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Preserving Your Family History Memories. By Shirley-Ann Pyefinch Director Ottawa Ontario Stake Family History Centre The Church of Jesus Christ of Latter-day Saints Website: www.ottawastakefhc.on.ca Email: shirleyann@pyefinch.net. Outline. Definition of preservation or conservation - PowerPoint PPT Presentation

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Preserving Your Family History Memories

Preserving Your Family History MemoriesBy Shirley-Ann PyefinchDirectorOttawa Ontario Stake Family History CentreThe Church of Jesus Christ of Latter-day Saints

Website: www.ottawastakefhc.on.caEmail: shirleyann@pyefinch.net

OutlineDefinition of preservation or conservationWhat is the preservation or conservation of your family history memories?Who to turn to for conservation needs?What are some typical types of family history objects?What to keep?How to preserve your family history? (Handling and storage practices)Resources available to help youQuestions?

What is Preservation or Conservation?All actions aimed at the safeguarding of cultural property for the future. The purpose of conservation is to study, record, retain and restore the culturally significant qualities of the object with the least possible intervention.

The term conservation in the current museum context is defined as: All actions aimed at the safeguarding of cultural property for the future. The purpose of conservation is to study, record, retain and restore the culturally significant qualities of the object with the least possible intervention.

NOTE: The term preservation and the term conservation for the purpose of this presentation are being used interchangeably.The emphasis on limiting intervention is the key point to remember. We want to slow or limit the amount of decay of an object.

3What is the preservation orconservation of your family history memories? All actions aimed at safeguarding your family history objects for the future, regardless of media or format.

What is the preservation or conservation of your family history memories? All actions aimed at safeguarding your family history objects for the future, regardless of media or format. The family history objects that we will focus on today are considered to be resources of information value. These information resources require our preservation or conservation measures.4Who to turn to for Conservation needs?Canadian Association for Conservationhttp://www.cac-accr.ca/Selecting and Employing a Conservator in Canada.

Use a professional conservator A conservator is someone who is involved in the care and treatment of objects. Important to remember that when conservation is applied to an object that there is always some level of risk to the object being treated so it is important to use a qualified conservator.Refer to publications by CAC (Canadian Association for Conservation)CAC has a publication available on line called Selecting and Employing a Conservator in Canada.Another resource that you can contact is the CAPC (Canadian Association of Professional Conservators)5Finding a Professional Conservator

http://capc-acrp.caCanadian Association of Professional Conservators

CAPC which is the Canadian Association of Professional Conservators keeps a registry of conservators who are part of their association, members have to meet education requirements and adhere to a code of ethics Membership in professional associations also shows that a conservator wants to keep abreast of the current practices and new techniques available in the world of conservation continuing education/training programs are often offered through professional associationsConservation is a highly specialized field, usually conservators specialize in one or two types of media for examples paintings, textiles, books and paper documents, artifacts, etc. So find out what the conservator specializes in before hiring.

Conservators should be willing to:show examples of their work discuss openly their methods and materialsBe able to provide referencesBe willing to discuss their training and experienceBe members of at least one conservation organization (CAC Canadian Association for Conservation, AIC American Institute for Conservation, or IIC International Institute for Conservation)

Usually a conservator would provide a written report describing the present condition of the objectA written proposal for treatment (or they may recommend against treatment which is a valid outcome of an examination)An explaination of the expected results of treatmentAn explanation of the potential risks involved in the proposed treatmentInformation on the type and the extent of treatment report you will receive upon completioin of the workA cost estimateAn estimated completion date

6Using a professional conservator

Courtesy of Kyla Ubbinks Treatment Gallery on her website at: http://www3.sympatico.ca/kyla.ubbink/index.html

An example of before and after photos of treatment for a book by Kyla Ubbink.7Before and After Treatment(Courtesy of Kyla Ubbinks Treatment Gallery on her website - http://www3.sympatico.ca/kyla.ubbink/gallery.html )

Here is another example of a certificate of marriage from the treatment gallery of Kyla Ubbink which shows the before and after treatment.So you can see the repairs that were completed on the object and this paper document would have also received a treatment to de-acidfiy the paper in order to stabilize the document from further degradation.8

What are some typical types of family history objects?Paper documentsPhotographsBooksTextilesAudio and Visual RecordingsArtifacts - paintings, sculptures, etc.

