edi u ser s invoic d96... · 2 presentation of printemps edi messages 2.1 edi standard used:...

EDI USER'S GUIDE

INVOICEINVOIC D 96A

PRINTEMPS

EDI USER'S GUIDE

INDEX

Control version.................................................................................................3

1 INTRODUCTION ..........................................................................................4

1.1 Goals of this Guide...............................................................................4

1.2 Advantages of EDI (Electronic Data Interchange).................................4

1.3 Prerequisites.........................................................................................5

2 Presentation of PRINTEMPS EDI messages .................................................6

2.1 EDI standard used: messages and versions.........................................6

2.2 Features of the EDI invoice message ..................................................6

3 EDI invoice implementation............................................................................7

3.1 Dematerialized invoice.........................................................................7

3.1.1 Dematerialization following European directive (CGIS289-VFrench transposition)............................................................................7

3.1.2 Dematerialization following the CGIS289bis standard (only forFrench suppliers)..................................................................................7

3.2 Steps to follow to implement INVOIC EDI message...............................8

4 Information Contact Details............................................................................9

5 PRINTEMPS mailboxes Details ....................................................................9

6 Administrative structure .................................................................................9

7 Interchange envelope structure....................................................................10

8 Messages guideline.....................................................................................11

8.1 Invoices guideline INVOIC D96A.........................................................11

8.1.1 Tree diagram..............................................................................11

8.1.2 Segment description..................................................................12

8.1.3 Invoice message's summary data..............................................15

8.1.4 Segment contents......................................................................17

8.1.5 Details of used segments ..........................................................18

8.1.6 Invoice examples (INVOIC D96A)..............................................57

9 Validation rules of the invoice.......................................................................63

9.1 Particular control rules list from PRINTEMPS......................................63

9.2 GENRAL error back message Example...............................................64

PRINTEMPS | EDI USER'S GUIDE

Control version

VERSION DATE REMARKS

1.0 01/07/11 Supplier's distribution version

1.1 11/11/11 Actualisation control rules

Guide Utilisateur EDI – Pg. 3 de 67

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1 INTRODUCTION

1.1 Goals of this Guide

This Guide is for PRINTEMPS suppliers who intend to send their Invoice message via EDI.

The aim of this Guide is to show the concept of Electronic Data Interchange (EDI), to give the most important stages forefficient interchange, to provide the information expected in exchanges with PRINTEMPS, and to specify EDI's Invoicemessage structure.

The guide includes:

– An introduction to EDI

– Steps to implement EDI invoice exchange with PRINTEMPS

– Invoice presentation

– Structure and description of the invoice message segments

– Invoice message example.

–

1.2 Advantages of EDI (Electronic Data Interchange)

In today’s world, the real time interchange of information between suppliers and distributors is essential.The main reasons for a suitable exchange are:

− To avoid information loss

− To avoid a time lag between sending and receiving information

− To ensure information's traceability

− To avoid the use of paper

To answer all these problems, the electronic data interchange is the best solution, and the tool or system of interchange is EDI . It also brings a reduction of costs for the parties involved.

The advantages of using EDI between PRINTEMPS and a supplier are:

− The use of a common language between both parties via standard messages

− A reduction of errors within administrative processes and data manipulation.

− Data transmission costs are much lower than entering the data in an informatics system, ensuring a fast return ofyour initial investment.

In brief, we can say that, the use of EDI, is a competitive advantage for any company, weather you are a manufacturer, a distributor or a logistics operator.


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1.3 Prerequisites

For all suppliers using Electronic Data Interchange for the first time, it is very important that they get familiarised with the parties involved in the system and the prerequisites before they start.

System participants:

− Suppliers, distributors and logistic operators are the users of the EDI system

− The software suppliers provide and implement programs to allow exchanges and translations of the different messages

Prerequisites:

− Must belong to a GS1 body (acquisition of a GLN code: Global Location Number)

− Must have EDI software for sending and receiving different messages

− Must have an EDICOMNet mailbox or a VAN mailbox allowing interconnection

If you don't have one of this elements, you can contact our EDI provider, EDICOM:

email: [email protected]: 08 20 36 03 30

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2 Presentation of PRINTEMPS EDI messages

2.1 EDI standard used: messages and versions

The standard EDIFACT message used by PRINTEMPS for the invoice is the INVOIC D96A EAN008.

The EDIFACT message used by PRINTEMPS to inform about errors in sent invoices is the GENRAL D96A UN EAN003.

The exchanges are made this way:

PRINTEMPS receives an invoice from his supplier

If the invoice doesn't fulfil the requested information provided on the contract and defined in this document, for a correct interchange, the supplier will receive a GENRAL message, detailing the errors found in the invoice.The supplier will then have to make the necessary amendments to the invoice and resend it.If the supplier doesn't send the amendments required, the invoice will not be paid.

The EDI invoice received, must preferably be dematerialized, with electronic firm (electronic certificate) included,

following European norms.

PRINTEMPS can also accept dematerialized invoices following 286bis Norm (only available for French suppliers).

2.2 Features of the EDI invoice message

It is important to indicate in the message:

– All legal information

– The parties GLN codes, to enable their identification

– The EAN codes of each item in every line.

Only one specific Invoice will be created to correspond to a specific Order and Despatch Advice.

The suppliers can work with different management patterns :

Concession

Sales development area, specifically managed for the supplier, through a fixed commission on the CA without tax.

Closed

Way in which Printemps buys and creates a referenced order to the supplier, who will originate an invoice to be paid at the reception of the goods, taking into consideration the way of payment, (opposed to the conditional purchasing mode).

Conditional / Consignment

Way in which Printemps makes the order without managing the stock. The goods belong to the supplier.Then, when the goods are sold, Printemps pays a fixed commission previously arranged with the supplier.


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3 EDI invoice implementation

3.1 Dematerialized invoice

3.1.1 Dematerialization following European directive (CGIS289-V French transposition)

Both electronic and paper invoices have the same function. The legal value and the new safety conditions, allows an immediate transfer through digital procedures. This option can be used by all suppliers (Whether French or not).

In order to consider the invoice as an original document, we need to set up a service including three characteristics:

– Invoice's electronic format: EDIFACT

– Electronic transaction: the message will go out from the origin to arrive to the addressee.

– A recognised electronic firm must be used thus ensuring the integrity and authenticity of the electronictransaction

Within the framework of electronic invoice, the invoice sender must be aware of the existing regulations about invoice issuing inhis own country.

In order to allow the addressee to respect the current regulations in his country, the invoice sender must provide all theinformation requested.In Europe, the electronic invoice is regulated by the 2010/45/UE Directive, where the required conditions are specified toproduce/receive the European invoice.

Type of signature used: S/EDIFACT (ISO9735-5) or S/MIME

S/EDIFACT (ISO9735-5)

The signature must be included in the EDI interchange.The EDIFACT standard has 2 groups of security specific segments. One is located between header and body of the message (UNHsegment) and the other one between body and trailer of the message (UNT segment).

S/MIME

S/MIME (Secure / Multi-purpose Internet Mail Extensions), is a protocol that adds electronic signatures and encrypted MIMEmessages.The security S/MIME allows the software to send and receive signed and encrypted messages, using digital certificates x.509.

Steps to follow to implement European dematerialized invoice:

1.- To own a digital certificate, issued by a certified authority. This certificate must be qualified, depending on the country'sorigin.2.- To have EDI software for digital signature approved, to sign and stock the invoices according to the required legal standard.The digital signature can be either qualified or advanced, (created with a security device system).3.- Testing interchange, to ensure good working achievement.

3.1.2 Dematerialization following the CGIS289bis standard (only for French suppliers)

In this case, the software of the supplier must be approved.

As a reminder, below is the function’s list to be included in the software of secured invoices as established in the article 289 bis ofCGI:1.- To check the emission and reception of the message structure conformity and mandatory mentions.2.- The filing of issued and received invoices in their original format.3.- The daily filing of the exhaustive, sequential and complete list of the sent and/or received messages, as well as the possible


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abnormalities detected during the controls:

– In case of abnormalities during the emission, the rejected messages won't be emitted, filed or drawn on therecapitulation list.

4.-The invoice display must be able to be made through a selective option, enabling us to visualise its contents on the screen, on a digital support file or on a paper file.

5.-Automatic creation of a commercial partners File with whom dematerialized invoices are exchanged.

Steps to follow to implement dematerialized invoice following the CGIS289bis standard:

1.- To own an approved EDI software.2.- Testing interchange, to ensure good working achievement.

3.2 Steps to follow to implement INVOIC EDI message

Below, you will find a description of the steps to follow in order to send an EDI invoice to a new supplier, through Printemp’s system:

1. To send this document to the supplier establishing the steps to follow and the interchange guide

2. The supplier must verify that his solution is in accordance with PRINTEMPS specifications

3. The supplier should inform PRINTEMPS of his GLNs (Global Rent Number), by filling the form provided.

4. PRINTEMPS will supply a GLN codes list to be used and parametrized in the supplier’s system, in order to identify correctlyPRINTEMPS subsidiaries.

