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  • Professionalization in Public Procurement in the Republic of

    Serbia

    РЕПУБЛИКА СРБИЈА УПРАВА ЗА ЈАВНЕ НАБАВКЕ

    Astana, May 20161

  • CONTENTS

     Professionalization in public procurement in the Republic of Serbia – phases of development, leaders and stakeholders

     Public procurement officer  Certification process  Developing professionalization in public

    procurement system  Next steps in certification  Public procurement officer as a profession  Serbian association of public procurement

    professionals  The public procurement office – its role in

    professionalization 2

  • 194619501960197019801990200020012002 3

  • PROFESSIONALIZATION IN PUBLIC PROCUREMENT

    4

  • NEW PROCEDURES

    NEW INSTITUTES

    THE SAME PEOPLE

    NEW SITUATIONS

    NEW INSTITUTIONS

    5

  • Republic Commission

    for the Protection of

    Rights

    Public Procurement OfficeMinistry of Finance

    contracting authorities bidders

    People - experts

    6

  • Members of a public procurement panel: -Graduate lawyer or public procurement officer – mandatory -Public procurement officer Mandatory for procurements above ≈ 122,000 EUR Autonomous conducting – low-value procurements

    (≈ 4,070–40,700 EUR) -Persons with relevant professional education in the area relating to the subject of given public procurement.

    - Lack of an expert – option to contract person not employed with contracting authority.

    PUBLIC PROCUREMENT PANEL

    7

  • Introduced into the system – by Public Procurement Law of 2008.

    PUBLIC PROCUREMENT OFFICER

     Who is public procurement officer? Person trained to perform task

    related to public procurement.

     Who has to employ (at least one) public procurement officer?

    Contracting authority whose total value of public procurements planned at the annual level exceeds ≈ 175,000 EUR.

    8

  • Responsibilities

     Performing tasks related to:

    - Planning - Conducting procedures - Monitoring execution of contract

    *jointly with other persons

    Special responsibility

    Autonomous conducting of low-value public procurements.

    9

  • CERTIFICATION

    Procedure managed by the Public Procurement Office.

    Requirement for acquiring certificate – passed exam.

    Exams are held 2-3 times a month, for 80-120 candidates

    Certificate may be acquired by a person employed with a bidder, and any other interested person.

    10

  • EXAM

    Written exam 30 areas 45 questions - theory and practice in public procurement Threshold - minimum 75% (45 out of 60 points)

    Questions – by the Public Procurement Office.

    Software – random, 2 hours prior to the beginning of the exam

    11

  • MANUAL FOR PUBLIC PROCUREMENT

    Public Procurement Office - 2015

    Goal: learning- friendly preparation

    for taking exam. 12

  •  135 minutes  Papers are anonymous (under codes)  Examination Board: 3 members (2 – Public Procurement Office, 1 – Republic Commission for the Protection of Rights).

    Taking exam

    13

  • Scorecard  The first certification period – PPL/2008

    December 2010 - March 2013: 1,810 officers

     The second certification period – PPL/2012 October 2014 – March 2016:

     Exams: 58  Candidates: 2,057  Passed: 1,225  Passing rate: 59.5%

    Total 3,035

    14

  • PUBLIC PROCUREMENT DEVELOPMENT STRATEGY IN THE REPUBLIC OF SERBIA FOR 2014-2018

    • Continuing certification process (basic

    level)

    • Introducing higher level of certification

    • Improving the status of public

    procurement officers

    • Improving awareness

    • Adopting the Code of Ethics

    • Encouraging the work of professional

    associations in public procurement

    DEVELOPING PROFESSIONALIZATION IN PUBLIC PROCUREMENT SYSTEM

    15

  • 1. Improving the system of certification of public procurement officers

    2. Introducing the second (higher) certification level

    PROJECT Analysis and

    recommendations for improvement of certification

    of public procurement officers and introduction of higher level of certification.

