powerpoint tutorial xp

7/29/2019 Powerpoint Tutorial XP

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PowerPoint

Opening PowerPoint .....................................................................................................................................2

Creating a new presentation ................................................................................................................... ......3

Adding New slides ................................................................................................................ .......................5

Saving a presentation ....................................................................................................................................5

Viewing your presentation...........................................................................................................................6

Inserting Images, Charts, Tables, Diagrams................................................................................................. 8

Formatting Text ............................................................................................................................................9

Transitions and Animations ........................................................................................................................10

Presenting your information .......................................................................................................................13

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PowerPoint is a very powerful presentation software program. It lends itselfperfectly for classroom uses. It gives you everything you need to produce a

professional-looking presentation. PowerPoint offers word processing, outlining,drawing, graphing, and presentation management tools- all designed to be easyto use and learn.

This tutorial will cover the basics of using PowerPoint as follows:

Opening PowerPoint

Creating a new presentation

Saving Presentations

Viewing presentations

Inserting text, images and charts

Formatting text

Using Transitions animations)

Backgrounds

Using Slide Masters

Presenting your information

Further information

Opening PowerPoint

To open PowerPoint go to Start>Programs>Microsoft PowerPoint (click)

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Creating a new presentation

PowerPoint opens with a title slide for you to begin your presentation.

On the right hand side of the screen there are three options forcreating new presentations:Blank Presentation: start with a blank slate and create thebackground, text, and graphics. Clicking on this will display a number

of different slide layouts to add to a presentation in the right-hand areaof the window.

From Design Template: lets you choose a background designtemplate for all the slides to start with. You create all the text andgraphics from scratch. You can change this template at any time.Clicking on this displays options for templates, colour schemes andanimation schemes in the right-hand side of the window.

AutoContent Wizard: guides you through the process of creating anentirepresentation. You choose a presentation format and title andPowerPointcreates a presentation based on your choices.

For this tutorial we will be using a Blank Presentation.

1. Click in the first box to add a title and type the title in.2. Click in the second box to add a sub-title

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You now have your title slide.

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Adding New slides

The New Slide dialogue box on the right has 27 different slide layouts for you tochoose from.

Place your mouse over one of the Text Layout slides. Agrey area with an arrow will appear. Click on the arrow tothe right hand side of the slide and from the popup menuchoose Insert New Slide.

The new slide now appears in the centre of the screenand also on the left hand side of the screen below thetitle slide.

Enter the text you want on the slide. Repeat the process to add as many slides

as you require.

Saving a presentation

To save a presentation, click File on the menu at the top and select Save as.The Save as dialogue box will appear.

1. Select the drive you want to saveyour presentation to from the SaveIn: box

2. Select the folder you want to save

your presentation in from the folderson display

3. Enter a name for the presentation inthe File name: box

4. Click on Save.

Your presentation is now saved.

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Viewing your presentation.

PowerPoint has 4 main views:

1. Normal (default)2. Slide Sorter View3. Slide Show View4. Notes Page

Access different views by selecting the relevant option from the View menu.Each view is explained below.

Normal View

Normal view is the main editing view, which you use to write and design your

presentation. The view has three working areas: on the left, tabs that alternatebetween an outline of your slide text (Outline tab) and your slides displayed asthumbnails (Slides tab); on the right (centre of window) the slide pane, whichdisplays a large view of the current slide; and on the bottom, the notes pane(The pane in normal view in which you type notes that you want to accompany aslide).

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Slides Tab Slide Pane

Notes Pane


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Slide Sorter View:

Use this view for working on slidelayout, formatting, and graphics. It can

also be used for adding content andmoving the slide position within theoverall presentation.

Slide Show View

Slide show view takes up the full computerscreen, and can be used for the finalpresentation. In this full-screen view, yousee your presentation the way youraudience will with animations andtransitions.

Notes Page

You can print the notes as notespages and use them either as notesto yourself while you give yourpresentation or as a handout toaccompany the presentation. You canadd notes in Slide View within thenotes pane, or within the Notes view.

