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Northeast MinnesotaTransportation Alternatives & Safe Routes to

School Joint Solicitation2018/19 Full Application

Full Application 1

Table of ContentsTable of Contents...................................................................................................................................... 2

Overview................................................................................................................................................... 3

2018/19 Solicitation Timeline....................................................................................................................3

Related Documents................................................................................................................................... 3

Transportation Alternatives & SRTS Joint Solicitation Full Application......................................................5

Section 1: General Information.............................................................................................................5

Section 2: Transportation Alternatives Project Budget..........................................................................6

Section 3: Transportation Alternatives Project Evaluation....................................................................7

Section 4: SRTS Infrastructure Project Evaluation...............................................................................10

Section 5: State SRTS Infrastructure Project Evaluation......................................................................14

Section 6: Sponsoring Agency Resolution............................................................................................16

Section 7: Resolution Agreeing to Maintain Facility............................................................................17

Section 8: Transportation Alternatives Application Checklist..............................................................18

Section 9: State SRTS Infrastructure Funding Application Checklist....................................................19

Section 10: Signatures......................................................................................................................... 20

Appendix A: Transportation Alternatives Project Scoring Criteria.......................................................21

Appendix B: State SRTS Infrastructure Scoring Criteria.......................................................................22

Notes: The solicitation for Transportation Alternatives funding for the seven-county Twin Cities metropolitan area (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott and Washington counties) is conducted by the Metropolitan Council and the Transportation Advisory Board. For more information about the metro area solicitation, visit the Met Council website.

For SRTS Infrastructure applicants in the Twin Cities metropolitan region, visit the MnDOT SRTS website for more information.

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http://www.metrocouncil.org/Transportation/Planning-2/Transportation-Funding/Regional-Solicitation.aspx?source=child

OverviewFor the 2018/19 application cycle, MnDOT is conducting a joint solicitation for Transportation Alternatives and Safe Routes to School infrastructure projects. The same application will be used for both funding programs. You only need to submit the one application form to automatically be considered for both programs, as eligible. Important eligibility requirements to be aware of are noted below.

The Safe Routes to School funding available through this solicitation is primarily for project construction in fiscal years 2020 and 2021. Safe Routes to School funding does not require any local match. Projects located anywhere in Minnesota are eligible for this funding. The maximum award for SRTS Infrastructure projects in $300,000.

The Transportation Alternatives funding available through this solicitation is primarily for project construction in fiscal year 2023. Transportation Alternatives funding requires a 20 percent local match. Only projects located outside of the seven-county metropolitan area are eligible for Transportation Alternatives funding. Maximum funding awards are set by each Area Transportation Partnership. Projects that receive SRTS Infrastructure funding will not receive 2023 Transportation Alternatives funding.

See the TA Solicitation Guidebook and SRTS Infrastructure Program Guidance for more information about each program and additional eligibility requirements.

2018/19 Solicitation Timeline Monday, October 1st, 2018 – Announce joint Transportation Alternatives and Safe Routes to School

solicitation. Open letter of intent period. Wednesday, October 31st, 2018 – Deadline for applicants to submit letters of intent. Friday, November 16th, 2018 – Deadline for RDO/MPO/district review of letters of intent.

Recommendation to proceed forward with full application given to applicants. Monday, November 19th, 2018 – Official start of full application period. Friday, January 4th, 2019 – Deadline for applicants to submit full applications. Friday, February 15th, 2019 – SRTS-funded projects shared with ATPs. Monday, April 15th, 2019 – Deadline for ATPs to select TA projects.

Related Documents TA and SRTS Joint Solicitation Memo – includes explanation of how the joint solicitation will work. TA Solicitation Guidebook – includes information related to the overall solicitation process and

eligibility requirements for Transportation Alternatives funding. SRTS Infrastructure Program Guidance – includes guidance specific to eligibility for Safe Routes to

School funding and project selection process.

Full Application 3

https://nemnatp.org/ta/





TA and SRTS Joint Solicitation Letter of Intent Worksheet – includes information on the letter of intent review process and a worksheet to assist with completing the online letter of intent form.

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Transportation Alternatives & SRTS Joint Solicitation Full Application

Section 1: General Information

This section is required for all applicants.

Notes:

If the overall project contains ineligible elements, please mention the entire project in the brief project description but concentrate the application and budget on the elements that are eligible for the funding you are seeking.

Sponsoring Agencies, if sponsoring for another project applicant, are advised to have dialog with the project applicant to ascertain the level of commitment by the applicant to follow through on delivery of the project, including the potential use of Eminent.