5. The supplier will have to communicate the information concerning the connection, so that the necessary actions are taken.If the supplier’s network differs from EDICOMNet, interconnection tests will be necessary.

6. The supplier and PRINTEMPS will agree on the type of dematerialization’s invoice to be used.

7. Planning of the testing period.

8. Connection testing between EDI mailboxes.

9. Test of the EDI message and its contents. At this stage it is necessary that the supplier sends tests of invoice for every typeof invoice used with PRINTEMPS:

- Simple invoice (without discounts / spawns nor para-fiscal tax)- Credit not - Invoice with discounts / spawns in header- Invoice with discounts / spawns in line - Invoice with discounts / spawns in header and in line- Invoice with para-fiscal tax in line- Invoice with para-fiscal tax in header- Invoice with para-fiscal tax in header and in line- Invoice charge exempted

10. As soon as the tests have been approved, PRINTEMPS and the supplier will agree on a date for the passage into production.


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4 Information Contact Details

Name Phone e-mail

Group EDI PRINTEMPS (+33) 04 42 70 54 89 [email protected]

5 PRINTEMPS mailboxes Details

Company RVA Description Mailbox

PRINTEMPS TEST EDICOMNet Test mailbox 3034014920112

PRINTEMPS PRODUCTION EDICOMNet Production mailbox 3034014920105

6 Administrative structure

It will be supplied in a separate Excel file.


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7 Interchange envelope structure

UNB SEGMENT INTERCHANGE HEADER

Element data Description EANCOM PRINTEMPS Remarks

S001 Syntax identifier M M

0001 Syntax identifier M a4 M UNOC

0002 Syntax version number Mn1 M 3

S002 INTERCHANGE SENDER M M

0004 Interchange sender identification MAn..35 M EAN location code(format n13)

0007 Identification code qualifier MAn..4 M 14=EAN0008 Interchange sender internal identification On..14 N Not used

S003 INTERCHANGE RECIPIENT M O

0010 Interchange recipient identification MAn..35 M Message recipient EANcode (format n13)

0007 Identification code qualifier MAn..4 M 14=EAN0014 Interchange recipient internal

identification OAn..14 N Not used

S004 DATE AND TIME OF PREPARATION M M

0017 Date Mn6 M Format AAMMJJ0019 Time Mn4 M Format HHMM

0020 Interchange control reference Man..14 M Unique reference givenby the sender

S005 RECIPIENT'S REFERENCE/PASSWORD

DETAILS

O N

0022 Recipient reference/password Man..14

Mandatory service segment which allows to begin, to identify and to specify one interchanges.

UNZ SEGMENT INTERCHANGE TRAILER

Element data Description EANCOM PRINTEMPS Remarks

0036 Interchange control count Mn6 M Number of messages inthe interchange

0020 Interchange control reference Man..14 M Same as UNB 0020

Mandatory service segment which allow to determinate and to control the integrity of the interchange.

The envelope segments of interchange are mandatory for all EDI massages.


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PRINTEMPS | GUIDE UTILISATEUR EDI

8 Messages guideline

8.1 Invoices guideline INVOIC D96A

8.1.1 Tree diagram


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UNH(M)

BGM(M)

DTM(M)

FTX(M)

TAX(M)

PAT(M)

NAD(M)

UNS(M)

CNT(M)

UNT(M)

LIN(M)

PIA(C)

IMD(M)

RFF(M)

PAI(C)

DTM(C)

FII(C)

RFF(M)

CUX(M)

DTM(M)

PCD(C)

TOD(C)

ALC(M)

PCD(M)

MOA(C)

TAX(C)

LIN(M)

MOA(M)

PRI(M)

QTY(M)

TAX(M)

ALC(C)

PCD(C)

MOA(C)

TAX(C)

LIN(M)

ALC(C)

PCD(C)

MOA(C)

TAX(C)

MOA(M)

TAX(M)

MOA(M)

ALC(C)

MOA(C)


8.1.2 Segment description

UNH M 1Message header

A service segment starting and uniquely identifying a message.

BGM M 1

Beginning of message

A segment used to identify the type and the function of the message and to trasmit itsidentification number.

DTM M 10Date/time/period

A segment specifying the invoice dates.

PAI C 1Payment instructions

This segment allows to the invoicee specify how the payment must be made.

FTX M 10

Comments

This segment is being used to indicate regulation informations, if not coded, the information ofdiscount and penalty, and the comments.

SG1 M 10

RFF-DTM

This group of segments indicate references and if necesary dates. These informations concernthe whole coument, exemple given: order number and delivery note with dates.

RFF M 1

ReferenceThis segment is being used to indicate the docuement references. This reference concerns thewhole document.

DTM C 1

Date/time/period

This segment is being used to identify document dates or message identified in the previous RFFsegment.

SG2 C 10NAD-SG3-SG4

Group of segments specifying the different parties involved and their related information.

NAD M 1 GLN, Name and address of the party

FII C 1

Financial identification

This segment identified the financial institution and the account numbers of the partneridentified in the previous NAD segment.

SG3 M 10 RFF

RFF M 1

Reference

This segment is being used to indicate the reference numbers of the party identified in theprevious NAD segment.

SG6 M 1 TAX-MOA

TAX M 1

Precisions about the rights or taxes or royalties

This segment is used to indicate a type of tax, its category and its rate. This information is validfor the completeness of the Invoice, for example, a standard rate of VAT for all the articles, exceptcase specified at the line level.

SG7 M 1 CUX-DTM

CUX M 1Currencies

This segment is used to indicate the currencies used in all the incoice.

SG8 M 10 PAT-DTM-PCD-MOA

PAT M 1

Base of the payment conditions

This segment is used by the transmitter to indicate the conditions of payment applicable to theinvoice. In particular the date of payment and the conditions of discount and penalty.

DTM C 1Date/time/period

This segment allows to specify dates associated with the payment of the invoice.


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PCD C 1

Information detailed on the percentage

This segment is used to specify the percentages which will be deducted or charged to the"charged" if it pays (or does not pay) when due.

SG12 C 1 TOD-LOC

TOD M 1

Delivery Conditions

This segment is used to give the valid conditions of delivery for the completeness of the invoice.To express these conditions, it is recommended in Eancom to use Incoterms.

SG15 C 1 ALC-SG17-SG18-SG19-SG20-SG21

ALC M 1Reduction or load

This segment is used to indicate reductions or loads concerning the global of the invoice.

SG18 C 1 PCD

PCD M 1


Ce segment est utilisé pour spécifier les pourcentages de réduction ou charge pour le groupeALC. This segment is used to specify the percentages of reduction or loads for the ALC group.

SG19 C 1 MOA

MOA M 1

Monetary amount

Ce segment est utilisé pour spécifier les montants monétaires des réductions ou des chargespour le groupe ALC. This segment is used to specify the monetary amounts of reductions or loads for the ALC group.

SG21 C 1 TAX

TAX M 1

Precision on the rights or the taxes or the royalties

The segment TAX indicates if reductions and loads specified in the group 15 are subjected to taxor to right.

SG25 C 9999

LIN-PIA-IMD-MEA-QTY-ALI-DTM-QVR-FTX-SG26-SG27-SG28-SG29-SG30-SG32-SG33-SG34-SG38-

SG44

Group of segments giving the information onto charged articles.

LIN M 1

Line

This segment identifies the article line delivered or deposit charged on support (code NationalEAN) or the intercalary (code National EAN).

PIA C 10

Product complementary Identification

This segment is used to indicate an additional identification or of replacement of the article suchas the number of article of the buyer or the supplier.

IMD M 10Item description

This segment is used to describe the article line.

QTY M 10

Quantity

This segment is used to indicate the delivered quantity or to deliver for the product identified inthe LIN segment.

SG26 M 10 MOA

MOA M 1Monetary amount

This segment is used to specify the total amount of the line.

PRI M 10Detailed informations of the price

This segment specifies information about the price on article line.

SG33 M 10 TAX-MOA

TAX M 1Precision on the rights or the taxes or the royalties

This segment is used to specify the details of taxation of the charged line.

SG38 C 10 ALC-ALI-DTM-SG39-SG40-SG41-SG42-SG43


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ALC M 1Reduction or load

This segment is used to specify reductions and load which apply only to the charged line.

SG40 C 1 PCD

PCD M 1


The PCD segment inside the group of ALC segments is used to specify the percentages ofreductions or loads for the charged line.

SG41 C 1 MOA

MOA M 1

Monetary amount

The MOA segment inside the group of ALC segments is used to specify the monetary amounts ofreductions or loads of the charged line.

SG43 C 1 TAX-MOA

TAX M 1

Precision on the rights or the taxes or the royalties

This segment is used to identify taxes or rights which apply to reductions or loads specified inG38.

UNS M 1Section identification

This segment is used to separate the section of detail of the section of the end of the message.

CNT M 5

Control totals

A segment indicating to the sender the control of the totals which will be controlled by theinformatic system of the recipient.

UNT M 1

End of message

This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in themessage.