    16

  • Development and improvement of

    training program and examination

    process.

    IMPROVING THE SYSTEM OF CERTIFICATION OF PUBLIC PROCUREMENT OFFICERS

    Development of application for

    examination in order to reduce the human factor influence and possibility for error.

    Development of training materials.

    17

  •  Certificate of public procurement officer

     Certain experience in public procurement

     Training

     Exam

    INTRODUCING SECOND (HIGHER) LEVEL OF CERTIFICATION

    18

  •  A PPO’s initiative  In cooperation with the Ministry of

    Public Administration and Local Self-Government of the Republic of Serbia

     New profession

     PP officers are acknowledged as a special category

     Inclusion in the Catalogue of Generic Jobs

     Special valuation

    PUBLIC PROCUREMENT OFFICER AS A PROFESSION

    19

  • SAPPP - SERBIAN ASSOCIATION OF PUBLIC PROCUREMENT PROFESSIONALS

    Member of the International Federation of Purchasing & Supply Management

    Non-govermental and Non-profit association

     Members: - Public procurement officers, persons charged with public

    procurement related tasks in contracting authorities, bidders, in governmental bodies and institutions.

    20

  • SAPPP - SERBIAN ASSOCIATION OF PUBLIC PROCUREMENT

    PROFESSIONALS

     Activities (among others):

    • Continuous education and training, developing and disseminating knowledge

    • Developing and applying professional and ethical standards;

    • Exercising influence and participating in the drafting of legislation and rules – the PPO has involved the SAPPP in the drafting of secondary legislation, templates...

    21

  • Educations – seminars, trainings, workshops...

    for bidders for local self-governmentsfor c. authorities

    for public authorities For all stakeholders in

    public procurement

    The role of the Public Procurement Office in professionalization

    22

  • towards greater cost-effectiveness and efficiency in public procurement - contemporary approach -

    REPUBLIC OF SERBIA PUBLIC PROCUREMENT OFFICE

    Belgrade, 21.09.2015. 23

  • Consultations: -legal -plans -PP Portal

    www.ujn.gov.rs

    - Model documents

    - Opinions and clarifications

    - Analytical documents

    Reports of the PPO

    Important information 24

  • Analyses and guidelines 2015-16

    Analysis of options for separate legislative

    frameworks for procurements in utility

    sector, defense, and protection of rights

    Socially responsible procurement

    Analysis of effects of application of the PPL in practice

    Guidelines for centralized public

    procurements

    Analysis of technical solutions applicable in

    the EU in e-procurements

    Guidelines for developing public

    procurement performance indicators

    25

  • Video tutorials

    Publishing plans on the Public Procurement Portal

    Searching for procurement notices published on the

    Public Procurement Portal

    Publishing procurement notices on the Public Procurement Portal

    26

  • SUPPORTED BY

    27

  • Milos Jovic Advisor for expert tasks in the domain

    of public procurement +381 11 2888 712

    milos.jovic@ujn.gov.rs 28

    Slide Number 1 CONTENTS Slide Number 3 Slide Number 4 Slide Number 5 Slide Number 6 Slide Number 7 Slide Number 8 Slide Number 9 Slide Number 10 Slide Number 11 MANUAL FOR PUBLIC PROCUREMENT Slide Number 13 Slide Number 14 PUBLIC PROCUREMENT DEVELOPMENT STRATEGY IN THE REPUBLIC OF SERBIA FOR 2014-2018 Slide Number 16 Slide Number 17 Slide Number 18 Slide Number 19 SAPPP - SERBIAN ASSOCIATION OF PUBLIC PROCUREMENT PROFESSIONALS SAPPP - SERBIAN ASSOCIATION OF PUBLIC PROCUREMENT PROFESSIONALS Slide Number 22 Slide Number 23 Slide Number 24 Slide Number 25 Slide Number 26 Slide Number 27 Slide Number 28

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