edi implementation guidelines edifact invoic specification...edifact – invoic d.07a vwgoa service...

EDIFACT – INVOIC D.07A

VWGoA Service Parts NSC „EDIFACT – INVOIC‟ 10.07.2010 Page | 1

EDI Implementation Guidelines

EDIFACT INVOIC



Modification Log

Release Date Description

1.0 05.11.2010 Draft

3.0 06.24.2010 Released to Suppliers after KSIB comments

4.0 08.20.2010 Format for Segment # 22 RFF_1154 is modified to length 8 from 35

Description for Segment # 4 DTM_2380 changed.

Example for segment # 22 CUX, segment # 15 IMD is corrected.

Conditionality of max occurrence of segments updated at detail level to match the looping diagram.



Contents

1 Introduction 4

1.1 Function 4

1.2 Guidelines 4

1.3 References 5

2 Description of Message 5

2.1 Segment Layout 5

2.2 Data Exchange Structure and Service Segments 7

2.3 Segment Table 9

2.4 Segment Structure 11

2.5 Message Example 13

2.6 Segments 14



1 Introduction

1.1 Function

The purpose of the invoice is to issue a request for payment concerning executed shipments sent to the Volkswagen

Group of America (VWGoA) and Volkswagen Group of Canada (VGCA),

According to the conditions agreed upon. An invoice must always refer to one Dispatch Note within a shipment to be

accepted by VWGoA / VGCA.

1.2 Guidelines

Supplier is expected to send either Invoice or Credit note per EDI transmission

The Invoice number can be up to 8 digit maximum, the number should not repeat within last 400 days

The invoice currency is assumed the currency of all price values mentioned in the Invoice

DESADV message is expected to be transmitted to VWGoA/VGCA before the INVOIC EDI message

transmission

Suppliers are expected to send one Invoice(INVOIC) per Shipment(DESADV). The invoice message should

have the Supplier‟s Delivery note and delivery line item reference ( as they send via DESADV)

If both paper invoices and electronic invoices are used, the electronically transmitted invoice takes priority

over the paper invoices.

For import, paper invoice might be required as part of Transport Documents.

The original invoice transactions must be saved and be able to be presented by both parties for a period

regulated by national laws.

The supplier‟s system has to be able to re-transmit an invoice file.

VWGoA / VGCA will not accept any incorrectness in the invoice. The document must be complete and

correct before the payment can be executed.

VWGoA / VGCA will generate the US Customs documents and send it to Customs broker system as soon

as it received the invoice from foreign suppliers. So the invoice with correct information needs to be

transmitted as soon as the shipment leaves the supplier facility.



1.3 References

The "Invoice" message is based on the message type INVOIC, EDIFACT-Directory D.07A.

2 Description of Message

This chapter describes all segments used in the VWGoA/VGCA subset of the EDIFACT message type “Invoice ". The

description of the segment is based on the documentation INVOIC, EDIFACT-Directory D.07A.

2.1 Segment Layout The following example illustrates how the segment description of the message segments is structured.

No Identifier St Maxwdh Level Name

3 DTM O 35 1 DATE/TIME/PERIOD

Standard Implementation

Identifier Name St Format St Format Description DTM

C507 Date/Time/Period M M

2005 Date/Time/Period Qualifier M an 3 M an 3 157 = Validity Date/Time

2380 Date/Time/Period C an 35 R an 35 Validity Start Date/Time

2379 Date/Time/Period format qualifier C an3 R an3 102 = YYYYMMDD

Comment: The Purchase order/SA agreement IDOC message creation date will be transmitted Example:

DTM+137:20001220:102'

Explanations:

Segment status (Conditional or Mandatory) and maximum repeats of the EDIFACT standard and VW subset.

The first column contains a data element identifier and descriptions. Words in bold print are elements of the group

identifier or plain data elements. Normal print elements are group data elements. The second column contains



instructions of the EDIFACT status (Conditional or Mandatory), the data format as well as the length of the data

element. This information stipulates the original EDIFACT description. The following conventions apply to the present

documentation:

a alphabetical characters

n numerals

an alphanumerical characters of fixed length

a3 3 alphabetical characters of fixed length

n3 3 numerals of fixed length

an3 3 alphanumerical characters of fixed length

a..3 up to 3 alphabetical characters

n..3 up to 3 numerals

an..3 up to 3 alphanumerical characters

The fourth and fifth columns contain specific status information for the VW subset (status indicator and data

format) and comments for application at VW. The following conventions apply to the present documentation:

M Mandatory

C Conditional

R Required

O Optional

D Dependant (Usually on a business rule)

N Not Required

The section "Comment and Example“ stipulates guidelines and examples for the application of the segment.