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8.1.3 Invoice message's summary data

All the possible segments for the Invoice message that Printemps expects to receive from their suppliers are describedbelow :

This means that INVOIC 96 messages can contain less segments than the completed one described below. However, somesegments are MANDATORY .

The INVOIC 96 document contains three different sections:

• HEADER

• DETAILS

• FOOTER

INVOIC D.96A - HEADER section

Data Comments Mandatory

Invoice identification

Invoice number Invoice number of the sender YES

Invoice date Document / message date/hour YES

Delivery date Delivery date/hour NO

Freight date Freight removal date/hour NO

Dispatching date Dispatching date/hour NO

Order number Order number YES

Dispatching note number Dispatching note number NO

Delivery note number Delivery note number NO

Invoice number if credit note Invoice number if credit note NO

Parties Identification

Supplier SE Supplier Data YES

Supplier head office CO Supplier head office data NO

Paid to RE Data of party which receives the payment of commercial invoice YES

Buyer BY Buyer data YES

Invoiceed IV Invoice receiver data YES

Delivery to DP Delivery to data. NO

Sender SF Delivery from data NO

Factor Commission agent NO

VAT declared party VAT declared party NO

Banking identification Supplier Bank account identification IBAN and BIC / SWIFT NO

TVA and SIREN of invoiceed TVA and SIREN of invoiceed YES

TVA, SIREN and RCS of supplier Supplier VAT identification, SIREN code and register (RCS) YES

Statutory information Company name, legal Shape and Share capital of the supplier YES

Other

Mode of payment Mode of payment NO

VAT legal notices Legal notices relative to certain VAT regimes YES

Currencies Type of currencies used in the invoice YES

Date of payment Date of payment YES

Discount conditions Conditions for conditional discount application and rate to apply YES

Penalties conditions Conditions for penalties applications and applied rate YES


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Charge or discount Charge or discount over the all invoice NO

Delivery conditions Delivery conditions NO

INVOIC D.96A - DETAILS Section


Line number Identified message lines, must be sequential YES

EAN code Identifying the article YES

Client code Article client code NO

Supplier code Article supplier code NO

Promotional variant Promotional variant identifying code NO

Series Article series number NO

Short wording Article short wording YES

Description code Coded article description NO

Quantity Invoiceed quantity YES

Sent back quantity Sent back quantity for credit note NO

Unit of measurement Unit of measurement NO

Net amount Net amount free of tax of the line YES

Free of tax amount Net free of tax amount YES

BRUT amount BRUT amount NO

Tax Tax of the line YES

Charges or reduction Charges or reduction of the line NO

INVOIC D.96A - FOOTER Section


Total free of tax Total amount free of tax YES

Total tax Total amount of tax YES

TTC Total amount of the invoice YES

Tax summary Type, amount and taxable amount for each type of tax in the invoice YES

Parafiscal tax summary Type and amount for each type of parafiscal tax indicated in the invoice NO


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8.1.4 Segment contents

The segments are introduced following the sequence in which they appear in the message.The label for the segment or group of segments is followed by an M for mandatory or a C for conditional.

In the segment contents description, the Field column indicates the number of the data element (DE) and the EANCOMDescription column indicates the name. The third column, entitled EAN, indicates the nature of the data elements, whethermandatory or conditional in EANCOM (M for mandatory, C for conditional) and its format.

PRINTEMPS information is indicated in PRINTEMPS column.

The possible values that can be used in the segments are indicated in the column *. When the symbol * appears, only thelisted code(s) is(are) available.

A number is indicated in the first column to inform about the reference of the item, which enables you to consult the dictionary's data and look for the description of the products.

Field EANCOM

Description

EAN PRINTEMPS * Value

Abbreviations will be used to indicate the different position of the EANCOM fields, mandatory or conditional.Below you can find the abbreviations and their description:

• M Mandatory

• C Conditional

• R Mandatory according to a condition (requirement)

• A Recommended (or advised)

• D Dependent (explanatory notes)

• O Optional (depending on the users' requirements)

• N Not used

The EAN columns indicates the field format required by EANCOM. Below is the format you will find in the document with itsdescription :

• Nxx Numerical code of xx digits

• Axx Alphabetical code of xx digits

• Anxx Alphanumeric code of xx digits


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8.1.5 Details of used segments

UNH - M MESSAGE HEADER

Field EANCOM Description EAN P. Value

·0062 Message reference number M

an...14 M

Sender's unique message reference. Sequence number of the messages in theinterchange. DE 0062 in the UNT will be exactly the same. Sender generated.

S009 MESSAGE IDENTIFIER M M

·0065 Message type identifier M an...6 M INVOIC = Invoice

·0052 Message type version number M an...3 M D = Draft directory

·0054 Message type release number M an...3 M 96A = Version 96A

·0051 Controlling agency M an...2 M UN= Message type controlling agency.

·0057 Association assigned code R an...6 M EAN008 = EAN version control number.

0068 Common access reference N an..35

S010 STATUS OF THE TRANSFER N

0070 Sequence message transfer number M n..2

0073First/last sequence message transferindication

C a1

Example :

UNH+1+INVOIC:D:96A:UN:EAN008'Invoice based on the D.96A directory , version 8 of EANCOM manual, with interchange reference 1.


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BGM - M BEGINNING OF MESSAGE


C002 DOCUMENT/MESSAGE NAME R M

1001 Document/message name, coded R an..3 M380 = Commercial invoice381 = Credit note - goods and services

1131 Code list qualifier N an..3 N

3055 Code list responsible agency, coded N an..3 N

1000 Document/message name O an..35 M V02P01

1004 Document/message number R an..35 M Invoice Number assigned by document sender (max 16 alphanumeric characters).

1225 Message function, coded R an..3 M 9 = Original

4343 Response type, coded N an..3 N

Example :

BGM+380:::V02P01+1234+9'Invoice number is 1234.


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DTM - M DATE/TIME/PERIOD


C507 DATE/TIME/PERIOD M M

2005 Date/time/period qualifier M an..3

M

D

C

C

137 = Document/message date/time11 = Despatch date and or time200 = Pick-up/collection date/time of cargo35 = Delivery date/time, actual

2380 Date/time/period R an..35 M Invoice date

2379 Date/time/period format qualifier R an..3 M 102=Format CCYYMMDD

Notes :

This segment is used to specify the date or period of the invoice. It may also be used to specify the date on which the goods were despatched or delivered . Delivery date is mandatory if it's different to the message date.

Example :

DTM+137:20110510:102'Message date: 10th may 2011.DTM+11:20110512:102'Goods delivered on: 12th may 2011.


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PAI - C PAYMENT INSTRUCTIONS


C534 PAYMENT INSTRUCTION DETAILS M M

4439 Payment conditions, coded O an..3

4431 Payment guarantee, coded O an..3 C 10 = Bank guarantee

4461 Payment means, coded O an..3

CCCCCCC

42= Payment to bank account14E= Payment by bank transfer10= In cash20= Cheque60= Promissory note70= Bill drawn by the creditor on the debtor31= Debit transfer

1131 Code list qualifier O an..3

3055 Code list responsible agency, coded O an..3

4435 Payment channel, coded O an..3

Notes:

This segment allows the party issuing the Invoice to specify how they would like payment to be made . This segment is not used in the credit note.

Example :

PAI+::42'Payment to bank account.


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FTX - C COMMENTS ZONE


4451 Text subject qualifier M an..3

MDDDCC

REG = Regulatory informationSIN = Special instructionsAAB = Terms of paymentsPMD = Payment detail/remittance informationSUR = Supplier remarksAAI = General information

4453 Text function, coded O an..3

C107 TEXT REFERENCE D

4441 Free text, coded M an..3


3055 Code list responsible agency, coded O an..3 C 65 = Gencod

C108 TEXT LITERAL D M

4440.1 Free text M

an..70

MDD

Registered company nameDiscount conditionsPenalty conditions01 = Goods invoice02 = Service invoice

4440.2 Free text O an..70MDD

Legal formDiscount conditionsPenalty conditions

4440.3 Free text O an..70MDD

Capital stock and currencyDiscount conditionsPenalty conditions

4440.4 Free text O an..70DD

Discount conditionsPenalty conditions

4440.5 Free text O an..70DD

Discount conditionsPenalty conditions

3453 Language, coded D an..3

Notes :

The discount conditions description (PAT+22) and this penalties conditions (PAT+20) , and its percentage or amount must be describe, if possible, in the PAT,PCD and MOA segment of the SG8 segment (see page 27) if the conditions can be coded. If not, this description and the amount or the percentage associatedmust be indicated in the FTX segment of the header section (with DE 4451 = AAB, or = PMD).

The SIN code indicate that the invoice is exempted of tax. In this case, this mandatory information must appear : « référence à la disposition pertinente duCGI » or the 77/388/CEE directive of 17th of May 1977 or all other mention indicating that the operation is exempt from tax, of a self-settlement regulation orprofit margin regulation. This information appears also in the SG6 TAX DE 5305 in coded form.

