evaluation Team met with GLE for clarifications to assure understanding of their firm’s project approach and the expectations of HART to complete the project. GLE provided their firms approach of HART’s multiple site walk thru process for the condition assessment phase and detail of the Capital Improvement Plan (CIP) phase. Further, the property condition assessment pre-survey and a property condition assessment field worksheet were provided in addition to sample property condition and CIP projects completed for other entities. GLE was verified to have an active business license and able to conduct business in the State of Florida. There were no exclusions on SAM.gov for and it was determined that GLE has the capacity to perform the work and are, therefore, eligible for award. The term of the contract is one year from date of award and includes all of HART standard contract provisions.



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NEXT STEPS Present recommendation by the Finance and Audit Committee to the full HART Board of Directors at the July 17, 2017 regular Board Meeting.

Prepared by: Lucien Campillo, PMO Senior Manager Review by: Jeffrey Seward, Chief Financial Officer

Approved by: Katharine Eagan, AICP, Chief Executive Officer

2-6

BOARD COMMITTEE TRANSMITTAL

TO: MEMBERS OF THE HART BOARD FROM: LENA PETIT, CLERK OF THE BOARD DATE: JUNE 19, 2017 RE: Resolution #R2017-07-29 ~ Approve a Memorandum of Understanding

between Hillsborough Transit Authority (HART) and Tampa Bay Area Regional Transportation Authority (TBARTA) for the Provision of Vanpool Services in FDOT Funded Transit Corridors

Finance and Audit Committee Meeting of June 19, 2017 Committee Members Present: Interim Chair Jaroch, Directors Bowers, Jacob, Kemp,

and Commissioner White Committee Member Absent: Chair Melendez, Vice Chair McClain ELECTION OF INTERIM CHAIR The first order of business was to elect an interim Finance and Audit Committee Chair in the absence of both the Chair and Vice Chair. This appointment was effective for only the June 19 Committee meeting.

Committee members unanimously elected Director Jaroch to serve as Interim Chair at the June 19 F&A Committee meeting. Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the July 17, 2017 regular Board meeting. . Attachments: I. Resolution #R2017-07-29 II. Committee Agenda Report

ATTACHMENT I

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RESOLUTION NO. #R2017-07-29

A RESOLUTION TO APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN HILLSBOROUGH TRANSIT AUTHORITY (HART) AND TAMPA BAY AREA REGIONAL TRANSPORTATION AUTHORITY (TBARTA) FOR THE PROVISION OF VANPOOL SERVICES IN FDOT FUNDED TRANSIT CORRIDORS WHEREAS, HART presently has in place FDOT 100 percent and renewable Transit Corridor grants for Routes 20X (Lutz Express) and 51X (New Tampa Express); and WHEREAS, HART and TBARTA propose a pilot project for the provision of vanpool services in the 20X (Lutz Express) and 51X (New Tampa Express) corridors; and WHEREAS, the entirety of the project will be funded by the current FDOT Transit Corridor grants, and there will be no impact to the HART budget; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The HART Board of Directors approves the Memorandum of Understanding between Hillsborough Transit Authority (HART) and Tampa Bay Area Regional Transportation Authority (TBARTA) for the Provision of Vanpool Services in FDOT Funded Transit Corridors. Section 2. Proper officers of HART are authorized to do all things necessary and required in the aforementioned MOU. Section 3. This resolution shall take effect immediately upon its adoption.


ATTEST:

Commissioner Lesley “Les” Miller, Chairperson HART Board of Directors

Councilmember Mike Suarez, Secretary HART Board of Directors





2-8

COMMITTEE ACTION ITEM Authorize a Memorandum of Understanding between Hillsborough Transit Authority (HART) and Tampa Bay Area Regional Transportation Authority (TBARTA) for the Provision of Vanpool Services in FDOT Funded Transit Corridors OVERVIEW HART and TBARTA propose a pilot project for the provision of vanpool services in the 20X (Lutz Express) and 51X (New Tampa Express) corridors. HART presently operates these routes via 100 percent FDOT Transit Corridor grant funding. RECOMMENDATION That the Finance and Audit Committee review the action item authorizing a Memorandum of Understanding between HART and TBARTA for the provision of vanpool services in FDOT funded transit corridors; and advance this item to the full Board of Directors at the July 17, 2017 regular Board meeting. FINANCIAL IMPACT The entirety of the project will be funded by the current FDOT Transit Corridor grants. There will be no impact to the HART budget. These grants must be used within the currently identified 20X and 51X corridors. BACKGROUND HART presently has in place FDOT 100 percent and renewable Transit Corridor grants for Routes 20X (Lutz Express) and 51X (New Tampa Express). Both routes have been losing ridership and future renewals of the grant is in doubt. In order to reinvigorate these corridors and to improve the quality of service, HART has proposed to FDOT that a pilot ‘Customer Options’ program to provide alternatives in the corridors be established. The program is multi-faceted and includes:

• Vanpool • Local HyperLINK service • Potential pooling using ridesharing services • Targeted marketing of these services •

This Memorandum of Understanding concerns only the vanpool service and will authorize HART and TBARTA to jointly create a vanpool program that targets commuters. Routes 20X and 51X will be maintained for at least one-year and would be discontinued if vanpool proves to be a satisfactory alternative to express bus. HART strategic goals are to ‘Embrace Innovative Practices and Systems’ and ‘Connect the County and Region’. Providing alternative solutions to transportation problems address both of these goals. This project represents HART’s aspiration to be in the forefront of new and innovative strategies to address the provision of transportation alternatives.



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The Transit Corridor funding is 100 percent FDOT and will not require HART local funds. NEXT STEPS Present recommendation by the Finance and Audit Committee to the HART Board of Directors at the July 17, 2017 Board meeting.

Prepared by: Steve Feigenbaum, Director of Service Planning

Reviewed by: Ruthie Reyes-Burckard, Chief Operating Officer


ATTACHMENT II

MEMORANDUM OF UNDERSTANDING BETWEEN HILLSBOROUGH TRANSIT AUTHORITY (HART) AND TAMPA BAY REGIONAL TRANSIT AUTHORITY (TBARTA) FOR PROVIDING VANPOOL SERVICE This Memorandum of Understanding (MOU) made and entered into this _______ day of _______________, 2017, by and between the Hillsborough Transit Authority, (HART), a regional transit authority under the laws of the State of Florida, and The Tampa Bay Area Regional Transit Authority, or TBARTA, a regional transportation agency under the laws of the State of Florida, as amended.

W I T N E S S E T H: WHEREAS, HART and TBARTA are actively engaged in improving mobility in the Tampa Bay area; and WHEREAS, Vanpools provide more opportunities to match people with diverse needs for destinations and times; Vanpools, though in regular traffic same as a bus, will have a travel time edge by limiting stops and; WHEREAS, an agreement between HART and TBARTA increases efficiency across the region and fosters regional connectivity benefiting transit riders; and WHEREAS, HART and TBARTA staff have jointly met to identify and commit to coordination to bring transportation alternatives to existing HART express riders. NOW, THEREFORE, in consideration of such further collaboration set forth herein, the parties hereby memorialize the following understandings: Section 1. The above recitals are true and correct and are incorporated herein by reference. Section 2. HART and TBARTA will continue to coordinate to bring alternatives to express system riders whose collective needs may not be met via a limited number of express bus trips HART currently provides. Section 3. HART will maintain the existing 20X and 51X express routes for one-year (Oct. 1, 2017 – Sept. 30, 2018). Section 3a. 2. During this year HART and TBARTA will develop and implement the marketing of a vanpool program for express patrons in the 20X and 51X corridors and provide current express route users an alternative other than 20X and 51X. Section 3b. HART/TBARTA will offer vanpool alternatives by October 1, 2017 or earlier. Section 3c. HART/TBARTA marketing plan for the alternative service will be completed by September 30, 2017.

ATTACHMENT II

Section 3d. The FDOT Corridor funding will incentivize the vanpool program by providing the vans and an operating stipend for each van pool. Section 4. This MOU shall be effective on the first day and year written above and shall continue in full force and effect through December 31, 2017. For this MOU to be so extended, it must be re-approved annually by each governing body, subsequent to a submittal by respective staff summarizing the actions taken in furtherance if this MOU on or before December 1 of each year so considered, unless terminated sooner pursuant to its terms, or extended by mutual written agreement of the parties. Either party may terminate this MOU without cause upon one hundred twenty (120) days’ written notice to the other party. Upon termination or expiration, this MOU shall be of no further force or effect. IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed below by their duly authorized representatives as of the date first above written. ATTEST: HILLSBOROUGH AREA REGIONAL TRANSIT AUTHORITY ______________________________________________ KATHARINE EAGAN, AICP, CHIEF EXECUTIVE OFFICER APPROVED AS TO FORM: ______________________________________________ DAVID L. SMITH, HART GENERAL COUNSEL (OFFICAL SEAL) ______________________________________________ CLERK OF THE HART BOARD ATTEST: TAMPA BAY REGIONAL TRANSPORTATION AUTHORITY _______________________________________________ RAMOND CHIARAMONTE, EXECUTIVE DIRECTOR _______________________________________________ TBARTA GENERAL COUNSEL (OFFICIAL SEAL)

Hillsborough Transit Authority Board of Directors Meeting

July 17, 2017

3-1

BOARD ACTION ITEM Resolution #R2017-07-30 ~ Certifying the Proposed Ad Valorem Tax Millage Rate for the Fiscal Year 2018 Budget OVERVIEW Pursuant to Florida Statute 200.65, HART has 35 days from receipt of the certified property value to advise the Property Appraiser of its proposed (not to exceed) millage rate, of its rolled-back rate and the date, time, and place at which a public hearing will be held to consider the proposed millage rate and the tentative budget (pursuant to Florida Statute 129.03). RECOMMENDATION That the HART Board of Directors approves the attached Resolution which certifies HART’s Proposed Ad Valorem Tax Millage rate (not to exceed) for the Fiscal Year 2018 budget and affirm the public hearing dates. The following data will be certified to the Property Appraiser:

A. The prior year millage for FY2017 is 0.5000; B. The proposed (not to exceed) millage for FY2018 is 0.5000; C. The rolled-back rate for FY2018 is .4773, which is 4.76% below the proposed millage rate

of .5000; and D. The first public hearing to tentatively approve the millage and tentative budget is

September 11, 2017 at 5:30 p.m. at 1201 E. 7th Avenue, Tampa, Florida. FINANCIAL IMPACT The fiscal impact of this agenda item is the estimated revenue generated from ad valorem taxes based on the proposed (not to exceed) millage rate of 0.5000 and the certified property values received on June 27, 2017. Based on the final certified property valuation of $84,658,411,186, it is estimated that $42,329,206 of revenue will be generated. At 95%, $40,212,745 will be budgeted in the HART FY2018 operating budget. The millage rate comparison from FY2017 is as follows:

Proposed Adopted FY2018 FY2017 Difference/Percent Proposed (not to exceed) millage 0.5000 0.5000 0.0000/0.00% BACKGROUND AND DISCUSSION HART is an independent taxing district and is authorized by its Charter to levy ad valorem tax based on full evaluation of real property within the jurisdictional limits of its constituent members, at a rate sufficient to produce an amount that may be necessary for effectuating the process of the Authority (Article VI, Section 2, Special Region Taxation of Charter). If a taxing authority does not provide the required information within 35 days, the taxing authority cannot levy a millage rate greater than the rolled-back rate for the upcoming year. The Property Appraiser will calculate the rolled-back rate and use it to prepare the notice of proposed property taxes (s.200.065 (2) (b), F.S.).


July 17, 2017

3-2

The FY2018 millage rate will be reflected on the August tax notices. Once the proposed millage is certified, the Board can lower the millage rate at the September budget public hearings but cannot increase the millage above the certified rate unless each taxpayer is sent notice by first-class mail. NEXT STEPS HART is required by statute to hold two public hearings. The first public hearing is scheduled for September 11, 2017 at 5:30 p.m. at 1201 East 7th Avenue, Tampa, Florida. This public hearing is publicized on the TRIM Notice mailed by the Property Appraiser. At this hearing, HART will:

A. Adopt the tentative millage and budget; B. Publicly announce the percent, if any, by which the proposed millage exceeds the rolled-

back rate; and C. Publicly announce the second public hearing for September 25, 2017, at 5:30 p.m. at 1201

East 7th Avenue, Tampa, Florida, to adopt the final millage and budget. This second public hearing is also advertised and cannot be held sooner than two days, nor later than five days after, it is advertised in the newspaper.