2.2 Data Exchange Structure and Service Segments

The structure of an EDIFACT interchange is divided into several group levels. The service segments build brackets

around the groups.

Structure of an interchange:

UNB

UNH

MESSAGE 1

UNT

UNH

MESSAGE 2

UNT

...

UNH

MESSAGE N

UNT

UNZ

The first service segment, "UNB", indicates the start of a transmission.



The "UNH" service segment identifies the start of a message.

For each start service segment, there is an end-service segment.

Bracket of interchange: UNB .... UNZ

Bracket of message: UNH .... UNT

Segments UNB..UNZ and UNH..UNT are mandatory.

Segments UNH, UNS and UNT vary according to the type of message and are explained in the part of this manual

where message segments are described.



2.3 Segment Table

The following table contains the segments of the EDIFACT message "INVOIC" as used between the VWGoA/VGCA

Service Parts logistics and its trading partners during message exchange.



2.4 Segment Structure

The segment structure illustrates the sequences and the repeats of the segments in a message

01 UNB

Interchange Header

02 UNH

Message Header

03 BGM

Start of the message

04 DTM

Document creation date

05 DTM

Invoice send date

06 NAD

Payee Company identification

07 NAD

Buyer Identification

08 NAD

Consignor Identification

09 CUX

Invoicing Currency details

10 CUX

Order Currency details

11 DTM

Rate of exchange date/time

12 TDT

Transport identification

13 LIN

Item number

14 PIA

Additional Product Identification

15 IMD

Item Description

16 QTY

Quantity details

17 ALI

Country of origin of the part

18 GIN

Goods Identity Number

19 MOA

Monetary Amount

20 PRI

Price details

21 RFF

Plant Number

22 RFF

Despatch Number

23 RFF

Call of order number

24 RFF

Shipment Reference Number

25DTM

Shipment date/time

26 UNS

Section Control

27 MOA

Total Invoice Amount

28 ALC

Packaging Charge

29 MOA

Packaging Charge



30 ALC

Freight Charge

31 MOA

Freight Charge

32 ALC

Miscellaneous Charge

133 MOA

Miscellaneous Charge

24 UNT

Message Trailer

35 UNZ

Interchange Trailer



2.5 Message Example

UNB+UNOA:2+T06972475:01+PTNR_DUNS:01+000210:1000+12345++NA40'

UNH+1+INVOIC:D:07A:UN'

BGM+380+12345678:::9'

DTM+137:201005060900:203'

DTM+3:20100506:102'

NAD+IV+ VOLKSWAGEN of AMERICA, INC.+ PARTS ACCOUNTING++777 BAYLY STREET WEST+ AJAX+ ON+ L1S-7G700+

CA‟

NAD+BY+NA40::92'

NAD+SE+1023456789'

CUX+2:USD:4'

CUX+3:EUR:11'

DTM+134:20041230:102'

TDT+12++30+31+AAAA::92:A - 1 SHIPPING SUPPLIES+++:146:5:34184+1'

LIN+1++Test_Article_no:IN'

PIA+5+PART-NUMBER:SA'

IMD+C+63+::5:left brake mount:iron'

QTY+47:10:PCE'

ALI+US'

GIN+ML+PACKAGE-NUMBER'

MOA+203:1000:USD'

PRI+INV:100::INV:1:PCE'

RFF+PE:515'

RFF+AAU:12345678:123‟

RFF+ON:98765:123'

RFF+CRN:87656'

DTM+110:20100506:103'

UNS+S'

MOA+77:15555:USD‟

ALC+C++++PC‟

MOA+8:623:USD‟

ALC+C++++FC‟

MOA+8:725:USD‟

ALC+C++++ABK‟

MOA+8:500:USD‟

UNT+33+1'

UNZ+1+12345'



2.6 Segments

Segments


1 UNB M 1 0 INTERCHANGE HEADER


Identifier Name St Format St Format Description UNB

S001 SYNTAX IDENTIFIER M M

0001 SYNTAX IDENTIFIER M a4 M a4 UNOA UN/ECE

0002 Syntax version number M n1 M n1 2 Version 2

S002 INTERCHANGE SENDER M M

0004 Sender identification M an..35 M an..35 Sender id. Duns number to be sent here as ID

0007 Sender Identification code qualifier. C an..4 O an.. 4

A qualifier for the sender synonym may be declared.