FTX+REG+++SUPPLIER S.A.R.L.:SARL:10 000 000 EUROS' (MANDATORY)FTX+PMD+++1.5 FOIS LE TAUX D INTERET LEGAL SI REGLEMENT POSTERIEUR A L ECHEANCE' (if can't be coded)


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SG1 - C RFF-DTM

G01RFF - M REFERENCE


C506 Reference M M

1153 Reference qualifier M an..3

CCMD

AAK = Despatch advice numberDQ = Delivery note numberON = Order number (buyer)IV = Invoice number

1154 Reference number R an..35 M

1156 Line number N an..6 N

4000 Reference version number N

an..35N

Notes:

This segment is used to specify references which relate to the whole invoice, for example, Purchase Order Numbers, Delivery Numbers, etc . Purchase Order Numbers is mandatory.In case of credit note the original invoice number (IV) and the order number are mandatory.Delivery note number is optional.

Example:

RFF+IV:8815334' Original invoice number.RFF+ON:73364438' Original purchase order number.


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SG1 - C RFF-DTM

G01DTM -C DATE/TIME/PERIOD



2005 Date/time/period qualifier M an..3 M 171 = Reference date/time

2380 Date/time/period R an..35 M Segment date

2379 Date/time/period format qualifier R an..3 M 102= CCYYMMDD

Notes:

This segment is used to specify any dates related to the references given in the previous RFF segment .

Example:

DTM+171:20091011:102'Message date: 11 October 2009.


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SG2 - C NAD-FII-SG3-SG5

G02NAD-M NAME AND ADDRESS


3035 Party qualifier M an..3

MMCMMCCCC

IV = Invoicee (Invoiced to / Credit note issued to)SE = Seller (Invioced by / Credit note issued by)CO = Corporate officeBY = Buyer (purchaser)RE = Party to receive commercial invoice remittanceLC = TVA informantDL = FactorDP = Delivery party (place of delivery)SF = Ship from

C082 PARTY IDENTIFICATION DETAILS A M

3039 Party id. identification M

an..35M Global Location Number EAN - Format n13

1131 Code list qualifier N an..3

3055 Code list responsible agency, coded R an..3 M 9 = EAN

C058 NAME AND ADDRESS N

3124 Name and address line M

an..35

3124 Name and address line C

an..35


an..35


an..35


an..35

C080 PARTY NAME D D

3036 Party name M

an..35M Registered company name

3036 Party name O

an..35D

3036 Party name O

an..35D

3036 Party name O

an..35

3036 Party name O

an..35

3045 Party name format, coded O an..3

C059 STREET D D

3042 Street and number/p.o. box M

an..35M Address

3042 Street and number/p.o. box O

an..35


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an..35


an..35

3164 City name Dan..35 D City/Town name, clear text

3229 Country sub-entity identification Dan..9 County/State in clear text.

3251 Postcode identification Dan..9 D Postal Code

3207 Country, coded Dan..3 D Country code (ISO 3166 two alpha code)

Notes :

The NAD segment allows identify the implicated parties in the invoice. The provider (SE), the buyer (BY) and the invoicee (IV) are mandatory. For the parties, it is mandatory to indicate : Name or head office, address, city, postalcode and country, more than the GLN.It is mandatory to indicate: - The head office (CO) if different of supplier (SE) - The VAT declaring (LC) if different of incoiced by (SE) - The Company offering a financial service (DL) if different from to pay to (RE)

Example :

NAD+SE+1234567891011::9++MY HEAD OFFICE+MY ADDRESS+MY CITY++00000+FR'


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SG2 - C NAD-FII-SG3-SG5

G02FII - C FINANCIAL INSTITUTION INFORMATION


3035 Party qualifier M an..3 M RB

C078 ACCOUNT IDENTIFICATION R

3194 Account holder number R

an..35M

3192 Account holder name O

an..35

3192 Account holder name O

an..35

6345 Currency, coded O an..3 ISO 4217 three alpha code

C088 INSTITUTION IDENTIFICATION O

3433 Institution name identification A

an..11

1131 Code list qualifier O an..3 C 25 = Bank identification

3055 Code list responsible agency, coded O an..3C

C

5 = IBAN

17 = BIC/SWIFT

3434 Institution branch number O

an..17

1131 Code list qualifier O an..3 25 = Bank identification

3055 Code list responsible agency, coded O an..3 5 = ISO

3432 Institution name O

an..70

3436 Institution branch place O

an..70

3207 Country, coded O an..3 ISO 3166 two alpha code

Notes:

This segment is used to identify financial institution information related to the party identified in the NAD segment .

Example :

FII+RB+994-3277711:NGEISS+KREDBEBB:25:5'Recipient's receiving financial institution: bank KREDBEBB, bank account N°994-3277711 associated to the name NGEISS.


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SG2 - C

SG3 - C

NAD-FII-SG3-SG5

RFF

G03RFF - M REFERENCE


C506 Reference M M

1153 Reference qualifier M an..3DDD

XA = Company/place registration numberVA = VAT registration numberGN = Government reference number (SIREN)

1154 Reference number R an..35 M Number

1156 Line number N an..6

4000 Reference version number N

an..35

Notes :

The identification VAT number is mandatory (VA) for the supplier (SE), Head office (CO), invoicee (IV) and asked for the VAT declaring (LC), the buyer (BY).The company register number (XA) is mandatory for the supplier (SE) .It's also mandatory for Head office (CO) if existing.The SIREN code (GN) is mandatory for the invoice of IV.The SIREN code (GN) is mandatory for the supplier (SE) if the supplier is French.

Example:

Supplier:

RFF+VA:FR12215852790 'VAT identification number for « invoiceed by » RFF+GN:215852790'SIREN number of « invoiceed by » RFF+XA:PARIS 215852790'Business register number of « invoiceed by »


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SG6 - C TAX-MOA

G06TAX - M DUTY/TAX/FEE DETAILS


5283 Duty/tax/fee function qualifier M an..3 M 7 = Tax

C241 DUTY/TAX/FEE TYPE D M

5153 Duty/tax/fee type, coded O an..3 M VAT = TVA



5152 Duty/tax/fee type Oan..35

C533 DUTY/TAX/FEE ACCOUNT DETAIL O

5289 Duty/tax/fee account identification M an..6M DEB = Permission to pay the VAT after the bill

NDT = Tax net.



5286 Duty/tax/fee assessment basis Oan..15

C243 DUTY/TAX/FEE DETAIL A C

5279 Duty/tax/fee rate identification O an..7



5278 Duty/tax/fee rate R an..17 C

5273 Duty/tax/fee rate basis identification Oan..12



5305 Duty/tax/fee category, coded D an..3 D E = Exempt of tax

3446 Party tax identification number Oan..20

Notes:

This segment is used to indicate the type of tax, its category and its rate. These informations are applicable for all the invoice, for example, a standard rate VATapplicable to all the articles, excepted special case specified in line level.If the invoice is exempted. The E value in 5305 field is mandatory. In this case, the FTX segment with SIN value is mandatory to indicate the reason of exemptingthrough a regulated text.

Example:TAX+7+VAT+DEB'TAX+7+VAT++++E’


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SG7 - C CUX-DTM

G07CUX - M CURRENCIES


C504 CURRENCY DETAILS R M

6347 Currency details qualifier M an..3 M 2 = Reference currency

6345 Currency, coded R an..3 M Currency code (ISO 4217 three alpha)

6343 Currency qualifier R an..3 M 4 = Invoicing currency

6348 Currency rate base N n..4

C504 CURRENCY DETAILS D D

6347 Currency details qualifier M an..3 M 3 = Target currency

6345 Currency, coded R an..3 M Currency code (ISO 4217 three alpha)

6343 Currency qualifier R an..3

4 = Invoicing currency

10 = Pricing currency

11 = Payment currency

6348 Currency rate base On..4

5402 Rate of exchange D n..12 The rate of exchange which applies to the currencies

6341 Currency market exchange, coded N an..3

Notes :

This segment is used to indicate the currencies of the total of the invoice.

The CUX segment is used to specify the currencies of the invoice within the International framework. Only one occurrence of CUX is necessary to indicate thecurrencies reference and target. The currencies of reference is identified in the first occurrence of C504 and the currencies target in the second occurrence ofC504. The exchange rate is indicated in DE 5402.

The general rule about the exchange rate is the following: currency of reference x rate = final currency.

C504 : the second occurrence of this element of data is only used when a target currency must be indicated.

5402 : the exchange rate will only be indicated when the target currency is indicated in the second occurrence of DE C504.

Example:

CUX+2:EUR:4'The currency of the invoice is Euro.