Prepared by: Cyndy Zambella, Manager of Budget and Grants


Approved by: Katharine Eagan AICP, Chief Executive Officer Attachment: Resolution #R2017-07-30

ATTACHMENT

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RESOLUTION NO. #R2017-07-30 A RESOLUTION CERTIFYING THE PROPOSED AD VALOREM TAX MILLAGE RATE FOR THE FISCAL YEAR 2018 BUDGET

WHEREAS, in compliance with Florida Statutes Chapters 129 and 200, budgets have been prepared; and

WHEREAS, the proposed HART budget for the 2018 Fiscal Year requires the imposition of ad valorem taxes to support its operations;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:

Section 1. The proposed ad valorem millage as shown below is hereby certified for the 2018 Fiscal Year. Proposed Adopted FY2018 FY2017 Difference/Percent

0.5000 0.5000 0.0000/0.00%

Section 2. Pursuant to Section 200.65, Florida Statutes, the Chief Executive Officer is hereby authorized to execute Certifications of Taxable Value.


PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE

HILLSBOROUGH TRANSIT AUTHORITY ON JULY 17, 2017.

______ Commissioner Lesley “Les” Miller Jr., Chairperson HART Board of Directors

ATTEST: Councilmember Mike Suarez, Secretary HART Board of Directors



Monday, June 19, 2017HCC Southshore Campus551 24th St NERuskin, FL 3357010:00 am – 12:00 pm(10:30 presentation)

Tuesday, June 27, 2017CDC of Tampa1907 E. Hillsborough Ave #100Tampa, FL 336106:00 pm – 8:00 pm(6:30 presentation)

Thursday, July 6, 2017Kate Jackson Community Center821 S. Rome AveTampa, FL 336066:00 pm – 8:00 pm(6:30 presentation)

Monday, July 10, 2017University Area CDC14013 North 22nd StTampa, FL 336136:00 pm – 8:00 pm(6:30 presentation)

Public Hearing

Wednesday, July 26, 2017HART Ybor, 1201 E. 7th Ave

Tampa, FL 336055:30 pm – 7:00 pm

Public Workshops

PUBLIC HEARING AND OUTREACH MEETINGSProposed Service Changes & Transit Development Plan UpdateYour opinion is critical in designing transit service as HART plans for the next 10 years.

HART is analyzing how public transportation in Hillsborough County is currently beingdelivered, and what that service might look like in the future. Doing both a review of the current network, and planning for service over the next ten years allows HART to essentially “reset” the transit network, providing a strong foundation for future ex .

During the first phase of outreach on the Transit Development Plan, we asked for your inputon your commuting habits and your preferences for service additions or changes.

In this next phase, we need your input on the proposed service changes, and the various options that are being considered. .

www. .

Help plan the next 10 years of HART service.

Join us at any of the following open-house style community meetings:

Special Accommodations:Any person requiring special accommodations to attend or participate, pursuant to the Americans with Disabilities Act,

should contact HART within at least three (3) business days prior to the meeting at (813) 384-6553.

Any questions concerning these community meetings and the public hearing may be directed to HART Service Development, 1201 East 7th Ave, Tampa, FL 33605, or by email

at [email protected] / HARTinfo Line: (813) 254-4278 / TDD: (813) 626-9158

You can also visit goHART.org/TDP for more information on this important plan being developed by HART.

Tuesday, June 20, 2017Marion Transit Center

Wednesday, June 21, 2017University Area Transit Center

Thursday, June 22, 2017Northwest Transfer Center

Sunday, June 25, 2017Tampa Outdoor Market – Al Barnes Jr. Park

Sunday, June 25, 2017Multicultural Family DayWater Works Park

Tuesday, June 27, 2017Marion Transit Center

Wednesday, June 28, 2017University Area Transit Center

Wednesday, June 28, 2017Town ‘N Country Public Library

Thursday, June 29, 2017West Tampa Transfer Center

Past Outreach Opportunities

Saturday, July 15, 2017Brandon Mall – Back to School Bash459 Brandon Town Center MallBrandon, FL 3351110:00 am – 3:00 pm

Monday, July 17, 2017Mt. Olive A.M.E. Church1902 W La Salle StTampa, FL 336076:00 pm – 8:00 pm

Friday, July 7, 2017netp@rk Transfer Center5003 N. 56th StTampa, FL 336106:30 am – 8:30 am and 4:00 pm – 6:00 pm

Saturday, July 15, 2017Hillsborough County Neighborhoods Conference Sheraton Tampa East 10221 Princess Palm AveTampa, FL 336108:00 am – 2:30 pm

Tuesday, July 11, 2017Britton Plaza Transfer Center3944 South Dale Mabry HwyTampa, FL 336116:30 am – 8:30 am

Tuesday, July 11, 2017Britton Plaza Transfer Center3944 South Dale Mabry HwyTampa, FL 336114:00 pm – 6:00 pm

Wednesday, July 12, 2017Yukon Transfer Center400 E Yukon StTampa, FL 336046:30 am – 8:30 am

Wednesday, July 12, 2017Yukon Transfer Center400 E Yukon StTampa, FL 336044:00 pm – 6:00 pm

Thursday, July 6, 2017 Westfield- Brandon Transfer Center459 Brandon Town Center MallBrandon, FL 335116:30 am – 8:30 am and 4:00 pm – 6:00 pm

Upcoming Outreach Opportunities

Hillsborough Transit Authority Finance and Audit Committee Meeting

June 19, 2017

4-1

Committee Members Present (5) Staff Present Wallace Bowers Brian Allen Mickey Jacob Danielle Arthur Karen Jaroch, Interim Chair Lisa Barco Commissioner Pat Kemp Brooke Basquit Commissioner Stacy White Sylvian Berrien Greg Brackin Committee Members Absent (2) Joan Brown C John Melendez Christina Buchanan Rich McClain Ruthie Reyes Burckard Al Burns Lucien Campillo Lynda Crescentini Katharine Eagan Steve Feigenbaum Kenyatta Lee Sandra Morrison Lena Petit Emmanuel Nunez Marco Sandusky Jeff Seward Cynthia Zambella Others Present David Smith, GrayRobinson Michael Case, TBARTA Gary Cloyd, Transit Advocate Kasey Cursey, AECOM Matt Gregory, FCB Sean Humphrey, Florida Community Bank Chris Martin, AECOM Jeff Mason, Florida Community Bank Jim Mitchell, Florida Community Bank Mitch Perry, Florida Politics Allison Yeh, Hillsborough MPO

Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 9:01 a.m. by David Smith, General Counsel. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed.


June 19, 2017

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ELECTION OF CHAIR AND VICE CHAIR David Smith, General Counsel, conducted elections for an interim Finance and Audit Committee Chair in the absence of both the Chair and Vice Chair. This appointment will be effective for only the June 19 Committee meeting. Committee member Bowers nominated Interim Committee Chair Jaroch. Committee member Kemp arrived at 9:02 a.m. There were no other nominations. All Committee members present voted aye. The motion passed unanimously. APPROVAL OF MINUTES Committee member Bowers moved and Committee member Jacob seconded the approval of the Minutes from the April 17, 2017 Finance and Audit Committee meeting. All Committee members present voted aye. The motion passed unanimously. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up to speak. PRESENTATIONS Hillsborough MPO -HART Operations and Maintenance Facility Study During the Go Hillsborough process, it became evident that HART could not engage in any significant expansion of service without providing for either expansion of the current 21st Avenue facility or to seek additional space outside of the current facility. In order to move forward with any future TDP programmed expansion, HART would need to first answer basic questions on facility footprint, requirements, location, basic layout, and cost. Steve Feigenbaum, HART Director of Service Development, introduced Kasey Cursey, AECOM and Allison Yeh, Hillsborough MPO, who provided a presentation answering the questions which will be included into the TDP process for future planning. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Committee member Kemp noted that transit agencies are moving to electric vehicles and asked about the impact of designing a facility for CNG. Mr. Feigenbaum explained that the current plan calls for transition of all vehicles to CNG and a decision to use electric vehicles would need to be made at a later date. Committee member Kemp asked about the footprint and space requirements for CNG. Mr. Feigenbaum responded that it is not large. He added that if there is a choice between two properties and only one has a line from Tampa Electric; the property with the line would be viewed more favorably.



June 19, 2017

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Ms. Yeh added that it may be possible to reconfigure the site and advised that charging stations use space comparable to CNG fueling stations. Committee member Kemp asked if the intent is to establish a satellite facility rather than expanding the current facility. Mr. Feigenbaum explained that, there is not enough room available to expand the 21st Avenue facility. Ms. Yeh reported that Lynx shared a facility while waiting for their site to be built. Committee member Kemp noted that there were discussions about not storing buses under the expressway due to CNG and asked if that is the same situation with electric. Ms. Yeh agreed and commented that having a bus facility located under the expressway is not conducive for redevelopment and that she would need to get back to the Board regarding electric charging requirements. Mr. Feigenbaum added that more will be learned regarding electric buses over the next few years as California’s mandate will provide new data and best practices. Committee member Jacob stated that he is against putting a facility under an overpass. He asked if the magnitude of cost is inclusive and whether only certain vehicles, such as paratransit vans, would be moved to a satellite facility since the main facility is already fitted for CNG. Mr. Feigenbaum explained that the existing diesel vehicles are being replaced through attrition and the proportion of CNG vehicles would be much greater by the time a new facility is ready. He noted that the new facility would be either CNG or electric; however, it likely would not be both. Committee member Jacob asked if the renovation cost for a satellite facility incorporated other expenses incurred at the existing facility such as lost time and moving employees. He indicated this information will allow the Board to make an assessment and determine the impact of the investment. Ms. Yeh reported the costs reflected in the presentation are for a new facility and advised that she can provide the information at a later date. Mr. Feigenbaum explained that the intent of the presentation is to answer the questions that were raised regarding facility footprint, requirements, location, basic layout, and cost. He added that the additional information can be provided during the PD&E. Ms. Eagan stated that, when HART was receiving bids to renovate, an unsolicited bid to replace the facility was received. Mr. Seward explained that staff has been exploring whether renovating or replacing is the better investment for the federal funding and that it was determined that the replacement would be a fantastic opportunity to solve the current issues with the building. Mr. Seward noted that the new facility would not add capacity; however, it would solve the shortfalls of the current heavy


June 19, 2017

4-4

maintenance facility in terms of ADA compliance, CNG implementation, safety, and opportunities for employees to repair and work on the buses. He stated that staff will be coming back to the Board with the full process. Committee member Jacob asked where the facility would be located. Mr. Seward explained that there are a few options that are dependent on stormwater issues. Committee member Jacob stated that the Board agrees that it is difficult to increase the fleet and the ability to serve the community without a strong maintenance program in place. He commented that the existing facility has challenges and HART needs to incorporate new technologies. Committee member Jacob asked that the Board and staff continue to be aware of all costs, including personnel and maintenance redundancies, to make an informed decision on the direction the project should take and asked that the next steps in this project will include information on those aspects as well. Memorandum of Understanding between Hillsborough Transit Authority (HART) and Tampa Bay Area Regional Transportation Authority (TBARTA) for the Provision of Vanpool Services in FDOT Funded Transit Corridors This presentation supports Committee Action Item ~ Approve a Memorandum of Understanding between Hillsborough Transit Authority (HART) and Tampa Bay Area Regional Transportation Authority (TBARTA) for the Provision of Vanpool Services in FDOT Funded Transit Corridors.

HART, as a recipient of FDOT Transit Corridor funds, and TBARTA, as the regional vanpool coordinator, propose to jointly, promote and provide vanpool services within two transit corridors currently served by HART Routes 20X (Lutz Express) and 51X (New Tampa Express), as a pilot project. This is one part of a broader HART program with FDOT funding to offer ‘Customer Choice’ within these corridors that will also include local HyperLINK service and potential UberPool or LyftLine ridesharing services. Under this Memo of Understanding, TBARTA will promote and administer the vanpool service. HART will support the vanpool operation via 100% FDOT Corridor Grant funding. Steve Feigenbaum, Director of Service Development, and Michael Case, TBARTA, provided an overview of the proposed service and MOU. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Interim Committee Chair Jaroch asked who would receive the credit for ridership. Mr. Feigenbaum stated TBARTA. Committee member Jacob inquired about marketing. Mr. Feigenbaum indicated that a marketing plan will be developed in conjunction with TBARTA and the marketing would be targeted to the indicated corridors to engage those who are using or may want to use express service as vanpool may be a better alternative. Mr. Case added that Enterprise is a third party partner, and TBARTA and HART are able to leverage the resources Enterprise has to help market the program. He indicated that TBARTA, HART, and enterprise will work together to develop a comprehensive plan.



