papua new guinea urban youth …documents.worldbank.org/curated/en/596431468058778454/...project...

PAPUA NEW GUINEAURBAN YOUTH EMPLOYMENT PROJECT (UYEP)

DRAFT REPORT - PUBLIC WORKS SPECIALIST

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

wb350881

Typewritten Text

70109

of 33

Table of Contents

Background ...........................................................................................................................3

Project Objectives .................................................................................................................3

Project Development Objectives............................................................................................3

Key project indicators............................................................................................................4

Component 1 Sub-components ..............................................................................................5

Detailed Description of the Sub-Components and Activities................................................ 10

Lessons Learned in Previous Relevant Activities................................................................. 13

of 33

Background 1. A public works specialist assisted in the preparation of a labor intensive public works

scheme (a.k.a. “Youth Job Corps”) under a proposed Urban Youth Employment Project (UYEP) in PNG. The consultant worked closely with World Bank’s Task Team, the Government of Papua New Guinea (GoPNG), the UYEP’s implementing agency—the National Capital District Commission (NCDC), selected civil service organizations (CSOs) and businesses implementing public works programs.

2. The UYEP’s development objectives are to provide socially and economically disadvantaged urban youth short term employment opportunities utilizing labor-intensive methods; and to strengthen and expand programs that provide the knowledge and skills for employment. The Project would focus on disadvantaged urban youth between the ages of 15 and 29 that neither work nor study and whom have limited social and economic opportunities, including inter alia: a) those that have never accessed or not completed the formal school system; and b) those that may have completed their formal education but have still not been integrated into the labor market.

3. The UYEP would start in the National Capital District (NCD) area. It would be financed by the

World Bank as a Specific Investment Loan of up to $15M and implemented over a period of five years, from 2010–2015. The UYEP has three components: i) Youth Job Corps (YJC); ii) Skills Development and Employment Scheme (SDES); and iii) Youth Socialization and Capacity Building. The Bank and the GoPNG will work intensively on preparation and design activities in the coming months, with the expectation that the Project will be appraised and negotiated in by January 2010.

4. The terms of reference for the services to be provided by this specialist are given at

Annex 1. This draft report summarizes the findings, deliverables and recommendations of the Public Works Specialist.

Project Objectives 5. The development objectives of the UYEP are to provide socially and economically

disadvantaged urban youth short-term employment experience opportunities utilizing labor-intensive methods; and to expand programs that provide the knowledge and skills for employment.

Project Development Objectives 6. PDO1 - The project will provide socially and economically disadvantaged urban youth

with short-term employment experience opportunities utilizing labor intensive methods.

7. To accomplish this objective, the project will, under Component 1: a) Provide social protection to economically and socially disadvantaged urban

youth by augmenting incomes through the provision of temporary employment experience placement utilizing labor-intensive methods;

b) Enable youth to acquire basic life skills that are valued in the work place and needed to gain more permanent employment; and

c) Invest in the rehabilitation and maintenance of basic infrastructure and community services.

8. PDO2 – The project will increase the capacity of selected youth training providers to

support industry-based training for employment in the formal sector, and entrepreneurship training for self employment in the informal sector.

of 33

9. To accomplish this objective the project will, under Component 2: a) Support the labor market integration of economically and socially

disadvantaged urban youth by providing them with knowledge and occupational and life skills that are valued by employers in the public and private sectors; and

b) Provide improved livelihoods and opportunities for self-employment (Component 2).

10. PDO3 - The project will strengthen the capacity of the PMU and project subcontractors

to develop and implement: pro-poor youth policies; public employment programs; market-oriented and demand-driven labor market insertion programs that are targeted towards vulnerable urban youth; socializing programs for youth; and effective monitor and evaluate programs.

11. To accomplish this objective, the project will, under Component 3:

a) Provide technical assistance to support the development, staffing and implementation of the PMU;

b) Provide recurrent budget support for the operation of the PMU; c) Finance the development and implementation of job fairs, information seminars

and grievance and complaints handling mechanisms; and d) Support of establishment of youth coordinators required for the effective

implementation/monitoring and evaluation of Components 1 and 2.

Key project indicators 12. The project includes the following key indicators, designed to measure performance

against the PDOs. These indicators include:

PDO1(a) • Total number of youth participants, by gender, who were employment through

the Job Corps subcomponent; • Participant retention rate (yearly), by gender, by program; • Participant recycle rate by year, by gender; • Number of participants who choose to remain in program during years 2, 3, 4 and

5 of the project; • Total number of youth participants who are gainfully employed six months after

leaving program; PDO1(b)

• Total number of youth participants who were provided with training through the Job Corps subcomponent;

PDO1(c) • Total number of participant work hours provided by the project to support

rehabilitation and maintenance of basic infrastructure and community services; • Level of employer satisfaction with participants’ performance;

PDO2(a) • Number of disadvantaged youth participants, by gender, in Components 1 and 2

of the project;

of 33

• Total number of disadvantaged youth participants who satisfactorily complete year one of their respective programs;