S003 INTERCHANGE RECIPIENT M M

0010 Recipient identification M an..35 M an..25 Receiver id. Duns number to be sent here as ID

0007

Partner identification code qualifier C an..4 O an..4

A qualifier for the recipient synonym may be declared.

S004 DATE/TIME OF PREPARATION M M

0017 Date of preparation M n6 M n6 Creation date (conversion) of transmission file (YYMMDD)

0019 Time of preparation M n4 M n4 Creation time (conversion) of transmission file HHMM

0020 Interchange control reference M an..14 M an..14

Transmission reference number is allocated by sender (usually converter).

S005

RECIPIENT'S REFERENCE PASSWORD C

N N

0022 Recipient's reference/password M an..14 M an..14

0026 Application reference C an..14 R an..14 Name of company



Comments

Name of the company: For VWGoA send „NA40‟ and for VGCA send „NA30‟ value in the DE 0026. This value will be same as SG2

NAD segment #7

Example: UNB+UNOA:2+T06972475:01+PTNR_DUNS:01+000210:1000+12345++NA40'



Segments


2 UNH M 1 0 MESSAGE HEADER


Identifier Name St Format St Format Description UNH

0062 Message reference number M an 14 M an 14

Message control number within this interchange. Assigned and sequentially maintained by the sender of the message, and must be equal to the UNT02 element at the end of this invoice message.

S009 Message identifier M M

0065 Message type identifier M an 6 M an 6 Send “INVOIC”.

0052 Message type version M an 3 M an 3 Send “D” for “draft

0054 Message type release number M an 3 M an 3 Send “07A” for 2007

0051 Controlling agency M an 2 M an 2 Send “UN” – United Nations

0057 Association assigned code C an 6 N an 6 Do not send

0068 Common access reference C an 35 N an 35 Do not send

S010 Status of the Transfer C N Do not send

Comments

Example: UNH+1+INVOIC:D:07A:UN'



Segments


3 BGM M 1 0 BEGINNING OF MESSAGE


Identifier Name St Format St Format Description BGM

C002 Document/ Message Name C C

1001

Document/ Message Name Code C an3 R an3

380 Commercial invoice 381 Credit Note

1131 Code list Qualifier C an3 N an3 Do not send.

3055 Code list responsible agency C an3 N an3 Do not send.

1000 Document/ Message Name C an 35 N an 35 Do not send.

C106

Document/ Message Identification C R Invoice Number

1004 Document/ Message Number C an.. 35 R an.. 8

Required. Send invoice number here. The Invoice number can be upto 8 digit maximum, the number should not repeat within last 400 days

1056 Version C an 9 N an 9 Do not send.

1060 Revision Number C an 6 N an 6 Do not send.

1225 Message function C an..3 R an..3 9 Original always.

4343 Response type C an3 N an3 Do not send.

Comments

Supplier expected to send either Invoice or Credit note per EDI transmission. The Invoice number can be up to 8 digit maximum,

the number should not repeat within last 400 days

Example:

BGM+380+12345678:::9'



Segments


4 DTM M 1 0 DATE/TIME/PERIOD



C507 Date/time/period M an..3 M an..3

2005 Date/time/period Qualifier M an..3 M an..3

“137” (Document/message date/time)

2380 Date/time/period C an..35 R n..12 Document creation date

2379 Date/time/period format qualifier C an..3 R an..3 “203” : CCYYMMDDHHMM

Comments

Invoice EDI message creation date

Example:

DTM+137:201005060900:203'



Segments


5 DTM M 1 0 DATE/TIME/PERIOD




2005 Date/time/period Qualifier M an..3 M an..3 Send “3” (Invoice date/time)

2380 Date/time/period C an..35 R n..8 Invoice date

2379 Date/time/period format qualifier C an..3 R an..3 Send “102” for CCYYMMDD format.

Comments

The date of Invoice created in Supplier system

Example: DTM+3:20100506:102'