June 19, 2017

4-5

Committee member Jacob observed that the service is dependent on FDOT corridor funding and asked if the funding is dependent on any performance criteria or metrics. Mr. Feigenbaum stated that while FDOT does not have specific metrics or goals, they have indicated they would like to see the current situation improve. He reported that HART and TBARTA will work with them through this process and FDOT is very supportive of the program. Committee member Kemp stated she thinks the program is a good option for the routes that have the lowest ridership. She noted that the vanpool currently sees a good return of 46%. Interim Committee Chair Jaroch added that the program will likely get better ridership than the current express routes if there are no more transfers. Committee member Kemp explained that 82 out of 100 vans go to MacDill Air Force Base and that she would like to see the service expand going forward. COMMITTEE ACTION ITEMS

Authorize the Chief Executive Officer to Award the Facilities Condition Assessment Project to GLE Associates, Inc. for $92,530 Plus a 20 Percent Contingency of $18,506 for a Total Not-to-Exceed Amount of $111,036 for a 365 Day Period Committee member Kemp moved and Committee member Bowers seconded advancement of this item to the full Board of Directors at the July 17, 2017 regular Board meeting. All Finance and Audit Committee members present voted aye. The motion passed unanimously.

b. Approve a Memorandum of Understanding between Hillsborough Transit Authority (HART) and Tampa Bay Area Regional Transportation Authority (TBARTA) for the Provision of Vanpool Services in FDOT Funded Transit Corridors

Committee member Kemp moved and Committee member Jacob seconded advancement of this item to the full Board of Directors at the July 17, 2017 regular Board meeting. All Finance and Audit Committee members present voted aye. The motion passed unanimously. DISCUSSION ITEM

Monthly Financial Review At each scheduled Finance and Audit Committee meeting, HART Financial staff will present and

review the previous month’s financial and cash balance report prior to submitting to the full Board of Directors. The discussion will focus on Year to Date performance, cost drivers, and overall financial stewardship management.

Mr. Seward reviewed the Financial Snapshot and discussed the application process for the federal formula funding. Ms. Eagan advised that the process is one reason why HART is recommending putting ad valorem in the fund balance as this will help in the future with how the agency does business.


June 19, 2017

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Interim Committee Chair Jaroch noted that the CAFR recommended that staff be more proactive in requesting funds monthly. Mr. Seward stated that staff does request authorized grant funds monthly. Interim Committee Chair Jaroch asked if there will be an update in the CEO Weekly. Ms. Eagan responded affirmatively. Mr. Seward added that the announcement was previously expected by Memorial Day. Ms. Eagan advised that the first Public Workshop on the Proposed Service Changes & Transit Development Plan Update will be later in the day and Customer Service reports they are already receiving questions. She stated that at the last Board meeting, a Special Board meeting was called and it will take place immediately following the regular Board meeting and the Public Hearing on the Proposed Program of Projects on July 17, 2017. Ms. Eagan added the there will also be two committee meetings in August, LSP on August 14 and Finance and Audit on August 21, as well as two nighttime Board meetings in September for the budget. Interim Committee Chair Jaroch noted that the TBARTA bill passed. Ms. Eagan confirmed that it will go into effect July 1 and will have a member HART appointed to the Board for the August meeting. ADJOURNMENT The meeting adjourned at 10:07 a.m.

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July 17, 2017

5-1

REPORT FROM HART BOARD REPRESENTATIVE Tampa Historic Streetcar, Inc. ~ June 2017 The Tampa Historic Streetcar, Inc. (THS) Board of Directors held its regular meeting on June 21, 2017. The Board approved the minutes from the May 17, 2017 regular Board meeting. The following is a recap of the key items that were discussed: Ms. Eagan introduced Brian Allan, Director of Streetcar Operations. The Board approved the following action item: Resolution #R2017-06-04 ~ Discontinuation of the Convention Delegate Program Director McDonaugh reported he discussed the possibility of partnering with Skanska regarding employees parking in Ybor City and taking streetcar downtown. President English discussed the potential of receiving an additional $150,000 from either the CRAs or City of Tampa while also withdrawing $100,000 from the endowment. Director Suarez moved and Director Jacob seconded a motion to have a budget prepared with $100,000 added to the base budget and a second budget prepared with an additional $150,000 to be contingent on obtaining additional funding. All Board members present voted aye. The motion carried unanimously. The Board members received the monthly compliance reports. If you wish to view the Board packet for the THS Board of Directors Meetings in their entirety, please visit http://www.tecolinestreetcar.org/board/ths_board_packet.pdf

Prepared by: Christina Buchanan, Administrative Assistant II - Executive

Approved by: Michael English, THS Board President

http://www.tecolinestreetcar.org/board/ths_board_packet.pdf


July 17, 2017

5-2

REPORTS FROM HART BOARD REPRESENTATIVES Metropolitan Planning Organization ~ June 2017 The attachment summarizes activities of the Metropolitan Planning Organization (MPO) during their June 13, 2017 Board of Directors meetings.

Prepared by: Linda Walker, Planner II Reviewed by: Steve Feigenbaum, Director of Service Development

Attachment: Summary of June 13, 2017 MPO Meeting

MPO Board Meeting & Public Hearing Summary Tuesday, June 13, 2017

CALL TO ORDER & PLEDGE OF ALLEGIANCE

Chairman Les Miller called the meeting to order at 6:00 p.m. The pledge took place, and the invocation was given by Reverend Wallace Bowers. The meeting was convened on the 2nd floor of the County Center.

PUBLIC COMMENTS ON NON-AGENDA ITEMS

There were no public comments on non-agenda items.

COMMITTEE REPORTS, ONLINE COMMENTS

Mr. Rich Clarendon, MPO Assistant Executive Director, provided the committee reports. All of the committees recommended approval of the Transportation Improvement Program (TIP) Annual Update. The committees noted the following comments and concerns: (1) The Citizens Advisory Committee (CAC) requested that the number of comments and concerns for and against Tampa Bay Next (TBNext) be documented in the TIP; (2) The Bicycle/Pedestrian Advisory Committee passed a motion recommending that the MPO consider making the Real Choices When Not Driving program the number one priority for the community; (3) The Livable Roadways Committee (LRC) wants agencies to set a goal of increasing walk/bike spending to at least one-percent of the transportation budgets. Also, the CAC, Technical Advisory Committee, LRC, and Policy Committees all recommended approval of the "Early Start" TIP Amendments, amending the TIP that is currently in effect. This is also on the agenda for approval today. The Policy Committee requested that FDOT take another look at the intersection of Kennedy Boulevard and Henderson Avenue for the backups that occur there on a regular basis. In addition, the committees reviewed and commented on reports about the Coast Bike program’s success over the last few years, the Innovation Gateway Project, and the TBNext Community meetings.

At the TBARTA MPO Director’s meeting of May 19th, the directors discussed a Safe Streets Summit planned for February of next year. In addition, they discussed regional performance targets for the first of several federally mandated performance metrics, including transit asset management. They also discussed the June 16th joint meeting of TBARTA, MPO Chairs, and the Central Florida MPO Alliance. In addition, the group discussed public comment and input received during the May 12th Regional Transportation Leadership Workshop.

ATTACHMENT

Meeting Summary June 13, 2017 Page 2

The Tampa Bay Area TMA Leadership Group met on June 2nd and members recommended a list of top priorities for the tri-county area. The priorities have been integrated and noted in the Hillsborough MPO’s drafted list of priority projects.

Several online comments were received from citizens concerning traffic solutions. In addition, twenty-one comments were provided in opposition to Tampa Bay Express/TBNext. Remarks were made for better transit, bike/walk connections, and better lighting. Thirteen commenters supported Tampa Bay Express/TBNext. Several employers commented stating that their employees commute and need reliable transportation to get to jobs throughout the region.

CONSENT AGENDA

A. Approval of Minutes – May 2, 2017

B. Committee Appointments C. Letter Requested by BPAC on Maintenance of Bike Lanes

A motion was made by Commissioner Sandra Murman to approve the Consent Agenda. The motion was seconded by Mayor Rick Lott and carried unanimously.

Commissioner Miller read a memorandum from Commissioner Stacy White into the meeting record. Commissioner White was unable to attend the June 13th meeting, and requested that his absence be excused, due to a family commitment.

ROLL-CALL VOTE: TRANSPORTATION IMPROVEMENT PROGRAM (TIP) “EARLY START” AMENDMENTS

A motion was made by Commissioner Sandra Murman to approve the TIP “Early Start” Amendments. The motion was seconded by Councilman Harry Cohen. Following a roll-call vote, the motion passed unanimously.

PUBLIC HEARING TO ADOPT THE TIP FOR 2017-2022

A. Transportation Improvement Program Annual Update

Sarah McKinley, MPO staff, provided an overview of the TIP for the period of October 1, 2017 – September 30, 2022. The TIP document shows funding amount and source, fiscal year, andproject location and phase for projects funded with state and federal dollars in Hillsborough County for the next five fiscal years. The TIP is coordinated and consistent with FDOT’s Work Program. The TIP also lists significant transportation projects drawn from the capital improvement programs of local governments and agencies, and identifies priorities for use of funds that may become available during the next year. The TIP must be submitted to the Florida Department of Transportation by July 15, 2017.


Following Ms. McKinley’s presentation, Commissioner Ken Hagan made a motion to reduce the public comment time limit of three minutes to two minutes. Following a roll-call vote, the motion passed with a vote of 12 to 3.

Councilman Cohen expressed concerns about the language in the presentation varying from language discussed and agreed upon at the TMA Leadership Group's meeting. Ms. McKinley’s presentation referred to express lanes being a priority. There was a long discussion with Pinellas and Pasco counties at the TMA meeting to have that language changed. Ms. Alden provided clarification on priority #40 for reconstruction of two interchanges (I-275/SR 60 and I-275/I-4) as shown in the proposed Hillsborough MPO List of Priority Projects. The language referring to construction of express lanes was removed by the TMA Group, and has been removed from the Hillsborough MPO List of Priority Projects. Ms. Alden apologized that the slide had not been corrected.

Commissioner Murman did not recall the TMA Leadership Group discussing the Fletcher and Gateway transit centers being part of the priority list. Ms. Alden noted that the TMA Leadership Group’s recommendation is provided in the board agenda packet, under the Committee Reports. The Fletcher and Gateway transit centers were included by the TMA last year, and this year the Leadership Group did not request removal of that language; therefore, it remains.

B. Public Comments

Approximately 150 citizens attended the meeting, with sixty-two people signing up for public comment. Of the speakers, 10 were for and 45 against the Tampa Bay Express (TBX) project, with 7 speaking to resolving congestion and transit issues. Other projects mentioned, positively, were the Green ARTery trail, I-75 at Big Bend Road, and the need for improved transit. The MPO also facilitated an online chat, for people who could not attend in person or who preferred to provide comments in writing. About 15 people were on that chat at any given time during the public hearing, and 7 written comments were received, in opposition to TBX or for improved public transit.

C. Board Discussion and Action

After almost four hours of public comment, board members discussed the draft TIP.

Councilman Maniscalco stated that he does not understand why express toll lanes are needed

and how they will change the dynamics of transportation. He would like to see people off the

road, better transportation options, and an improved bus system.


Councilman Maniscalco made a motion to remove all TBX elements from the TIP. The motion was seconded by Commissioner Kemp. Following a roll-call vote, the motion failed with a vote of 3 to 12.

Commissioner Kemp thanked residents for coming out to express concerns regarding TBX and TBNext. She hoped that more productivity would have been seen by now on transportation, but noted there have been successes in community engagement efforts. She stated that it’s

time for a plan to move people and not just single-occupant vehicles. She agrees that road and transit improvements need to be made.

Commissioner Kemp made a motion to remove segments 6, 7, and 8 from the TIP: the downtown interchange; I-275 north of downtown; and I-4 east of downtown. The motion died for lack of a second.

Commissioner Murman thanked residents for coming out and for their passion. She stated the energy shown will help with a solution. She encouraged citizens to continue working together on transportation solutions.

Commissioner Murman made a motion regarding the TIP, that FDOT District 7 continue the structure of communication and feedback between the MPO and the citizens, with quarterly updates on the subject of TBNext. Provide updates on mitigation efforts for the neighborhoods; community engagement; status of the PD&E [environmental impact studies]; options for premium transit; efforts to report on the human impact of the project; and to continue the reevaluation process on TBNext and the different segments. The motion was seconded by Commissioner Crist.

Chairman Miller passed the gavel to Vice Chair, Councilman Harry Cohen, and stated that a

similar motion was put in place last year and the year before. He expressed concerns that he

does not feel that FDOT is going to respond to requests. Stipulations that were requested from

FDOT last year have still not been put in place. The gavel was returned to Commissioner Miller.