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SG8 - C PAT-DTM-PCD-MOA

G08PAT - M PAYMENT TERMS BASIS


4279 Payment terms type qualifier M an..3MMM

3 = Fixed date22 = Discount conditions20 = Penalty terms

C110 PAYMENT TERMS N

4277 Terms of payment identification M

an..17

1131 Code list qualifier C an..3

3055 Code list responsible agency, coded C an..3

4276 Terms of payment C an..35

4276 Terms of payment C an..35

C112 TERMS/TIME INFORMATION O C

2475 Payment time reference, coded M an..3M

5 = Date of invoice67 = Delivery date, current schedule

2009 Time relation, coded O an..3 C 3 = After reference

2151 Type of period, coded O an..3 C D = Day

2152 Number of periods O n..3 C Number of periods for payment

Notes :

This segment is used by the invoice sender to indicate the invoice payment conditions (payment date, conditional discount and charge conditions, applicable tothe invoice).It's mandatory to indicate the payment date of the invoice.This group of segment must also be mandatory for the discount conditions (PAT, DE 4279 = 22 segment). Indeed, if there is no conditional discount, it ismandatory to indicate there is no discount. Its rate is then equal to 0 (zero).The penalty conditions being mandatory in all the invoice, their indication must appear in the segment group (PAT, DE 4279 = 20 segment).The conditions description of the discount and the penalties conditions, and their percentage or amount must be describe, if possible, in the PAT, PCD andMOA segment of this same group. If not, this description and the amount or percentage associated must be indicated in the FTX segment of the header (withDE 4451 = AAB, or = PMD)

Examples :

PAT+3'The DTM segment who follows allows to indicate the fix payment date. (mandatory)

PAT+22++5:3:D:10'


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G08DTM -C DATE/TIME/PERIOD



2005 Date/time/period qualifier M an..3M

C

13 = Terms net due date12 = Terms discount due date/time

2380 Date/time/period R an..35 M Date

2379 Date/time/period format qualifier R an..3 102=Format CCYYMMDD

Note :

This segment is used to specify the terms net due date (mandatory) or the terms discount due date.

2005 = '12' when field 4279 of previous PAT has the value '22'2005 = '13' when field 4279 of previous PAT has the value '3'

Example :

DTM+13:20110610:102'Terms net due date: 10th June 2011.DTM+12:20110525:102'Terms discount due date: 25th may 2011.


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G08PCD - C PERCENTAGE DETAILS


C501 PERCENTAGE DETAILS M M

5245 Percentage qualifier M an..3MC

12 = Discount15 = Penalty percentage

5482 Percentage R n..10 M Percentage

5249 Percentage basis, coded O an..3 M 13 = Invoice value


3055 Code list responsible agency, coded N an..3

Notes :

This segment is used to specify percentages which will be allowed or charged if the invoicee pays (does not pay) to terms .

DE5245 = '12' when DE4279 of previous PAT has the value '22' (discount).DE5245 = '15' when DE4270 of previous PAT has the value '20' (penalty)

Examples :

PCD+12:1:13'Discount rate: 1 % of the invoice value.

PCD+15:2.5:13'Penalty rate : 2,5 % of the invoice value.


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SG12 - C TOD-LOC

G12TOD -

MTERMS OF DELIVERY OR TRANSPORT


4055Terms of delivery or transport function,coded

R an..3CC

6 = Delivery condition3 = Price and despatch condition5 = Transport condition

4215Transport charges method of payment,coded

O an..3CCC

CC = CollectPP = Prepaid (by seller)PU = Pick up

C100 TERMS OF DELIVERY OR TRANSPORT A C

4053 Terms of delivery or transport, coded R an..3

C Delivery conditions (Incoterms)CFR = Cost & FreightCIF = Cost, Insurance, Freight to named destinationCIP = Freight, Carriage, Insurance to destinationCPT = Freight, Carriage paid to destinationDAF = Delivery at frontier - Named placeDDP = Delivered duty paid to destinationDDU = Delivered duty unpaidDEQ = Delivered Ex Quay - Duty paid, Named portDES = Delivered Ex ship - Named port of destinationEXW = Ex worksFAS = Free alongside shipFCA = Free carrier - Named pointFOB = Free on Board - Named port of shipment

1131 Code list qualifier D an..3

3055 Code list responsible agency, coded D an..3

4052 Terms of delivery or transport O

an..70

4052 Terms of delivery or transport O

an..70

Notes :

This segment is used to specify the terms of delivery, transport conditions. The delivery condition code is only required for the delivery conditions (4055 = 6).

Example :

TOD+6++CIF'Delivery condition: CIF.


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SG15 - C ALC-SG17-SG18-SG19-SG20-SG21

G15ALC - M ALLOWANCE OR CHARGE


5463 Allowance or charge qualifier M an..3 MA = AllowanceC = Charge

C552 ALLOWANCE/CHARGE INFORMATION O C

1230 Allowance or charge number O

an..35C Code taken from table 4.2 of parafiscal and same category taxes

5189 Charge/allowance description, coded O an..3

4471 Settlement, coded O an..3 M 2 = Off invoice

1227 Calculation sequence indicator, coded D an..3 M

1 = First step of calculation2 = Second step of calculationetc ...9 = Ninth step of calculation

C214 SPECIAL SERVICES IDENTIFICATION D

7161 Special services, coded R an..3 M

AAB = Returned goods chargesABL = Packaging surchargeADT = Pick-upASS = Assortment allowance (EAN Code)CAC = Cash discountFC = Freight chargeLA = LabellingPAD = Promotional allowanceQD = Quantity discountRAA = RebateTD = Trade discountTX = TaxAJ = AdjustmentsDI= DiscountADO= Efficient logistics



7160 Special service O

an..35M Text


an..35

Note:

In parafiscal taxes, DE 7161 has to contain the codes indicated in the Annexe 1.

Example :

ALC+C+3001000002282+2+1+TX:::ADELPHE 0,75 LITRE' Parafiscal tax ADELPHE identified by the code 3001000002282ALC+A++++FC:::FRAIS DE TRANSPORT' Freight charge.


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SG15 - C

SG18 - C

ALC-SG17-SG18-SG19-SG20-SG21

PCD

G18PCD - M PERCENTAGE DETAILS


C501 PERCENTAGE DETAILS M C

5245 Percentage qualifier M an..3M

1 = Allowance2 = Charge

5482 Percentage R an..10 M Percentage

5249 Percentage basis, coded O an..3



Example :

PCD+1:1.45'Allowance of 1,45 %.


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SG15 - C

SG19 - C


MOA

G19MOA -

MMONETARY AMOUNT


C516 MONETARY AMOUNT M C

5025 Monetary amount type qualifier M an..3CC

8 = Allowance or charge amount25 = Charge/allowance basis

5004 Monetary amount C n..18 M Amount

6345 Currency, coded C an..3

6343 Currency qualifier C an..3

4405 Status, coded C an..3

Example :

MOA+8:125'The allowance amount is 125.


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SG15 - C

SG21 - C


TAX-MOA

G21TAX - M PRECISIONS SUR LES DROITS OU TAXES OU REDEVANCES



C241 DUTY/TAX/FEE TYPE D




5152 Duty/tax/fee type O an..35


5289 Duty/tax/fee account identification M an..6



5286 Duty/tax/fee assessment basis O an..15

C243 DUTY/TAX/FEE DETAIL A




5278 Duty/tax/fee rate R an..17 M The actual rate of tax/duty

5273 Duty/tax/fee rate basis identification O an..12



5305 Duty/tax/fee category, coded D an..3

3446 Party tax identification number O an..20

Notes :This segment is used to signify whether the allowances and charges specified in SG15 are subject to tax .

Example :TAX+7+VAT+++:::21'


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SG25 - C LIN-PIA-IMD-MEA-QTY-ALI-DTM-QVR-FTX-SG26-SG27-SG28-SG29-SG30-SG32-SG33-SG34-SG38-SG44

G25LIN - M LINE


1082 Line item number R n..6 M Application generated number of the item lines within the invoice

1229 Action request/notification, coded N an..3

C212 ITEM NUMBER IDENTIFICATION D M

7140 Item number R an..35 M n..14 format: EAN-8, UPC-A, EAN-13, or EAN-14 – this is the invoiceed article.

7143 Item number type, coded R an..3 M EN = International Article Numbering Association (EAN)UP = UPC (Universal product code)



C829 SUB-LINE INFORMATION D C

5495 Sub-line indicator, coded R an..3 C 1 = Sub-line information

1082 Line item number R n..6 C Parent line number

1222 Configuration level N n..2

7083 Configuration, coded D an..3 C A = Added to the configurationI = Included in the configuration

Note:

Or the EAN or the UPC item code are mandatory.

Example :

LIN+1++3000862141404:EN'1rst message item line (EAN item code 3000862141404).


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G25PIA - C ADDITIONAL PRODUCT ID


4347 Product id. function qualifier M an..3 M 1 = Additional identification

C212 ITEM NUMBER IDENTIFICATION M

7140 Item number R an..35CC

Invoiced item codePromotional variant

7143 Item number type, coded R an..3

CCCC

IN = Buyer's item numberSA = Supplier's article numberPV = Promotional variant numberSN = Serial number



C212 ITEM NUMBER IDENTIFICATION O

7140 Item number R an..35



















Notes :

This segment is used to specify additional item identification codes such as a buyer's or supplier's item number, the promotional variant number ,or the serialnumber.