• Disadvantaged participant retention rate, by gender, by program; • Total number of disadvantaged youth participants, by gender, who are employed

six months after leaving their respective UYEP program; PDO2(b)

• Number of youth participants who are selected for self-employment training; • Number of youth participants who complete the self-employment training

program; • Number of youth participants who are successful in becoming self-employed

within six months following completion of the training program; PDO3 (a)

• Estimated quality of implementation and service delivery provided by the PMU during the lifetime of the project;

• Level of government satisfaction regarding the technical assistance and other forms of support provided to the PMU;

PDO3 (b) • Level of disbursement obtained from allocations set aside for support of PMU

throughout the duration of the project; Goal would be 100% disbursement by end of year five of project duration;

PDO3 (c) • Total number of job fairs planned and implemented during life of project; • Total number of information seminars planned and implemented during life of

project: • Establishment of grievance and complaints handling mechanisms during first year

of the project; • Number of grievance and complaints addressed by the above mechanism during

each year of the project; PDO3 (d)

• Recruitment, training and employment of total number of youth coordinators required for the effective implementation/monitoring and evaluation of Components 1 and 2 during first year of the project;

Component 1 Sub-components 13. Figure 1 provides a graphical presentation of the proposed conceptual flow for the delivery of the above development objectives and outcomes. Analysis of this proposed methodology together with development objectives and outcomes indicates that three sub-components would be required for the implementation of Component 1 (see Figure 2). These are:

• Youth Identification and Screening • Basic Life Skills for Employment; and • Public Works Job Experience Program

of 33

Figure 1 - CONCEPT FLOW Component 1 – Youth Job Corps (YJC)

Public Works Implementer

(Agency/ Contractor)

Existing & UYEPJobs/Contracts

Project Management Unit

Youth Screening and Interview

Contractor

YJC Trainee Work Placements

Interested Youths Register for Screening and Orientation

Youth Job Fair Screening interviews and selection

Available Youth DatabaseEmployer interview & selection

Basic Life Skills “World of Work”training (10 days training)

Unemployed Youth Enter Program

Youth “World of Work” Training

Contractor

of 33

Figure 2: Proposed Sub-Components – Component 1

PDO 1 - The project will providesocially and economicallydisadvantaged urban youth withshort-term work experienceplacement training opportunitiesutilizing labor intensive methods

Development Objective Outcomes Sub-components

Enable youth to acquire basic lifeskills that are valued in the workplace and needed to gain morepermanent employment

Augment incomes of youth throughthe provision of temporary workplacement training utilizing laborintensive programs

Invest in the rehabilitation andmaintenance of basic publicinfrastructure

Basic Life Skills forEmployment

Public Works JobExperience Programs

Number of youth required forpublic works job experience and“OJT” programs are identifiedand screened

Youth Identificationand Screening

of 33

Table 1: Proposed Sub-Component Activities and Tasks – Component 1

Sub-components Activities Tasks Summary

Engagement of ScreeningContractor(s)

National procurement following UYEP procurement guidelines, 2 or 3 contractors, 1 yearcontracts

Youth Identificationand Screening

Youth InformationCampaign

Media information/promotion (materials, radio, television, newspaper); Communications kit;repeat 9 times

Youth Interview &Screening

Local locations, Interview criteria (name, age, criminal record, work experience, povertyprofile, POM residency > 1 year, province/clan; schooling), health check; provide ID card;repeat 9 times

Training Recommendation Reporting data of interviews and screening, “Ready” youth database; repeat 9 times

Engagement of TrainingContractor(s)

National procurement following UYEP procurement guidelines, 2 or 3 contractors, 1 yearcontracts

“World of Work” Training Local location, 40 hours course content (materials, “hands on” sessions; repeat 9 timesBasic Life Skills for

EmploymentTraining Report Reporting of training outcomes; participant performance; repeat 9 times

Training Payment End of training payment, Governor’s certificateYouth Ready Database Update “Ready” youth database, available for requesting agency/enterprise

Project Evaluation &Contracting

Current NCDC public works programs – standard NCDC procurement procedures; UYEPNCDC labor intensive public works program – UYEP procurement guidelines;

Confirm Job ExperienceProjects

Current NCDC public works programs –supplemental unskilled workers; UYEP NCDC laborintensive public works program; canvas contractor applications (agency/enterprise, projectdescription, location, duration, safety commitment, worker’s insurance, training support request[no of trainees; duration]; requesting agency/enterprise notification; project identifier

Public Works JobExperience Programs

Project Mobilization Requesting agency/enterprise database review; nominate interviewees; conduct interviews;confirm requirements & selected trainees; project trainee agreement

Project Implementation Agency/enterprise manages trainee inputs to project; OH&S; insurances; trainee attendancerecords maintained; trainee payments recorded; UYEP report

Training Stipend Payments PMU checks/approves UYEP claim from agency/enterprise; payment within POM guidelines;random project site visits by PYF; PYF exit interviews with trainees

of 33

Sub-components Activities Tasks Summary

“Save your Future” Micro-saving Scheme

Counsel trainees on saving money; assist trainees set up a bank/credit union account – bankPGK 50 or credit union PGK 10.

