october 25, 2021 - 7:00 pm i. communications

OCTOBER 25, 2021 - 7:00 PM

AGENDAPERSONNEL COMMITTEE

PURSUANT TO RESOLUTION NO. 08-100, RULES I, II, AND III

I. COMMUNICATIONS

II. RESOLUTIONS, MOTIONS, AND NOTICES

1. Resolution confirming the designation of the Chemung County Director of Youth and RecreationalServices

2. Resolution re-creating Assistant District Attorney position on behalf of the Chemung CountyDistrict Attorney's Office

3. Resolution re-creating Garage Attendant position on behalf of the Chemung County Department ofPublic Works

4. Resolution re-creating three Public Works Specialist I/II positions on behalf of the ChemungCounty Department of Public Works

5. Resolution re-creating Mechanic position on behalf of the Chemung County Department of PublicWorks

6. Resolution re-creating Airport Maintenance Worker I position on behalf of the Elmira CorningRegional Airport

7. Resolution re-creating Deputy Sheriff position on behalf of the Chemung County Sheriff (COPSHiring Program Grant)

8. Resolution re-creating Deputy Sheriff position on behalf of the Chemung County Sheriff9. Resolution amending the Staffing Plan for the Chemung County Jail 10. Resolution re-creating positions as contained in the Staffing Plan for the Chemung County Nursing

Facility11. Resolution re-creating positions as contained in the Staffing for the Chemung County Department

of Social Services and Mental Hygiene12. Resolution re-creating positions as contained in the Staffing Plan for the Chemung County Health

Department13. Resolution creating full-time Senior Account Clerk position on behalf of the Chemung County

Department of Youth and Recreational Services14. Resolution creating full-time Personnel Technician position on behalf of the Chemung County

Personnel Department15. Resolution creating full-time Senior Personnel Technician position on behalf of the Chemung

County Personnel Department16. Resolution establishing new health insurance rates effective January 1, 2022 for Chemung County

employees and retirees and participating municipalities and districts17. Resolution authorizing agreement with the Senior Center, Inc. on behalf of the Chemung County

Personnel Department (Wellness program for Chemung County Retirees)18. Resolution authorizing agreement with Southern Tier Health Care Credit on behalf of the Chemung

County Personnel Department19. Resolution extending agreement with FCS Administrators, Inc. on behalf of the Chemung County

Personnel Department

III. OLD BUSINESS

IV. NEW BUSINESS

V. ADJOURNMENT

CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION

Resolution confirming the designation of the Chemung County Director of Youth and RecreationalServices

Resolution #:Slip Type: PERSONNELSEQRA statusState Mandated False

Explain action needed or Position requested (justification):The Regional Civil Service Commission at is regular meeting held September 7, 2021 approved therequest to transfer the permanent status of David Ellis in the Town of Southport to the position ofDirector of Recreation for the Chemung County Youth Bureau. Resolution attached.

Re-creation Full-time Salary / Fringe Benefits

Civil Service approval required: No

Salary/Grade: SR 9 Range: $71,159-$110,438

Budget Account Number: 10-7310 Funds Available? Yes

Reinbursment / Federal: Due to: Resignation

Reinbursment / State: Due to (Other):

CREATION:Date/Time: Department:9/23/2021 3:21:58 PM County Executive

APPROVALS:Date/Time: Approval: Department:9/23/2021 3:35 PM Approved County Executive9/27/2021 3:30 PM Approved Budget and Research10/15/2021 11:27 AM Approved Legislature Chairman

ATTACHMENTS:Name: Description: Type:

Appointment_Letter_-_David_Ellis.pdf appointment letter Cover Memo

Agenda_Transfer_of_Status_Request_within_RCSC.pdf Transfer of Status Cover Memo

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September 7, 2021 ITEM NO.

FROM JEFFREY WALKER

SECRETARY TO THE COMMISSION

This is to advise that the Chemung County Director of Personnel & Labor

Joycelyn Bermingham has made a request to transfer the status of David Ellis to a

position in Chemung County Youth Bureau in the title of Director of Recreation. Mr.

Ellis was properly appointed to the position of Director of Recreation from an appropriate

eligible list. A copy of his roster card and the exam announcement is on file.

All the rules have been met with regards to the transfer of status rules and NYS

CSL Section 70.1. There is no preferred eligible list for that title, no departmental

promotion list for the position; and it is felt that this transfer would benefit Chemung

County Youth Bureau.

I, therefore, respectfully request that the Regional Commission approve the above

transfer of status to the Chemung County Youth Bureau.

RESOLUTION

RESOLVED, that the above transfer of status is hereby received and placed on

file; and be it further

RESOLVED, that the above transfer of status is hereby approved.

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Resolution re-creating Assistant District Attorney position on behalf of the Chemung County DistrictAttorney's Office


Explain action needed or Position requested (justification):Due to the resignation of J.M.



Salary/Grade: SR G8 Entry Range: $64,110-$99,494


Reinbursment / Federal: 0 Due to: Resignation

Reinbursment / State: 0 Due to (Other):


APPROVALS:Date/Time: Approval: Department:10/12/2021 4:35 PM Approved County Executive10/14/2021 11:34 AM Approved Budget and Research10/15/2021 11:29 AM Approved Legislature Chairman

ATTACHMENTS:Name: Description: Type:No Attachments Available

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Resolution re-creating Garage Attendant position on behalf of the Chemung County Department ofPublic Works


Explain action needed or Position requested (justification):Due to the probationary termination of our Garage Attendant (JM) effective 9/21/21, please approve therecreation of the position.