Segments


SG2 R 3 1 NAD

6 NAD M 1 1 Name And Address


Identifier Name St Format St Format Description

NAD

3035 Party qualifier M an..3 M an..3 IV - Invoicee

C082 PARTY IDENTIFICATION DETAILS C R

3039 Party identification M an..35 M an..35

If SG2-NAD (segment # 7) below has NA40, populate “VOLKSWAGEN of AMERICA, INC.‟ Else If SG2-NAD (segment # 7) below has NA30, populate “VOLKSWAGEN of CANADA, INC.‟

C058 NAME AND ADDRESS C R

3124 Name and address line M an..35 M an..35 PARTS ACCOUNTING (always send)

3124 Name and address line C an..35 N an..35

3124 Name and address line C an..35 N an..35

C080 PARTY NAME C N

3036 Party name M an..35 N an..35

C059 STREET C M

3042 Street and number/p.o. box M an..35 M an..35 777 BAYLY STREET WEST (always send)

3164 City name C an..35 M an..35 AJAX (always send)

3229 Country sub-entity identification C an..9 M an..9 ON (always send)

3251 Postcode identification C an..9 M an..9 L1S-7G700 (always send)

3207 Country, coded C an..3 M an..3 CA (always send)



Comments

All the values need to be hardcoded as mentioned above, except segment 3039

Example:

NAD+IV+ VOLKSWAGEN of AMERICA, INC.+ PARTS ACCOUNTING++777 BAYLY STREET WEST+ AJAX+ ON+ L1S-7G700+

CA‟



Segments


SG2 R 3 1 NAD



Identifier Name St Format St Format Description NAD

3035 Party qualifier M an..3 M an..3 BY Buyer

C082 Party Identification Details C R

3039 Party id. Identification M an..35 M an..35

Need to be NA30 or NA40 In case of Call-off order, then Source this value from DELFOR

SG2-NAD-C082-3039. (NAD+BY)

Else Source this value from ORDERS SG2-NAD-C082-3039 (NAD+BY)

1131 Code list qualifier C an..3 N an..3 Not used

3055 Code list responsible agency C an..3 R an..3

92 Assigned by buyer or his agents, if no customer number is agreed.

Comments

The buyers company code is transmitted here, Source this values from DELFOR SG2-NAD-C082-3039 in case of call off orders

else source from ORDERS SG2-NAD-C082-3039

Example:

NAD+BY+NA40::92'



Segments


SG2 R 3 1 NAD



Identifier Name St Format St Format Description NAD

3035 Party qualifier M an..3 M an..3 SE supplier

C082 Party Identification Details C R

3039 Party id. Identification M an..35 M an..10

VWGoA / VGCA 10 digit SAP supplier number. If the order is call off order, the source of this value comes from DELFOR SG2 NAD C082 DE3039 (an..10)(NAD+SU) Else The source come from ORDERS SG2 NAD C082 DE3039 (NAD+SU)

Comments

Vendor‟s 10 digit SAP supplier number in VWGoA/VGCA system is transmitted here

Example:

NAD+SE+1023456789'



Segments


SG7 R 1 1 CUX

9 CUX M 1 1 Currencies


Identifier Name St Format St Format Description CUX

C504 Currency Details C R

6347 Currency details qualifier M an..3 M an..3 2: Reference currency.

6345 Currency, coded C an..3 R an..3

Use the standard ISO three letter codes for the appropriate currency.

6343 Currency qualifier C an..3 R an..3

4: Invoicing currency

6348 Currency rate base C n..4 N n..4 Do not send.

C504 Currency Details C N Do not send.

5402 Rate of Exchange C n..12 N n..12

6341 Currency market exchange, coded C an..3 N an..3 Do not send.

Comments

Supplier invoicing currency and exchange rate is transmitted here

Example:

CUX+2:USD:4'



Segments


SG7 D 1 1 CUX

10 CUX M 1 1 Currencies


Identifier Name St Format St Format Description CUX

C504 Currency Details C R

6347 Currency details qualifier M an..3 M an..3 3: Target currency

6345 Currency, coded C an..3 R an..3

Use the standard ISO three letter code for the appropriate currency.