Councilman Viera also thanked citizens for coming out. He wants to hold FDOT accountable

for community outreach. He would like FDOT to reach out to mosques, African American

churches, and organizations that did not receive previous outreach. He would also like to see

accountability mechanisms put into place. He suggested a system that would benefit all people;

in addition to a transit connector between USF and downtown Tampa.

Mr. Trent Green thanked citizens for coming out and showing continued dedicated interest in

the transportation initiative. Mr. Green wanted to make a separate motion regarding property

acquisition in Section 6 of the TBX project, the downtown interchange. He stated that continued

acquisition of properties is destabilizing communities. He moved that this activity be placed on

hold until results are received from the new SEIS Study. The motion was put on hold, and later

withdrawn after Ms. Alden clarified that the only funding in the TIP for property acquisition for

TBX is for the Westshore interchange, none at the downtown interchange.


Ms. Cindy Stuart commented on what actions the board can take to hold FDOT accountable.

Commissioner Murman stated that FDOT answers to the governor and the board does not

have any authority over FDOT. She also stated that the new team of FDOT has been willing

to work with the board and she feels that they will fulfill the requests. The proof will be over the

next year in the quarterly updates.

Commissioner Miller stated that if action is not taken on the TIP, funding will be jeopardized.

Joe Waggoner made an amendment to the motion to require FDOT to report back to the board at the next board meeting on what the deliverables are for Commissioner Murman’s motion. The amendment was seconded by Wallace Bowers. There was no discussion on the amendment. The amendment to the motion passed unanimously.

There being no further discussion on the amended motion, the amended motion passed unanimously.

Councilman Cohen stated that today’s meeting discussion represents a true labor of love. About a month ago, he bought a newspaper when he was going through Newark's airport with a headline of, "Your Commute Sucks" in the New York Post. That city has a combination of roads, trains, ferries, and various other options, and this shows that transportation is a national problem. The country is growing and the infrastructure has not been maintained, and we find ourselves dealing with all kinds of issues. Councilman Cohen stated that multiple transit alternatives are needed for the community, and roads need to be enhanced. Investments in every form of multi-modal transportation need to be made to deal with the anticipated population growth. Discussions must continue in order to evaluate different options. Commissioner Murman made a motion for approval of the TIP. The motion was seconded by Reverend Bowers. There was no further discussion, and the motion passed with a vote of 12 to 3. EXECUTIVE DIRECTOR’S REPORT The Executive Director's report was provided in the board member's folders. The board members did not have any questions about Ms. Alden's report. OLD BUSINESS & NEW BUSINESS The Chair announced that the MPO Board will be in recess for July, and the Policy Committee will recess in June. There was no further old or new business for discussion. ADJOURNMENT A quorum was maintained for the duration of the meeting. There being no further business, the meeting adjourned at 10:25 p.m.


July 17, 2017

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STATUS REPORT ~ FINANCIAL HIGHLIGHTS Period Ending May 31, 2017 Key Information Points: We are 67% through the Fiscal Year with our target to trend as closely to that as possible

with expenditures.

Year to date operating expenses are at 71% of the annual budget but when normalized for one time impacts and spread upfront costs evenly through the year they are at 69%.

Key Takeaways: Fare revenues continue to track down with correlated ridership decreases – will continue to

monitor; Salary expenditures are tracking higher than the target which is primarily due to the front-

loaded ATU retro-pay adjustment that occurred in December – when normalized by removing that upfront cost, salaries are trending at 73%;

Fringes continue outpacing our target and will continue to be monitored; as discussed, this is being driven primarily by medical claims and we are looking at options for FY2018 to change this trend;

Operational Contract Services is tracking near target at 68% with front-loaded annual payments on several contracts; when normalized for a 12-month period, this category is spending below target at 60%;

Utilities are running higher than the target at 69% due to WIFI on the buses. Other Administrative Expenses are near the target at 68% which is primarily due to a

onetime expense for the early payoff of financed equipment.


July 17, 2017

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“Cash in the Bank” Overview

% of Budget % of BudgetAnnual YTD Budget to collected Annual YTD collected Budget Actual Actual to date Budget Actual to date

Operating Revenues:Total Fare (Cash) Revenues $4,717,010 $2,653,469 ($2,063,541) 56% $4,659,140 $2,728,652 59%Total Pass Revenues 12,614,728 $6,922,662 (5,692,066) 55% 12,542,271 7,535,797 60%Advertising Income 755,770 591,486 (164,284) 78% 774,942 687,146 89%Interest Income 84,466 85,039 573 101% 43,726 51,664 118%Other Income 476,683 408,978 (67,705) 86% 562,776 186,061 33%Ad Valorem 34,788,573 36,425,466 1,636,893 105% 34,884,712 33,758,480 97%Federal Operating Grants 12,342,000 435,523 (11,906,477) 4% 9,793,406 410,575 4%State Operating Grants 5,827,256 3,944,490 (1,882,766) 68% 5,319,707 1,985,966 37%Local Operating Grants 650,000 521,004 (128,996) 80% 650,000 474,947 73%Tampa Historic Streetcar, Inc. 458,877 445,768 (13,109) 97% 350,939 221,606 63%Fund Balance - Operating 0 0 (0) 0% (1,556,140) 0 0%

Total Operating Revenues $72,715,363 $52,433,885 ($20,281,478) 72% $68,025,479 $48,040,894 71%

% of Budget % of BudgetAnnual YTD Budget to expended Annual YTD expended Budget Actual Actual to date Budget Actual to date

Operating Expenses:Salaries and Wages $36,735,562 $28,013,205 ($8,722,357) 76% $36,954,492 $25,729,798 70%Fringe Benefits 10,529,491 10,062,902 (466,589) 96% 10,914,596 7,820,891 72%Fuel and Oil 5,199,962 2,552,737 (2,647,225) 49% 4,895,138 2,973,973 61%Parts and Supplies 4,720,641 2,581,476 (2,139,165) 55% 3,470,399 2,664,201 77%Operational Contract Services 4,600,701 3,119,338 (1,481,363) 68% 2,878,443 2,022,024 70%Administrative Contract Services 1,882,290 734,819 (1,147,471) 39% 1,122,529 552,390 49%Legal Services 610,595 185,766 (424,829) 30% 481,715 217,462 45%Marketing and Printing 691,477 318,124 (373,353) 46% 638,250 235,225 37%Insurance Costs 3,042,804 1,023,080 (2,019,724) 34% 2,677,419 2,978,833 111%Utilities 1,010,530 699,095 (311,435) 69% 857,290 578,735 68%Taxes and Fees 229,304 100,201 (129,103) 44% 764,521 482,768 63%Other Expenses 3,462,006 2,352,641 (1,109,365) 68% 2,370,687 1,612,866 68%

Total Operating Expenses $72,715,363 $51,743,384 ($20,971,979) 71% $68,025,479 $47,869,166 70%

All Mode Major Revenues

Fiscal Year 2017

Fiscal Year 2017

All Mode Major Expenses

Fiscal Year 2016

Fiscal Year 2016


July 17, 2017

6-3

HART’s cash is managed in two accounts; for the primary account HART utilizes the State of Florida’s local government investment pool, Florida PRIME, as its primary source of cash holdings. Considered low-risk and conservative in its investment strategy, Florida PRIME allows HART to attain a higher yield compared to that of a typical bank cash-flow concentration account. The second account is a concentration account at Bank of America for receiving deposits and managing Payroll and Accounts Payable disbursements. The graphic below depicts the “cash on hand” as of the day listed, as it is fluid and changes day to day.

Prepared by: Joan Brown, Director of Financial Operations



Account Total

Bank of America 2,312,637.22$ SBOA 4,783,823.31$ Total 7,096,460.53$

CURRENT CASH BALANCE 7,096,460.53$

CASH ON HAND (as of 5/31/17)


July 17, 2017

6-4

STATUS REPORT Ridership and Productivity ~ May 2017 May 2017 Ridership May 2017 all mode ridership declined 4.7% compared to May 2016 and all mode ridership is off 7.0% for the eight months of FY 2017.

Mode May 2016

May 2017

Percentage Change

Total Year

FY 20161

Total Year

FY 2017 Percentage

Change Local, MetroRapid, & Express Bus2 1,149,812 1,091,346 -5.1% 9,595,287 8,859,822 -7.7%

Weekday

893,308

865,548 -3.1%

7,528,184

7,119,241 -5.4%

MetroRapid

48,211

42,713 -11.4%

393,260

343,790 -12.6% Total Weekday

Local

941,519

908,261 -3.5%

7,921,444

7,463,031 -5.8%

Express

20,586

20,527 -0.3%

168,469

155,371 -7.8%

Saturday

92,886

86,051 -7.4%

874,654

791,685 -9.5%

Sunday

94,821

76,507 -19.3%

630,720

612,293 -2.9% Streetcar 19,098 17,283 -9.5% 204,073 211,258 3.5% Paratransit3 13,042 14,032 7.6% 106,085 105,882 -0.2% Taxi Voucher4 3,154 6,531 107.1% 12,175 41,294 239.2% Flex5 7,319 7,609 4.0% 59,260 58,173 -1.8% Total All Modes 1,192,425 1,136,801 -4.7% 9,976,880 9,276,429 -7.0%

Highlights • May 2017 local fixed route weekday ridership is down 3.5% compared to May 2016. Year-

to-date weekday local bus ridership is down 5.8% compared to the same time period of FY 2016.

• May 2017 streetcar ridership is down 9.5% compared to May 2016. Year-to-date streetcar ridership is up 3.5% compared to the same time period of FY 2016.

• May 2017 HARTPlus ridership is up 7.6% compared to May 2016. Year-to-date HARTPlus ridership is down 0.2% compared to the same time period of FY 2016.

1 Fiscal Year runs October 1 through September 30. 2 Local and connector, express, and streetcar ridership are taken from HART Finance Department GFI reports. 3 HART Operations Department Trapeze reports. 4 Taxi invoice 5 HART Operations Trapeze reports


July 17, 2017

6-5

• May 2017 Taxi Voucher rides were 6,531 compared to 3,154 in May 2016. When added to HARTPlus, there was a net gain of 4,367 for May paratransit trips. For the year-to-date, combined HARTPlus and Taxi Voucher are up 28,916 or +24.5% over HARTPlus and Taxi from the same period last year.

• May 2017 HARTFlex ridership is up 4.0% compared to May 2016. Year-to-date HARTFlex ridership is down 1.8% compared to the same time period of FY 2016.

Cost per Passenger Cost per passenger is presented as non-audited numbers and subject to restatement. Cost per passenger can vary when presented as a single month because expenses encumbered will vary depending on items acquired and billing cycles. Year-to-date is more pertinent and will ‘smooth out’ as the year progresses.

Bus + Flex Month*

Bus + Flex FY 2016 - 17*

Paratransit Month*

Paratransit FY 2016 - 17*

FY 2016 – Oct. – May

$4.87 $4.49 $29.29 $29.69

FY 2017– Oct. – May

$4.42 $5.00 $21.12 $27.79

% Change -9.3% 11.4% -27.9% -6.4% *Not adjusted to revenue

Ridership and Productivity Reports On the following ridership and productivity report (Attachment), service is broken into three groups: local routes, express routes, and flex routes. Each group is ranked ‘first to worst’ for the current fiscal year in passengers per revenue hour. Routes in red are routes that fall 60% or below the average for their group. Routes in blue are routes that are 75% or above the average for the group. Paratransit Reports

Paratransit Riders – May

May Disabled Patrons

Personal Care

Attendants Companions Children Total

Passengers

Subscriptions

Wheelchair

Trips

2016 11,419 1,456 158 9 13,042 6,063 3,061 2017 12,206 1,626 185 15 14,032 6,548 3,043

% Change 6.9% 11.7% 17.1% 66.7% 7.6% 8.0% -0.6%

Trip Cancellations – May

Type of Cancellation

May 2016

May 2017

% Change

Advanced Cancellations 1,239 1,331 7.4% Same Day Cancellations 937 1,117 19.2% No Shows 251 270 7.6%


July 17, 2017

6-6

Patron/Dispatch Error Cancellations 72 70 -2.8% Other Cancellations 254 265 4.3% Total Trip Cancellations/No Shows 2,753 3,053 10.9% Total Suspensions Per No-Show Policy 2 2 0.0%

Trip Purpose - May

May Employment Education Medical/

Hospital/Adult Day Care

Recreation Shopping Church Other

2016 1,837 2,156 5,392 1,062 448 367 1,780

2017 1,842 2,641 6,035 1,281 587 367 1,279

% Change 0.3% 22.5% 11.9% 20.6% 31.0% 0.0% -28.2%

HARTPlus Certifications – May

May Certified Total Certified 2016 95 3,104

2017 98 3,440 ± Change +3.2% 10.8%

On-Time Performance – May*

May Month** Year-to-Date** 2016 96.4% 94.0% 2017 97.85% 97.47%

± % Change 1.5% 3.7% *On-Time window reset in August 2016 from 30 – 10 to 30 - 0 **FY 2015 monthly and year-to-date restated for consistency of methodology