I have attached the job description.

Pay Grade 7 A1: $19.81 - $31.48 A2: $17.40 - $18.95

The incumbent was earning $17.40 per hour.

This position is responsible for routine manual work requiring willingness to perform menial tasks in theservicing of municipal equipment in the Public WorksDepartment, with emphasis on heavy construction equipment. Work is performed under immediatesupervision with some leeway for independent judgment in carrying out the details of the work.

MINIMUM QUALIFICATIONS: See attached job description.

SPECIAL REQUIREMENTS FOR ACCEPTANCE OF APPLICATIONS:Must possess or obtain a New York State Class B CDL Driver's License within six (6) months of hire,including a tanker endorsement. License must be maintained throughout employment in this title.

Please contact me with any questions.

Thanks,

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Andy Avery



Salary/Grade: Grade 7 Range: $17.40 to $31.48

Budget Account Number: 21-5130-50100 Funds Available? Yes

Reinbursment / Federal: -0- Due to: Other

Reinbursment / State: -0- Due to (Other):




20180206_Garage_Attendant_-_job_description.pdf

Garage Attendant Job Description Cover Memo

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GARAGE ATTENDANT

Department: Public Works

Classification: Non-Competitive

Labor Grade:

Adopted: 06/06/88

Revised: 09/05/89; 04/06/10; 02/06/18

By: Regional Civil Service Commission

DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for routine manual work

requiring willingness to perform menial tasks in the servicing of municipal equipment in the Public Works

Department, with emphasis on heavy construction equipment. Work is performed under immediate supervision

with some leeway for independent judgment in carrying out the details of the work. Does related work as

required.

TYPICAL WORK ACTIVITIES: (The following work activities are listed as examples only and in no event

shall an employee be limited to only those examples listed here.)

• Complete fueling, lubrication, filter and oil changes on all automotive and heavy highway construction

equipment;

• Keeps accurate records of all service items, parts inventory;

• Assists mechanics in making repairs to automotive, heavy trucks, and heavy highway construction equipment;

• Checks all vehicles and equipment for safety issues;

• Checks tires, repairs automotive tires using tire machine and other tools available at the Public Works

Department;

• Performs maintenance and minor mechanical repairs to all equipment;

• Clean and maintain work areas free of tools, parts and debris;

• Assists department during snow and ice removal operations;

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS:

Familiarity with the principles of the operation of heavy equipment; mechanical aptitude and knowledge of

Medium and Heavy Duty trucks and heavy highway construction equipment sufficient for operation and thorough

servicing responsibilities; ability to make simple arithmetic calculations; ability to prepare simple reports;

willingness and ability to perform routine mechanic work; ability to lift heavy weights; ability to understand

simple written and oral directions; honesty; reliability, punctuality, independent, physical condition

commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

(A) Graduation from high school or possession of general equivalency diploma and successful completion of

a 24 month heavy equipment, truck & diesel technician program with live diagnostics and repairs; or

(B) Successful completion of a BOCES Diesel Equipment Technology, Maintenance and Repair Program,

and one (1) year experience in the maintenance, repair and servicing of automotive and heavy highway

diesel equipment at a similar sized county highway department, heavy truck or heavy equipment

dealership repair shop, or equivalent; or

(C) Two (2) years of experience in the maintenance, repair and servicing of automotive and heavy highway

diesel equipment at a similar sized county highway department, heavy truck or heavy equipment

dealership repair shop, or equivalent.

SPECIAL REQUIREMENTS FOR ACCEPTANCE OF APPLICATIONS:

Must possess or obtain a New York State Class B CDL Driver's License within six (6) months of hire. License

must be maintained throughout employment in this title.

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Resolution re-creating three Public Works Specialist I/II positions on behalf of the Chemung CountyDepartment of Public Works


Explain action needed or Position requested (justification):This item requests the recreation of (1) PWS I/II position left vacant after a resignation (NB) at the Cityshop. The PWS I position is a training position which automatically converts to a PWS II position aftersuccessful completion of probation and training (1-year.)

Requesting a resolution to recreate one Public Works Specialist-I/II position at the Dept. of PublicWorks shop after the retirement of an Equipment Operator (EO1) (MS, effective 10/01/21). The PWS-Iposition is a training position which automatically converts to a PWS-II position after successfulcompletion of probation and training (1 year). The retiree held an EO1 position, which is equivalent toPWS-II on the salary schedule. New hires for these roles are PWS I/II's.

Requesting a resolution to recreate a Public Works Specialist I/II position at the Dept. of Public WorksNorth Shop, due to a resignation (JS, effective 10/08/21). The PWS-I position is a training positionwhich automatically converts to a PWS-II position after successful completion of probation and training(1 year).

The minimum qualifications and job duties are listed in the attached job descriptions. If importance, thePWS-I requires a DCL-B permit (DCL license within a year), while the PWS-II requires the CDL-Blicense at hire and a tanker endorsement within 3 months.

This is a budgeted position; funding is available. It is most likely this position will be filled by acandidate who is not currently a County or DPW employee. (We have 2 eligible staff, currentlyLaborers, but they are not interested.) Listed is the pay range for a new hire.

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Please contact me with any questions.