What are some typical types of family history objects?Paper documentsPhotographsBooksTextilesAudio and Visual RecordingsArtifacts paintings, sculptures, etc.9What to keep?Family History Information Resources:PeopleDocuments (civil, church, military, school, etc.)Publications (books, newspapers, etc.)Audio & Visual Recordings (CDs, DVDs, tape cassettes, etc.)Internet (Google, familysearch, ancestry, blogs, forums, etc.)Social Media Facebook, Twitter, Myspace, etc.Paper & Electronic records

What to keep is becoming quite a problem. There is so much information that we are flooded with on a daily basis, but what is the best information resources that will help us document our family history? We need to be selective in our choices. Choosing the best information resources may be challenge, but it must be done in a concise and organized manner that will help us to be efficient and effective in documenting our family history memories for the present and future generations.10What to keep? You may have to be selective in what you decide to keep, choosing the best items of archival or enduring value.We want to focus on photographs, journals, books, audio and visual recordings and original records/documents. For photographs you may want to weed through the photographs, not keeping duplicates, but keeping photographs that display the subject clearly and concisely.

The most accurate records of our ancestors were usually created at the time of an event. We call these the original records. For example, a birth record, usually has the most accurate information about an individuals birth, because the birth record was created at the time of the event, as compared to a death record, which may not contain the most accurate birth information for the same individual.

11How to preserve your family history?Quality productsA conservator Storage and handling practices

How to preserve your family history?Use the best quality products that you can afford to buyName brands may not guarantee the quality of the productIt may necessary to test the products performance while in useThe quality of products can either lengthen or shorten the lifespan of an object (for example; using acid free paper)Using the services of a professional conservator A conservator can extend, stabilize, renew and prevent damages to your family history objects. Storage and handling practices will either lengthen or shorten the lifespan of your family history objects.12Using the best quality productsPaper acid free paperCDs high quality CDs (gold)Toner manufacturersArchival safe products

Using the best quality products:When dealing with paper records use acid free paper.When storing electronic files on CDs use high quality CDs (gold) archival qualityToner use the recommended manufacturers toner in printers and photocopiers, this will be a better choice in the stability of the tonerIn general use archival safe products. These are products that are suitable for different types of media, acid free paper, Mylar for storing photo negatives, plastic corrugated supports for canvases, archival boxes with reinforced corners and support for paper storage.13Storage and Handling PracticesUnderstanding and caring for photographic materials

Care and Handling of Negativeshttp://www.carrmclean.ca2 degrees CelsiusRH 25 % (+-5%)

Care and Handling of Negatives:Negatives are sensitive to:LightTemperatureHumidityPoor processing

Negatives are better stored in a cold environment. (optimum cold storage is at 2 degrees Celsius, RH 25% ( +-5%), temperatures below 21 degrees Celsius are recommended).Colour negatives are not as stable as black and white negatives and are subject to fadiing. So protect negatives from exposure to UV rays. UV exposure causes the gelatin layers on negative films to become brittle.You can store them in uncoated polyester sleeves and then in acid free paper envelopes. Before placing in envelopes write descriptions of your negatives on the envelopes, then insert the negatives for safe storage. The negatives envelopes can be placed in archival boxes, so that they are protected from UV exposure. Carr-Mclean is a good Canadian Supplier of archival products that you can use to store your negatives, or slides.Always handle your negatives by the edges wearing lintless nylon gloves or soft cotton white gloves. Fingerprints can damage negatives as well as oil and dirt that may be on your skin.Your negatives can be cleaned with a soft artists brush, anymore cleaning should be done by a