Project Supervision Intermittent site visits by PMU staff (frequency - POM guidelines);Project M&E Reporting Contract as an evaluation survey – track some youth – follow up Years 4 & 5 –

Impact/Evaluation consultant

of 33

Detailed Description of the Sub-Components and Activities 14. A summary of the following detailed description of Component 1 is provided at Annex 2. Youth Identification and Screening15. The project will engage national contractor(s) experienced in the screening and interview of youth from settlements in the NCD area, to manage the awareness raising, identification and screening process. The contractor(s) will be selected through National procurement in accordance with Bank procurement guidelines. The contractor(s) will be retained on one year contracts with a negotiated rate for 4 to 6 intakes. 16. To commence the youth intake cycle, the contractor(s) will undertake a comprehensive media program alerting youth, communities and relevant civil society organizations that the UYEP is seeking to identify suitable youth for work skilling and possible job placement training. Activities for the media program will be drawn from a Communications Kit developed with the PMU by a communications consultant. This information/awareness program will alert youth, communities and relevant NGOs and CSOs to the UYEP and the opportunities that can be provided. 17. The contractor(s) will then liaise and meet with Youth Councilors reporting to NCDC, ward level Youth Officers and other community service organization leaders to plan and conduct youth screenings and interviews for a new training intake. “Roadshow” or information fair style promotions may also be appropriate. The number and frequency of youth trainee intakes, and hence number of contractors required, will be based on the number and timing of confirmed of job placements. The final intake is expected to occur about 6 months before the scheduled completion of the project. 18. It is expected that the urban NCD area will be divided along its present 3 electoral districts and that intakes will be cycled around these districts ensuring that there is equal opportunities for participation from each district. Dependent upon youth response to each intake and the rate of job placements available, it may be prudent to schedule 4 to 6 intakes per year for a total 16 to 24 intakes over the duration of the project. 19. The UYEP contractor will be expected to use existing community facilities, providing close access for the target disadvantaged youth, for the screening and interview process. Screening criteria will be included in the POM and may be expected to include: name, age, sex, work experience, months out of work, criminal record, family status (homeless, shelter characteristics, orphaned), poverty indicators and months living in POM. Youth wishing to participate in UYEP will be required to meet at least the following criteria:

• Aged between 15 and 25 years; • Out of school or work for at least 6 months; • Living in the POM area for at least 12 months; • Prepared to undertake 1 week of basic life skills training; and • Assessed as healthy enough to participate in the program.

20. Youth selected for UYEP will be provided with a UYEP identification card and their details entered into a “work ready” database located in the PMU. Around 9,000 youth will be required for the unskilled job placement training in public works programs whilst a further 3,000 will be required for the “OJT” program. The number of youth required to be selected for entry to each UYEP intake is estimated to be (details in Annex 3):

Year 1 Year 2 Year 3 Year 4 Year 5 Intake 1 Intake 1 Intake 2 Intake 1 Intake 2 Intake 1 Intake 2 Intake 1 Intake 2

1,030 1,410 1,700 1,700 1,700 1,700 1,660 1,160

of 33

Basic Life Skills for Employment6. The project will engage national contractor(s) experienced in preparing and delivering training in basic life skills for employment of youth from settlements in the NCD area. A number of national bodies with relevant youth training experience are available. The contractor(s) will be selected through National procurement in accordance with Bank procurement guidelines. The contractor(s) will be engaged on one year contracts. 7. Screened and selected youth will be invited to join a 40 hour “World of Work” training to be delivered by the contracted training provider(s). This training will provide trainees with life skills and understanding of a working environment; appropriate “on the job” behavior; personal presentation and attitudes and working as a team. The following is provided as a proposed framework for this training:

8. These “World of Work” training sessions will be provided in community locations, as close as possible to the targeted trainees. About 25 to 30 trainees will be the maximum number permitted in a training session. Operational guidelines for these sessions will be provided in the POM. 9. As training is completed, project youth facilitators will interview each trainee to gain further understanding of their skills inventory and career interests. These will be recorded on the “job ready” database for later use by the project and prospective job placement organizations (agencies/contractors) to determining job suitability and possible entry to the “OJT” training provided under Component 2. These interviews will also provide trainee feedback to the PMU on the suitability of the training content, delivery and materials. 10. Upon the completion in full of “World of Work” training, each trainee will receive an “end of training” payment and an NCDC Governor’s Certificate recognizing this training. Public Works Job Experience Programs11. The employer partnership development specialist (EPDS) will canvas and maintain contact with a wide range of Government agencies, authorities and private contractors engaged in the implementation of public works services. Specifically the program seeks to highlight work programs utilizing labor intensive methods. Annex 4 provides a preliminary list of sub-project activities and an estimate of beneficiaries/labor days by activity. This initial list includes Government agencies, authorities and private contractors who have indicated interest in the project objectives and a willingness to provide and manage job placements for