Thanks,Andy Avery



Salary/Grade: Grade 6 & 7 Range: $17.22 to $18.95/hr (New Hire)


Reinbursment / Federal: -0- Due to: Resignation

Reinbursment / State: -0- Due to (Other):




Public_Works_Specialist_II_(6-20-18)_8390.pdf

Public Works Specialist II Cover Memo

Public_Works_Specialist_I_20180703.pdf Public Works Specialist I Cover Memo

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PUBLIC WORKS SPECIALIST II

Department: City of Elmira, Chemung County

Classification: Non-Competitive (Approved for Chemung County by NYSCS on 04/18/2017)

Adopted: February 4, 1991

Revised: 05/06/1991; 12/06/2011 (Public Services Specialist II); 06/02/2015;

10/06/2015; 04/05/2016; 07/03/2018


DISTINGUISHING FEATURES OF THE CLASS: This working position is responsible for leading

and participating in the maintenance, construction and operation of a municipal public works system.

Requires good working knowledge of the skilled and unskilled public works trades such as construction

and maintenance of utilities, streets, sidewalks, curbs, bridges, structures, signs and signals. This

position requires skilled operation and general maintenance of equipment such as dump trucks, snow

plows, rollers, packers, loaders, and various types of construction equipment. General instructions are

received for work assignments from the division supervisor(s), permitting some independent judgment

to be exercised in the planning of technical details. Detailed instructions are received for difficult or

unusual work assignments. Work is reviewed upon completion or through periodic spot checks.

Functional supervision is exercised, as required, over the work of subordinate maintenance and laboring

personnel. Does related work as required.

TYPICAL WORK ACTIVITIES: (The following work activities are listed as examples only and in

no event shall an employee be limited to only those examples listed here.)

• May supervise and direct work of others in performance of work activities;

• Leads and participates in construction, maintenance and repair of public works infrastructure

including raking, tamping, shoveling, loading/unloading of asphalt, placing cold patch and bulk

construction materials, excavation and back filling for all types of public services;

• Leads and participates in removal of debris, snow, ice, leaves, trash, etc. from streets parking

areas, sidewalks, cutting brush and trees;

• Performs unskilled and semi-skilled tasks in connection with the maintenance and repair of

streets, bridges, culverts, catch basins, basins, storm water pipes and sewer pipes;

• Operates all public services types of equipment in connection with removal of snow,

transportation of solid waste and bulk materials, construction, utility maintenance, trimming,

planting and removal of trees and street construction, maintenance and paving and including

preventative maintenance of equipment, utilities and facilities used/operated in public services.

• Performs traffic control for all types of work activities.


CHARACTERISTICS: Good working knowledge of the common practices, tools, terminology and

safety precautions of the mechanical and construction trades; proficiency in the operation and

maintenance of specialized equipment; understanding of the principles and procedures relating to

operation and maintenance of a public services system; good general intelligence; good observational

skills; ability to understand and follow oral and written instructions; willingness to perform manual

labor; willingness to work in adverse weather; mechanical aptitude; dependability; ability to get along

well with others; good hand and eye coordination; physical condition commensurate with the demands

of the position.

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PUBLIC WORKS SPECIALIST II PAGE TWO

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school

equivalency diploma and either:

(A) Successful completion of one year of training as a Public Works Specialist I with the Chemung

County Department of Public Works; or

(B) Graduation from a regionally accredited or New York State registered college with an

Associate’s Degree in Occupational Studies in a construction industry or heavy equipment

operation; or

(C) Completion of a BOCES (or equivalent) training program in a construction industry or heavy

equipment operation; and six (6) months full time paid experience which includes tasks defined

in the Typical Work Activities above; or

(D) Twelve (12) months of full time paid experience working for a Public Works Department, in the

construction industry including tasks defined in Typical Work Activities above; or regular

operation of agricultural or construction equipment; or

(E) An equivalent combination of the experience as described in (A), (B) or (C).

SPECIAL REQUIREMENT: Possession of a Class B Commercial Driver’s License at time of

appointment. Must complete tanker endorsement within 3 months of appointment. Class B license must

be maintained throughout appointment in this title.

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PUBLIC WORKS SPECIALIST I

Department: City of Elmira, Chemung County

Classification: Non-Competitive (Approved by NYS 04/18/2017 for use by Chemung County)

Adopted: 02/04/1991

Revised: 05/06/1991; 12/06/2011 (Public Services Specialist I); 10/06/2015; 01/05/2016; 04/05/2016;

07/03/2018


DISTINGUISHING FEATURES OF THE CLASS: This is a trainee position with the responsibility for learning and

participating in the duties and routines required in the maintenance, construction and operation of a municipal public services

system. The trainee is selected on the basis of general intelligence, basic knowledge of the skilled and unskilled public

services trades such as construction and maintenance of utilities, streets, sidewalks, curbs, bridges, structures, signs and

signals. The trainee undergoes on-the-job training to become qualified as a Public Works Specialist II. Term of appointment

is limited to one year, during which time the trainee is required to satisfactorily complete the necessary training and

experience requirements for appointment as a Public Works Specialist II. Does related work as required.

TYPICAL WORK ACTIVITIES: (The following work activities are listed as examples only and in no event shall an

employee be limited to only those examples listed here.)

• Raking, tamping, shoveling, loading, unloading of asphalt, cold patch and bulk construction materials to include

excavation and back filling for all types of public services construction and/or repairs.

• Cleaning/clearing debris, snow, ice, leaves, trash, etc. from streets parks areas, sidewalks, culverts, catch basins, basins,

storm water pipes, sewer pipes, streets and bridges.