Example :


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PIA+1+1826342:SA'PIA+1+548162:IN'


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G25IMD - C ITEM DESCRIPTION


7077 Item description type, coded O an..3 MC

E = Free-form short descriptionC = Code

7081 Item characteristic, coded O an..3 CC

ANM = Article name (EAN Code)TPE = Article type (EAN Code)

C273 ITEM DESCRIPTION A

7009 Item description identification O an..17 C Item description identification, coded:CU = Consumer unit (EAN Code)

1131 Code list qualifier O an..3 C

3055 Code list responsible agency, coded O an..3 C 9 = EAN

7008 Item description O an..35 M Free text article description

7008 Item description O an..35 C Free text article description

3453 Language, coded O an..3 C

7383 Surface/layer indicator, coded N an..3

Notes :

This segment is used to provide a description for the current line item .

Example :

IMD+E+ANM+::9:ARTICLE 1'IMD+C+TPE+CU::9'


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G25 - C LIN-PIA-IMD-MEA-QTY-ALI-DTM-QVR-FTX-SG26-SG27-SG28-SG29-SG30-SG32-SG33-SG34-SG38-SG44

G25QTY - C QUANTITY


C186 QUANTITY DETAILS M M

6063 Quantity qualifier M an..3 MC

47 = Invoiced quantity61 = Return quantity

6060 Quantity M n..15 M Invoiced quantity

6411 Measure unit qualifier D an..3 C PCE = Piece

Notes :

This segment is used to specify the total invoiced quantity for this line.Code 61 is used in the credit note to indicate the return quantity.

Example :

QTY+47:240' - 240 invoiced pieces.


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SG25 - C

SG26 - C

LIN-PIA-IMD-MEA-QTY-ALI-DTM-QVR-FTX-SG26-SG27-SG28-SG29-SG30-SG32-SG33-SG34-SG38-SG44

MOA

G26MOA -

MMONETARY AMOUNT


C516 MONETARY AMOUNT M M

5025 Monetary amount type qualifier M an..3 M 203 = Line item amount

5004 Monetary amount R n..18 M Amount

6345 Currency, coded O an..3

6343 Currency qualifier O an..3

4405 Status, coded N an..3

Example :

MOA+203:580'The line item amount, discounts and taxes included, is 580.


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SG25 - C

SG28 - C


PRI

G28PRI - M PRICE DETAILS


C509 PRICE INFORMATION R M

5125 Price qualifier M an..3 MD

AAA = Calculation netAAB = Calculation gross

5118 Price R n..15 MD

Net priceGross price

5375 Price type, coded O an..3

5387 Price type qualifier O an..3 DPR = Discount price

5284 Unit price basis D n..9 C Unit price basis

6411 Measure unit qualifier D an..3 C Measure unit : PCE = Piece

5213 Sub-line price change, coded N an..3 N

Notes :

This segment is used to specify price information for the current line item AAA: The price stated is the net price including allowances/ charges and excluding taxes . AAB: The price stated is the gross price to which allowances/charges, if valid, must be applied . Mandatory if there are any discount or charge in the line.DE5284: Mandatory if the unit price basis is different to 1.

Example :

PRI+AAB:12'


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SG25 - C

SG33 - C


TAX-MOA





5153 Duty/tax/fee type, coded O an..3M Tax type :

VAT=TVA









C243 DUTY/TAX/FEE DETAIL A M




5278 Duty/tax/fee rate R an..17 M VAT tax




5305 Duty/tax/fee category, coded D an..3 C


Notes:

This segment is used to specify tax details for the line item being invoiced .Within the framework of the fiscal dematerialization, the segment TAX is mandatory.

Example :

TAX+7+VAT+++:::5.5'VAT type tax with a 5.5 % of rate.


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SG25 - C

SG38 - C


ALC-ALI-DTM-SG39-SG40-SG41-SG42-SG43



5463 Allowance or charge qualifier M an..3M

A = AllowanceC = Charge


1230 Allowance or charge number O an..35 C Code taken from table 4.2 of parafiscal and same category taxes

5189 Charge/allowance description, coded Oan..3

4471 Settlement, coded O an..3 M 2 = Off invoice

1227 Calculation sequence indicator, coded D an..3

M1 = First step of calculation2 = Second step of calculationetc ...9 = Ninth step of calculation

C214 SPECIAL SERVICES IDENTIFICATION D M

7161 Special services, coded R an..3 M

AAB = Returned goods chargesABL = Packaging surchargeADT = Pick-upASS = Assortment allowance (EAN Code)CAC = Cash discountFC = Freight chargeLA = LabellingPAD = Promotional allowanceQD = Quantity discountRAA = RebateTD = Trade discountTX = TaxAJ = AdjustmentsDI= DiscountADO= Efficient logistics


3055 Code list responsible agency, coded D an..3

7160 Special service O an..35 M Text


an..35

Note:

For parafiscal taxes, DE 7161 must contain the codes indicated in the Annexe 1.

Example :ALC+C+3001000002282+2+1+TX:::ADELPHE 0,75 LITRE'ALC+A++2++TD:::REMISE COMMERCIALE SPECIALE Noël'Commercial allowance. The free text is "Remise commerciale spéciale Noël".


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SG25 - C

SG38 - C

SG40 - C



PCD

G40PCD - M PERCENTAGE DETAILS


C501 PERCENTAGE DETAILS M M

5245 Percentage qualifier M an..3 CC

1 = Allowance2 = Charge

5482 Percentage R n..10 M Percentage

5249 Percentage basis, coded O an..3



Example :

PCD+1:0.75'0,75 % allowance


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SG25 - C

SG38 - C

SG41 - C



MOA

G41MOA -

MMONETARY AMOUNT



5025 Monetary amount type qualifier M an..3CCC

23 = Charge amount204 = Allowance amount25 = Charge/allowance basis

5004 Monetary amount R n..18 M Amount

6345 Currency, coded N an..3

6343 Currency qualifier N an..3

4405 Status, coded N an..3

Example :

MOA+204:12.20'The allowance amount is 12,20.


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SG25 - C

SG38 - C

SG43 - C



TAX-MOA




C241 DUTY/TAX/FEE TYPE D

5153 Duty/tax/fee type, coded O an..3M VAT = TVA



















Example :

TAX+7+VAT+++:::5.5'VAT type tax with a 5.5 % of rate.


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UNS - M SECTION CONTROL


·0081 Section identification M a1 M S=Detail Separation / end

Example :

UNS+S'Separation between the detail and summary sections of the message.


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CNT - C CONTROL TOTAL


C270 CONTROL M M

6069 Control qualifier M an..3 M 2 = Number of line items in message

6066 Control value M n..18

6411 Measure unit qualifier C an..3

Example :

CNT+2:120'There are 120 lines in the message.


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SG48 - M MOA - SG49

G48MOA -

MMONETARY AMOUNT



5025 Monetary amount type qualifier M an..3MMM

125 = Taxable amount128 = Total amount124 = Tax amount

5004 Monetary amount R n..18MMM

Taxable amountTotal amount Tax amount

6345 Currency, coded O an..3 N

6343 Currency qualifier O an..3 N

4405 Status, coded N an..3 N

Example :

MOA+128:45612.20' Total amount


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SG50 - C TAX-MOA









C533 DUTY/TAX/FEE ACCOUNT DETAIL O M




5286 Duty/tax/fee assessment basis O an..15 M Taxable amount











Notes:

This segment is used to specify the amount free of tax subject to each VAT rate. Within the framework of the fiscal dematerialization: the TAX segment ismandatory. The 50 group will be repeated for each tax y each rate; it exists as much of SG50 that VAT rate (included rate = 0)

Example :

TAX+7+VAT++20000+:::5.5'Tax of VAT type, rate of 5.5 %. Amount taxable 20000.


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SG50 - C TAX-MOA

G50MOA - C MONETARY AMOUNT



5025 Monetary amount type qualifier M an..3 M 124 = Tax amount

5004 Monetary amount R n..18 M Tax amount

6345 Currency, coded N an..3 N

6343 Currency qualifier O an..3 N


Example :

MOA+124:1100'The tax amount is 1100.


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SG51 - C ALC -ALI-MOA



5463 Allowance or charge qualifier M an..3 M C = Charge


1230 Allowance or charge number O an..35 C Code taken from table 4.2 of parafiscal and same category taxes

5189 Charge/allowance description, coded O an..3 C

4471 Settlement, coded O an..3 C

1227 Calculation sequence indicator, coded N an..3 N

C214 SPECIAL SERVICES IDENTIFICATION D M

7161 Special services, coded M an..3 M TX = Parafiscal tax subjected to VAT

1131 Code list qualifier O an..3 C

3055 Code list responsible agency, coded O an..3 C

7160 Special service O an..35 C Description of parafiscal and same category or bills taxes


an..35N

Notes:

This segment is used to specify the total by type of parafiscal tax and similar or rights. This segment summarizes as well parafiscal tax or similar of headersection as in the body of the invoice (SG15 and SG38).

Example :

ALC+C+3001000002282+++TX:::TAXE ECO EMBALLAGE'Parafiscal tax and similar : Eco tax of packing.


