PUBLIC PROCUREMENT INFORMATION TECHNOLOGIES IN THE REPUBLIC OF TAJIKISTAN

PUBLIC PROCUREMENT AGENCY UNDER THE GOVERNMENT OF THE REPUBLIC OF TAJIKISTAN

LEGAL BASIS FOR PUBLIC PROCUREMENT IN THE RT

Legislative framework for procurement using internal sources of funds

2006 – Public Procurement Law of the RT No. 169

2007-2008 – by-laws

2012 – alterations and amendments, Law No. 815

2013-2014 – development of a new law and a SBD package

Legislative framework for procurement using external sources of funds

GOT Decree “On Order of Bid Opening When Procuring Using Investment Projects Funds”

2010 – adoption and effectiveness

2013 – Order revision

PUBLIC PROCUREMENT SCHEME IN THE RT

Qualified Clients Public Procurement Agency State Investment Committee

Non-qualified Clients PIUs

DECENTRALIZED PROCUREMENT

CENTRALIZED PROCUREMENT

PROCUREMENT UNDER INVESTMENT PROJECTS

Transition to e-Procurement

• GOVERNMENT DECREE “ON CONCEPT OF ESTABLISHMENT OF E-GOVERNMENT” NO. 643 DATED 30.12. 2011

• MESSAGE OF THE PRESIDENT OF THE RT TO THE PARLIAMENT OF THE REPUBLIC ON USING INFORMATION TECHNOLOGIES IN PROCUREMENT OF GOODS DATED 20.04. 2012

• GOVERNMENT DECREE “ON E-PROCUREMENT PROGRAMME FOR 2013-2015” NO. 729 DATED 29.12.2012

Transition to e-Procurement

PROBLEMS FACED AT THE PREPARATORY STAGE

• TIGHT TIMEFRAMES

• LACK OF ADEQUATE EXPERIENCE

• INCOMPLETE STAFFING

• DIFFICULTIES IN CONSOLIDATING EFFORTS

• ADDRESSING PHYSICAL INFRASTRUCTURE ISSUES

• INSUFFICIENT TIME FOR CONSULTATIONS

MEASURES UNDER THE E-PROCUREMENT PROGRAMME

• Develop an e-procurement technical platform under the requirements of the Concept of Establishment of e-Government in the Republic of Tajikistan compatible and integrated with the e-government elements of other ministries and agencies

• Transform the current website of the Agency for Public Procurement of Goods, Works and Services under the Government of the Republic of Tajikistan into a State Single Public Procurement Portal of the Republic of Tajikistan

• Organize interaction with line ministries and agencies, local executive authorities

• Ensure timely development and submission of Annual Procurement Plans on the basis of forecasts of procuring entity’s expenditures

• Provide special staff training to procurement specialists from government organizations and agencies and to private sector representatives

• Develop material and technical base and staff capacity of the authorized public procurement body

PRINCIPLES OF THE E-PROCUREMENT PROGRAMME

• Simplicity and usability

• Maximum automation of the public procurement processes

• Ensure information security, reliability, and system’s integration with external interfaces

• Limited opportunities for corruption actions

• Ensure public procurement transparency and accountability

• Consolidation of public procurement on the State Single Public Procurement Portal

• Phased introduction of e-procurement

• Thorough preparedness of procuring entities

• Ensure enhancement and extensibility of the automated system’s functions

 

THINGS DONE

PHASE I: JULY-DECEMBER, 2012

• PROGRAMME IMPLEMENTATION ACTION PLAN APPROVED

CONSENSUS OF GOVERNMENT BODIES

• DEVELOPMENT OF THE E-PROCUREMENT TECHNICAL PLATFORM

COST: US$80,000

•ESTABLISHMENT OF THE E-PROCUREMENT HALL

COST: US$60,000

•PROCUREMENT OF SERVERS (2)

COST: US$40,000

• ESTABLISHMENT OF THE E-PROCUREMENT UNIT

ANNUAL MAINTENANCE COSTS: US$10,000

THINGS DONE

PHASE II: JANUARY-MARCH, 2013

• TESTING OF THE AUTOMATED PROCUREMENT SYSTEM

JANUARY – MARCH

• PUBLIC PROCUREMENT PORTAL LAUNCHED IN MARCH, 2013

WWW.ZAKUPKI.GOV.TJ

• FIRST E-PROCUREMENT DONE ON 19.03.2013

AUTOMATED PUBLIC PROCUREMENT SYSTEM

• METHOD OF REQUEST FOR QUOTATIONS

LEAST COST CRITERION

LIST OF GOODS (FUEL, FOOD PRODUCTS)

• REGISTRATION OF SUPPLIERS

RESOURCE USE AGREEMENT

ONE-TIME QUALIFICATION CONFIRMATION

TRAINING AT THE AGENCY, CONSULTATION

• USE OF DIGITAL SIGNATURE

AGREEMENT WITH THE TAX COMMITTEE

AVAILABILITY OF E-TOKEN, US$80

OPERATING PRINCIPLES OF THE AUTOMATED PUBLIC PROCUREMENT SYSTEM

• No Tender Committee – committee replaced with an operator of an electronic trading platform

• Automatic bid opening and generation of Bid Opening Minutes by the system on the web-portal

• Checking by the operator of bids for compliance with the terms and conditions of the Request for Quotations and completeness – minimum human factor involved

• In case of non-admittance to the evaluation procedure, the denial is justified by the operator and a report is published on the web-portal

• Automatic comparison of admitted bids and winner determination

PUBLIC PROCUREMENT PORTAL

FROM BEGINNING OF YEAR

• ALL NOTIFICATIONS ARE PUBLISHED ON THE PORTAL

• INFORMATION ON THE CURRENT PROCUREMENT STATUS AVAILABLE

• PUBLICATION OF ALL CONTRACTS

• PARTIAL PUBLICATION OF PROCUREMENT PLANS

DURING YEAR

• PUBLICATION OF NOTIFICATIONS AND CONTRACTS OF THE AGENCY’S REGIONAL UNITS,

QUALIFIED CLIENTS, AND INVESTMENT PROJECTS

• PUBLICATION OF PROCUREMENT PLANS

WORK PLAN

• Monitor the functioning of the automated procurement system and elaborate a Modernization Plan

• Gradually expand the list of goods to be procured through the automated procurement system

• Strengthen the price monitoring capacity

• Integrate with electronic systems of the Ministry of Finance and the Tax Committee

• Develop a new draft law based on the 2011 UNCITRAL Model Law

THANK YOU!