Project Information

Name of project: Click here to enter text.

Project is located in which county(ies): Click here to enter text.

Brief project description: Click here to enter text.

Project applicant: Click here to enter text.

Contact Information

Contact person (from applicant agency/organization): Click here to enter text.

Mailing address: Click here to enter text.

City: Click here to enter text. State: Click here to enter text. Zip: Click here to enter text.

Phone: Click here to enter text. Fax: Click here to enter text. Email: Click here to enter text.

Sponsoring agency (if different than applicant): Click here to enter text.

Contact person (from sponsoring agency, if different than applicant): Click here to enter text.

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Section 2: Transportation Alternatives Project Budget

This section is required for applicants interested in Federal Transportation Alternatives funding. Applicants only interested in State SRTS Infrastructure funding should skip this section.

Notes:

Please identify what costs will be incurred to carry out the proposed project, using the following budget categories as a guideline. Where appropriate, break down your costs by units purchased. For example: number of acres, cubic yards of fill, etc. Attach additional sheets if necessary.

Cost estimates are to be submitted in current year dollars1.

Table A – Eligible Items

Eligible work/construction item Estimated quantity Unit cost Total cost

Table B – Ineligible Items2

Ineligible work/construction item Estimated quantity Unit cost Total cost

Total Project Budget

1. Total cost of proposed project (Total Table A + Total Table B): $Click to enter amount.2. Items not eligible for Transportation Alternatives funding (Total Table B): $Click to enter amount.3. Total eligible costs – recommended range $100,000 to $1 million3 (Total Table A): $Click to enter amount.4. Applicant’s contribution toward the eligible alternative project costs – minimum 20% match required: $Click

to enter amount.5. Total amount requested in transportation alternatives funds (#3 minus #4): $Click to enter amount.

1 Grant recipients will need to provide a match based on the year of construction estimate developed when the grant is awarded.2 Includes Right of Way or Land Acquisition (e.g. appraisal fees, legal fees), Administrative Costs (e.g. preliminary and construction engineering and contingencies)3 See the ATP Project Evaluation section of this document for any additional requirements related to project costs.

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Section 3: Transportation Alternatives Project Evaluation


Notes: These questions were developed by the Northeast Minnesota Area Transportation Partnership.

Project Description

1. Identify the Transportation Alternatives category/categories in which your project fits:

Active Transportation: Develops new facilities, enhances existing facilities, or removes barriers for people walking, bicycling, or using other non-motorized modes of transportation to access daily needs.

Wayside Rests: Constructs safety rest areas and scenic overlooks for motorists.

Community Improvement: Enhances community improvement by controlling outdoor advertising, preserving historic transportation facilities, managing vegetation in transportation rights-of-way, and/or conducting archeological activities related to impacts of a transportation project.

Environmental Mitigation: Mitigates environmental harm related to impacts of transportation systems.

Safe Routes to School: Furthers Safe Routes to School programs through infrastructure- and non-infrastructure-related improvements.

Boulevard Development: Develops boulevards and other roadways (largely in right-of-way of former Interstate System routes or other divided highways) specifically for enhanced use by people walking, bicycling, or using transit. (See Boulevards from Divided Highways for examples.)

Click here to enter text.

2. Is your project an initiative of a local Safe Routes to School program? Click here to enter text.

a. If so, which school(s)? Click here to enter text.

3. Is your project associated with a designated Scenic Byway? Click here to enter text.

a. If so, which Scenic Byway? Click here to enter text.

4. Describe your project and project location in detail. If you are applying for an infrastructure project, include an easy-to-read map and captioned photos of the project location.


5. Estimate the number of people served by your project, and describe demographic conditions for the area where your project is located.


6. Describe and provide evidence about how your project will benefit the population and area it will serve.


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https://www.fhwa.dot.gov/environment/transportation_alternatives/guidance/boulevards.cfm

Project Support and Partnerships

7. Describe how your project fulfills or relates to plan documents on the statewide, regional, and/or local levels.


a. For plan documents listed above, describe the public input and engagement processes used to guide project design.


b. If your project is a Safe Routes to School project or a scenic byway project, provide information on when the SRTS plan or corridor management plan, respectively, was written and/or last updated.


8. Provide documentation of community and regional support for your project. Attach letters of support and resolutions from organizations, community groups, and/or individuals who support or are partners on the project to this application. Below, list the organizations, community groups, and/or individuals from whom you received letters of support or resolutions.


Project Deliverability and Sustainability

9. Does the lead jurisdiction or agency have an American with Disabilities Act (ADA) transition plan in place as required by Title II of ADA, 28 CFR. Part 35 Sec. 35.105 and Sec. 35.150? (Note: “Lead jurisdiction or agency” refers to the project sponsor.)Click here to enter text.