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SG51 - C ALC-ALI-MOA

G51MOA -

CMONETARY AMOUNT



5025 Monetary amount type qualifier M an..3 M 8 = Allowance or charge amount

5004 Monetary amount R n..18 M Parafiscal and same category or bills tax amount

6345 Currency, coded N an..3 N

6343 Currency qualifier N an..3 N


Example :

MOA+8:248.2'The allowance/charge amount is 248.20.


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UNT - M MESSAGE TRAILER

Field EANCOM Description EAN PRINT

EMPS

0074 Number of segments in a message M n..6 M Total number of segments in a message

0062 Message reference number Man..14 M Message number (must be the same than in UNH segment)

Example :

UNT+48+1'48 segments message with reference 1.


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8.1.6 Invoice examples (INVOIC D96A)

Commercial invoice

UNH+001+INVOIC:D:96A:UN:EAN008'BGM+380:::V02P01+exemple+9'DTM+137:20110330:102'DTM+11:20110329:102'PAI+::42'FTX+REG+++raisonsociale:SAS:50 000 EUR'FTX+AAB+++LE PAIEMENT D?'UNE FACTURE AVANT SON ECHEANCE, QU?'IL RESULTE:OU NON DE L?'APPLICATION DES CONDITIONS GENERALES DEVENTE,:N?'OUVRE DROIT A AUCUN ESCOMPTE.'FTX+PMD+++TOUTES LES SOMMES NON REGLEES A L?'ECHEANCE SONT PASSIBLES:D?'INTERETS DE RETARD CALCULES A UN TAUX EGAL A 3 FOIS:LETAUX D?'INTERET LEGAL EN VIGUEUR ET CE A COMPTER:DU PREMIER JOUR DE RETARD.'RFF+ON:00002'DTM+171:20110330:102'RFF+DQ:00003'DTM+171:20110413:102'NAD+SE+3000000000000::9++raison sociale+rue+ville++00000+FR'RFF+VA:FR023090000000'RFF+XA: PARIS304000000'RFF+GN:30000000'NAD+BY+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+DP+3034014920112::9'NAD+IV+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'RFF+VA:FR21503314767'RFF+GN:30000000'NAD+RE+3000000000000::9++raison sociale+rue+ville++00000+FR'FII+RB+FR8921374569283745623894773+:25:5'FII+RB+XXXXFRPP+:25:17'TAX+7+VAT+DEB'CUX+2:EUR:4'PAT+3'DTM+13:20100510:102'PAT+22'PAT+20'LIN+1++3200000000001:EN'IMD+E+ANM+:::Description'QTY+47:10:PCE'MOA+203:55'PRI+AAA:5.5:::1:PCE'PRI+AAB:5.5'TAX+7+VAT+++:::19.6'UNS+S'CNT+2:1'MOA+125:55'MOA+124:10.78'MOA+128:65.78'TAX+7+VAT++55+:::19.6'MOA+124:10.78'UNT+45+001'


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Credit note

UNH+01+INVOIC:D:96A:UN:EAN008'BGM+381:::V02P01+123142+9'DTM+137:20110430:102'DTM+35:20110430:102'DTM+11:20110430:102'FTX+REG+++raisonsociale:SAS:50 000 EUR'FTX+SUR+++AVOIR SUR FACTURE 134345 DU 11/03/2011:REF/123:PORT FACTURE A TORT AU CLIENT'RFF+ON:2364345'DTM+171:20090902:102'RFF+IV:134345'DTM+171:20031106:102'NAD+SE+3000000000009::9++nom+rue+ville++00000+FR'RFF+VA:FR4354234523'RFF+XA:PARIS 52343254'RFF+GN:52343254'NAD+BY+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+DP+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+IV+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'RFF+VA:FR21503314767'RFF+GN:30000000'NAD+RE+3000000000009::9++nom+rue+ville++00000+FR'TAX+7+VAT+DEB'CUX+2:EUR:4'PAT+3'DTM+13:20100309:102'PAT+22'PCD+12:1:13'PAT+20'PCD+15:2.5:13'LIN+1++3200000000000:EN'IMD+E+ANM+:::DESCRIPTION'QTY+61:1152:PCE'MOA+203:835.2'PRI+AAA:0.725'TAX+7+VAT+++:::19.6'UNS+S'CNT+2:1'MOA+125:835.2'MOA+124:163.7'MOA+128:998.9'TAX+7+VAT++835.2+:::19.6'MOA+124:163.7'UNT+43+01'


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Invoice with parafiscal tax

UNH+03+INVOIC:D:96A:UN:EAN008'BGM+380:::V02P01+12+9'DTM+137:20100312:102'DTM+35:20100315:102'DTM+11:20100312:102'PAI+::42'FTX+REG+++raisonsociale:SAS:50 000 EUR'RFF+ON:379336'DTM+171:20100309:102'RFF+AAK:0811433'DTM+171:20100312:102'NAD+SE+3000000000009::9++nom+rue+ville++00000+FR'RFF+VA:FR4354234523'RFF+XA:PARIS52343254'RFF+GN:52343254'NAD+BY+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+DP+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+IV+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'RFF+VA:FR21503314767'RFF+GN:30000000'NAD+RE+3000000000009::9++nom+rue+ville++00000+FR'TAX+7+VAT+DEB'CUX+2:EUR:4'PAT+3'DTM+13:20100515:102'PAT+22'PCD+12:1:13'PAT+20'PCD+15:2.5:13'LIN+1++3000000000009:EN'PIA+5+8478885455:IN'IMD+E+ANM+:::DESCRIPTION'QTY+47:1800:PCE'MOA+203:1099.8'PRI+AAA:0.611:::1:PCE'PRI+AAB:0.607:::1:PCE'TAX+7+VAT+++:::19.6'ALC+C+3001000002084+2+1+TX:::Taxe parafiscale sur l?'horlogerie'MOA+23:0.004'TAX+7+VAT+++:::19.6'UNS+S'CNT+2:1'MOA+125:1099.8'MOA+124:215.56'MOA+128:1315.36'TAX+7+VAT++1099.8+:::19.6'MOA+124:215.56'ALC+C+3001000002084+++TX:::Taxe parafiscale sur l?'horlogerie 'MOA+8:7.2'UNT+50+03'


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Invoice with discount

UNH+04+INVOIC:D:96A:UN:EAN008'BGM+380:::V02P01+12+9'DTM+137:20100312:102'DTM+11:20100312:102'PAI+::42'FTX+REG+++raisonsociale:SAS:50 000 EUR'FTX+AAB+++LE PAIEMENT D?'UNE FACTURE AVANT SON ECHEANCE, QU?'IL RESULTE:OU NON DE L?'APPLICATION DES CONDITIONS GENERALES DEVENTE,:N?'OUVRE DROIT A AUCUN ESCOMPTE.'FTX+PMD+++TOUTES LES SOMMES NON REGLEES A L?'ECHEANCE SONT PASSIBLES:D?'INTERETS DE RETARD CALCULES A UN TAUX EGAL A TROIS FOIS:LETAUX D?'INTERET LEGAL EN VIGUEUR ET CE A COMPTER:DU PREMIER JOUR DE RETARD.'RFF+ON:379336'NAD+SE+3000000000009::9++nom+rue+ville++00000+FR'RFF+VA:FR4354234523'RFF+XA:PARIS52343254'RFF+GN:52343254'NAD+BY+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+DP+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+IV+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'RFF+VA:FR21503314767'RFF+GN:30000000'NAD+RE+3000000000009::9++nom+rue+ville++00000+FR'TAX+7+VAT+DEB'CUX+2:EUR:4'PAT+3'DTM+13:20100515:102'PAT+22'PAT+20'LIN+1++3000000000009:EN'IMD+E+ANM+:::DESCRIPTION'QTY+47:570:PCE'MOA+203:1818.3'PRI+AAA:3.19'PRI+AAB:3.509'TAX+7+VAT+++:::19.6'ALC+A++2++TD:::REMISE COMMERCIALE'PCD+1:10'MOA+204:181.83'UNS+S'CNT+2:1'MOA+125:1818.3'MOA+124:356.39'MOA+128:2174.69'TAX+7+VAT++1818.3+:::19.6'MOA+124:356.39'UNT+43+04'


