presentation at school meeting (bepp)

BUSINESS, ECONOMICS AND PUBLIC POLICY – FOL UPDATE

•  Choice and Flexibility

•  A Seamless Student Experience

•  Regionally Based – Globally Connected

•  Driving InnovaAon

CONTENTS

•  Exchange Project

•  From E-University to 2012 FOL

•  2012 The Portfolio – how does it all fit together?

•  Program Status Update

•  Web Launch

•  FAQ

•  Questions

BEPP – FLEXIBLE AND ONLINE UPDATE

EXCHANGE PROJECT

•  Project On-hold – Nov 09

•  Prof. Alison Sheridan – re-enlivened

•  Why exchange? –  70% IP in Email –  Currently not backed up – enterprise layer

–  Centralised Calendarisation – and booking –  One system advantage

•  Opt In Model

•  Early Adopters have take it on in BEPP


FROM E-UNIVERSITY TO 2012 FOL

•  E-University project 2009

–  Organisational Capacity Working Group –  Courses Working Group –  Staff and Student Capacity Working Group

•  Council December 2009 – new VC

•  Council March 2012 – The Way Forward

•  March UNE Project 2012 Flexible and Online

VICE CHANCELLOR – 2012 FOL UPDATE

PROJECT 2012 – THE PORTFOLIO


UNE: Flexible & Online

CollaboraAons Trimesters

Project 2012 -‐ VC

Unit Monitoring

SDVC / DVC(A)

Course Profile Planning

ExecuAve Sponsor

Prof. Graham Webb Senior Deputy Vice-‐Chancellor & Deputy Vice-‐Chancellor (Academic)

PROJECT 2012 FOL – THE PORTFOLIO

Flexible & Online

Revitalised Learning

Working Together

Transforming Technology

ExecuAve Sponsor Prof. Graham Webb

Academic Lead: Prof. Belinda Tynan

Program Director: Sam Austrin-‐Miner

Prog Mgr: Myles Carrick Prog Mgr: Lorraine Jenkyn Prog Mgr: David Symons


PROGRAM STATUS UPDATE – REVITALISED LEARNING Project/Deliverables Execu4ve Sponsor Status Outcomes and Benefits

New and Revitalised Courses Graham Webb Green New course offerings, leading to increased revenue.

Learning Models Quality & Stds Graham Webb Green Increased online quality for all courses and units.

Moodle: Teaching/Learning Graham Webb Green New single learning plaaorm integrated to new Learning Model. Removal of two older systems, reducAon in IT applicaAons staff.

Moodle: Research & CommuniAes Graham Webb Green Greater interacAon between research and course communiAes. Post Graduate interacAon increased. New single learning plaaorm integrated to new Learning Model. Removal of two older systems, reducAon in IT applicaAons staff.

Mahara ePoraolios Graham Webb Green Provision of lifeAme ePoraolio space and system for all staff and students.

Rich Media (Vod/Pod) Peter Enlund Amber Lecture capture system and storage for all lecture theatres and academic desktops. Increased availability of new Vodcasts and Podcasts of lectures for all students globally. System will be integrated with Moodle system.

Virtual Classroom (Not funded) Peter Enlund Not Started Opportunity for students to view and take part in lectures and seminars in real Ame. (asynchronous and synchronous).

Online Secure ExaminaAons Graham Webb Green ReducAon in usage of remote examinaAon centres leading to a Aghter control on exams and financial savings.

CD’s No More Graham Webb Green ReducAon in usage of outmoded media, staff and financial savings from postage, packaging etc.


PROGRAM STATUS UPDATE – TRANSFORMING TECHNOLOGY Project Execu4ve Sponsor Status Outcome and Benefits

IT Strategy Peter Enlund Green -‐ Complete Agreed IT plan and migraAon to poraolio management and budget management in line with University Strategy. MigraAon of workforce to customer orientated model. ReducAon in cost ongoing capital requirements, increased system reliability.

IT Budget Rebuild Peter Enlund Green -‐ Complete Remodelling of IT budget requirements and decentralised spend against the new strategy. Becer IT budget management.