• Use and maintain construction tools and equipment such as air compressors, jack hammers, concrete mixers, pumps,

mixing machines and curb machines, and stone crushers.

• Performs unskilled and semi-skilled tasks in connection with grass cutting; trimming shrubs and trees; raking leaves;

cutting brush; maintaining trees, flower beds and turf area; planting and transplanting trees; wood cutting; and the

maintenance of bridge and signage.

• Installs and repairs all utility and storm water lines and structures.

• Operates all public services types of equipment in connection with: removal of snow; transportation of solid waste and

bulk materials; construction; utility maintenance; trimming; planting and removal of trees; and street construction,

maintenance and paving.

• Performs preventative maintenance of equipment, utilities, and facilities used/operated in public services.

• Performs other related skilled and unskilled public services functions, as required.

• Performs traffic control for all types of work activities.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Familiarity with the common practices, tools, terminology and safety precautions of the mechanical and construction trades;

working knowledge of the operation and maintenance of specialized automotive equipment; ability to learn principles and

procedures relating to operation and maintenance of a public services system; good general intelligence; good observational

skills; ability to understand and follow oral and written instructions; willingness to perform manual labor; willingness to

work in adverse weather; mechanical aptitude; dependability; ability to get along well with others; good hand and eye

coordination; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and

possession of a Class D driver’s license and either:

A. Completion of a BOCES (or equivalent) training program in any construction trade or heavy equipment operation;

or

B. Six (6) months of full time paid experience in the construction trades which includes work experience defined in

“typical work activities” above and/or in the operation of agricultural/construction equipment.

SPECIAL REQUIREMENTS: Class D license or Class B permit must be maintained throughout appointment in this title.

Possession of a Class B Commercial Driver’s license with tanker endorsement, is required within nine (9) months from date

of appointment. Driver’s license must be maintained throughout appointment in this title.

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Resolution re-creating Mechanic position on behalf of the Chemung County Department of Public Works


Explain action needed or Position requested (justification):Due to the retirement of a DPW Auto Mechanic (DB), DPW requests the position be recreated as aGarage Mechanic.(Auto mechanic is a former City of Elmira title, predating the County assumption ofCity DPW employees.)Both Auto Mechanic and Garage Mechanic are Grade 8 positions.This will mostlikely be a new hire (New Hire Schedule A-2), as we have no eligible staff for promotion.

Pay Grade 8 A1:$20.08 - $32.12

A2: $17.64 - $19.21

The incumbent performs skilled work in the maintenance and repair of heavy highway equipment, andmay operate equipment and provide manual labor and related work as required.Additional information,including MINIMUM QUALIFICATIONS, can be found in the attached job description. Thanks, AndyAvery



Salary/Grade: Grade 8 Range: $17.64-$19.21


Reinbursment / Federal: 0 Due to: Retirement


CREATION:Date/Time: Department:10/12/2021 11:31:53 AM County Executive

APPROVALS:

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Date/Time: Approval: Department:10/12/2021 11:36 AM Approved County Executive10/12/2021 3:02 PM Approved Budget and Research10/15/2021 11:30 AM Approved Legislature Chairman


20180206_Garage_Mechanic_-_job_description.pdf

Garage Mechanic Job description Cover Memo

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GARAGE MECHANIC Department: Public Works Classification: Non-Competitive Labor Grade: Adopted: 04/27/1977 Revised: 09/13/1993; 10/06/2015; 02/06/2018 By: Regional Civil Service Commission DISTINGUISHING FEATURES OF THE CLASS: The incumbent performs skilled work in the maintenance and repair of heavy highway equipment. This work involves responsibility for performing skilled tasks in accordance with standard trade practices. The size and variety of equipment requires considerable initiative in devising methods of repair. Work is under the supervision of a shop foreperson who assigns jobs and inspects them upon completion. Supervision may be exercised over subordinates who assist when assigned to the shop. May operate equipment and provide manual labor as required. Does related work as required. TYPICAL WORK ACTIVITIES: (The following work activities are listed as examples only and in no event shall an employee be limited to only those examples listed here.) Performs skilled tasks in the mechanical repair and maintenance of heavy trucks, earth moving, and related

construction equipment, including gasoline and diesel powered equipment; Responsible for upkeep and maintenance of heavy equipment and to fix equipment breakdowns; Makes major repairs to equipment including but not limited to light and heavy trucks, tractors, graders, excavators,

rollers, snow plows, and automobiles; Provides computer diagnosis of various systems and components; Inspects, adjusts, and repairs power units, hydraulic systems, injection valves and systems, electrical systems, brake

systems, cooling systems, fuel and exhaust systems; Troubleshoots problems, disassembling and reassembling engines and other components; Work may be performed in the shop and in the field; Cleans and maintains work areas free of tools, parts and debris; Assists department during snow and ice removal operations; FULL PERFORMANCE, KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of the standard practices, materials, tools, and equipment used in the trade; working knowledge of welding required for equipment repairs; skill in the use of the tools and equipment of the mechanic's trade; good knowledge in the operation and maintenance requirements of heavy duty construction equipment; skill in use of computer technology to trouble shoot mechanical problems and maintain equipment records; ability to supervise the work of others; ability to understand and carry out oral and written instructions; good judgment; ability to act independently; willingness to respond to emergencies and perform overtime work; willingness to work outside in adverse weather conditions; attention to detail; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS:

A) Graduation from high school or possession of a high school equivalency diploma; and successful completion of a 24 month heavy equipment, truck & diesel technician program with live diagnostics and repairs, and one (1) year of experience in the maintenance, repair and servicing of automotive and heavy highway diesel equipment at a similar sized county highway department, heavy truck and heavy equipment dealership repair shop, or equivalent; or;

B) Successful completion of a BOCES Diesel Equipment Technology, Maintenance and Repair Program, and three

(3) years of experience in the maintenance, repair and servicing of automotive and heavy highway diesel equipment at a similar sized county highway department, heavy truck and heavy equipment dealership repair shop, or equivalent.