Basic Life Skills for Employment

• Personal attributes: (e.g. managing emotions, cooperation with others [men and women], accepting personal responsibility, developing confidence, respect for self and others, tolerance, and personal saving)

• Solving problems: (e.g. managing conflicts, reducing intimidation and decision making)

• Good work habits: (e.g. job interviews, workplace protocols, time management, working as a team and workers’ responsibilities and rights)

• Healthy lifestyle: (e.g. alcohol and substance abuse prevention, healthy eating, STD/HIV/AIDS prevention, and healthy relationships)

• Living environment and community awareness: (e.g. clean, healthy living environment, respecting communities and caring and preserving for community living spaces)

• Managing diversity: (e.g. respecting different peoples, values and religions)• Learning to serve: (e.g. civic responsibility, community, service,

volunteering)

of 33

Proposed UYEP Guidelines for Eligible Public Works JobsPublic works sub-projects/jobs that may be utilized by UYEP are expected to be drawn from both existing and new programs managed by GoPNG, NCDC, national authorities, and private, commercial groups. The menu of projects, which are eligible for the unemployed youth work placement training payments by UYEP may include:

• Labor based rehabilitation and maintenance of public buildings, schools, health facilities, basic sanitation facilities, small roads, bridges and drains, parks and gardens, small dams and canals, community centers and waste collection services.

• More detail (including restrictions and special requirements in some cases) for each category of sub-project are contained in the Project Operations Manual.

Excluded works will include the construction of public, private and commercial property and development, defense facilities and religious, institutional infrastructure.

trainees. All agencies, authorities and contractors interviewed expressed strong support for the project’s objectives and it is considered likely that once the project is commenced and public, agency and contractor awareness of UYEP is further increased, significantly more work placement opportunities will arise. 12. A major task for the EPDS and Project Coordinator (Engineering)/Safeguards Specialist (PCESS) will be to introduce prospective employers to the project and add further job placement opportunities to the program. Employers will be encouraged, where possible, to utilize labor intensive approaches thus offering larger numbers of job placements. Job placement opportunities will be examined by the PCESS to see that the work place and type of work provided complies with the project’s safeguards policy to be outlined in the POM. The following is provided as a possible guide for eligible, UYEP public works job types.

13. Scope exists for UYEP to support the NCD Engineering Design/Project Management Section in expanding the current programs for road pot hole patching and the cleaning and repair of drains. Currently, there is considerable public disquiet with the condition of many roads in the capital and it is seen that NCDC would gain public support and goodwill through well executed, expanded programs. Utilizing UYEP support, NCDC could specifically focus on secondary and tertiary gravel roads and drains that can benefit from repairs and maintenance undertaken using predominantly manual labor techniques. This will require UYEP to support the procurement of goods, materials and equipment for these expanded maintenance and repair programs (see Annex 5). National competitive bidding in accordance with Bank procurement guidelines will be utilized for these items. 14. Following the checking process, all job placement opportunities to be supported through UYEP will be confirmed in a work agreement between the UYEP PMU and the employer. The agreement will detail the type and location of jobs, UYEP conditions for employer recording and reporting of trainees, and trainee payment arrangements that the employer will be required to undertake. Each trainee, subject to continuing good work ethic and behavior, will be expected to complete 60 working days (3 months) of unskilled job placement training. Trainees will not be permitted to work past 3 calendar months as the payment of further entitlements may be triggered for longer periods. 15. Payment of work placement trainees will be made by the employer utilizing the same pay frequency and arrangements for their other casual labor employees. It is likely

of 33

that this will constitute time recording by a supervisor and then payment made in cash every few days to the casual employees. Once work placement trainees begin to receive payments for their work experience, UYEP under planned “Save Your Future” activities will provide short counseling inputs encouraging them and informing them on the benefits of saving a small proportion of their payments. Interested work placement trainees will receive assistance to set up a bank or credit union account. Based on a similar program operated by City Mission, establishment of a credit unions account requires an initial deposit of PGK 10 whilst a bank requires PGK 50 to establish a personal account. 16. The employer having made payments to the work placement trainees would then prepare documentation and a claim, based on the work agreement, to UYEP PMU for reimbursement. It is expected that claims for a small number of work placement trainees (say less than 20) will be made on a quarterly basis or on the completion of each work placement, if the work placement period is less than 60 working days. Upon presentation of an invoice and PMU approval of the required documentation, participating employers will be reimbursed for some or all of the trainee job placement costs. UYEP will reimburse employers up to a maximum 4 hours per day for 60 working days at a rate of PGK 2 per hour. 17. During the work experience, the EPDS will visit each trainee at least once to ensure that work experience opportunity, working conditions and payments are being delivered by the employer in accordance. 18. Later in the project a national contractor experienced in undertaking evaluation surveys will be engaged to implement surveys and some tracking of UYEP trainees to evaluate the program. A number of national contractors with relevant experience in evaluating youth training programs are available. The contractor will be selected through National procurement in accordance with Bank procurement guidelines.