IT Design new OrganisaAon Model Peter Enlund Green -‐ Complete OrganisaAonal model that fits the customer focused imperaAves of the new strategy for IT.

Voice over IP Peter Enlund Green Business case, and thereader deployment plan to deliver telephony service change. Financial savings.

New Web SoluAons Peter Enlund Amber New web hardware infrastructure that is more reliable and secure than current outmoded unsupported systems in use. Student saAsfacAon with online systems increased.

Skype Roll Out Peter Enlund Green -‐ Complete Enhanced use of new network to allow for greater communicaAon between students and academics, admin staff. ReducAon in cost of conference, video and telephone calls.

Establish InformaAon Strategy Peter Enlund Not Yet Started Strategy for management of informaAon for the university as a whole, covering research, library, IT.

Cloud Email/Calendar Peter Enlund Green Business case and plan to enable organisaAon to choose a vendor to provide email and calendar services in the cloud. MigraAon to the Cloud for these services. ResulAng in reducAon of cost of infrastructure and greater integraAon with new Moodle system for students and staff.

Disaster Recovery Project Peter Enlund Amber Increased resilience in new Student learning plaaorm (Moodle) IdenAty Access Management system created offsite.

@Task Deployment Graham Webb/Peter Enlund

Green – Almost Complete

Transparent real Ame reporAng on all outcomes, benefits, issues and risks for all FOL and ITD projects for execuAve management.

HosAng Strategy Peter Enlund Green Plan to engage with a number of key IT partners to enable hosAng of core systems and services. ReducAon in ongoing capital requirements and FTE over Ame.


PROGRAM STATUS UPDATE – WORKING TOGETHER

Project Execu4ve Sponsor Status Outcomes and Benefits

Workforce Planning Peter Enlund Green A strategy to assist the university in coping with the resource and financial constraints imposed by demographic issues within the ageing workforce.

Business Processes AdaptaAon Peter Enlund Not Yet Started Efficiency savings in Financial Flow; Human Resources; and procurement acAvity.

Programme Mgt/Benefits RealisaAon Peter Enlund/Graham Webb Green A robust auditable delivery arm for the university’s transformaAon requirements providing transparent reporAng and processes to assist the execuAve in management of risks and issues and financial constraints. Focus of delivery is upon strong business case development; delivery methodology; and financial and quality benefits realisaAon.

Integrated Student Support Graham Webb Amber ReducAon in current process weaknesses around student support.

RetenAon and Engagement Eve Woodbury Green ReducAon in student acriAon.

Load and Revenue ForecasAng Kim Cull/Peter Enlund Green -‐ IniAaAon Reports on financial informaAon relaAng to the margin revenue against current student load.

Approvals Project (Ac/Bus) Graham Webb Green -‐ iniAaAon A streamlined process of course and unit organisaAonal acceptance/modificaAons that speeds up the Ame taken to make course/units live for students.

New Support Model (PAT) Peter Enlund Green – almost complete A new IT desktop support model that is customer focused and based upon personal producAvity.


PROGRAM STATUS UPDATE

Element Status

Red/Amber/Green Green

Financial Proj. In Budget

New Major Issues None

New Major Risks None

New Projects 3


WEBSITE LAUNCH

hcp://flexibleandonline.une.edu.au/


THE CHANGE CHAMPION NETWORK

•  A group of trusty friends who like to talk

•  Dispelling Myths and Misunderstandings

•  Communicate in schools, directorates, colleges

•  Provide honest Feed back


FAQ?

FAQ 1: How does the Trimesters Project fit in? FAQ 2: What are the new Courses being developed? FAQ 3: What’s the website address? FAQ 4: When does Moodle go live? FAQ 5: Why is it the 2012 Project? FAQ 6: What business processes are being changed?


Questions?

•  Choice and Flexibility •  A Seamless Student Experience •  Regionally Based – Globally Connected •  Driving Innovation


presentation at school meeting (bepp)

Documents

exchange project project

une project

fol euniversity project

contents exchange project

group staff

portfolioexecuavesponsor

new vc council

removaloftw moodle