10. Describe your organization and/or the sponsoring agency’s history with delivering federally-funded projects; if your agency has been awarded and turned back Transportation Alternatives funding in the past, identify those project(s) and provide a summary explaining the circumstances.


11. Identify the key steps and timeframe you will follow for guaranteed delivery of your project.


12. Identify the status of matching funds for your project or, if funds are not secured, plans to secure matching funds.


13. If you are applying for an infrastructure project, identify the status of project rights-of-way/property easements or, if project property is not secured, plans to secure project rights-of-way/property easements.Click here to enter text.

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14. If you are applying for an infrastructure project, identify the environmental impacts you anticipate from your project and the required permits you anticipate to secure.


15. Describe your plan to manage and maintain your project into the future. If you are applying for an infrastructure project, identify your winter maintenance plan.


16. Describe your plan to monitor the number of people served by your project. If you are applying for an infrastructure project, describe how you plan to monitor the number of infrastructure users.


17. If you are recommended to receive Transportation Alternatives funding for your project, would you be willing to receive less than the amount you requested and still deliver the project?


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Section 4: SRTS Infrastructure Project Evaluation

This section is required for all applicants interested in SRTS projects, regardless of funding source. Applicants interested in non-SRTS Federal Transportation Alternatives should skip this section.

School Support

1. Name of school 2. Grades 3. Number enrolled

4. Percent bussed

5. Percent walkers

6. Percent free and reduced lunch

7. Describe plans, if any, to move the school(s) or change the function of the school(s) within the next 10 years (500 character limit): Click here to enter text.

8. Does your school(s) or school district have a no walking and/or bicycling to school policy? If yes, please explain why the policy is in place (500 character limit): Click here to enter text.

9. Does your school(s) provide hazard busing (busing kids within walking radius set by the school district because of dangerous conditions)? If yes, please explain what the hazards are (500 character limit) Click here to enter text.

10. List and describe policies at the school(s) or school district that encourages walking and bicycling (e.g. wellness policies promoting physical activities at school, policies that support crossing guards) (1,000 character limit): Click here to enter text.

11. List policies at the school(s) or school district that potentially may change with this project (1,000 character limit): Click here to enter text.

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Local SRTS Program

1. Does the school(s) have a SRTS plan? Click here to enter text.

2. Check or list 6E Strategies implemented at the school(s): Click here to enter text.

Education☐ Walk! Bike! Fun!☐ Crossing Guard/Safety Patrol training☐ School flyers☐ School newsletter☐ Other: Click here to enter text.Enforcement☐ Adult crossing guards☐ Law enforcement☐ Dynamic Speed Signs☐ Other: Click here to enter text.

Encouragement☐ Bike Rodeo☐ Walk to School Day☐ Bike to School Day☐ Bus Drop-off and Walk☐ Winter Walk to School Day☐ Other: Click here to enter text.Evaluation☐ Baseline Student Travel Tally☐ Parent Opinion survey☐ Other: Click here to enter text.

Engineering☐ Engineering study☐ Filled in sidewalk gaps☐ Improved route crossings (crosswalk markings/signs)☐ Other: Click here to enter text.Equity☐ Multilingual SRTS information☐ Other: Click here to enter text.

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Type of Work

Choose Federal or State funding, or both if no preference.

State Bond Funded SRTS Project (must be completed by the end of 2021)

Check the type of work requested on this project. Check all that apply.

☐ Matching funds for SRTS projects funded with federal funds (Complete question 3 in Project Information section. Attach original SRTS application.)

Project is identified in SRTS plans Project is listed in the 2018 - 2021 Statewide Transportation Improvement Program (STIP)

☐ Construction (Complete questions 1-2 in Project Information Section.)

Separated off-road facilities: sidewalk, path, and trails On-road facilities: bicycle lanes, or bicycle boulevards Traffic control devices: signs and pavement marking Crossing improvements: midblock or intersection improvements SRTS funds will reimburse up to $300,000 in construction costs

Federally funded Transportation Alternatives Project (funding dispersed in federal fiscal year 2023)

☐ Construction (Complete all following sections.)

Separated off-road facilities: sidewalk, path, and trails On-road facilities: bicycle lanes, or bicycle boulevards Traffic control devices: signs and pavement marking Crossing improvements: midblock or intersection improvements

Project Information

1. Are improvements identified in a SRTS plan? Click here to enter text.

If no, explain how improvements were identified, planned and prioritized (1,000 character limit): Click here to enter text.

