ppd department heads meeting - indico-fnal (indico) · 1/29/20 ppd dept heads meeting workforce...

K. Burkett, J. FriemanJanuary 29, 2020

PPD Department Heads Meeting

1/29/20 PPD Dept Heads Meeting

PPD Climate Survey

•We heard from the 3 PPD Climate Survey action teams Nov.12

•We formed a small response team to discuss priorities and executability, and recommend implementation plan/steps: - Josh Frieman, Ilene Winston, Kevin Burkett, Saskia Charity, Luke

Martin, Giuseppe Gallo, Gaston Gutierrez, Vivian O’Dell, Frank Cheblana, Vadim Rusu, Luz Jaquez, Bogdan Dobrescu

• This group has met twice (3rd mtg next week) and is working through the recommendations from all the subgroups, to develop a plan for implementation

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FY20 Promotions and R&R

•Promotions- Initial division allocation for FY20 promotions has been received- We have a list of proposed promotions from your input- If there is anyone you would like to propose for promotion, but have

not already submitted their name, please let us know ASAP

•R&Rs- The first round of R&R awards for FY20 has gone out- We anticipate a 2nd round of awards in ~June. Please send your

nominations to Luz.

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Recent and Upcoming Org/Personnel Changes

•Recent Retirements/Terminations- Sabina Aponte (DDOD)- Tim Griffin (DDOD)- Stefan Gruenendahl (CMS)- Mark Shoun (DDOD)- Greg Sellberg (DDOD)- Bruce Vollmer (DDOD)- Colleen Yoshikawa (Finance)

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PPD Headcount vs. Time

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Overall, PPD is down 15 FTE since the start of FY20and down 21 FTE since this time last year


Hiring

• Following the retirements at the end of 2019, we are low on staff in some areas

•Rather than trying to immediately replace everyone, we have to focus on hiring in critical areas

• Justify replacements based on critical skills and expected work

• Let us know what openings are most important for you to fill and work with division management to develop the hiring strategy and push the req through

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Workforce Planning Exercise•A lab-wide workforce planning exercise has been started to analyze our needs through the next decade, based on the known set of lab activities• This was requested by DOE•Coordinated by Erik Gottschalk through IPPM•Based on IPPM database of lab activities and goals•Estimates collected from all divisions, combined, and presented at a 2-day workshop earlier this month

• This was not the end of the exercise. After seeing the results, we need to revisit and refine some of our estimates

•Many thanks to all of you who provided input for this exercise

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Workforce Planning — Basis of Estimates

•PPD has approximately 50 activities•Relevant experts, department heads, facility managers, etc. were asked to complete the estimates for their activities

• Project needs were taken from P6 where possible• Future project needs represent the roles we expect to play• Where more detailed profiles are available (e.g., Mu2e

operations), the estimates are consistent with those profiles

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EXAMPLE: PPD Activities by Strategic Theme: Precision Science

• g-2 operations expected to finish in FY22, with analysis continuing for a few years before final publications are completed•Mu2e project already ramping down, with operations ramping up and

continuing for most of the decade •We included rough plans for Mu2e-II, which will have to be endorsed

by Snowmass- Pre-CD0 effort on research following first Mu2e data- Project launches in the second half of the decade- First operations starting around FY30

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PPD Workforce for Projects

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0102030405060708090

100

FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 FY30

Reso

urce

Effo

rt (F

TEs)

Particle Physics Division FTE's for PROJECTS

Project• Mu2e already ramping down (though operations is ramping up) • CMS upgrade will be largest project (for PPD) in the first half of the decade • Planning for a major role in CMB-S4 (10-12 FTEs during FY22-25) but that has

not yet been decided• Planning for a Mu2e-II in the second half of the decade that ramps to 20 FTEs

in FY29-30


PPD Workforce for Operations

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0102030405060708090

100


Reso

urce

Effo

rt (F

TEs)

Particle Physics Division FTE's for OPERATIONS

Operations• End of Mu2e operations in FY28 means a drop of ~20 FTEs•Mu2e-II operations won’t immediately ramp up to match


PPD Workforce for Research

• Research effort overall is expected to be roughly flat• Increase FY20-22 driven by: - Modest increases to deliver on Mu2e, CMS, and CMB- Desired hires in theory- Establishment of a significant effort in Quantum Simulations

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020406080

100120140160180


Reso

urce

Effo

rt (F

TEs)

Particle Physcis Division FTE's for RESEARCH

Research


PPD Workforce through the Decade

13

0

50

100

150

200

250

300

350


Reso

urce

Effo

rt (F

TEs)

Particle Physics Division, by Activity Type

Operations Overhead Project Research


Initial Conclusions for PPD from WFP exercise• After combining the estimates for all PPD activities, the total need

to meet our commitments is approximately 10% more than the existing PPD staff-We are now refining our estimates• There is some double counting in scientists/RAs• The needs for engineers and technicians may be underestimated

when taking project needs from P6-We should be able to use this exercise to identify the biggest gaps

between our current staff and what will be needed

• Lab management understands that we are down to our last expert in many areas that are critical for the success of our projects- The need for succession planning is clear, to manage a smooth transfer

of knowledge to new staff- Need to develop a strategy to address this within budget constraints

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Lab Budget Briefing to DOE: February 10-11• This year’s budget briefing to the DOE will be two full days, covering FY21 and FY22- One talk for all physics research B&Rs from Joe Lykken- One talk on detector operations from Jim Amundson- One talk on Detector R&D and Test Facilities from Petra

•Wide range of uncertainty in planning, representing uncertainties about full-year CRs, etc. For example:- Research in FY21: -2% up to +3%- Operations in FY21: 0% up to “optimal” budget

•Practice talks in progress this week- If you are asked for additional material, please respond promptly- We need to help the speakers make the strongest possible case

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For Future Department Heads Meetings

•Use part of each meeting to hear updates from Departments- 2-3 Departments per meeting, so we can hear from each

department ~quarterly- Today we will hear from: Theory, EED- February: Astrophysics, Alignment, Finance(TBC)

•One of the PPD climate recommendations is to make the slides from this meeting available to all. •Speakers: Please let Connie know if you need to change content for any sensitive items before your slides are posted.

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ppd department heads meeting - indico-fnal (indico) · 1/29/20 ppd dept heads meeting workforce...

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