6343 Currency qualifier C an..3 R an..3

3: Home currency 11: Payment currency

6348 Currency rate base C n..4 N n..4 Do not send.

C504 Currency Details C N Do not send.

5402 Rate of Exchange C n..12 O n..12

The rate at which Payment currency is expressed in Invoicing currency.

6341 Currency market exchange, coded C an..3 N an..3 Do not send.

Comments

Target Currency : It specifies the currency that has to be used for accounting, taxation, or calculation purposes in those cases, when a monetary amount is given in a different currency. Use ISO 4217 3-alpha currency code Home currency: in some countries it is a requirement that, for invoicing in foreign currency, the invoice taxable and tax (e.g. VAT) amounts must also be expressed in home currency. Relating this to the CUX segments, authorities would require the invoicing currency and the home currency to be shown, together with the rate of exchange (element 5402). The exchange rate needs to be specified when the Target (Payment) Currency is different from Reference(Invoicing) currency.

Example : EUR = 1.23 USD

Example:

CUX+3:EUR:11'



Segments


SG7 D 1 1 CUX-DTM

11 DTM R 1 1 DATE/TIME/PERIOD




2005 Date/time/period Qualifier M an..3 M an..3 134 = Rate of exchange date/time

2380 Date/time/period C an..35 R n..8

To specify the date of a given exchange rate between 2 currencies has been calculated(or has been published by other sources)

2379 Date/time/period format qualifier C an..3 O an..3 102 = CCYYMMDD format.

Comments

The exchange rate has to be specified only when payment or home currency is used in that CUX segment.

Example:

DTM+134:20041230:102'



Segments


SG9 R 1 1 TDT-TSR-SG10-SG11

12 TDT M 1 1 Details of Transport


Identifier Name St Format

St Format Description

TDT

8051 Transport stage qualifier M an..3 M an..3 12 at departure

8028 Conveyance reference number C an..17 C an..17 Do not send.

C220 MODE OF TRANSPORT C O

8067 Mode of transport, coded C an..35 R an..3

Type of transport, encoded 10 = Transport by sea 20 = Transport by rail 30 = Transport by road 40 = Transport by air

C228 TRANSPORT MEANS C R

8179 Type of means of transport identification C an..8 R an..8

Type of means of transport, identification 6 – Aircraft 11 – Ship 12 – Ship tanker 13 – Ocean Vassel 25 – rail express 31 – Truck 35 – Truck trailer with tilt

C040 CARRIER C R

3127 Carrier identification C an..17 N Do not send.

1331 Code list qualifier C an..3 N an..3 Do not send.

3055 Code list responsible agency, coded C an..3 R an..3 92 assigned by buyer or buyer's agent

3128 Carrier name C an..35 O an..35 Company's name of accomplishing carrier, if an identification is not known.

8101 Transit direction, coded N an..3 N an..3 Do not send.

C401 EXCESS TRANSPORTATION INFORMATION C N Do not send.



8457 Excess transportation reason, coded M an..3 N an..3 Do not send.

C222 TRANSPORT IDENTIFICATION C R

8213 Id. of means of transport identification M an..3 N an..9 Do not send.

1331 Code list qualifier C an..3 R an..3 146 (means of transport identification)

3055 Code list responsible agency, coded C an..3 R an..3

5 ISO (International Organization for Standardization)

8212 Id. of the means of transport C an..35 R an..35

Depending of the means of transport the registration numbers for the vehicle, truck or swap body, wagon number, the ship's name or flight no. are to be entered here.

8453 Nationality of means of transport, coded C an..3 O an..3 ISO Country of Origin

8281 Transport ownership, coded C an..3 O an..3

1 transport for the owner's account (carriage unpaid) 2 transport for another account (carriage paid)

Comments

Means of transport, types of transport, carrier name, Country of origin and Truck or trailer number registration plate s number/UPS

#/FedEx # etc are transmitted here

Example: TDT+12++30+31+AAAA::92:A - 1 SHIPPING SUPPLIES+++:146:5:34184+1'



Segments


SG26 D 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44

13 LIN M 1 1 Line item (Line item loop) – Segment Group 25


Identifier Name St Format St Format Description LIN

1082 Line item number C an..6 C an..6

Send the sequential line number of the invoice, beginning with “1”, “2”, etc. REQUIRED: Always send this segment and element on every invoice line item.