2. Provide a description of the proposed project (2,000 character limit): Click here to enter text.

3. For local match projects, identify the project number additional funds are requested for and explain why additional funds are needed (1,000 character limit): Click here to enter text.

Safety

1. Identify the safety risks or hazards students have walking or bicycling to school. Reference student and parent survey data, crash data, or other relevant sources where these safety risks are identified (1,000 character limit): Click here to enter text.

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2. Explain how this project address the safety risks and makes the routes to and from school safer for students who walk and bike (1,000 character limit): Click here to enter text.

3. Estimate the number of students using the route the project is on to walk and bicycle to school: Click here to enter text.

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Section 5: State SRTS Infrastructure Project Evaluation

This section is required for applicants interested in State SRTS funding. Applicants only interested in Federal Transportation Alternatives funding should skip this section.

Estimated Project Costs

Source of Funding Amount

SRTS State Request:

SRTS Federal Request:

State Aid Funds:

Local/Other Funds:

Total Project Cost:

SRTS Award:

SRTS Evaluation

1. If awarded funds, the school(s) will commit to following up with evaluations (Student Travel Tally and Parent Opinion Survey): ☐ Yes ☐ No

Attachments

Please attach the following to this application:

☐ School board resolution, certifying that:

the governing body of the school supports the project funds, if any, required to be supplied by the school to complete the project are available and committed

(if the local agency is certifying this the school does not need to)

☐ Local agency resolution, certifying that:

the community benefiting from this project has adopted subdivision regulations that require safe routes to school infrastructure in developments authorized on or after June 1, 2016

Funds, if any, required to be supplied by the local agency to complete the project are available and committed (if the school is certifying this the local agency does not need to)

☐ Project location map(s) with routes and schools labeled

☐ Baseline Student Travel Tally and Parent Survey reports

☐ Project schedule with milestone dates (plan submittal, construction start, and construction completion)

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☐ Engineer’s Estimate with itemized breakdown (if applying for State funds for a Construction project)

☐ Typical section of the proposed project (if applicable)

☐ Awarded SRTS application (if requesting local match)

☐ SRTS plan or link to SRTS plan online

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Section 6: Sponsoring Agency Resolution


Notes: A resolution of sponsorship from the sponsoring agency is required for each project. The resolution must be approved by an eligible sponsoring agency. Please attach an original signed copy of the resolution. An example of sample language which can be used by a sponsoring agency is listed below.

Sample Resolution Language

Be it resolved that [city, county or agency name] agrees to act as sponsoring agency for the project identified as [project name] seeking [type of funding seeking] and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations.

Be it further resolved that [sponsoring agency contact person name] is hereby authorized to act as agent on behalf of this sponsoring agency.

Certification

I hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by [city, county or agency name] on this [date] day of [month], [year].

SIGNED:

(Signature)

(Title)

(Date)

WITNESSED:

(Signature)

(Title)

(Date)

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Section 7: Resolution Agreeing to Maintain Facility


Notes: A Resolution agreeing to maintain the facility for its useful life is also required for each project. The resolution must be approved by an eligible sponsoring agency. Please attach an original signed copy of the resolution. An example of sample language which can be used by a sponsoring agency is listed below.

Sample Resolution Language

WHEREAS: The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and

WHEREAS: Transportation Alternatives projects receive federal funding; and

WHEREAS: the Minnesota Department of Transportation (MnDOT) has determined that for projects implemented with alternative funds, this requirement should be applied to the project proposer; and

WHEREAS: [city county or agency name] is the sponsoring agency for the transportation alternatives project identified as [project name].

THEREFORE BE IT RESOLVED THAT: the sponsoring agency hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned transportation alternatives project.

Certification

I hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by [city, county or agency name] on this [date] day of [month], [year].

SIGNED:

(Signature)

(Title)

(Date)

WITNESSED:

(Signature)

(Title)

(Date)

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Section 8: Transportation Alternatives Application Checklist

This section is required for applicants interested in Federal Transportation Alternatives funding.

Notes: Check the boxes in the left column to ensure all needed materials in your application are submitted.

Application Information

☐ Applicant completed all portions of Section 1: General Information.

☐ Applicant completed all portions of Section 2: Transportation Alternatives Project Budget.

☐ Applicant completed all portions of Section 3: Transportation Alternatives Project Evaluation.

☐ Applicants applying for a Safe Routes to School infrastructure project completed all portions of Section 4: SRTS Infrastructure Project Evaluation.

☐ Applicant completed all portions of Section 6: Sponsoring Agency Resolution.