Lessons Learned in Previous Relevant Activities 19. Meetings with Government agencies, authorities, private contractors, CBOs and FBOs produced valuable insights to a range of issues impacting youth skilling and employment programs currently being implemented and for some already completed. The table below summarizes these findings, which have been incorporated into UYEP.

Issue Lessons Learned Engagement with youth

- � Use of community leaders/facilitators may result in certain youth being repeatedly nominated for programs;

� Awareness programs need to be delivered within communities through a number of outlets - community figures, churches, CBOs, sports bodies;

� Accurate data on each individual can be difficult to obtain due to low literacy/skills level – multi-questioning and cross questioning techniques may be needed.

Training/Skilling Support location

- � Recruitment/identification processing needs to be done within community using community facilities;

� Participants should not be paid a daily allowance to attend training but may benefit from a training completion payment.

Clan/Tribe background

- � Not an issue within NCD area; � Outside of NCD area, communities expect to see a number of their

clan/tribe engaged for public works activities within their area; � Worker teams comprising mixed clan/tribe backgrounds are

common in NCD area.

of 33

Issue Lessons Learned Worksite safety - � Safety boots are usually not issued to casual workers, who are

expected to provide their own closed shoes for the worksite; � Hi-visibility safety vests are provided to all workers for road repair

and drain maintenance worksites; � Eye protection and hats are not usually provided to casual workers.

Transport to work site

- � Usually not provided by Government agencies and authorities; � Often provided by private contractors for all workers including

casual workers.

Work performance - � All workers are expected to follow instructions of site/team leaders. Those not following repeated instructions are dismissed;

� All workers are expected to respect fellow workers; � All workers are expected to report for work in a timely manner.

Payment for work - � Casual workers are usually paid in cash at the worksite; � Payment for casual workers is usually weekly or if job is of a

shorter duration payment is made as job is completed; � Casual workers are generally expected to make their own

arrangements for lunch and drinks required during the working day.

Terms of reference for Personnel and Technical Assistance consultancies20. Terms of Reference for Project Coordinator (Engineering)/Safeguards Specialist (PCESS) are provided at Annex 6.

of 33

Annex 1

Terms of Reference Public Works Specialist

of 33

Terms of Reference Urban Youth Employment Project

Short Term Consultant: Public Works Specialist

Location: Port Moresby, Papua New Guinea (PNG) Duration: 20 days; between June 25 to June 30, 2010 Recruitment: International

1. The World Bank is seeking a qualified public works specialist to assist in the preparation of a labor intensive public works scheme (a.k.a. “Youth Job Corps”) under a proposed Urban Youth Employment Project (UYEP) in PNG. The consultant will work closely with World Bank’s Task Team, the Government of Papua New Guinea (GoPNG), and the UYEP’s implementing agency—the National Capital District Commission (NCDC).

2. The UYEP’s development objectives are to provide socially and economically disadvantaged urban youth short term employment opportunities utilizing labor-intensive methods; and to strengthen and expand programs that provide the knowledge and skills for employment. The Project would focus on disadvantaged urban youth between the ages of 15 and 29 that neither work nor study and whom have limited social and economic opportunities, including inter alia: a) those that have never accessed or not completed the formal school system; and b) those that may have completed their formal education but have still not been integrated into the labor market.

3. The UYEP would start in the National Capital District (NCD) area. It would be financed by the World Bank as a Specific Investment Loan of up to $15M and implemented over a period of five years, from 2010–2015. The UYEP has three components: i) Youth Job Corps (YJC); ii) Skills Development and Employment Scheme (SDES); and iii) Youth Socialization and Capacity Building. The Bank and the GoPNG will work intensively on preparation and design activities in the coming months, with the expectation that the Project will be appraised and negotiated in by January 2010.

Tasks 4. Prior to the Mission, the consultant will:

a) Review and deepen his/her understanding of the UYEP’s Youth Job Corps (workfare) and familiarize his/herself with the Skills Development and Employment (labor market insertion) Scheme; and

b) Review and deepen his/her understanding of previous/ongoing labor-based public works, infrastructure and labor market insertions schemes programs in PNG as well as contracting arrangements manage by the NCDC;

