Presented by: Sonya Mateen and Aletha Titus

Certifying OfficialsJune 29, 2015

2:40pm

Chapter 30 Montgomery GI Bill-Active Duty: 2 years active duty, 3 years active duty, or 2 years active duty plus 4 years reserves.

Chapter 31 Vocational Rehabilitation and Employment. Chapter 33 Post 9/11 GI Bill: Servicepersons who served on active duty

for at least 90 aggregate days after 09/10/01 Chapter 35 Dependents’ Educational Assistance: Educational Assistance

paid to dependents of Veterans who are permanent and total disable or died as a result of service connection (Child, Spouse and Surviving Spouse)

Chapter 1606 Montgomery GI Bill- Selective Reserve: Completion of initial active duty for training. Must be active reservist with a 6 year obligation

Chapter 1607- Reserve Educational Assistant Program: 90 days or more active duty support of contingency operation or full-time National Guard duty responding to nation emergency.

DU’s Bursar Office does the billing At the 100% charge period for DU the

Bursar Office bills VA (approx. 3-weeks into the term)

Payment is received from VA and applied accordingly

Refunds are issued based on the credit balances

All VA paperwork comes to the Registrar’s Office email account

Paperwork comes from advisors and/or veteransThe VA paperwork goes into a Queue to be processed by

any certifying official Certifying Official fills out certifying form and puts

paperwork directly into ImageNow (DU’s imaging system) student VA file

We developed our own form to help in processing VA paperwork

Form has all pertinent information to allow for ease of processing in Banner and in VAOnce

Coding in Banner allows for pertinent information about the veteran’s classes to appear on a WebFocus (DU’s reporting system) to allow for the certification of credits in VAOnce.

Student Name: ____________________________________Student ID: _____________________ SS#:_____________________Date: ______________Chapter: _____________

SGASTDN ☐IMAGENOW ☐SPACMNT ☐SFAREGS ☐SPAIDEN ☐VAONCE ☐

Paperwork Received: ____________________Paperwork Needed: _____________________Emailed Student (date): ______________

Classes scheduled: Semester: _______________

CRN Class Session Location Credits_______ __________ ________ _______ _______________ _________ _________ ________ _______________ _________ _________ ________ _______________ _________ _________ ________ _______________ _________ _________ ________ ________Look at SSASECT to find meeting days (SS and possible Fall semesters)

Program: G or UG circle one

_______________________

Circle a campus

LettingaDowntown 125 Online 123Flint 109 Saginaw 119Holland 112 Traverse City 121Lettinga 102

LansingBattle Creek 105Kalamazoo 113Lansing 114Midland 117

WarrenLivonia 124Warren 122

Run WebFocus report VA Report - 201510 Registered Students who are Veterans

Prepared on June 11, 2015

Student Name Student ID Course POTCreditHours LDA

FinalGrade

Course Location

Course StartDate

Course End Date

Days ofWeek

Reg Status

Reg StatusDate Major Desc Degree Desc

Probation StatusCode Desc

Grad Status Code

Grad Status

GradTerm Home Campus DU Email Other Email Chapter

MGMT610 SE1 3.00 A- 125 2014/09/03 2014/10/21 W RE 2014/08/27 Management Master of Management Good Standing Grand Rapids - Downtown 3

ECON200 SE1 3.00 B- 123 2014/09/03 2014/10/21 RE 2014/08/28 Management Bachelor of Business Admin Grand Rapids Main Campus 3

HRMG213 SE1 3.00 A 123 2014/09/03 2014/10/21 RE 2014/08/28 Management Bachelor of Business Admin Grand Rapids Main Campus 3

BUSN210 SE2 3.00 A- 123 2014/10/29 2014/12/20 RE 2014/08/28 Management Bachelor of Business Admin Good Standing Grand Rapids Main Campus 3

ECON201 SE2 3.00 B 123 2014/10/29 2014/12/20 RE 2014/08/28 Management Bachelor of Business Admin Grand Rapids Main Campus 3

PSYC303 1 .00 W 117 2014/09/03 2014/12/20 M WC 2014/11/04 Degree seek/Undcd PreHlth BSNp Bachelor of Science in Nursing Midland 6

STAT219 1 3.00 B 117 2014/09/03 2014/12/20 R RE 2014/06/17 Degree seek/Undcd PreHlth BSNp Bachelor of Science in Nursing Midland 6

BIOL110 1 3.00 C+ 117 2014/09/03 2014/12/20 T RE 2014/06/17 Degree seek/Undcd PreHlth BSNp Bachelor of Science in Nursing Good Standing Midland 6

BIOL110L 1 1.00 C+ 117 2014/09/03 2014/12/20 T RE 2014/06/17 Degree seek/Undcd PreHlth BSNp Bachelor of Science in Nursing Midland 6

BITS211 1 3.00 A 122 2014/09/03 2014/12/20 T RE 2014/07/16 General Business Bachelor of Business Admin Good Standing Saginaw 1

ENGL311 1 3.00 A 122 2014/09/03 2014/12/20 W RE 2014/07/16 General Business Bachelor of Business Admin Saginaw 1

MGMT211 1 3.00 A 122 2014/09/03 2014/12/20 R RE 2014/07/16 General Business Bachelor of Business Admin Saginaw 1