Prepared by: Steve Feigenbaum, Director of Service Development

Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer

Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: Ridership and Productivity Report

HA

RT

Serv

ices R

iders

hip

Su

mm

ary

May 2

017

Atta

ch

men

t

Mon

thly

Rid

ersh

ip C

om

pa

riso

n

Yea

r-to

-Da

teM

ay

Ma

y

FY

20

16

FY

20

17

HA

RT

Servic

eF

Y 2

01

6 F

Y 2

01

7%

Ch

an

ge

Rid

ersh

ipR

idersh

ip%

Ch

an

ge

Fix

ed R

oute B

us

9,5

95

,28

78

,85

9,8

22

-7.7

%1

,14

9,8

12

1,0

91

,34

6-5

.1%

TE

CO

Streetcar

20

4,0

73

21

1,2

58

3.5

%1

9,0

98

17

,28

3-9

.5%

AD

A P

aratransit

10

6,0

85

10

5,8

82

-0.2

%1

3,0

42

14

,03

27

.6%

Tax

i Vouch

er1

2,1

75

41

,29

42

39

.2%

3,1

54

6,5

31

10

7.1

%

HA

RT

Flex

59

,26

05

8,1

73

-1.8

%7

,31

97

,60

94

.0%

All M

od

e T

ota

l9

,97

6,8

80

9,2

76

,42

9-7

.0%

1,1

92

,42

51

,13

6,8

01

-4.7

%

Wheelch

airs on F

ixed

Route

33

,33

03

2,8

39

-1.5

%3

,84

04

,33

31

2.8

%

Bik

es on B

uses

16

1,8

68

15

0,7

03

-6.9

%2

0,6

12

20

,38

0-1

.1%

U-P

ass Pro

gram

32

0,0

21

28

5,9

85

-10

.6%

34

,56

23

2,9

20

-4.8

%

FY

20

16

vs. F

Y 2

01

7 M

on

thly

Rid

ersh

ip C

om

pa

riso

n

Com

ple

te F

isca

l Yea

r

Ma

yM

ay

Fix

ed

Rou

te D

eta

ilF

Y 2

01

6 F

Y 2

01

7F

Y 2

01

6F

Y 2

01

7

Num

ber o

f Week

day

s1

68

16

92

12

2

Num

ber o

f Satu

rday

s3

73

54

4

Num

ber o

f Sunday

s3

93

96

5

No S

ervice o

r Em

ergen

cy C

losu

re Day

s 0

00

0

Total S

ervice D

ays

24

4

24

3

31

31

% C

ha

ng

e%

Ch

an

ge

Week

day

Rid

ership

7,5

28

,18

4

7,1

19

,24

1

-5.4

%8

93

,30

8

86

5,5

48

-3

.1%

Week

day

Metro

Rap

id R

idersh

ip3

93

,26

0

34

3,7

90

-1

2.6

%4

8,2

11

4

2,7

13

-1

1.4

%

Total W

eekday

Local R

idersh

ip7

,92

1,4

44

7

,46

3,0

31

-5

.8%

94

1,5

19

9

08

,26

1

-3.5

%

Week

day

Exp

ress Rid

ership

16

8,4

69

1

55

,37

1

-7.8

%2

0,5

86

2

0,5

27

-0

.3%

Satu

rday

Rid

ership

87

4,6

54

7

91

,68

5

-9.5

%9

2,8

86

8

6,0

51

-7

.4%

Sunday

Rid

ership

63

0,7

20

6

12

,29

3

-2.9

%9

4,8

21

7

6,5

07

-1

9.3

%

% C

ha

ng

e%

Ch

an

ge

Week

day

Averag

e Rid

ership

44

,81

1

42

,12

6

-6.0

%4

2,5

38

3

9,3

43

-7

.5%

Week

day

Metro

Rap

id R

idersh

ip2

,34

1

2,0

34

-1

3.1

%2

,29

6

1,9

42

-1

5.4

%

Week

day

Averag

e Exp

ress Rid

ership

1,0

03

9

19

-8

.3%

98

0

93

3

-4.8

%

Com

bin

ed W

eekday

Averag

e Rid

ership

4

8,1

54

4

5,0

79

-6

.4%

45

,81

5

42

,21

8

-7.9

%

Satu

rday

Averag

e Rid

ership

23

,63

9

22

,62

0

-4.3

%2

3,2

22

2

1,5

13

-7

.4%

Sunday

Averag

e Rid

ership

16

,17

2

15

,70

0

-2.9

%1

5,8

04

1

5,3

01

-3

.2%

Calcu

lations are su

bject to

month

ly ad

justm

ent/restatem

ent

Rid

ersh

ip, F

Y 2

01

6 v

s FY

20

17

Sourc

e: H

AR

T R

iders

hip

Reports

and T

rapeze S

chedule

d S

erv

ice R

evenue H

our R

eport

HART Services Ridership Summary

May 2017

Attachment

FY 16 May

Weekday

Average

FY 17 May

Weekday

Average % Change

FY 17 May

Saturday

Average*

FY 17 May

Sunday

Average*

Y-T-D

Ridership

Y-T-D Bus

Vehicle

Trips

Y-T-D

Riders per

Bus Trip

Local Routes*1 Florida Avenue 3,566 3,249 -8.9% 1,954 1,407 682,443 22,428 30.4

2 Nebraska Avenue 2,233 2,167 -3.0% 2,248 1,747 507,390 18,056 28.1

4 Palma Ceia/MacDIll AFB 419 410 -2.0% 65,829 4,901 13.4

5 40th Street 1,469 1,510 2.8% 797 503 298,428 14,172 21.1

6 56th Street 3,998 3,683 -7.9% 2,070 1,791 830,351 22,359 37.1

7 West Tampa/Citrus Park 1,525 1,306 -14.3% 551 391 281,183 13,040 21.6

8 Progress Village/Brandon 1,509 1,382 -8.4% 705 522 293,023 13,480 21.7

9 15th Street 2,534 2,138 -15.6% 757 674 443,783 13,137 33.8

10 Cypress Street 250 217 -13.0% 37,884 4,724 8.0

12 22nd Street 2,751 2,596 -5.6% 1,646 1,275 567,356 21,656 26.2

14 Armenia Avenue 490 479 -2.2% 304 94,364 7,750 12.2

15 Columbus Drive 1,412 1,287 -8.9% 629 531 264,889 12,225 21.7

16 Waters Avenue 902 785 -13.0% 414 153,855 8,223 18.7

18 30th Street 1,516 1,318 -13.0% 606 528 279,924 12,439 22.5

19 Port Tampa 1,320 1,169 -11.4% 618 443 259,911 14,379 18.1

30 Town 'N Country/Airport 2,083 1,921 -7.8% 1,333 1,195 437,866 18,751 23.4

31 South Hillsborough County 243 229 -5.6% 39,033 4,054 9.6

32 Dr. Martin Luther King Jr. Boulevard 1,525 1,426 -6.5% 595 615 305,784 14,526 21.1

33 Fletcher Avenue 921 938 1.8% 478 338 178,695 14,777 12.1

34 Hillsborough Avenue 2,813 2,632 -6.4% 1,674 678 551,894 15,758 35.0

36 Dale Mabry/Himes 1,794 1,662 -7.4% 857 669 345,310 13,361 25.8

37 Brandon/Netpark 1,206 1,087 -9.9% 431 619 252,944 12,970 19.5

39 Busch Boulevard 2,771 2,575 -7.1% 1,415 820 546,419 15,673 34.9

41 Sligh Avenue 420 440 4.7% 75,296 5,069 14.9

45 UATC/Rome Avenue/Westshore Plaza 1,537 1,334 -13.2% 610 556 292,164 13,473 21.7

46 Downtown Tampa/Brandon via Causeway Blvd. 534 600 12.4% 338 111,648 6,145 18.2

57 UATC/Temple Terrace/Netp@rk 679 707 4.1% 441 142,216 7,230 19.7

96 In-Towner - Weekdays 120 95 -20.9% 16,272 3,708 4.4

97 In-Towner - Weekends NA NA NA 46 1,147 372 3.1

400 Nebraska-Fletcher MetroRapid 2,296 1,942 -15.4% 343,790 19,034 18.1

Group Total 44,834 41,285 -7.9% 21,513 15,301 8,701,091 367,870 23.7

FLEX Routes570 Brandon Flex 55 52 -5.5% 33 10,098 2,833 3.6

571 South County Flex 21 32 52.4% 5,190 4,704 1.1

572 Northdale Flex 157 151 -3.8% 65 26,594 6,264 4.2

573 Town 'N Country Flex 34 38 11.8% 6,974 2,352 3.0

574 South Tampa Flex 61 56 -8.2% 9,317 3,684 2.5

Group Total 328 329 0.3% 98 58,173 19,837 2.9

Express and Limited Express Routes*

20X Lutz Express 61 57 -6.6% 9,618 661 14.6

21LX UATC/Downtown Tampa via Temple Terrace-56th 44 50 13.6% 7,313 662 11.0

22X Dover/Brandon Express 45 50 11.1% 7,791 664 11.7

24X Fishhawk/Riverview/MacDill AFB Express 210 227 8.1% 35,699 1,980 18.0

25LX South Brandon/Mac Dill AFB Express 179 142 -20.7% 25,417 1,814 14.0

27LX South Brandon Express 79 73 -7.6% 13,625 826 16.5

28X East County Express 40 35 -12.5% 5,390 332 16.2

47LX Southshore Limited Express 76 64 -15.8% 10,534 663 15.9

51X New Tampa Express 49 41 -16.3% 7,552 664 11.4

53LX South County/Brandon via 301 Limited Express 99 103 4.0% 18,258 3,984 4.6

61LX NW County Limited Express** 38 39 2.6% 6,248 664 9.4

200X Clearwater Express - R 61 52 -14.8% 7,926 1,670 4.7

Group Total 981 933 -4.9% 155,371 14,584 10.7

R = Reverse Commute

*Current routes only

Streetcar800 TECO Streetcar 634 382 -39.7% 1,439 686 211,258 20,207 10.5

Calculations are subject to monthly adjustment/restatement

Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

HA

RT

Serv

ices R

iders

hip

Su

mm

ary

May 2

017

Atta

ch

men

t

FY

2016

FY

2017

% C

han

ge

May. 2

016

May. 2

017

% C

han

ge

Bus V

ehic

le H

ours

453,0

38

453,4

70

0.1

0%

56,9

35

58,5

07

2.7

6%

Bus R

evenue H

ours

426,1

24

428,3

47

0.5

2%

53,7

56

55,2

96

2.8

6%

Bus V

ehic

le M

iles

6,0

02,7

49

6,0

25,8

90

0.3

9%

757,9

96

776,7

87

2.4

8%

Bus R

evenue M

iles

5,3

94,4

09

5,4

25,5

82

0.5

8%

681,4

36

700,4

74

2.7

9%

Fle

x V

ehic

le H

ours

14,3

32

14,5

19

1.3

0%

1,7

98

1,8

67

3.8

4%

Fle

x R

evenue H

ours

12,4

96

12,6

47

1.2

1%

1,5

67

1,6

23

3.5

7%

Fle

x V

ehic

le M

iles

216,4

16

223,9

35

3.4

7%

27,1

22

28,7

50

6.0

0%

Fle

x R

evenue M

iles

165,7

48

168,0

92

1.4

1%

20,4

69

21,7

41

6.2

1%

Para

transit V

ehic

le H

ours

75,3

21

81,0

41

7.5

9%

9,4

14

10,6

60

13.2

4%

Para

transit R

evenue H

ours

64,8

70

68,7

70

6.0

1%

8,0

80

9,0

73

12.2

9%

Para

transit V

ehic

le M

iles

1,1

02,2

27

1,1

64,7

14

5.6

7%

135,8

51

153,7

37

13.1

7%

Para

transit R

evenue M

iles

965,3

33

1,0

10,7

80

4.7

1%

118,8

02

133,3

94

12.2

8%

Taxi R

evenue H

ours

*4,2

06

13,8

01

228.1

3%

1,1

12

2,3

13

108.0

0%

Taxi R

evenue M

iles*

50,7

27

165,6

08

226.4

7%

13,3

41

27,7

57

108.0

6%

Stre

etc

ar V

ehic

le H

ours

8,3

32

9,6

42

15.7

2%

1,0

41

1,0

80

3.7

5%

Stre

etc

ar R

evenue H

ours

8,2

83

9,5

82

15.6

8%

1,0

34

1,0

74

3.8

7%

Stre

etc

ar V

ehic

le M

iles

44,5

90

51,6

83

15.9

1%

5,5

72

5,7

84

3.8

0%

Stre

etc

ar R

evenue M

iles

44,7

35

51,1

74

14.3

9%

5,7

30

5,7

82

0.9

1%

HA

RT

Syste

m V

ehic

le H

ours

555,2

29

572,4

73

3.1

1%

70,3

00

74,4

27

5.8

7%

HA

RT

Syste

m R

evenue H

ours

515,9

79

533,1

47

3.3

3%

65,5

49

69,3

79

5.8

4%

HA

RT

Syste

m V

ehic

le M

iles

7,4

16,7

09

7,6

31,8

30

2.9

0%

939,8

82

992,8

15

5.6

3%

HA

RT

Syste

m R

evenue M

iles

6,6

20,9

52

6,8

21,2

36

3.0

3%

839,7

78

889,1

48

5.8

8%

*Vehic

le a

nd R

evenue h

ours

/mile

s fo

r Taxi V

oucher a

re e

qual. T

axi p

rogra

m c

om

menced 1

/1/2

016.

