ppso sig autumn conference 20 – 21 september 2006 1 filling the gap john zachar principal...
TRANSCRIPT
PPSO SIG Autumn Conference20 – 21 September 2006
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Filling the gap
John ZacharPrincipal consultant
How do PPSOs successfully provide services to other than projects?
PPSO SIG Autumn Conference20 – 21 September 2006
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“Standard” Definitions
Project A management environment (e.g. temporary grouping of
resources) created to deliver unique business products according to a specified business case within pre-specified timescales
Portfolio A group of projects gathered together to make them easier to
manage
Programme A group of projects, all focused on a common organisational
objective or outcome, gathered together to make them easier to manage
PPSO SIG Autumn Conference20 – 21 September 2006
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Our Definitions
Project
An office that supports projects with planning assistance, and maintains planning standards
A temporary management environment meant to solve a problem, and implement change by delivering relatively unique products within agreed timescales and based on a valid business case.
A group of projects, assembled under an umbrella, possibly within a silo, to ease their management by establishing priorities for common resources (classic portfolio constraint).
A group of projects assembled under an umbrella to ease their management, much like a portfolio, but unlike a portfolio, all the projects are focused on a common outcome.
Portfolio
Programme
PSO
PPSO SIG Autumn Conference20 – 21 September 2006
4Throughput
Project support office
PPSO SIG Autumn Conference20 – 21 September 2006
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Project Support(Basic)
What Collect data Keep the individual project scores Support individual projects Produce reports Acts as conduit for project information
Who Typically administrative types Generally passive in nature
PPSO SIG Autumn Conference20 – 21 September 2006
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Project Support(More mature)
What Information rather than data Analyses and interprets Support individual projects Some authority Begins to report on the portfolio
Who Now includes functional specialists Interventionist (audits / review)
PPSO SIG Autumn Conference20 – 21 September 2006
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Project Support(Mature)
What Centre of excellence / agency of change Analyses and interprets Support projects and portfolios Provides training & support Manages PMs career paths
(may even ‘own’ PMs in terms of pay and rations)
Who Now staffed by process specialists Proactive & interventionist (reviews)
PPSO SIG Autumn Conference20 – 21 September 2006
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Project Support(Mature)
What Source of best practice (owns the method)
Maintains / manages PM capacity and capability
Involved in establishing strategic direction Who
Staffed by people capable / competent in PM (process specialists)
Represents PM at board levelThis is about establishing project predictability, and therefore
increasing the effectiveness of decision making!THINK PROJECT DELIVERY
PPSO SIG Autumn Conference20 – 21 September 2006
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Portfolio Support
Support projects and portfolios by creating portfolio (or umbrella) perspectives of: Risks & Issues Benefits Costs Resource utilisation Delivery / achievement Method success / evolution Lessons learned
This is about establishing organisational predictability, and therefore increasing the effectiveness of the PM community!
THINK THROUGHPUT
PPSO SIG Autumn Conference20 – 21 September 2006
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Project support office
Performance
Throughput
Programme support office
PPSO SIG Autumn Conference20 – 21 September 2006
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Programme Support
Everything that has come before, both project and portfolio, AND
Support for the programme director Help to identify which projects to
commission(How to partition the implementation of the programme solution.)
PPSO SIG Autumn Conference20 – 21 September 2006
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Programme Support
Benefits management Identification Quantification Tracking / realisation
This is about establishing organisational effectiveness, and therefore increasing the value of the PM community!
THINK PERFORMANCE
PPSO SIG Autumn Conference20 – 21 September 2006
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Questions & Answers
John ZacharPrincipal [email protected] LimitedLovat Bank, 37 Silver Street,Newport Pagnell, Bucks., MK16 0EJ01908 283600www.citi.co.uk