1229 Action request/ notification, coded C an..3 N an..3 Do not send.

C212 Item Number Identification C R

7140 Item number C an..35 R n..22

Material Number If order is call off order As transmitted in the forecast delivery schedule, the article numbers' format is to obtain from call off. DELFOR SG6 SG12: LIN C212 : DE7140 (an..22) Else. Obtain from ORDERS SG28 LIN C212 7140

7143 Item number type, coded. C an..3 R an..3 IN: buyers Item number




3055 Code list responsible agency C an..3 N an..3 Do not send.

C829 Sub-line Information C N Do not send.

1222 Configuration level C n2 N n2 Do not send.

7083 Configuration, coded C an..3 N an..3 Do not send.

Comments

VWGoA / VGCA Purchase order or Call off order‟s line item number reference data is transmitted here.

Example:

LIN+1++Test_Article_no:IN'



Segments



14 PIA O 25 1 Additional Product ID


Identifier Name St Format St Format Description PIA

4347 Product id function qualifier M an..3 M an..3

Send “5” for “Product Identification”

C212 Item Number Identification C R

7140 Item number C an..35 R an..22 Supplier‟s article code (optional),

7143 Item number type, coded C an..3 R an..3 SA Supplier's article number


3055

Code list responsible agency, coded C an..3 N an..3 Do not send.

C212 Item Number Identification C N Do not send.

Comments Supplier shipped part number and VWGoA / VGCA ordered part number is transmitted here

Example:

PIA+5+PART-NUMBER:SA'



Segments



15 IMD M 1 1 ITEM DESCRIPTION


Identifier Name St Format

St Format Description

IMD

7077 DESCRIPTION FORMAT CODE C an..3 R an..3 C Code from industry code list

C272 ITEM CHARACTERISTIC C R not used

7081 Item characteristic code C an..3 R an..3

63 Current article 66 Current article spares 68 Initial sample

1131 Code list identification code C an..17 R an..17 not used

3055 Code list responsible agency, coded C an..3 R an..3 not used

C273 ITEM DESCRIPTION C R not used

7009 Item description code C an..17 R an..17 not used

1131 Code list identification code C an..17 R an..17 not used

3055 Code list responsible agency, coded C an..3 R an..3

5 ISO (International Organization for Standardization)

7008 Item description C an..256 R an..35 The short name or description of an article or service in plain text.

7008 Item description C an..256 O an..256 Additional short name or description of an article or service in plain text.

3453 Language name code C an..3 R an..3 not used

7383 SURFACE OR LAYER CODE C an..3 R an..3 not used

Comments

Example:

IMD+C+63+::5:left brake mount:iron'



Segments



16 QTY R 1 1 Quantity (Required segment)


Identifier Name St Format St Format Description QTY

C186 Quantity Details M M

6063 Quantity qualifier M an..3 M an..3 Send “47” for “Invoiced Quantity”

6060 Quantity M n..15 M n..15 Send invoice quantity.

6411 Measure unit qualifier C an..3 R an..3 Indication of unit of measure

Comments

The invoice quantity is sent across.

Example: QTY+47:10:PCE'



Segments



17 ALI R 1 1 ADDITIONAL INFORMATION


Identifier Name St Format St Format Description ALI

3239 COUNTRY OF ORIGIN NAME CODE M an..3 M an..3 ISO Code of country of origin

Comments

Country code is specified.

Example: ALI+US'



Segments



18 GIN O 1 1 GOODS IDENTITY NUMBER


Identifier Name St Format St Format Description GIN

7405 Identity number qualifier M an..3 M an..3 Send “ML”

C208 IDENTITY NUMBER RANGE M M

7402 Object identifier M n..35 M n..35

Handling unit or License plate #, Populate the values from DESADV SG10-SG11-SG13-SG15-GIN-C208-7402 (GIN+ML) If Handling unit is not used send “0” value here

7402 Object identifier C an..35 N an..35 Not used

Comments

Handling unit or License plate #,

Populate the values from DESADV SG10-SG11-SG13-SG15-GIN-C208-7402 If handling unit is not used send “0” value here.