BUSN210 1 3.00 A 109 2014/09/03 2014/12/20 T RE 2014/07/16 General Business Bachelor of Business Admin Saginaw 1

ECON200 SE1 3.00 B+ 123 2014/09/03 2014/10/21 RE 2014/07/16 General Business Bachelor of Business Admin Saginaw 1

Use report to certify credits in VAOnce Report shows delivery options by color to aid in

certifying (Part of Term- PoT) 1 – 15 Week Classes SE1 – 1st Seven Week classes SE2 – 2nd Seven Week Classes S10 – 10 Week Classes

Report shows start and end dates of each delivery option

Every 3 to 4 weeks run a new report and review changes in the following: Credit hour changes Delivery option changes Starting day of class changes Drops/Withdrawals

Non punitive grades Failed Classes

Punitive grades Make changes in VAOnce

Run final VA report in WebFocus Report any final grades Earned F’s need not be reported Incomplete Grades (I’s)Report Probation/Suspension through Right Now Web

After Final Graduation Audits are CompleteReport Graduation through VA OnceTerminate last certification

Draft of form that will be used this coming Fall semester.

I UNDERSTAND THAT I HAVE THE FOLLOWING OBLIGATIONS WHILE ATTENDING DAVENPORT UNIVERSITY AND RECEIVING VA EDUCATIONAL BENEFITS:Please read and initial each bullet point below:

•I understand that I must have relevant VA paperwork on file with Davenport University. Relevant paperwork includes: VonApp confirmation page until a Certificate of Eligibility is available, a 22-1995 form if I attended any other college in which I received VA benefits and/or a 28-1905 for Chapter 31 students.•I understand I must have Official Transcripts sent to Davenport University from all of my previous colleges. •I must be pursuing a program of study and making satisfactory progress toward completion of the degree listed above. I understand that the VA will only pay for classes that apply toward an approved educational major. If I decide to change my desired major, I must notify, via email, the Central Registrar’s Office in writing (see below) and attach a Curriculum Update form. • I understand that I must notify, via email, the Central Registrar’s Office (see below) of any change in enrollment. These changes include any increase or decrease in credit hours, delivery option change and/or in seat vs online class changes.•I understand that if I withdraw from or stop attending a class (receive a W, F or NF), Davenport University must report this grade along with the last date of attendance to the VA. Further, I understand that in either case, I could be responsible for the repayment of VA benefits associated with these grades. Repayment could include book stipend, monthly housing allowance and tuition and fees. I must also notify, via email, the Registrar’s Office of any such withdrawal (see below).

• I understand that if I am required to take a developmental class, the class must be taken in seat at a Davenport University campus. *Note—Chapter 31 recipients are approved to take developmental classes online as well as in seat.• I understand that if I attend until the end of a class and take the final exam and receive a failing grade, the F does not need to

be reported to the VA. The VA will allow a repeat of any class in my major that was not successfully completed (F , W or I grades). However, the grade will effect my GPA and could impact satisfactory progress. Satisfactory progress must be maintained as stated in Davenport University’s catalog.

• I understand that I cannot repeat a course that I have already successfully completed. • I understand that if I am called to active duty I am entitled to a “Military Withdrawal”. In this event, I must deliver a copy of

my orders to my academic advisor.• I understand that the VA requirements for full time status may differ from the Financial Aid and/or the Davenport

University’s requirements for full time status. It is my responsibility to know the difference.• I understand that if I am a Chapter 33 veteran, my credit hours will be certified at the beginning of the semester, however my

tuition and fees will be reported at the time of the 100% charge in accordance with University Policy.

 I, the undersigned, do hereby affirm that I have received, understand and will comply with the “Veterans Statement of

Responsibility”. I further affirm that I understand I will be liable for any debt letter and/or overpayment to me caused by my failure to adhere to the “Veterans Statement of Responsibility” and will advise Davenport University Certifying Official of any changes in my enrollment.

 

 

Copies of transcript(s) and time sheets/cards for each VA student; unofficial copies on plain paper are acceptable. Copy of ledger of each student account (i.e. billing statement) showing tuition and fee charges, and payments for all semesters. Printed copy of curricular requirement for each student's academic program(s) of study. Registration document(s) showing class schedule, type of class (residence or distance), and charges for each term (per class).  VA enrollment certifications for review during site visit (historical chronological order of student’s VAOnce, 1999’s and 1999b’s). Provide annual amount of tuition and fees of Yellow Ribbon recipients (if applicable). Copy of school catalog(s) available for the periodicity of Fall 2010 to present. Copy of enrollment or billing statement verifying tuition and fees paid by a similarly situated non-VA student. One non-VA student academic file, any degree, for review during site visit. School/facility “Advertising file”. *If applicable: VA Work-study student files; to include all VA Work-study students employed from Fall semester 2010 to present. Number of VA beneficiaries currently enrolled per chapter Total overall enrollment of school/facility (to include VA and Non-VA students): _______ 

DU’s compliance review was just last week The auditor reviewed 25 files

We passed our review Cannot have more than 50% of errors and no

more than 30% concerning money If more errors than are allowed, auditor

expands the review and looks at more files Auditor writes up findings and sends a report