Presenters Chris Thacker and Windy Newton

2009-2010 Funding

SHOW ME THE MONEY!!!!!

America’s Recovery and Reinvestment Act

FY 2009 IDEA Awardso Traditional Flow-through Funds o ARRA Funds

Private School Proportionate Amount Coordinated Early Intervening Services Maintenance of Fiscal Effort Quarterly Summary Reporting

Coordinated Early Intervening Services (CEIS)

CEIS is a set of coordinated services for students in kindergarten through grade 12 (with a particular emphasis on students in K-03) who are not currently identified as needing special education or related services, but who need additional academic and behavioral support to succeed in a general education environment.

Section 618 (f) of IDEA; 34 CFR, Section 300.226 (a)

Eligible Students under CEISCEIS funds may only be used to provide

interventions to students who need academic or behavioral support to succeed in the general education environment.

CEIS funds may not be used to provide interventions to students who are currently identified as needing special education and related services.

CEIS Reporting RequirementsEach LEA that implements CEIS must report to

KDE on the number of children who received CEIS and the number who subsequently receive special education and related services under Part B of IDEA within two years after receiving CEIS.

Tracking and Reporting from Infinite Campus..\08_09DataStandards\CEIS_Track_Reporting.doc

Special Education Exiting Requirements

Student must be enrolled on first instructional day of school. No mid-year enrollments will appear on this report.

Student must be ‘Active’ or ‘Active/Referred’ Special Education on the first instructional day of school prior to exiting or withdrawing from the district.

Student must be 14 years of age or older by December 1st of the reporting year.

Additional RequirementsStudent must have withdrawn from the school with

any withdrawal status excluding W01: Change in homeroom OR W02: Change in school within district

ORStudent must have been enrolled in Special

Education in previous year but have the enrollment ‘No Show’ checkbox between 1st day of instruction and October 1st

ORStudent must have been enrolled in school on the

first day of instruction and exit special education at any point during the instructional period reported with an exit status and exit date

Data EntryStudent Information | General | Enrollment Tab |

Special Education SectionStatus = Active or Active ReferredSpecial Ed Exit Status - select the reason the student

is no longer receiving Special Education and Related Services

01: Transfer to Regular Ed02: Graduated with a Diploma03: Certificate of Attainment04: Maximum Age05: Deceased06: Moved, Known to Continue07: Dropped Out

Special Ed Exit Date

Exiting ReportReport located by using the following path:

KY State Reporting | Special Ed Exit ReportExtract options:

Effective Date = 6/30/09Format = CSV (for submission) OR HTML (for

review)Warnings:

A warning will be produced if a student has an End Status excluding W01 or W02; BUT does not have a corresponding Exit Status and/or Exit Date

A warning will be produced if a student has an Exit Status but no Exit Date or vice versa

These are only informative warnings, they will not prevent the report from being generated.

Data Entry of DisciplinePath = General Ed | Behavior TabResolution =

SSP 1 – Expelled, Rec. ServicesSSP2 – Expelled, Not Rec. ServicesSSP3 – Out of School SuspensionIn-School Suspension (varies across districts)

Start DateStart TimeEnd DateEnd Time

Discipline Queries1. Special Education students with resolution of

SSP3 – Out of School Suspension2. Special Education students with In-School

Suspension3. Total students with resolution SSP1 – Expelled,

Receiving Services; sort for Regular Ed and Special Ed

4. Total students with resolution SSP2 – Expelled, NOT Receiving Services; sort for Regular Ed and Special Ed

Mapping to State CodesResolutions for reporting MUST be mapped to State CodesPath: System Administration | Behavior | Resolution Types

In-School SuspensionVerify Code and/or Name of District In-School Suspension code to

use in query

Known IssuesQuery #1: the data field

‘resoulutionLengthSchoolDays’ field is not adding the first day of suspension in the calculation

Submission of ReportsSecure File Transfer (DoSE Upload) Web Application1.Open Web Browser2.In location bar, type http://apps.kde.state.ky.us/login3.Enter user ID and password4.Click the ‘Go’ button5.Click on the ‘Secure File Transfer (DoSE upload) link6.Click the ‘Browse’ button7.Select your file to submit8.Click on ‘Upload your file’

ReferralDownload from website and upload for use into

Infinite Campushttp://www.kentuckyschools.org/KDE/Instructional+Resources/Exceptional+Children/Forms+and+Documents/Special+Education+Forms+-+Due+Process.htm

Upload documents completed for a student

Special Ed | Documents Tab | Upload Form

Questions ???Meeting NoticeEvaluation Plan FormConsent to EvaluateKY ESREligibility FormsKY IEPsConsent to PlaceConference SummaryData entry of Discipline