Calcu

lations are su

bject to

mo

nth

ly ad

justm

ent/restatem

ent

Ho

urs

an

d M

iles b

y M

od

e

HA

RT

Serv

ices R

iders

hip

Su

mm

ary

May 2

017

Atta

ch

men

t

Rou

te pro

du

ctivity

, Pa

sseng

ers per R

even

ue H

ou

r & M

ile (YT

D)

Mon

thly

Yea

r-to-D

ate

FY

20

16

FY

20

17

FY

20

16

FY

20

17

May

Pa

sseng

ers per

Pa

sseng

ers per

Pa

sseng

ers per

Pa

sseng

ers per

Lo

cal R

ou

tesF

Y 2

01

6F

Y 2

01

7%

Ch

an

ge

FY

20

16

FY

20

17

% C

ha

ng

eR

even

ue H

ou

rR

even

ue H

ou

rR

even

ue M

ileR

even

ue M

ile

34

- Hillsb

oro

ugh

Aven

ue

70,9

08

67,9

98

-4

.1%

599,7

70

551,8

94

-8

.0%

31

.98

29

.57

2.6

28

2.4

01

2 - N

ebra

ska A

ven

ue

67,0

07

65,3

94

-2

.4%

549,3

60

507,3

90

-7

.6%

31

.49

29

.11

3.0

50

2.7

77

6 -5

6th

Street

104,5

74

98,2

61

-6

.0%

877,1

46

830,3

51

-5

.3%

30

.51

28

.96

2.4

66

2.3

36

1 - F

lorid

a A

ven

ue

92,1

85

86,3

24

-6

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764,3

32

682,4

43

-1

0.7

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0.7

32

7.6

32

.79

92

.48

1

9 - 1

5th

Street

61,0

30

53,4

40

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2.4

%494,4

46

443,7

83

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0.2

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0.7

62

7.5

92

.80

02

.51

2

12

- 22n

d S

treet73,5

00

70,0

77

-4

.7%

585,6

67

567,3

56

-3

.1%

28

.25

26

.45

2.6

29

2.4

33

16

- Waters A

ven

ue

20,4

73

18,9

34

-7

.5%

171,2

37

153,8

55

-1

0.2

%2

9.2

42

6.2

92

.52

82

.23

8

39

- Bu

sch B

ou

levard

71,4

08

66,4

18

-7

.0%

577,7

82

546,4

19

-5

.4%

26

.28

24

.95

1.9

81

1.8

39

57

- UA

TC

/Tem

ple T

errace/N

etp@

rk15,7

75

17,3

11

9.7

%153,0

19

142,2

16

-7

.1%

24

.14

22

.36

1.2

84

1.1

86

32

- Dr. M

artin

Lu

ther K

ing J

r. Bou

levard

38,0

28

36,8

22

-3

.2%

330,1

96

305,7

84

-7

.4%

23

.27

22

.06

1.8

06

1.6

66

5 - 4

0th

Street

36,4

39

38,9

34

6.8

%317,2

54

298,4

28

-5

.9%

22

.07

21

.62

1.8

85

1.7

65

7 - W

est Tam

pa/C

itrus P

ark

36,8

88

32,8

99

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0.8

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17

281,1

83

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4.0

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4.4

12

1.0

52

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31

.83

3

37

- West B

ran

don

/Netp

@rk

30,6

86

28,7

20

-6

.4%

272,3

90

252,9

44

-7

.1%

21

.49

20

.17

1.5

05

1.3

88

36

- Dale M

ab

ry H

wy

./Him

es Aven

ue

44,8

96

43,3

32

-3

.5%

370,3

47

345,3

10

-6

.8%

19

.43

18

.13

1.7

48

1.6

33

18

- 30th

Street

37,2

30

34,0

68

-8

.5%

304,7

45

279,9

24

-8

.1%

19

.65

18

.01

1.7

38

1.6

16

33

- Fletch

er Aven

ue

23,3

80

24,2

27

3.6

%188,3

43

178,6

95

-5

.1%

17

.91

17

.71

1.5

53

1.4

93

15

- Colu

mb

us D

rive

35,1

11

33,4

75

-4

.7%

286,9

09

264,8

89

-7

.7%

20

.82

17

.58

1.5

28

1.3

11

45

- UA

TC

/Rom

e Aven

ue/W

estshore P

laza

38,5

77

34,5

63

-1

0.4

%326,7

34

292,1

64

-1

0.6

%1

8.6

21

7.0

61

.66

31

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3

40

0 - N

ebra

ska-F

letcher M

etroR

ap

id48,2

11

42,7

13

-1

1.4

%393,2

60

343,7

90

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2.6

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9.3

31

6.4

01

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91

.32

6

30

- Tow

n 'N

Cou

ntry

/Airp

ort

56,6

74

53,5

70

-5

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466,4

61

437,8

66

-6

.1%

17

.00

15

.96

1.2

87

1.1

94

8 -P

rogress V

ilage/B

ran

don

38,4

57

35,8

34

-6

.8%

320,9

26

293,0

23

-8

.7%

16

.61

15

.23

1.2

19

1.1

11

41

- Slig

h A

ven

ue

8,8

28

9,6

83

9.7

%75,9

74

75,2

96

-0

.9%

15

.17

15

.19

1.1

65

1.0

84

19

- Port T

am

pa

33,5

25

30,4

04

-9

.3%

278,9

50

259,9

11

-6

.8%

16

.07

15

.02

1.4

22

1.3

22

14

- Arm

enia

Aven

ue

11,4

91

11,7

57

2.3

%101,7

94

94,3

64

-7

.3%

15

.84

14

.60

1.2

52

1.1

56

46

- Dow

nto

wn

Tam

pa

/Bra

nd

on

via

Cau

seway

12,2

92

14,5

45

18.3

%103,2

04

111,6

48

8.2

%1

2.7

91

2.6

40

.95

90

.94

2

10

- Cy

press S

treet5,2

40

4,7

76

-8

.9%

44,0

84

37,8

84

-1

4.1

%1

4.4

61

1.5

41

.52

31

.30

6

4 - P

alm

a C

eia/M

acD

ill AF

B8,7

95

9,0

26

2.6

%78,5

30

65,8

29

-1

6.2

%1

3.6

11

0.7

91

.23

91

.01

7

96

- Dow

nto

wn

Tro

lley - P

urp

le Lin

e2,5

18

2,0

86

-1

7.2

%18,6

80

16,2

72

-1

2.9

%1

0.3

29

.05

1.4

28

1.1

54

31

- Sou

th H

illsboro

ugh

Cou

nty

5,1

00

5,0

43

-1

.1%

42,8

11

39,0

33

-8

.8%

8.5

67

.79

0.4

01

0.3

59

97

- Dow

ntto

wn

Tro

lley - S

atu

rday

*N

A185

N

AN

A1,1

47

N

AN

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NA

0.7

90

99

9 - P

ub

lic Serv

iceN

A5,6

50

3,3

60

N

AN

AN

AN

AN

A

Sy

stem T

ota

l1,1

29,2

26

1,0

70,8

19

-5.2

%9,4

26,8

18

8,7

04,4

51

-7.7

%2

2.9

12

1.0

71

.87

1.7

05

Blu

e = R

ou

tes perfo

rmin

g 7

5%

or h

igh

er ab

ove th

e loca

l system

avera

ge

75%

of L

oca

l System

Avera

ge

15

.80

Red

= R

ou

tes perfo

rmin

g 6

0%

or lo

wer th

an

the lo

cal sy

stem a

vera

ge

60%

of L

oca

l System

Avera

ge

12

.64

May

Year to

Date

FY

2016

FY

20

17

FY

20

16

FY

20

17

FY

2016

FY

2017

% C

han

ge

FY

2016

FY

2017

% C

han

ge

Pass./R

ev H

r.P

ass/Rev

Hr.

Pass./R

ev M

i.P

ass/Rev

Mi.

TE

CO

Streetcar

19,0

98

17,3

83

-9.0

%204,0

73

211,2

58

3.5

%2

4.6

22

4.5

64

.13

Calcu

lations are su

bject to

month

ly ad

justm

ent/restatem

ent

*B

egan

service 1

2/1

0/1

6

Rid

ership

, FY

2016 v

s. FY

2017

Rid

ership

, FY

2016 v

s. FY

2017

Sourc

e: H

AR

T R

iders

hip

Reports

and T

rapeze S

chedule

d S

erv

ice R

evenue H

our R

eport

HA

RT

Serv

ices R

iders

hip

Su

mm

ary

May 2

017

Atta

ch

men

t

Rou

te pro

du

ctivity

, Pa

sseng

ers per R

even

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ou

r & M

ile (YT

D)