Example:

GIN+ML+PACKAGE-NUMBER'



Segments


SG26 D 9999999 1 LIN-PIA -FTX-DGS-SG27-SG28

SG27 O 1 1 MOA-CUX

19 MOA M 1 2

Monetary Amount


Identifier Name St Format St Format Description MOA

C516 Monetary Amount M M

5025 Monetary amount type qualifier M an..3 M an..3

“203”: Line Item Amount

5004 Monetary amount C n..18 R n..18

Send the item Net price for this line item in this element .if the fraction of a monetary unit, the decimal should be explicitly included.

6345 Currency, coded C an..3 C an..3 Currency code

6343 Currently qualifier C an..3 N an..3 Not Used

4405 Status, coded C an..3 N an..3 Not Used

Comments

Value of line item net amount in currency units - for currency refer to CUX segment (invoice currency) Example:

MOA+203:1000:USD'



Segments



SG29 R 1 1 PRI

20 PRI M 1 2 Price Details (Segment Group 29) (Required Segment)


Identifier Name St Format St Format Description PRI

C509 Price information C R

5125 Price qualifier M an..3 M an..3 Send “INV” for “Invoice price”.

5118 Price C n..15 R n..15

Send the item unit Net price for this line item in this element. If fractions of a monetary unit, the decimal should be explicitly included.

5375 Price type, coded C an..3 N an..3 Do not send.

5387 Price type qualifier C an..3 R an..3 Hardcode to INV

5284 Unit price basis C an..9 O an..9 Basis on which the unit price/rate applies.

6411 Measure unit qualifier C an..3 O an..3

Code specifying the unit of measurement.

5213 Sub-line price change, coded C N Do not send.

Comments

Suppliers is transmit the unit net price of this part and price unit

Example: Part A ordered with qty 10 PCE order net price 50 (USD)

In this segment, the supplier expected to transmit unit net price of 5(USD)(50/10), Price unit PCE.

Example: PRI+INV:100::INV:1:PCE'



Segments



SG30 R 4 1 RFF-DTM

21 RFF M 1 2


Identifier Name St Format St Format Description RFF

C506 Reference M M

1153 Reference Qualifier M an..3 M an..3 Send “PE” for “Plant number”

1154 Reference Number C an..35 C an..3

Send Consignee depot number . Source of this value from DESADV SG2-NAD-C082 DE3039 (NAD+CN)

1156 Line Number C an..6 N an..6 Do not send.

4000 Reference version number C an..35 N an..35 Do not send.

Comments

VWGoA / VGCA depot number is transmitted here. Source of this value from DESADV SG2-NAD-C082 DE3039

Example:

RFF+PE:515'



Segments


SG26 R 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44

SG30 R 4 1 RFF-DTM

22 RFF M 1 2



C506 Reference M M

1153 Reference Qualifier M an..3 M an..3

AAU: Despatch number identifier

1154 Reference Number C an..35 R an.. 8

Send “Delivery note Number (transport)” here Populate the data from DESADV SG10-SG16-SG17-RFF-C506-1154 (RFF+AAU)

1156 Line Number C an..6 R an..3 Delivery note item


Comments

Send the delivery note number and delivery note item within the shipment which is transmitted to VWGoA / VGCA via DESADV.

Populate the data from DESADV SG10-SG16-SG17-RFF-C506-1154

Example:

RFF+AAU:12345678:123‟



Segments



SG30 R 4 1 RFF-DTM

23 RFF M 1 2



C506 Reference M M

1153 Reference Qualifier M an..3 M an..3 ON-Purchase Order number

1154 Reference Number C an..35 R n..10

In case of call off order send the Call off order number Else, send the Purchase order number here(n10) ( RFF+ON on DELFOR or BGM-1004 on ORDERS)

1156 Line Number C an..6 R an..6

Purchase order/Call off order item number . Refer ORDERS SG28-LIN-1082


Comments

Purchase order number or call off order number and it‟s line item number must be send always Example:

RFF+ON:98765:123'



Segments



SG30 R 4 1 RFF-DTM

24 RFF M 1 2



C506 Reference M M

1153 Reference Qualifier M an..3 M an..3

Send “CRN” for “Shipment Reference Number”

1154 Reference Number C an..35 R n..8 Send “Shipment ID Reference Number” here

1156 Line Number C an..6 N an..6 Do not send.


Comments

Supplier Shipment ID or Shipment reference (Same information sent via DESADV) is transmitted here

Example: RFF+CRN:87656'



Segments



SG30 R. 4 1 RFF-DTM

25 DTM R 1 2 DATE/TIME/PERIOD




2005 Date/time/period Qualifier M an..3 M an..3 Send “110” (Ship date/time)

2380 Date/time/period C an..35 R n..8 Required. Send date as CCYYMMDD

2379 Date/time/period format qualifier C an..3 R an..3

“102” for CCYYMMDD format.