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Inserting Images, Charts, Tables, Diagrams.

Along with text, PowerPoint allows you to insert various types of image into yourpresentation.

Table Graph ClipArt

Picture Diagram Media Clip

1. Insert a New Slide (choosing one of the Image slides from the slide layout

area on the right hand side)2. Click in the area in which you want to place the image of your choice, in

this instance Clip Art .

Click on the image you require and clickOK. This will insert the clip art image intoyour presentation.

The same process applies for which ever type of image you require.

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Formatting Text

Changing the format of text is very similar to formatting text in MS Word.

1. Highlight the text you want to reformat2. Use the Font toolbar to make changes such as size and type3. For more options, highlight the text and click on Format from the menu

and select Font. The Font dialogue box will appear.

You can alter the type, size, colour and effects of the text using this dialogue box.

PowerPoint also has a Spellcheck facility. To check spelling click on Tools in themenu and select Spelling.

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Advanced Features

Transitions and Animations

PowerPoint makes it possible for you to create more dynamic presentations thanjust text and images. It is possible to add Transitions to each slide to change theway a slide appears in a presentation, e.g., sliding in from the left, dropping infrom the top. You can also control when and how objects appear on a slide. Thisfeature is called builds (or animations), because you can build up the slide, objectby object, e.g., each bullet point appearing on the slide in sequence.

Transitions

To change the way a slide appears in a presentation, select Slide Sorter Viewfrom the View menu.

You will be able to see each slide in miniature.

1. Select the slide you want to add a transition to. The Transition toolbar willappear.

2. Select the transition you require for that slide from the drop-down box. Youwill be able to see the transition applied to the slide. The Transitionsdialogue box appears also offers you the opportunity to change the timingof transitions and whether you wish the transition to occur automatically,or after a mouse click)

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Transition toolbar

Design toolbar


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Animations

1. Whilst in Slide sorter view select the slide you want to add animation tofrom the Design toolbar.

2. Select the type of animation, e.g., Appear, from the second drop down box

View the Slide Show to see the changes you have made (click on Slide Show atthe bottom of the Slide Design toolbar.

Backgrounds

The presentation you have been creating has a plain background. It is possible tochange this, to something more specific to the subject of the presentation.

To change a background:

1. Click on Format from the menu and select Backgrounds.2. Click on the arrow on the drop-down menu box and select a colour if youwish to change the colour of the background, or select Fill Effects if youwish to use a picture or a preset pattern (the Fill Effects dialogue box willappear)

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1. The Fill Effects dialogue box has four screens. Use the tabs at the top toaccess these different screens.

2. To use a picture as a background click the Picture tab and then click onthe Select picture button.

3. You can now select a picture from your files. Once you have selected a

picture click open.4. Click Insert, then OK in the Fill Effects dialogue box. This closes the FillEffects dialogue box and shows you a preview of the background.

5. Click Apply to all if you want the picture to be used as a backgroundacross all slides, or click Apply if you want the background on one slideonly.

Slide Masters

The Slide Master sets the formatting for your entire presentation, apart from yourtitle slide. If you want to make changes to the whole presentation (such as font

type, size, colours etc) you can use the Slide Master. This gives yourpresentations a crisper look.

1. Press Shift and click the Slide view icon (middle button at the bottom leftof the screen) or choose View > Master > Slide Master.

2. Click in the box, type the text and format it as you would on any otherslide. You can change the font, bullet type, colors, background, and so on.

Any changes you make to this will be shown on all your slides.3. Click Close Master View on the small Master toolbar that appears when

you open the Slide Master.

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Presenting your information

Once you have completed your presentation, including transitions, and rehearsedtimings your presentation is ready for your audience. You may wish to just givethe presentation to your audience, either via email or on paper, or you may wish

to deliver your presentation personally.

For a small group it may be convenient to use a PC and gather around it.However a more professional approach (and also useful for large groups) isdelivering the presentation via a data projector.

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powerpoint tutorial xp

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