5. The consultant will be required to participate in a Pre-Appraisal Mission to PNG starting on or about June 29 and ending on or about July 10, 2009. In the course of this assignment the consultant will:

a) Develop the overall design of the YJC, including the basic structure, partnerships, coordination and implementation plan and arrangements. The YJC would establish an earmarked fund for employing and generating labor-intensive subprojects in the city for up to 15,000 beneficiaries over a 5 year period with about 120 days of work per year; and could consider the inclusion of community executed projects as a way to generate additional

of 33

employment opportunities. The assignment will also require coordination with other team members, including the Labor Economist and M&E Expert, the Skills Development Specialist, the Labor-Based Technology Expert and the Financial Management, Procurement and Safeguards Specialists, all of whom have assigned responsibilities to develop related elements of YJC;

b) Consult with the NCDC relevant sectoral departments (works, labor, planning and district development etc.,) as well as other actors in the private sector and civil society to gain their concurrence and map out the institutional coordination, partnership and implementation arrangements between the different stakeholders, (e.g., communities, national and local level agencies within government and the private sector);

c) Investigate and give initial feedback on the technical implementation capacity of the NCDC and local contractors and identify capacity gaps (e.g., staffing, training and technical assistance needs) that will be needed to support and sustain these types of public works programs during the lifecycle of the Project;

d) Investigate the geographic and beneficiary targeting, basic projections for temporary employment generation, workers compensation and labor regulations for the proposed public works program;

e) Develop an estimate of base costs required to implement the proposed public works program;

f) Assist the Project’s Procurement Specialist and the NCDC in the development of the Draft Procurement Plan;

g) Assist with review and/or preparation of terms of reference for personnel and technical assistance consultancies that will be associated with the implementation of Components 1 (and 3);

h) Provide inputs in the Aide Memoire as required; and

i) Participate in internal World Bank review meetings as required.

Outputs / Deliverables

ii) A detailed description of the subcomponents and activities required in the Youth Job Corps program (Component 1). This effort should include: (a) a detailed subcomponent description suitable for inclusion in the main body of the Project Appraisal Document; (b) inputs to the overall project description (Annex); (c) a preliminary list of sub-project activities and estimate of beneficiaries/labor days by activity; (d) an implementation plan and coordination arrangements for the subcomponents; (e) an estimate of procurement (goods and services) required for the subcomponent; and (f) an estimate of base costs (against a timeline) associated with the subcomponent;

iii) A short summary of practical lessons learned from public works activities in PNG and also drawing on comparative experience learned in other low income country contexts; and

iv) Terms of reference for personnel and technical assistance consultancies that will be associated with the implementation of Component 1.

6. The report should be concise in nature and include data tables and graphs as appropriate.

7. The final drafts should be submitted to the Bank no later than July 8, 2009.

of 33

Level of Effort 8. The consultant will employed for a period of 16 consulting days. The breakdown of this effort

is as follows:

• Review of relevant experience – 4 consultant days; and • Mission activities – 16 days.

9. Additional consultant days may be added to the consultant’s contract if it is deemed necessary by the TTL.

Travel and Reporting 10. Whilst some preliminary research can be undertaken prior to the mission, the consultant will be

required to travel to Port Moresby to participate in the Project’s Pre-Appraisal Mission and validate his/her findings.

11. The consultant will report to Ingo Wiederhofer (Sr. Operations Officer) and work closely with

Sonya Woo (Operations Officer). Administrative issues related to this consultancy will be handled by Lynn Ryan/Nicole Forrester in Sydney and/or Bernadine D’Souza in Washington DC.

Qualifications 12. Criteria for selection of the consultant are:

• Higher education degree in civil engineering; • Minimum of ten years of international work experience in the area of public works in

developing nations; • Experience working in PNG or other low capacity and post-conflict contexts on labor

intensive programs; • Solid understanding of poverty, food security, community and public works, and development

issues generally; • Experience working closely with government institutions; • Practical experience with World Bank project management and project cycles is an

advantage; and • Outcome oriented, focused and flexible.

Payment and Budget 13. The consultant will be paid according to an agreed upon a daily rate inclusive of taxes. For FY09

related expenses (4 days), the consultant’s travel and time will be charged to PE-P114042-LEN-BB. For FY10 related expenses, the consultant’s time and mission related expenses will be charged to PE-P114042-LEN-TF092936 (16 days).