☐ Applicant completed all portions of Section 7: Resolution Agreeing to Maintain Facility.

☐ Applicant reviewed Section 8: Transportation Alternatives Application Checklist.

☐ Applicant completed all portions of Section 10: Signatures.

☐ Applicant attached an easy-to-read project location map as needed.

☐ Applicant attached captioned project location photos as needed.

☐ Applicant attached copies of (or provided links to) relevant plan documents.

☐ Applicant attached letters and resolutions of support.

☐ Applicant attached additional relevant documents and information as needed.

Application Submission

☐ Applicant emailed Russell Habermann ([email protected]) the complete application package by 4:30 p.m. on January 4, 2019.

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mailto:[email protected]

Section 9: State SRTS Infrastructure Funding Application Checklist

This section is required for applicants interested in State SRTS funding.

Notes: Check the boxes in the left column to ensure all needed materials in your application are submitted.

Application Information

☐ Applicant completed all portions of Section 1: General Information.

☐ Applicants completed all portions of Section 4: SRTS Infrastructure Project Evaluation.

☐ Applicants completed all portions of Section 5: State SRTS Infrastructure Project Evaluation.

☐ Applicant completed all portions of Section 6: Sponsoring Agency Resolution.

☐ Applicant reviewed Section 9: State SRTS Infrastructure Funding Application Checklist.

☐ Applicant completed all portions of Section 10: Signatures.

☐ Applicant attached a school board resolution supporting the project.

☐ Applicant attached a local agency resolution certifying adoption of SRTS subdivision regulations.

☐ Applicant attached project location map(s) with routes and schools labeled.

☐ Applicant attached baseline student travel tally and parent survey reports.

☐ Applicant attached a project schedule with milestone dates.

☐ Applicant attached an engineer’s estimate with itemized budget breakdown.

☐ Applicants applying for local match funding attached the previously awarded application.

☐ Applicant attached copies of (or provided links to) the school’s SRTS plan document.

Application Submission

☐ Applicant saved the application as a Word document with “SRTS,” the applicant agency, and the school district or school in the name. (e.g. SRTS_CityofAitkin_RipplesideElementary.docx)

☐ Applicant emailed Russell Habermann ([email protected]) AND MnDOT ([email protected]) the complete application package by 4:30 p.m. on January 4, 2019.

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Section 10: Signatures


Notes: Signatures are required from the following – project applicant; sponsoring agency engineer, if different than the project applicant; a representative of the local unit of government in which the project is located; and the MPO Executive Director, if the project is located in a MPO area.

(Applicant Signature) (Date)

(Sponsoring Agency Engineer Signature) (Date)

(Local Unit of Government Signature) (Date)

(If in MPO area, signature of MPO Executive Director) (Date)

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Appendix A: Transportation Alternatives Project Scoring Criteria

This section is informational for applicants interested in Federal Transportation Alternatives funding.

Notes: Each application will be scored by the Transportation Alternatives Task Force on the following criteria, which were developed by the Northeast Minnesota Area Transportation Partnership.

Project meets TA program goals [15 points possible, 30%]

1. Project accomplishes the goals for its respective TA program category/categories. [5 points]

2. Project benefits the population and area it serves, as demonstrated by the applicant’s consideration of community performance measures (i.e. community health, economic prosperity, environmental health, social justice, traffic safety, etc.) and use of sound sources to prove the proposed project will enhance these measures. [10 points]

Project has public support [10 points possible, 20%]

3. Project demonstrates public support by being included in planning documents produced with appropriate levels of public input and engagement. [5 points]

4. Project letters of support and resolutions demonstrate a high level of community and regional support. [5 points]

Project has high chance for deliverability [25 points possible, 50%]

5. Applicant demonstrates it can effectively deliver its project on time. [5 points]

6. Applicant has secured matching funds or has a sound plan in place to secure matching funds. [5 points]

7. Applicant has secured project rights-of-way/property easements or has a sound plan in place to secure project rights-of-way/property easements. [5 points]

8. Applicant has a sound plan in place to maintain its project. [5 points]

9. Applicant has a sound plan in place to monitor the number of people served by its project. [5 points]

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Appendix B: State SRTS Infrastructure Scoring Criteria

This section is informational for applicants interested in State SRTS Infrastructure funding.

Notes: Each application will be scored against similar projects by a committee made up of local and state Safe Routes to School stakeholders on the following criteria:

For Local Match Projects:

Eligibility School Support Local SRTS Program

For Construction Projects:

Eligibility School Support Local SRTS Program Improves Safety Number of Students Impacted

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