Mon

thly

Yea

r-to-D

ate

FY

20

16

FY

20

17

FY

20

16

FY

20

17

May

Pa

sseng

ers per

Pa

sseng

ers per

Pa

sseng

ers per

Pa

sseng

ers per

FL

EX

Rou

tesF

Y 2

01

6F

Y 2

01

7%

Ch

an

ge

FY

20

16

FY

20

17

% C

ha

ng

eR

even

ue H

ou

rR

even

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ou

rR

even

ue M

ileR

even

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ile

North

dale F

LE

X3,6

15

3,5

72

-1

.2%

27,8

98

26,5

94

-4

.7%

9.4

08

.70

0.7

69

0.7

51

Sou

th T

am

pa F

LE

X1,2

85

1,2

31

-4

.2%

9,4

92

9,3

17

-1

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4.2

34

.17

0.3

75

0.3

78

Bra

nd

on

FL

EX

1,2

65

1,2

73

0.6

%10,7

79

10,0

98

-6

.3%

4.1

33

.71

0.3

31

0.2

98

To

wn

N' C

ou

ntry

FL

EX

720

840

16.7

%7,1

16

6,9

74

-2

.0%

3.0

73

.07

0.2

23

0.2

16

Sou

th C

ou

nty

FL

EX

434

693

59.7

%4,3

35

5,1

90

19.7

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.81

2.2

00

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90

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4

Sy

stem T

ota

l7,3

19

7,6

09

4.0

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20

58,1

73

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4.6

0.3

60

.34

6

Blu

e = R

ou

tes perfo

rmin

g 7

5%

or h

igh

er ab

ove th

e FL

EX

system

avera

ge

75%

of L

oca

l System

Avera

ge

3.4

5

Red

= R

ou

tes perfo

rmin

g 6

0%

or lo

wer th

an

the F

LE

X sy

stem a

vera

ge

60%

of L

oca

l System

Avera

ge

2.7

6

Calcu

lations are su

bject to

month

ly ad

justm

ent/restatem

ent

Rid

ership

, FY

2016 v

s. FY

2017

Rid

ership

, FY

2016 v

s. FY

2017

Sourc

e: H

AR

T R

iders

hip

Reports

and T

rapeze S

chedule

d S

erv

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our R

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ide

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ip S

um

mary

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Atta

ch

men

t

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te p

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uctiv

ity, P

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ng

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ev

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(YT

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nth

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ea

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ate

FY

20

16

FY

20

17

FY

20

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FY

20

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Ma

yP

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ng

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er

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ssen

gers p

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Pa

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gers p

er

Pa

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er

Exp

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ou

tes

FY

20

16

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20

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ng

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Ch

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ge

Rev

en

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en

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ev

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28X

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ou

nty

Exp

ress

84

8

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3

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7

5,3

90

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6.5

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221.0

50.7

34

0.5

64

20X

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tz E

xp

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1,2

73

1

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0

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71

9

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8

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20.2

017.1

40.9

79

0.7

10

24X

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Haw

k/R

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/Ma

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ill AF

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xp

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4,4

15

4

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7

13

.0%

38

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5

35

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9

-6.8

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616.6

20.5

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70

27X

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haw

k/S

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th B

ra

nd

on

Exp

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1,6

67

1

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4

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34

1

3,6

25

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13.3

513.7

50.5

42

0.4

97

22X

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ran

don

Exp

ress

94

3

1,1

07

1

7.4

%8

,39

4

7,7

91

-7

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14.0

913.3

40.6

86

0.5

67

21L

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ple

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wn

91

8

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1

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2

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13

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13.0

812.7

00.7

78

0.6

56

25L

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ill AF

B L

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3,7

55

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2

25

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7

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13.7

411.7

60.5

60

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15

47L

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111.7

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81

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81

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95

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27

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97

61L

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80

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17

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200X

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2

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38

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55

7

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9.0

36.3

50.3

46

0.2

42

53L

X - S

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th C

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/Bra

nd

on

via

30

1 L

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1

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71

9

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15

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4

18

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8

21

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4.3

04.3

20.2

31

0.2

25

Sy

stem

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l2

0,5

86

20

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7-0

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16

8,4

69

15

5,3

71

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810.2

40.4

82

0.3

92

Blu

e =

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75

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f Lo

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ystem

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ag

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ystem

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everse C

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te

Calcu

lation

s are sub

ject to m

on

thly

adju

stmen

t/restatemen

t

Rid

ersh

ip, F

Y 2

01

6 v

s. FY

20

17

Rid

ersh

ip, F

Y 2

01

6 v

s. FY

20

17

Sourc

e: H

AR

T R

iders

hip

Reports

and T

rapeze S

chedule

d S

erv

ice R

evenue H

our R

eport

0.00

5.00

10.00

15.00

20.00

25.00

30.00

35.00

34 - Hillsborough Avenue2 - Nebraska Avenue

6 -56th Street1 - Florida Avenue

9 - 15th Street12 - 22nd Street

16 - Waters Avenue39 - Busch Boulevard

57 - UATC/Temple Terrace/Netp@rk32 - Dr. Martin Luther King Jr. Boulevard

5 - 40th Street28X - East County Express

7 - West Tampa/Citrus Park37 - West Brandon/Netp@rk

36 - Dale Mabry Hwy./Himes Avenue18 - 30th Street

33 - Fletcher Avenue15 - Columbus Drive

20X - Lutz Express45 - UATC/Rome Avenue/Westshore Plaza24X - FishHawk/Riverview/MacDill Express

MetroRapid30 - Town 'N Country/Airport

8 -Progress Vilage/Brandon41 - Sligh Avenue

19 - Port Tampa14 - Armenia Avenue

27LX - Fishhawk/South Brandon Express22X - Dover/Brandon Express

21LX - UATC/Temple Terrace/Downtown46 - Downtown Tampa/Brandon

25LX - South Brandon/MacDill AFB Express47LX - Southshore Limited Express

10 - Cypress Street4 - Palma Ceia/MacDill AFB

51X - New Tampa Express96 - In-Towner Trolley

Northdale FLEX61LX - NW Hillsborough Limited Express

31 - South Hillsborough County200X - Clearwater Express

97 - In-Towner Trolley - Saturday53LX - South County/Brandon Limited Express

South Tampa FLEXBrandon FLEX

Town N' Country FLEXSouth County FLEX

Passengers per Revenue HourP

assen

gers p

er R

eve

nu

e H

ou

r pe

r Ro

ute

FY 2

01

7 (1

0/1

/20

16

-5

/31

/20

17

)

Local

FlexExp

ress


July 17, 2017

7-1

MONTHLY INFORMATION REPORT Organizational Key Performance Indicators (KPIs) ~May 2017

SUMMARY This memorandum provides a report on the attainment level of the adopted organizational KPIs covering Fiscal Year 2017. DISCUSSION At the September 26, 2016, regular Board meeting, the HART Board adopted Resolution #R2016-09-47, approval of HART Key Performance Indicators (KPIs) for the Hillsborough Transit Authority for FY 2017. The established KPIs are directly measurable and the organization’s level of attainment is updated and reported to the Board on a monthly basis (see table below).

ORGANIZATIONAL KEY PERFORMANCE INDICATORS

EVALUATION PERIOD FY2017 (OCTOBER 2016 – SEPTEMBER 2017) (TENTATIVE RESULTS)*

KPI CRITERIA TARGET

FY2017 (8 MONTH)

PERFORMANCE 05/17

Ridership Productivity

Bus Passengers per Revenue Hour

Greater than or equal to 21.8 20.68

Efficiency Gross Cost per Revenue Mile Less than or equal to

$7.10 $7.20

Safety Collisions per 100,000

Revenue Miles Less than or equal to

.55 0.59 Quality of

Service Complaints per 100,000

Passengers Less than or equal to

10.0 8.82 Quality of

Service Mean Distance Between

Vehicle Failures Greater than or equal

to 7,749 8,456 On-Time

Performance 1 Minute Early to 5 Minutes

Late at Scheduled Timepoints Greater than 81.5% 82.2%

Finance Growth of Fund Balance and

Fiscal Sustainability

Greater than or equal to 0.5% of previous year’s ending fund

balance To be reported at

year’s end *All calculations subject to restatement Bold Italics = KPI target not met in reporting period


July 17, 2017

7-2

CONCLUSION The effective date for measurement of the proposed KPIs is FY2017, October 1, 2016 through September 30, 2017. Quality of Service (complaints), Quality of Service (Mean Distance between Vehicle Failures), and On-Time Performance are the KPI measures being met for the first eight months of Fiscal Year 2017. The KPI for Ridership Productivity, Safety, and Efficiency are not being met in the first eight months of FY 2017. Charts of the FY 2017 annual KPIs are presented as an Attachment.

Prepared by: Steve Feigenbaum, Director of Service Development


Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: KPIs Charts

ATTACHMENT

7-3

21.8

20.68

18

19

20

21

22

23

24

25

1

HART KPI: Ridership ProductivityFY 2017 - October 2016 - May 2017

Measure: Passengers Per Revenue HourGreater Than or Equal to 21.8

KPI Year To Date

$7.10 $7.20

$3.00

$4.00

$5.00

$6.00

$7.00

$8.00

$9.00

1

HART KPI: EfficiencyFY 2017 - October 2016 - May 2017Measure: Cost per Revenue Mile

Less Than or Equal to $7.10

KPI Year To Date

0.55 0.59

0.00

0.20

0.40

0.60

0.80

1.00

1.20

1

HART KPI: SafetyFY 2017 - October 2016 - May 2017

Measure: Collisions Per 100,000 Revenue MilesLess Than or Equal to 0.55

KPl Year-to-Date

7-4

10

8.82

5

6

7

8

9

10

11

1

HART KPI: Quality of Service FY 2017 - October 2016 - May 2017

Measure: Complaints per 100,000 Passengers Less Than or Equal to 10

KPI Year to Date

7,749

8,456

6,500

7,000

7,500

8,000

8,500

9,000

1

HART KPI: Quality of Service FY 2017 - October 2016 - May 2017

Measure: Mean Distance Between FailuresGreater Than or Equal to 7,749 Miles

KPI Year to Date

81.5%82.2%

75.0%

76.0%

77.0%

78.0%

79.0%

80.0%

81.0%

82.0%

83.0%

84.0%

1

HART KPI: On-Time PerformanceFY 2017- October 2016 - May 2017 Measure: On-Time PerformanceGreater Than or Equal to 81.5%

KPI Year to Date


July 17, 2017

7-5

MONTHLY INFORMATION REPORT Risk Management Activities ~ May 2017 The purpose of this report is to inform the HART Board of Directors of significant developments related to Risk Management for May 2017. Claims and settlements at the $5,000 reporting threshold and above are categorized as significant; claims and settlements below the $5,000 reporting threshold are categorized as insignificant. LIABILITY Bodily Injury and Property Damage

Month of May Claims Opened Claims Closed

Significant 0 9

Insignificant 1 3

Combined Total Expected Costs $973.94 $353,522.00

Current open claims caseload is 110

WORKERS’ COMPENSATION

Month of May Claims Opened Claims Closed

Significant 1 3

Insignificant 5 6

Combined Total Expected Costs $8,195.60 $57,284.62

Current open claims caseload is 55 Prepared by: Gisela Rivera-Rios, Risk Management Coordinator

Reviewed by: Kenyatta Lee, Chief Administrative Officer



July 17, 2017

7-6

MONTHLY INFORMATION REPORT Procurement & Contracts Administration Activity Report ~ May 2017

A. Full & Open Acquisitions

Description Procurement Method Issued RFP-24911 - Autonomous Mobility Service RFP 5/1/2017 IFB-25597 - Diesel & Regular Unleaded Fuel IFB 5/8/2017

B. Contracts Awarded

Vendor Description Amount Jones Worley Design, Inc. Marketing Services Strategic Development $400,000.00 Correct Inventory Service, LLC Inventory Counting Service $17,600.00 Insight Public Sector, Inc. NetApps Network Storage $265,600.00 Cherry Bekaert LLP External Audit Services $138,900.00

C. Open Contracts:

There are 105 open contracts that are currently under administration, including construction Task Orders

D. Processed Purchase Orders Under $25,000 = $447,793 130 Standard Purchase Orders totaling $191,777 293 Inventory Purchase Orders totaling $256,017

E. Unauthorized Procurements There were no unauthorized procurements made in the month of May 2017.

Prepared by: Al Burns, Director of Procurement & Contracts Administration




July 17, 2017

7-7

Reinstated, 5%

Voluntary Resignations,

20%

Terminations, 30%

Promotions, 35%

MAY 2017 ACTIVITY CHART

MONTHLY INFORMATION REPORT Human Resources – May 2017

Type of Activity Bargaining NB Total PercentageNew Hires 2 0 2 10.0%Rehire 0 0 0 0.0%Reinstated 1 0 1 5.0%Transfer 0 0 0 0.0%Reduction in Force 0 0 0 0.0%Voluntary Resignations 3 1 4 20.0%Retirement 0 0 0 0.0%Deceased 0 0 0 0.0%Terminations 6 0 6 30.0%Promotions 3 4 7 35.0%Reclassification 0 0 0 0.0%

Grand Total: 15 5 20 100%As of May 31, 2017 there were 820 active (non-temporary) employees of which 130 are Non-Bargaining and 690 are Bargaining

NOTE: The reporting reflects a full calendar month.


July 17, 2017

7-8

Turnover Report – April 2017

Division # of Separations* % Per

Division Bargaining Non-Bargaining Total

Executive 0 0 0 0.0% Administration 0 1 1 0.1% Finance 0 0 0 0.0% Operations 9 0 9 1.1% HART Monthly Turnover Total 9 1 10 1.2%

*Includes: Voluntary Resignations, Retirement, Terminations and Death

ANNUAL TURNOVER YTD – 2017 vs. 2016 HART’s turnover is at 5.7% YTD. The month of May saw a turnover of 1.2%. This is lower than the same period in 2016, when May’s turnover (1.4%) put HART at 9.3% YTD. We have shown a steady decrease in terminations month-over-month between 2017 and 2016.

Prepared by: Laura Rivera, HR Generalist – HRIS Data Management

Reviewed by: Brooke Stearns, Director of HR & Org. Development Kenyatta Lee, Chief Administrative Officer



July 17, 2017

7-9

MONTHLY INFORMATION REPORT Marketing Services Activities ~May 2017

Marketing/Advertising

Summer Blast Pass (May 22 – August 31, 2017)

Promotion: $30.00 for ages 5-18. Unlimited rides are valid on HART Local, Limited Express, MetroRapid and HARTFlex services.

Marketing and advertising consisted of: • Interior Bus Cards • Newspaper Ads

o Tampa Bay Times o Florida Sentinel Bulletin o La Gaceta o Tbt* (free edition)

• Web advertising (Tampa Bay Times, “Things to Do” section) • Social Media (Facebook) • goHART.org promotional carousel • HART email signature block (33,000+ first generation emails) • PeachJar, electronic flyers that go directly to parents of Hillsborough County Schools There are two versions (retail and school version) of the flyer. The flyer with the cost is the retail version. The school version does not highlight the cost/value of the program.

Interior Bus Card

Internet Advertising Cube


July 17, 2017

7-10

Transit Advertising Revenue Direct Media USA, (Transit Advertising). April was the last month of the new contract year (three years with two one year options). Revenue split was increased from 60% /40%, to 63%/37% HART/Direct Media USA. The monthly guarantee is $52,500. At the end of the first contract year, HART received $630,000 (12-month minimum guarantee), which was $28,900 more than what was achieved. As you recall the revenue split is now 63% for HART (vs. the former 60%), which accounted for the $28,900 increase in annual revenue.