SPECIAL REQUIREMENT: Possession of a valid Commercial Driver’s License (CDL) permit at the time of hire. Must possess or obtain a valid Commercial Driver’s License (CDL) within six (6) months of hire. License must be maintained throughout employment in this title.

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Resolution re-creating Airport Maintenance Worker I position on behalf of the Elmira Corning RegionalAirport


Explain action needed or Position requested (justification):The Director of Aviation, on behalf of the Elmira Corning Regional Airport is requesting authorization tore-create and Airport Maintenance Worker I due to the resignation of JJC.



Salary/Grade: CSEA C-2/Grade 1 Range: $15.16/hour

Budget Account Number: 56-5610-5610-50100.01

Funds Available? Yes






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Resolution re-creating Deputy Sheriff position on behalf of the Chemung County Sheriff (COPS HiringProgram Grant)


Explain action needed or Position requested (justification):Re-create a Deputy Sheriff Position due to the resignation of T.T. This position was originally createddue to the approval and acceptance of the COPS Hiring Program grant from the U.S. Department ofJustice (Res. 20-173).



Salary/Grade: Grade 4-E Range: $27/hour

Budget Account Number: 10-3120-3110-50100


Reinbursment / Federal: 75% Due to: Resignation





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No Attachments Available

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Resolution re-creating Deputy Sheriff position on behalf of the Chemung County Sheriff


Explain action needed or Position requested (justification):Requesting resolution to recreate a Deputy Sheriff position on behalf of the Chemung County Sheriff dueto the resignation of J.E.



Salary/Grade: 4 Range: $27.00-$39.81/hr








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Resolution amending the Staffing Plan for the Chemung County Jail


Explain action needed or Position requested (justification):Create (1) Full-Time Registered Nurse position and abolish (1) Part-Time Registered Nurse position forthe Chemung County Jail due to the resignation of E.N.

New Position Full-time Salary / Fringe Benefits


Salary/Grade: 1 Range: $26.41-$32.97/hr



Reinbursment / Federal: N/A Due to: Resignation

Reinbursment / State: N/A Due to (Other):




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Resolution re-creating positions as contained in the Staffing Plan for the Chemung County NursingFacility


Explain action needed or Position requested (justification):Re-create four (4) Full-Time Licensed Practical Nurse (LPN) position due to openings. CSEA New HireGrade 5A, $17.95 - $21.93 per hour. 90% Reimbursement

due to explanation: openings 2 FTE days; 2 FTE evenings; 1 FTE nights for 4 units as of 9/15/21

Re-create ten (10) full-time Certified Nurse Aide positions due to vacancies. CSEA New Hire Grade2A. $13.63 - $23.62 per hour. 90% reimbursement.



Salary/Grade: Range:


Reinbursment / Federal: 50% Due to: Other

Reinbursment / State: 40% Due to (Other):


APPROVALS:Date/Time: Approval: Department:

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9/27/2021 11:49 AM Approved County Executive9/27/2021 3:30 PM Approved Budget and Research10/15/2021 11:32 AM Approved Legislature Chairman


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Resolution re-creating positions as contained in the Staffing for the Chemung County Department ofSocial Services and Mental Hygiene


Explain action needed or Position requested (justification):one (1) Caseworker due to the resignation of (ML). CSEA Grade 12. $22.27 per hour. 57%reimbursement.

one (1) Community Services Aide due to the resignation of C.S. CSEA Grade 2, $12.75 per hour. 62%reimbursement.

one (1) Secretary I due to the retirement of K.G. CSEA Grade 9. $18.29 - $20.92 per hour. 62 %reimbursement.

one (10 Staff Development Assistant due to the resignation of A.W. CSEA Grade 12. $19.83 - $22.69per hour. 75% reimbursement.

one (1) Account Clerk due to the promotion of C.M. CSEA Grade 6. $14.73 - $16.85 per hour. 75%reimbursement.



Salary/Grade: Range:


Reinbursment / Federal: Due to: Retirement, Resignation,Promotion

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Caseworker_rationale.pdf Caseworker Rationale Cover Memo CSA_Rationale_(CIS)_(1).pdf Community Service Aide Rationale Cover Memo Secretary_I_(1).pdf Secretary I rationale Cover Memo

Staff_Development_Assistant_Rationale_March_2021.pdf Staff Development Assistant Rationale Cover Memo

Account_Clerk_Rationale-ACCTG.pdf Account Clerk Rationale Cover Memo

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CASEWORKER

This vacancy is in the Children and Family Services/Child Protective Services Team that

is responsible for tasks, including but not limited to:

• Investigation of “hotline” reports alleged child abuse and neglect.

• Providing ongoing case management services for open cases.

• Referring and networking with community agencies to provide services to

families. Some agencies include school districts, law enforcement, pediatricians,

drug/alcohol services, counseling services and Family Court.