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Invoice exempted

UNH+04+INVOIC:D:96A:UN:EAN008'BGM+380:::V02P01+154887+9'DTM+137:20100512:102'DTM+11:20100510:102'PAI+::42'FTX+REG+++raisonsociale:SAS:50 000 EUR'FTX+AAB+++LE PAIEMENT D?'UNE FACTURE AVANT SON ECHEANCE, QU?'IL RESULTE:OU NON DE L?'APPLICATION DES CONDITIONS GENERALES DEVENTE,:N?'OUVRE DROIT A AUCUN ESCOMPTE.'FTX+PMD+++TOUTES LES SOMMES NON REGLEES A L?'ECHEANCE SONT PASSIBLES:D?'INTERETS DE RETARD CALCULES A UN TAUX EGAL A TROIS FOIS:LETAUX D?'INTERET LEGAL EN VIGUEUR ET CE A COMPTER:DU PREMIER JOUR DE RETARD.'FTX+SIN+++Loi d?'exonération'RFF+ON:379336'NAD+SE+3000000000009::9++nom+rue+ville++00000+FR'RFF+VA:FR4354234523'RFF+XA:RCS52343254'RFF+GN:52343254'NAD+BY+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+DP+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+IV+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'RFF+VA:FR21503314767'RFF+GN:30000000'NAD+RE+3000000000009::9++nom+rue+ville++00000+FR'TAX+7+VAT+DEB+++E'CUX+2:EUR:4'PAT+3'DTM+13:20100515:102'PAT+22'PAT+20'LIN+1++3000000000009:EN'IMD+E+ANM+:::DESCRIPTION'QTY+47:570:PCE'MOA+203:1818.3'PRI+AAB:3.509:::1:PCE'PRI+AAA:3.19:::1:PCE'TAX+7+VAT+++:::0'UNS+S'CNT+2:1'MOA+125:1818.3'MOA+124:0'MOA+128:1818.3'TAX+7+VAT++1818.3+:::0'MOA+124:0'UNT+41+04'


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Invoice of conditional supplier

UNH+1+INVOIC:D:96A:UN:EAN008'BGM+380:::V02P01+7778003026+9'DTM+137:20110615:102'DTM+11:20110610:102'PAI+::42'FTX+REG+++raisonsociale:SAS:50 000 EUR'FTX+AAB+++LE PAIEMENT D?'UNE FACTURE AVANT SON ECHEANCE, QU?'IL RESULTE:OU NON DE L?'APPLICATION DES CONDITIONS GENERALES DEVENTE,:N?'OUVRE DROIT A AUCUN ESCOMPTE.'FTX+PMD+++TOUTES LES SOMMES NON REGLEES A L?'ECHEANCE SONT PASSIBLES:D?'INTERETS DE RETARD CALCULES A UN TAUX EGAL A TROIS FOIS:LETAUX D?'INTERET LEGAL EN VIGUEUR ET CE A COMPTER:DU PREMIER JOUR DE RETARD.'RFF+ON:0001'NAD+SE+3000000000009::9++nom+rue+ville++00000+FR'RFF+VA:FR4354234523'RFF+XA:PARIS52343254'RFF+GN:52343254'NAD+BY+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+DP+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'NAD+IV+3034014920112::9++PRINTEMPS+36, RUE RASPAIL+LEVALLOIS PERRET CE++92594+FR'RFF+VA:FR21503314767'RFF+GN:30000000'NAD+RE+3000000000009::9++nom+rue+ville++00000+FR'TAX+7+VAT+DEB'CUX+2:EUR:4'PAT+3'DTM+13:20110930:102'PAT+22'PAT+20'UNS+S'MOA+124:261.81'MOA+128:1597.58'MOA+125:1335.77'TAX+7+VAT++1335.77+:::19.6'MOA+124:261.81'UNT+32+1'


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9 Validation rules of the invoice

An automatic validation is set up in PRINTEMPS EDI solution. At the reception of the INVOIC, rules will be verified andif errors are detected, a GENRAL message, with the description of the errors will be automatically sent to the suppliervia EDI.

The applied rules of control are the ones from the Standard cgi289bis, and those particulars of PRINTEMPS.

9.1 Particular control rules list from PRINTEMPS

Following are the details of the rules :

Rule 1 – The missing or non accepted version.Text : Champs [BGM.1000] non accepté ou absente. Valeur reçue « xxx ». Valeur acceptée « V02P01 »

Rule 2 – The document's number must contain a maximum of 16 digits Text : Le numéro du document [BGM.1004] doit être maximum de 16 caractères.

Rule 3 – Order or Contract number mandatory Text : Manque le numéro de commande ([RFF.1154] si [RFF.1153]= ON) ou de contrat ([RFF.1154] si [RFF.1153]= CT).

Rule 4 – The Buyer is mandatory.Text : L'acheteur ([NAD.3035]=BY): Code ([NAD.3039]) obligatoire.

Rule 5 – The total taxable base is mandatory.Text : Base imposable ([G48MOA.5004] si [G48MOA.5025]= 125) manquante ou incorrecte. La base imposable de la facture

doit être égale à la somme des bases imposables des segments TAX ([G50TAX.5286] si [G50TAX.5153]= VAT).

Rule 6 – The total amount of fees/taxes/royalties of the message is mandatory.Text : Montant total des impôts ([G48MOA.5004] si [G48MOA.5025]= 124) manquant ou incorrect. Le montant total des

impôts doit être égal à la somme des montants des impôts au niveau ligne ([G50MOA.5004] si [G50MOA.5025]= 124 et

[G50TAX.5153]= VAT).

Rule 7 – The total amount of the invoice is mandatory.Text : Montant total de la facture ([G48MOA.5004] si [G48MOA.5025]= 128) manquant ou incorrect. (Montant total de la

facture (MOA+128) = Base imposable total (MOA+125) + montant total des impôts (MOA+124)).

Rule 8– The returned quantity on the line is mandatory.Text : Manque la quantité retournée ([G25QTY.6060] si [G25QTY.6063]= 61) à la ligne : « numéro de ligne »

Rule 9– The total net of the line is mandatory.Text : Montant net de la ligne ([G26MOA.5004] si [G26MOA.5025]= 203) manquant ou incorrect à la ligne : « numéro de

ligne ». Pour les factures, le montant net de la ligne doit être égal à la quantité facturée multipliée par le prix unitaire net

([G25QTY.6060] si [G25QTY.6063]= 47) x ([G28PRI.5118] si [G28PRI.5125]= AAA). Pour les avoirs, le montant net de la ligne

doit être égal à la quantité retournée multipliée par le prix unitaire net ([G25QTY.6060] si [G25QTY.6063]= 61) x

([G28PRI.5118] si [G28PRI.5125]= AAA).


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9.2 GENRAL back error message Example

An automatic GENRAL message is sent to the supplier when Printemps has received the INVOIC number 1234 on the 29th of April 2011.

UNH+4631+GENRAL:D:96A:UN:EAN003'BGM+14E::9+4631+9' Message reference GENRALDTM+137:20110509:102' Message Date GENRALNAD+MS+3020279922008::9' Message transmitterNAD+MR+3011197600100::9' Message receiverFTX+AAI+++EDIWIN. MODULE DE QUALITÉ'FTX+AAI+++RÉPONSE A?: MESSAGE RÉFÉRENCE DATE'FTX+AAI+++EDI_INVOIC_D_96A_UN_EAN008 1234 29/04/2011' Given concerning the original INVOIC's validation FTX+AAI+++---------------------------------------'FTX+AAI+++«RVA»;2;VAL_PRINTEMPS # Manque le numéro de document. [BGM.1004].' INVOIC's error list FTX+AAI+++---------------------------------------'FTX+AAI+++FIN DU RAPPORT'UNT+13+4631'


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Annexe 1 . Parafiscal charges or fees number table (available in GS1 France)

Code EAN Text taxe 3001000002008 Droit eaux et boissons non alcool3001000002022 Droit spécif or argent et platine3001000002039 Taxe forestière3001000002046 Taxe CODIFAB3001000002060 Taxe DEFI3001000002077 Redevance édition et ouvr librairie3001000002084 Taxe HBJOAT3001000002091 Surtaxe sur les eaux minérales 3001000002107 Taxe financement organisme agricole3001000002114 Redevance sanitaire d'abattage3001000002169 Taxe municipale sur l'électricité3001000002176 Taxe département sur l'électricité3001000002183 Redevance sanitaire de découpage3001000002190 Cotisation Interbev3001000002206 Taxe CTIFL3001000002213 Octroi de mer3001000002237 TICGN3001000002244 Cotisation Unicid3001000002251 CVRO Gazon3001000002268 Taxe du CN du cinématographe3001000002275 Taxe CIFOG3001000002282 Contribution Eco-emballages3001000002299 TIPP3001000002305 TGAP3001000002312 Droits d'accises sur les alcools3001000002329 Cotisation sécurité sociale3001000002336 Contribution Corepile3001000002367 Cotisation Interfel3001000002381 Cotisation label viande3001000002398 Taxe CETIM3001000002404 Autre CVO interprofessionnelle3001000002411 Taxe d'abattage3001000002435 CTA Gaz3001000002442 CSPE3001000002459 Contribution DEEE3001000002466 CTA Electricité3001000002473 Rémunération pour copie privée 3001000002480 Contribution pour une pêche durable3001000002497 Redevance pour pollutions diffuses3001000002503 Taxe pour le dvpt ind construction3001000002510 Compensation gaz tarif solidarité3001000002527 Contribution Eco TLC3001000002534 Taxe vidéogrammes3001000002541 Taxe sur les prémix3001000002596 CSE Porc3001000002619 TICFE3001000002626 TDCFE3001000002633 TCCFEA VENIR Taxe Ecofolio


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edi u ser s invoic d96... · 2 presentation of printemps edi messages 2.1 edi standard used:...

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