Comments

The Actual Shipment date( same as the shipment date transmitted via DESADV)

Example:

DTM+110:20100506:103'



Segments


26 UNS M 1 1 Section Control


Identifier Name St Format St Format Description UNS

0081 Section identifier M a1 M a1 Send “S” for Detail/summary section separator.

Comments

Example: UNS+S'



Segments


SG50 M 1 1 MOA-SG51

27 MOA M 1 1 MONETARY AMOUNT




5025 Monetary Amount Type Code qualifier M an..35 M an..3 77 = Invoice Amount

5004 Monetary Amount C an..35 R n..15 Invoice total amount, including taxes (if applicable).

6345 Currency Identification Code C an..3 R an..3

ISO Code specifying a monetary unit.

6343 Currency Type Code Qualifier C an..3 N Not used

4405 Status description code C an..3 N Not used

Comment:

Total sum charged in respect of a single invoice in accordance with the terms of delivery.

Example: MOA+77:15555:USD‟



Segments


SG53 D 3 1 ALC-ALI-MOA-FTX

28 ALC M 1 1 Allowance or Charge


Identifier Name St Format St Format Description ALC

5463 Allowance or Charge Code Qualifier M an..3 M an..3 C - Charge

C552 Allowance or Charge information C C

1230 Allowance or Charge Identifier C an..35 N Not used

5189 Allowance or charge identification code C an..3 N Not used

4471 Settlement means code C an..3 N Not used

1227 Calculation Sequence Code C an..3 N Not used

C214 Special Services Identification C O

7161 Special Service Description code C an..3 R an..3

Code specifying a special service PC Packaging

1131 Code List Identification code C an..17 N Not used

7160 Special service description C an..35 N Not used


Comments

Packaging charge if applicable based on terms and condition

Example: ALC+C++++PC‟



Segments


SG53 D 3 1 MOA-SG51





5025 Monetary Amount Type Code qualifier M an..35 M an..3 8 : Allowance or charge amount

5004 Monetary Amount C an..35 R n..15 Packaging charge





Comment:

Packaging charge if applicable based on terms and condition

Example:

MOA+8:623:USD‟



Segments














Code specifying a special service FC : Freight Charge




Comments

Freight charge if applicable based on terms and condition

Example:

ALC+C++++FC‟



Segments


SG53 D 3 1 MOA-SG51






5004 Monetary Amount C an..35 R n..15 Freight Charge





Comment:

Freight charge if applicable based on terms and condition

Example:

MOA+8:725:USD‟



Segments














Code specifying a special service ABK : Miscellaneous Charge




Comments

Other charge if applicable based on terms and condition

Example: ALC+C++++ABK‟



Segments


SG53 D 3 1 MOA-SG51






5004 Monetary Amount C an..35 R n..15 Invoice Miscellaneous Charges





Comment:

Other charge if applicable based on terms and condition

Example:

MOA+8:500:USD‟



Segments


34 UNT M 1 1 Message Trailer


Identifier Name St Format St Format Description UNT

0074 Number of segments in a message M n..6 M n..6

Control count of the number of segments used in this message, including the UNH and (this) UNT segments.

0062 Message reference number M an..14 M an..14

Message control number within this interchange. Assigned and sequentially maintained by the sender of the message, and must be equal to the UNH01 element at the beginning of the invoice message.

Comment:

Example:

UNT+33+1'



Segments


35 UNZ M

Interchange Trailer


Identifier Name St Format St Format Description UNZ

0036 Interchange control count M n..6 M n..6

Count of either the number of messages in this interchange or, if used, the number of functional groups (UNG/UNE enveloping) in this interchange.

0020 Interchange control reference M an..14 M an..14

Unique reference assigned by the sender to an interchange. (Interchange sequence control number). Must equal UNB05 element at the beginning of the interchange.

Comment:

Example:

UNZ+1+12345'