of 33

Annex 2

Summary Description UYEP Component 1

of 33

UYEP Papua New GuineaSummary Description – Component 1

Component 1: Youth Job Corps (total estimated cost US$ million). This component will support: (a) the identification and selection of disadvantaged, unemployed youth from the NCD area for possible life skills for employment and “on-the-job” training; (b) life skills for employment training; and (c) public works job placement training. Some 12,000 youth will be identified, screened and interviewed with a view to selecting approximately 9,000 trainees who will complete basic life skills for employment training before undertaking a 3 month work placement on a public works sub-project. The remaining 3,000 trainees, some of whom could be drawn from the initial 9,000, will undertake a more comprehensive “on-the-job” training under Component 2. The project will finance contracted local organization(s) to carry out community awareness and information programs supporting each round of youth identification, screening and interviews. This identification and assessment processing will occur in or very close to settlements throughout the national capital so as to ensure easy access for the potential trainees. The number and frequency of these intakes will be dependent upon the availability and timing of job placement opportunities in the public works sector. Information on each trainee accepted by the project will be entered onto a “job ready” database and made available to potential employers. Following intake the project will provide trainees with a 40 hour basic life skills for employment training delivered by contracted local training organizations. This training will develop trainee’s life skills and understanding of the working environment; appropriate “on the job” behavior; personal presentation and attitudes and working as a team. Trainees undertaking the life skills for employment training will be further assessed and counseled, as required, by project youth facilitators to ensure that training content, support materials and delivery are appropriate and that a better understanding of trainee’s skills, previous experience and aspirational pathway is developed. This information will again be recorded on the “job ready” database. Trainees would receive a small end of training payment for completing the life skills course. The project will canvas, monitor and inform prospective employers identifying public works job placement opportunities for trainees. Each placement opportunity will be checked to ensure that appropriate safeguards are in place to protect trainees and this will be confirmed in a work agreement to be signed with each employer for a block of job placements. Public works opportunities utilizing labor intensive approaches will be preferred. Each trainee, subject to continuing good work ethic and behavior, will be expected to complete 60 days (3 months) of unskilled, work placement training. Trainees will be paid by their respective employer organization who will keep appropriate time and performance records for later project reimbursement of some or all of these costs. The project will reimburse employers up to a maximum 4 hours per day for 60 days. An hourly rate equating to minimum wage levels will be paid. The project will provide the opportunity for trainees to join a micro-saving scheme during this job placement. Trainees exiting or completing the job placement will be interviewed by project youth facilitators to provide an ongoing evaluation of the employment opportunities and impacts in developing trainee’s “work ready” skills. This information will be recorded on the “job ready” database and provide tracking for an impact evaluation survey in years 4 or 5 of the project.

of 33

Annex 3

Youth Trainees Recruitment Numbers Required

of 33

UYEP Papua New GuineaYouth Trainees – Recruitment Numbers Required

TI I I I I I I I

Y

E P W

UYEP P W

N

E P W

UYEP P W

OJT

T

Y Y Y Y Y

of 33

Annex 4

Analysis of Work Placement Opportunities

UYEP Papua New GuineaAnalysis of Public Works Activities indicating Potential Work Placement Opportunities

of 33

E KA E F U B C

J P PGK T PGK

NCDC C V E DD C W U

W

UYEP

P NCDC UYEP NCDC

UYEP S NCDC

R A M

B P

E P W UYEP P W

A

N

N

O N

O N

E N B NCDC D C W F Y P

M NCDC N

T

NCDC M E J

NCDC B NCDC

NCDC W

NCDC W


of 33

E KA E F U B C

J P PGK T PGK

C S SP G

O N PNG G

W M

NCDC N

S

UYEP

P NCDC UYEP P

NCDC N S

UYEP

P NCDC UYEP P

R M C R

P NCDC UYEP

H S

NCDC N S

P NCDC UYEP

NCDC N

S

E P W UYEP P W

O NCDC N

R

O


of 33

E KA E F U B C

J P PGK T PGK

S S

P NCDC UYEP

D WL G E

M

NCD

C NCD O UYEP NCD

C P O

M

NCD

C NCD O UYEP NCD

M

O UYEP NCD

D HPOM G H O H UYEP O H UYEP

PNG F A

A UYEP

S T E P WS T UYEP P W


of 33

E KA E F U B C

J P PGK T PGK

C A A PNG

O N PNG G

C J A O

E R O W

O N

M

PNG P C

O N

C M T C M M B B

P

A UYEP P

S T E P WS T UYEP P W

of 33

Annex 5

Proposed Materials and Equipment Procurement Program supporting

Additional NCDC UYEP Public Works

of 33

PNG UYEP PUBLIC WORKS PROGRAMESTIMATED EQUIPMENT AND MATERIALS

Suggest equipment and materials suitable for • the patching of 30km (6-7 km/year) of urban gravel roads; and

• the cleaning and repair of 10km (2 km/year) of urban drains

No Item Qty. Cost Each (PGK)

Total Cost (PGK)

Urban Gravel Roads1. Engine driven earth tamping machine, 82kg 10 10,500.00 105,000.002. Hand tools – 10 teams – shovels, picks 100 1,000.00 100,000.003. Wheelbarrows 30 1,000.00 30,000.004. Road base materials – 30,000 x 1 x 0.2 m3 6,000 60.00 360,000.005. Coralline limestone – 30,000 x 2 x 0.2 m3 12,000 40.00 480,000.006. Truck hire – 3 tonne [3 x 250 d/yr x 4 years] 3,000 300.00 900,000.007. Site foreman – 6 x K11,000 pa x 4 years 6 44,000.00 264,000.00

Sub-total 2,239,000.00Urban Drains Cleaning and Repair

1. Engine driven earth tamping machine, 82kg 5 10,500.00 52,500.002. Hand tools – 5 teams – shovels, picks 50 1,000.00 50,000.003. Wheelbarrows 15 1,000.00 15,000.004. Cement, bag 2,000 38.50 77,000.005. Rock, loose, m3 2,000 100.00 200,000.006. Truck hire – 3 tonne [2 x 250 d/yr x 4 years] 2,000 300.00 600,000.007. Site foreman – 4 x K11,000 pa x 4 years 4 44,000.00 176,000.00

