OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

Professor Paul Jeffreys

HT 2011 Meeting (No.12)21 March 2011

ICT Forum Meeting

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

ICT Project Development Envelope

Overview of operation of Envelope since inception: 15 projects funded; 4 completed by end of last year, 5 started since

October; all but 2 will complete this AY Funding for 3 further projects requested at PICT meeting Set of further bids in TT 2011

‘Three Year Forward Look’ Based on similar document presented to BSC in MT 2010 Designed to set IT landscape for capital expenditure

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

Project Name Funded?PBC-Lite

Expected to be submitted to PICT (date)

PBC submitte

d PICT

Full PBC

Status 2010/112011/1

22012/1

3

1 Backbone network replacement MT 2011Will be funded outwith the Envelope??

2aNexus Exchange and SharePoint 2010 Upgrade: Phase I

Funded ✓ TT 2010 TT 2010 ✓Approved by PICT (May 2010), BSC (June 2010)

2bNexus Exchange and SharePoint Upgrade: Phase II

MT2012 600

3aManaging capacity for backup and archiving: backup services - infrastructure upgrade: Phase I

Funded ✓ TT 2010 TT 2010 ✓ Approved by PICT (May 2010), BSC (June 2010)

3bManaging capacity for backup and archiving: backup services - infrastructure upgrade: Phase II

TT2011 298 75 0

4 Back-up JANET link and IPv6 ✓ TT 2011 150 75 0

5Core User Directory Service Implementation Project

Funded ✓ MT 2009 MT 2009 ✓Approved by PICT (May 2010) funded through UAS ISB (TT 2010)

6a University managed desktop service (MDS) ✓ HT2011

6b Migration to Windows 7 ✓ TT2011

7Dual site resilience in new Shared Data Centre ✓ HT 2011 190 210 0

8Manage capacity for backup and archiving: Clientless backups for UGs and remote users

✓ MT 2011 0 120 150

9a Integration of WebLearn and Nexus Funded ✓ TT 2010 TT 2010 ✓Approved by PICT (May 2010), BSC (June 2010)

9bSupporting Institutional Practice for feedback and assessment tools for WebLearn

✓ HT 2011 50 50

10a Mobile Oxford: Phase I Funded ✓ HT 2010 TT 2010 ✓ Funded by PICT: TT 2010

10b Mobile Oxford: Phase II HT2012 50 75 0

11aFederated storage infrastructure to support research data management ✓ TT 2011 50 50 0

11b Research Data Management Service ✓ TT 2011 0 0 100

12 Energy Efficiency and Monitoring Funded ✓ MT2010 ✓

13 Mediahub / Podcasting Infrastructure ✓ HT 2011 60 40 0

14 OUCS Essential Hardware Replacement ✓ TT 2011 40 0 0

Total By Year 924 845 960

36 150 60

Three Year Forward Look at Expenditure Foreseen Against the ICT Project Development Envelope (2010-13)

BSC

£274k

£94k

£145k

£+k

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

Expenditure within Envelope

Best estimate at this stage: Nexus refresh costs and other relatively distant projects costs to be refined Expenditure on projects underway – likely to be reasonably accurate

On average over 3 years - £220k/year left However:

Intended to be accessible to and used by collegiate University Backbone network replacement contribution requested by BSC Further calls on Envelope required

Priorities for OUCS and ICTST 2010/11 2011/12 2012/13

Funds remaining to be allocated £765k £1272k £1350k

Funds required by future bids £924k £845k £960k

Accumulated funds left in Envelope -£161k +£266k +£656k

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

Expenditure and Planning

By next PICT meeting, need to roll forward 3 year plan -> BSC Further projects listing in OUCS and ICTST 5-Year Strategic Plans

Some resources needed in 2011/12 and 2012/13 if projects added– PICT will be asked to prioritize

Requirements from collegiate University need to be considered Hopefully some contribution back from VIDaaS (know by end March) Will a contribution for backbone network be required?

-> Inevitable that Envelope will be stretched beyond capacity and task will be challenging…

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

Freshers’ Survey 2010 – O.S. vs time

Additional analysis proposed by SSD

Split into UG and PG, and then by Division (2010 only)

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

4(i): ICT Freshers’ Survey O.S UG/PG

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

4(i): ICT Freshers’ Survey O.S. PG

Hum.

MSD SSD

MPLS

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

4(i): ICT Freshers’ Anti-virus UG/PG

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

4(i): ICT Freshers’ Anti-virus PG

Hum.

MSD

MPLS

SSD

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

4(i): ICT Freshers’ Smart Phones UG/PG

(% numbers incorrect)

OFFICE OF THE DIRECTOR OF IT

Enabling Oxford University to make optimal use of IT

4(i): ICT Freshers’ Smart Phones PG

Hum. MPLS

MSD SSD