May is the first month of the second contract year. Annual revenue is $655,200, which is an increase of 25,200 for the year.

Signal Outdoor (Shelter Advertising) Monthly Summary: HART received revenue of $10,475 for April (which was the tenth month of this annual contract year). There are 419 shelters built; 838 panels in inventory; 760, or 90.7% panels sold.

Month Jan ‘17 Feb ‘17 Mar ‘17 Apr ‘17 May ‘17 Jun ‘17

# of Shelter Panels 834 838 836 838 836 Panels Sold 686 752 759 760 765 % Panels Sold 82.3% 89.8% 90.8% 90.7% 91.5% Monthly Revenue $10,425 $10,475 $10,450 $10,475 $10,450 Revenue to Date $114,350

Commuter Advertising (premier provider of GPS based short form audio and text scroll advertising on transit vehicles): In May, the fifth month of the fourth annual contract term, (January – December 2017), a total of $6,750 in revenue was generated. Year to date revenue for this contract period was $21,385. Annual guaranteed payment to HART is $20,000. Payments since inception (in the fifth year) to HART has been $164,910. Marketing Collateral and Graphic Support 57 projects completed in May Marketing Graphic Technical Support included update to Hurricane 2017 Maps for Brochure, Bus Operators and Patrons; update to “All Services” System Map and HARTFlex South County for Service Planning; and patron notice for Route 51X Permanent detour to Wiregrass Park and Ride.

Prepared by: Steve Rosenstock, Sr. Manager of Marketing Services

Reviewed by: Lena Petit, Director of Executive Office and Board Support


7th contract year May 2017-April 2018

Contract Year Media Sales HART 63% Guarantee Deduction

Current month media sales 93,492.71$ 58,900.41$ 54,600.00$

Previous months' media sales -$ -$ -$

Year to date media sales 93,492.71$ 58,900.41$ 54,600.00$


July 17, 2017

7-11

MONTHLY INFORMATION REPORT EEO & Community Programs ~ May 2017 Summary of Community Engagement Activities

Prepared by: Marco Sandusky, Sr. Manager of EEO and Community Programs


Meetings22%

Outreach67%

Networking11%

May 2017 Activities, by typeMay 2017 Snapshot:

• 9 activities

• 1,392 total activity participants (approximate)

• 12 new contacts (for further engagement/collaboration)

• 19 new registered vendors (13 small businesses; 1 DBE)


July 17, 2017

7-12

MONTHLY INFORMATION REPORT Maintenance Activities ~ May 2017 Fleet Maintenance

Fixed Route

Total Miles Preventative Maintenance Completed

Demand Work Orders Completed

863,859 216 350

Paratransit



125,209 32 47

Flex Service



26,837 9 5

Streetcar Maintenance Streetcar

Total Miles/Trips Preventative Maintenance Completed


Miles- 5,807

Trips- 2,150 14 20

Facility Maintenance

• Preventative Maintenance Tasks Completed – 68 • Demand Work Orders Completed – 159

Scheduled Projects • Pump out trench drains and oil water separators at the 21st Operations facility, including

the Heavy and Preventative Maintenance buildings. Completed Projects

• United Fire Systems completed the quarterly fire sprinkler inspections for the 21st Operations facility, including the Heavy and Preventative Maintenance buildings.

• Tyco completed the semi-annual fire alarm inspection for the HART Administrative office and Streetcar facility.


July 17, 2017

7-13

Passenger Amenities • Preventative Maintenance Tasks Completed – 46 • Demand Work Orders Completed – 158

Scheduled Projects

• We are working with the planning department to complete route updates.

Completed Projects • Bus shelter solar light program: Repaired three solar light systems for Routes 18, 34 and

Route 9. • Bus stop maintenance: 19 bus stops were repaired due to downed or damaged stops. One

bus stop was adjusted and one stop removed for the Route 16. We had 52 loose or missing ID tags repaired/replaced. Repaired 19 loose/damaged signage, kiosks and/or bike racks.

• Shelter maintenance: Replaced one broken glass panel for shelter along Route 2. Replaced 19 perforated panels for the MetroRapid Route 400. Removed graffiti from eight various shelters. Painted one shelter located on Route 34.

• Shelter washing: 30 shelters and 16 MetroRapid shelters were pressure washed and cleaned.

• Benches and trash receptacles: Repaired six benches and one Simme Seat was installed for Route 32. Installed three new trash receptacles per patron request and removed one trash receptacle. Repaired 57 trash receptacles.

Prepared by: James Fetzer, Director of Maintenance




July 17, 2017

7-14

MONTHLY INFORMATION REPORT Operations Activities ~ May 2017 Transportation

• Transportation, along with Training & Development, coordinated Bus Operator Refresher Training. Refresher training is conducted on an annual basis and includes various topics that surface throughout the year. Operations and Training & Development are establishing a curriculum and modifying this training to center on safety and ADA components.

• The annual review of the Hurricane Emergency Plan is underway. This review ensures effective operation during emergency situations and restoration of normal service.

• Transportation and Safety & Security staff met with Captain Flynn of the Tampa Police Department to discuss various safety initiatives at Marion Transit Center and the surrounding area. This is an ongoing process to improve safety for HART patrons, employees, and members of public.

Operations Support

• Director of Operations Support –ADA Officer Gregory Brackin attended the 2017 APTA Bus Roadeo and Conference in Reno, NV, May 4 through May 11. HART received the Chairmanship for the 2018 APTA Bus Roadeo and Conference scheduled in Tampa in May 2018. HART and PSTA will co-host the event. CEO Katharine Egan addressed the conference and invited everyone to visit Tampa next year.

• HART and PSTA staff held a joint meeting on May 24 to strategize for the May 2018 International Roadeo and Conference to be hosted by both agencies. Staff for each agency reviewed lessons learned from Reno and put together a preliminary game plan for next year’s event. Follow-up meetings will be scheduled in preparation for a site visit from APTA staff early in Fall 2017.

• On May 18, the HART ADA Accessibility Committee met for their quarterly meeting and Service Development staff made a presentation on Autonomous Vehicles, via a Power Point and snapshots of potential vehicles that may be used.

• Greg Brackin was invited to attend the Self-Reliance monthly meeting on May 26 to speak on the HyperLINK project. He also covered information on all of the services HART offers. Informational brochures and system maps were provided for the centers use.

Customer Service / Paratransit

• Customer comments from the website are now being routed through SeeClickFix. This will help us maintain consistency in the way we follow up, and respond to customer questions and concerns.

• 137 issues were opened through SeeClickFix; 466 emails were received through GoHART. org, and one email regarding the streetcar service.


July 17, 2017

7-15

Travel Training

Activity Luis Rodriguez

Mark Sheppard

Yolanda Moreno Total

Requests Via Phone or E-mail 11 11 6 28 Outreach Requests Via Phone or Email 5 0 4 9 Customers Who Completed Training 4 2 2 8 Travel Training Assessments Completed 4 2 3 9 Customers Part of a Group Travel Experience 0 8 15 23 Number of Individual Bus Trips Performed 16 16 28 60 Number of Outreaches 8 2 3 31 Patrons Assisted Over the Phone 0 0 6 6

Service Development

• The Request for Proposal (RFP) for the autonomous vehicle project was published and a pre-bid meeting was held for prospective proposers. Final proposals are due by June 29 with an award expected within a few weeks of bid openings.

• Staff continued to work with the consultant group on TDP/COA. Information based upon public and focus group information was included in the initial plan. The TDP/COA presentation to HART Committee and Board Workshop was conducted in May. Board approval of public outreaches and public hearings was received. Public outreaches will be conducted in June and July.

• Staff continued regular meetings with the consultant group for the Regional Transit Feasibility Plan. The project website, (www.tbregionaltransit.com), was completed and has been updated. There will be a consultant presentation, including information on FTA funding, to TMA on June 2.

• Staff met with and provided input on MPO study: o HART Maintenance Facility Feasibility Study – Working with consultant group,

completed study. To be presented to MPO and HART Finance and Audit Committee at June meetings.

o Additional meetings attended by staff included the MPO Livable Roadways Committee, the MPO Citizens Advisory Committee, the MPO Technical Advisory Committee, and the MPO ITS Committee.

• Staff received FDOT approval for a proposal to redirect the Urban Corridor grants in the New Tampa and Lutz areas. HART and TBARTA met to discuss the TBARTA role in any vanpool program and the development of a Memo of Understanding for TBARTA to offer vanpool options for the 20X and 51X corridors. We anticipate the Memo of Understanding to be reviewed by the June HART Committee and the July HART Board.

• Construction of a new park and ride began at Florida Hospital-Wesley Chapel. This park and ride is provided by the Wiregrass development as a condition of the Wiregrass Development of Regional Impact (DRI) agreement.

http://www.tbregionaltransit.com/


July 17, 2017

7-16

• OneBusAway usage report: Oct. Nov. Dec. Jan. Feb. Mar.

Max. Hits per Day 883,920 1,047,520 1,195,620 1,346,500 1,229,228 1,402,169 Max. Hits per Minute 865 1,038 1,199 1,365 1,224 1,387 Total Text 10,126 10,057 11,291 9,560 9,440 10,007 IVR (Phone) Minutes 702 715 806 1,138 1,076 1,196 Apr. May June July Aug. Sept. Max. Hits per Day 1,357,479 1,438,928 Max. Hits per Minute 1,219 1,279 Total Text 10,116 10,348 IVR (Phone) Minutes 1,178 1,245

OBA Unique Users for May = 42,199, a 37% increase from April.

County and Municipal Land Use Activities HART staff reviewed eight City of Tampa and 17 Hillsborough County proposed projects during May 2017. Improved pedestrian access was recommended for all projects. HART recommended bus stop ADA improvements for the Wawa minor site plan at the southeast corner of Hillsborough Avenue and Kelly Road.

Planning Commission-Comprehensive Plan Amendments Six proposed future land use amendments to the Hillsborough County Comprehensive Plan were reviewed for the Planning Commission. Four of the amendments are significant to future travel needs. Three of the amendments support uses for single-family residential units that will be spread out in various regions of Hillsborough County (2,500+ acres) where there is no local transit services. The amendments will allow up to six units per acre. This includes the surrounding areas of Lithia Pinecrest Road, planned villages within the surrounding areas of the Balm-Boyette and Balm-Riverview Roads and the areas surrounding the frontage road of I-4 in Plant City. Future planning for alternative travel is included in the HART comments. One of the amendments revises policies under Objective 19 to support transit-oriented design.

Prepared by: Keith Sanders, Director of Bus Operations Gregory Brackin, Director of Operations Support – ADA Officer Steve Feigenbaum, Director of Service Development




July 17, 2017

7-17

MONTHLY INFORMATION REPORT Technology and Innovation – May 2017 Enterprise Critical Network Infrastructure Upgrade Project The HART Board of Directors approved to purchase the Core Hardware including professional services in July 2015. The Technology and Innovation Department (TID) completed detail tasks with Presidio to get a final cost for the professional services for the project phases listed below. Phase 3 – IVR (Customer Service) Configuration is in progress. Project Milestones: Phase 3 - IVR Configuration

o Deployment Plan - In Progress o Follow up / clean up - Not Started

Security Surveillance System (SSS) Project TID is collaborating with the Procurement Department to select an A&E Firm to determine the scope and an Independent Cost Estimate for this project. Project will be completed in 2 phases: Phase I - Facilities (eight facilities being fitted with cameras) Phase II - Vehicles Wireless Phase II Project This project was approved by the Board of Directors on February 6, 2017. This project will be completed in three phases: Phase I - Ybor Barn and Streetcars; Phase II – MTC; and Phase III – UATC. HART will be executing Phase II, which includes 11 Streetcars, 76 Vehicles, and 8 transit/transfer centers. Jabber Deployment TID is currently deploying Jabber through the agency which lets you connect with your colleagues in completely new ways with improved single interfaced for meetings, instant messaging conversations, phone integration and video collaborations.

Departments Using Jabber today: IT, PMO, Procurement, HR, Legal, Risk, Safety, Operation Training and Development, Service Development, and Customer Service Applications Group Farebox Project –HART is in the testing phase with INIT to verify equipment is properly designed and operational for the buses.

Prepared by: Gabriel Quiñones, Director of Technology and Innovation

Reviewed by: Kenyatta Lee, Chief Administrative Officer


public hearing on the fy2017 proposed program of …gohart.org/board pdfs/public hearing on the...

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