Sub-total 1,170,500.00Market Cleaning

1. Hand tools – 5 teams – brooms, shovels 50 600.00 30,000.002. Truck hire – 3 tonne [2 x 350 d/yr x 4 years] 2,800 150.00 420,000.00

Sub-total 450,000.00Household Waste Collection

1. Truck hire – 3 tonne [2 x 350 d/yr x 4 years] 2,800 150.00 420,000.00Sub-total 420,000.00

TOTAL 4,279,500.00

of 33

Annex 6

Terms of Reference Project Coordinator (Engineering)/

Safeguards Specialist (PCESS)

of 33

PAPUA NEW GUINEA URBAN YOUTH EMPLOYMENT PROJECT (UYEP)

TERMS OF REFERENCE

for PROJECT COORDINATOR (ENGINEERING)/

SAFEGUARDS SPECIALIST (PCESS) Location: Port Moresby, Papua New Guinea (PNG) Duration: 60 months Recruitment: National

Introduction

1. The Government of Papua New Guinea is seeking a qualified and experienced individual to serve as the Project Coordinator (Engineering)/Safeguards Specialist (“Engineering Coordinator” or “PCESS”) for its Urban Youth Employment project (UYEP). The PCESS will work closely with the National Capital District Commission (NCDC) – the UYEP’s implementing agency. His/her primary responsibility would be to provide project management and technical support to the NCDC during project implementation. One of the PCESS’s key outputs will be to advise the Project Management Unit (PMU). The term of the contract is estimated to be 60 months.

Project Background

2. The UYEP’s development objectives are to provide socially and economically disadvantaged urban youth short term employment opportunities utilizing labor-intensive methods; and to strengthen and expand programs that provide the knowledge and skills for employment. The Project would focus on disadvantaged urban youth between the ages of 15 and 25 that neither work nor study and whom have limited social and economic opportunities, including inter alia: a) those that have never accessed or not completed their formal school system; and b) those that may have completed their formal education but have still not been integrated into the labor market.

3. The UYEP would focus on the National Capital District (NCD) and surrounding areas. The Project would be financed by the World Bank and implemented over a period of five years, from 2010-2015. The UYEP has three components: i) Youth Job Corps (YJC); ii) Skills Development and Employment Schemes (SDES); and iii) Youth Socialization and Capacity Building. The Bank and GoPNG will work intensively on preparation and design activities in the coming months, with the expectation that the Project will be appraised and negotiated by January 2010. The majority of the NCDC’s project preparation activities will be financed through the Korean Trust Fund.

Scope of Work

4. The PCESS’s scope of work would include, but is not limited to, the following main activities:

• Serving as the NCDC’s focal point for all engineering and technical advice required for the implementation of the UYEP;

• Coordinating and working with the Bank Task team and project consultants on key studies (e.g. Baseline Study) and establishing systems and procedures that will be adopted by the PMU;

of 33

• Working with the NCDC’s consultant to finalize and implement key aspects of the Project Operations Manual (POM);

• Supporting the NCDC on project negotiations; • Setting up and preparing relevant project/technical documentation in concert with

the Bank’s Procurement, Financial Management and Disbursement Specialists for the Project Steering Committee’s approval;

• Managing the sub-project approval requests including site visits, evaluations, approvals and notifications;

• Supporting the NCDC on employment work placement negotiations with potential employers;

• Assessing and monitoring the safety safeguards issues associated with each employment work placement;

• Preparing and updating project implementation plans and monitoring reports on project progress;

• Orient and train to new staff where necessary; and • Provide capacity building to key PMU staff and assist in the effective operation

and maintenance of sustainable systems and procedures in accordance with the POM.

Reporting

5. The PCESS would report directly to the NCDC’s PMU Project Manager on a day-to-day basis.

6. The PCESS would be expected to work closely with members of the NCDC’s City Management; Roads; Buildings; Parks and Gardens and Yumi Lukautim Mosbi teams as well as the Bank Task Team and other external partners.

Contract Dates and Management

7. The PCESS is expected to start in January 2010 and work for a period of 60 months (the exact dates will be negotiated and specified in the contract).

8. The PCESS’s contract will be managed and administered by the NCDC. The contract will be administered in accordance with Korean Trust Fund requirements, (which are set out in the Grant Agreement) and NCDC’s own internal procedures.

Qualifications

9. The following qualifications are desired: • University degree in engineering, building technology, construction, civil

works project management, or related field; • Minimum of 10 years engineering or project management work experience,

preferably in developing country contexts; • Practical experience with World Bank procurement and financial

managements procedures is highly desirable; • Work experience in Papua New Guinea or other Pacific Islands Countries is

desirable; • Strong communication and teamwork skills; • Understanding of youth, poverty, and development issues generally will be an

advantage; and • Outcome oriented, focused and flexible.

papua new guinea urban youth …documents.worldbank.org/curated/en/596431468058778454/...project...

Documents