• Documentation of all casework activities.

• Correspondence including letters to service providers, affidavits for court

proceedings, reports, referral packets, etc.

• Face to face contacts/interviews with clients.

• On call responsibilities.

• Local and state mandated paperwork requirements.

• Formulating service plans, including the identification of strengths and needs.

• Continual risk/safety assessment.

• Coaching/counseling for families.

This position requires a great deal of flexibility, strong oral and written communication

skills, critical thinking skills, independent decision-making, problem-solving skills, the

ability to engage families, conduct thorough assessments and to identify potential safety

and risk factors for families.

Caseworkers in these positions receive between 3-5 new cases per week and are also

responsible for investigations of subsequent reports on open investigations. They draft

affidavits for Family Court for Abuse/Neglect petitions and are called upon for

testimony. As we are mandated to provide 24/7, 365 days per year coverage for alleged

repots of child abuse and neglect, workers are also required to provide on call coverage

for Chemung County.

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Community Services Aide Rationale

These positions report to the Community Services Worker within the Department of

Mental Hygiene/Division of Children’s Integrated Services. The position is part of the

County Person In Need of Supervision Diversion Program and carries out activities

related to children and families and provides direct child and family contact to assist with

school attendance, transportation, appointments, and community activities.

The position supports the outcome of diverting children and adolescents from higher

levels of the systems including family court involvement, placement, detention and

hospitalizations. Further outcomes include a reduction in disciplinary referrals,

attendance issues and improvement in academic performance.

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Children’s Integrated Services

Secretary 1 Rationale

October 6, 2021

This position reports to the Children’s Integrated Services Coordinator within the

Department of Mental Hygiene/Division of Children’s Integrated Service.

The position is responsible for the following tasks including, but not limited to:

• Relieves superior of office detail by making appointments, receiving calls and callers and

referring them to the proper persons, answering requests for administrative information, and

preparing office reports;

• Prepares purchase orders for equipment and supplies;

• Prepares/Assists in preparing various daily, weekly or annual reports;

• Maintains confidential and regular correspondence files;

• Reads and summarizes reports to facilitate review by and to conserve the time of a superior;

• Handles correspondence independently unless it involves administrative judgment in which

case it is composed for official signature;

• Independently carries out a variety of assignments in areas such as personnel, special

accounts, insurance, etc.;

• May take minutes of and prepare agenda for regular and special board or committee

meetings.

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Staff Development Assistant March 16, 2021

This position is in the Staff Development unit and is responsible for assisting the Staff Development Coordinator in administering the Department of Human Services Personnel/Staff Development Office.

• Assists the Staff Development Coordinator in carrying out staff development and personnel functions such as maintenance of records, scheduling and coordinating training, employee recruitment and preparation of reports, including New York State quarterly and annual reports;

• Maintains records and files for all department employees;

• Assists in the preparation of job specifications;

• Prepares payroll on a biweekly basis;

• Prepares, types, and posts announcements for position openings within the Department of Human Services;

• Assists in the arrangement for training equipment and training locations;

• Performs various other administrative and support duties as assigned by the Staff Development Coordinator.

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Account Clerk

This position replaces a vacated Account Clerk position in Accounting due to a resignation. The person in this job is responsible for the following duties:

• Preparation and processing of the non-recipient accounts payable transactions using the New World Financial System for the Department of Social Services

• Generates Purchase Orders and processes payment

• Processing of Daily Cash Receipts into the Cash Receipt System

• Monitors and processes payments for all services (Foster Care, Adoption Subsidy, Daycare, Independent Living, Preventive, and CIS)

• Completes stop payments, void checks, affidavits, and tax levies

• Treasurer and Bank run

• Verifies and reconciles expense account balances

• Checks account keeping records for completeness, accuracy and proper extension

• Answers payment questions and requests for information from employees, client, and landlords

• Miscellaneous other duties and backup as assigned.

The individual in this title must possess good knowledge of modern methods of maintaining and checking financial accounts and records; good knowledge of office terminology, procedures, and equipment, including Microsoft Word and Microsoft Excel; good knowledge of business arithmetic and English; ability to make arithmetic computations accurately and timely; ability to understand and follow oral and written instruction; initiative and resourcefulness.

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Resolution re-creating positions as contained in the Staffing Plan for the Chemung County HealthDepartment


Explain action needed or Position requested (justification):1 Public Health Sanitarian, full-time (Environmental Health Services) This is necessary due to theresignation of a former Public Health Sanitarian (TP). CSEA b-2 Grade 13. $24.83 per hour. 85%reimbursement.

1 full-time Public Health Nurse due to the resignation of A.B. NYSNA Grade 4. $29.82 - $31.18 perhour. 68% reimbursement



Salary/Grade: see attached Range: see attached

Budget Account Number: 4010 Funds Available? Yes

Reinbursment / Federal: see attach Due to: Resignation

Reinbursment / State: see attach Due to (Other):



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PH_Sanitarian_Route_Slip.pdf Public Health Sanitarian Cover Memo

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DEPARTMENT: DATE:

1. FT PT

Y N X

Y X N

% % Y X N

* represents revenue received from insurance companies and other paying sources

Local

Budget Account:

X

10/06/21Health Department EHS

Salary/Grade: Wage Range Civil Service Approval:

ATTACHMENT-PERSONNEL REQUISITION ROUTE SLIP

CSEA B-2 GRADE 13 $24.83/hr10-4010-4010-50100

X

Position Title: Prior Resolution

Funds Available:

Re-Creation

Vacancy Due To: Resignation Y N

Action Requested: Creation

Attachments:

Reimbursement: Federal State 85% Retirement

% Other*

Promotion

Salary/Fringes Covered:

Other

Other

Public Health Sanitarian

(TP)

19-535

Xx

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Resolution creating full-time Senior Account Clerk position on behalf of the Chemung CountyDepartment of Youth and Recreational Services


Explain action needed or Position requested (justification):The Chemung County Youth Bureau respectfully requests permission to create one full time SeniorAccount Clerk position due to the resignation of the Fiscal Officer (K.A.) at the Chemung County YouthBureau. This position was re-classified through the Civil Service Commission from Fiscal Officer toSenior Account Clerk on 9/7/2021. This position will be a full time, 35 hours per week; Grade 9 position. This position will maintain an18.9% local share for salary and fringe benefits. There are currently funds in the Youth Bureau budget forthis position.



Salary/Grade: 9 Range: B-1 Entry $20.92/hr B-2$18.29/hr

Budget Account Number: 10-7310-7310-50100.01


Reinbursment / Federal: Due to: Resignation

Reinbursment / State: 81.1 Due to (Other):



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Youth_Bureau_Senior_Account_Clerk_Memo_2914.pdf Youth Bureau Senior Account Clerk Memo Cover Memo

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Resolution creating full-time Personnel Technician position on behalf of the Chemung County PersonnelDepartment


Explain action needed or Position requested (justification):Requesting the creation of a Personnel Technician. The Disbursements Officer ($81,723) assigned to thepayroll function is retiring in November. This position will be abolished. In anticipation of her departurean analysis of the payroll process was conducted. The duties of the Disbursements Officer have beenredistributed. A Personnel Technician ($42,500) was classified at the Regional Civil Service Commissionmeeting to perform those payroll tasks identified as the responsibility of the Personnel Department. Theremaining tasks will be the responsibility of the Treasurer's Office.



Salary/Grade: SR/Grade 4 Range: $42,231-$65,540







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Personnel_Technician.pdf Personnel Technician Cover Memo

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PERSONNEL TECHNICIAN

Department: Personnel

Classification: Competitive

Labor Grade: Single Rate

Adopted: 08/26/1976

Revised: 04/14/1983; 01/09/1995; 11/16/1998; 02/03/2015; 10/05/2021


DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for performing

professional work related to the operation and maintenance of a public personnel program, including

processing a variety of transactions such as; roster records, examinations, position classification and

payroll certifications. The work is performed under the direct supervision of employees of higher grade,

who are available for advice on new assignments and frequently exercise supervision over the work with

considerable leeway for the exercise of independent judgment and initiative in carrying out duties of the

position. Supervision is exercised over subordinate support personnel staff as assigned. Does related

work as required.

TYPICAL WORK ACTIVITIES: (The following work activities are listed as examples only and in no

event shall employees be limited to only those examples listed here.)

▪ Conducts position classification surveys in agencies under the purview of the Regional Commission

and Civil Service Administrator, reviews classification questionnaires, interviews employees and

prepares tables of organization;

▪ Prepares class specifications from data obtained by questionnaire, review and audit;

▪ Advises department heads of Civil Service Rules and procedures;

▪ Prepares keyed answer sheets, rates examinations, enters grade and additional credits if applicable;

▪ Participates in the agenda preparation for presentation at Commission meetings;

▪ Reviews and verifies promotional eligibility by determining candidate's length of service and open

competitive eligibility by examining candidate's education experience and special requirement;

▪ Assists in the maintenance of roster cards and insurance membership files by adding, cancelling and

making any other necessary changes;

▪ Assists applicants interested in public service careers and provides general information to the public;

▪ Prepares official Commission correspondence in response to inquiries and in communication of

information to agencies under the purview of the Commission;

▪ Analyzes appeals for title changes and submits findings and recommendations to Commission;

▪ Leads and participates in recruitment programs and distributing examination announcements;

▪ Prepares a variety of reports and recommendations concerning personnel transactions and policy

procedures.

▪ Informs and enrolls new employees in Health Insurance Plan and NYS Employees’ Retirement

System.

▪ Maintains records and posts all insurance payments and collects payments for delinquent accounts;

▪ Reviews computations to ensure accuracy;

▪ Posts all authorized personnel transactions to employee records;

▪ Reviews all Reports of Personnel Change to ensure compliance with Collective Bargaining

Agreements and Civil Service law and rule;

▪ Interprets union contracts and payroll rules and provides guidance to department payroll clerks;

▪ Directs the work of subordinate staff assigned to support the payroll and accounts payables function;

▪ Directs the processing of bi-weekly payroll for the entire County, which includes tracking,

maintaining and editing benefit accruals;

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Personnel Technician

Page 2


CHARACTERISTICS: Working knowledge of New York State Civil Service Law and local civil

service rules; working knowledge of modern principles, practices, policies and procedures of public

personnel administration; good working knowledge of business arithmetic; working knowledge of

position classification, job evaluation, salary administration, employee relations and personnel

recruitment; working knowledge of the organization and functions of local government in New York

State; ability to analyze transactions and make judgments regarding compliance with rules, regulations

and laws; ability to plan and supervise the work of others; ability to initiate and carry out special studies

relating to Civil Service and personnel activities; ability to communicate effectively; ability to analyze

and solve complex problems; ability to maintain records and reports; initiative and resourcefulness;

physical condition commensurate with the demands of the job.

PERSONNEL TECHNICIAN: Either:

A. Graduation from a regionally accredited college or university with a Bachelor's Degree and Two

(2) years of full time paid work experience which must have involved processing personnel

transactions and payroll in a public agency; or

B. Graduation from a regionally accredited college or university with an Associate’s Degree and

Four (4) years of full time paid work experience which must have involved processing personnel

transactions and payroll in a public agency; or

C. Graduation from high school or possession of an equivalency diploma and Six (6) years of full

time paid work experience which must have involved processing personnel transactions and

payroll in a public agency.

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Resolution creating full-time Senior Personnel Technician position on behalf of the Chemung CountyPersonnel Department


Explain action needed or Position requested (justification):The Regional Civil Service Commission reclassified an encumbered Personnel Technician (SR Grade 4--$47,680) to a Senior Personnel Technician (SR Grade 5--$52,500) based upon increased duties andresponsibilities. These additional duties have been assigned to the Personnel Technician as a result of theanalysis and restructuring of the payroll process in anticipation of the Disbursements Officer ($81, 723)retirement scheduled for November. Abolish Personnel Technician create Senior Personnel Technician



Salary/Grade: SR/Grade 5 Range: $46,874-$72,748







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Senior_Personnel_Technician.pdf Senior Personnel Technician Cover Memo

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SENIOR PERSONNEL TECHNICIAN

Department: Personnel

Classification: Competitive

Adopted: 06/06/88

Revised: 01/07/02

By: Chemung County Civil Service Commission

DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for technical

work involving a high degree of independent judgment in the field of public

personnel administration. Work is carried out in accordance with established

laws, rules and procedures and involves rendering service to all appropriate

governmental sub-divisions in the County. Positions in this class are

distinguished from those of the Personnel Technician class by the greater

complexity, responsibility and difficulty of the work required of incumbents in

the Senior level position. Supervision may be exercised over the work of a

subordinate support staff. General supervision is received from the Personnel

Administrator. Does related work as required.

TYPICAL WORK ACTIVITIES: (The following work activities are listed as examples

only and in no event shall an employee be limited to only those examples listed

here.)

➢ Administers the Regional Civil Service examination function;

➢ Revises existing job specifications as necessitated by the examination

process;

➢ Supervises and assists in the maintenance of roster cards and other office

records;

➢ Prepares agenda for presentation at monthly Civil Service Commission

meetings;

➢ Oversees and participates in annual payroll certifications for all

municipalities under the Regional Commission’s jurisdiction;

➢ Prepares official Commission correspondence in response to inquiries and in

communication of information to agencies under the purview of the

Commission;

➢ Reviews applications for examination or appointment and makes recommendations

as to qualifications of applicants;

➢ Participates and makes recommendations for new methods and procedures for a

more efficient delivery of Civil Service;

➢ Trains other employees and personnel from municipalities under the

Commission’s jurisdiction in various aspects of Civil Service administration;

➢ Acts in a liaison capacity with towns, villages, school districts, the City,

County departments, and special districts, including providing information on

local rules and regulations, Civil Service Law, operating procedures,

examination and certification problems, etc.;

➢ Counsels current and prospective employees on employment possibilities, job

development, examination administration, personnel rules and regulations,

etc.;

➢ Prepares a variety of reports concerning personnel transactions and civil

service statistics;

➢ Assists in the preparation of the annual report

➢ Performs related duties as required.

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Senior Personnel Technician

Page 2

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of New York State Civil Service Law and the Regional Rules for

the Classified Service; good knowledge of public personnel administration; good

knowledge of the principles of position classification, job evaluation, employee

and public relations, recruitment; good knowledge of government operations and

functions; ability to plan and supervise the work of others; ability to prepare

detailed reports; ability to meet and deal effectively with employees and the

public; ability to establish and maintain effective working relationships;

ability to analyze and resolve complex problems; sound judgment; initiative;

tact and courtesy; physical condition commensurate with the demands of the

position.

MINIMUM QUALIFICATIONS:

(A) Graduation from a regionally accredited or New York State registered

college with a Bachelor’s Degree and two (2) years of work experience

involving the processing of personnel transactions; or

(B) Graduation from a regionally accredited or NYS registered college with an

Associate’s degree and four (4) years of work experience involving the

processing of personnel transactions; or

(C) An equivalent combination of training and experience as described in (A)

and (B) above.

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Resolution establishing new health insurance rates effective January 1, 2022 for Chemung Countyemployees and retirees and participating municipalities and districts

Resolution #:Slip Type: OTHERSEQRA statusState Mandated False

Explain action needed or Position requested (justification):


APPROVALS:Date/Time: Approval: Department:10/7/2021 11:40 AM Approved County Executive10/12/2021 10:30 AM Approved Budget and Research10/15/2021 9:01 AM Approved Legislature Chairman


Health_Insurance_Rates_2022.pdf 2022 Health Insurance Rates Cover Memo

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Resolution authorizing agreement with the Senior Center, Inc. on behalf of the Chemung CountyPersonnel Department (Wellness program for Chemung County Retirees)

Resolution #:Slip Type: CONTRACTSEQRA statusState Mandated False

Explain action needed or Position requested (justification):Resolution authorizing agreement with the Senior Center, Inc. on behalf of the Chemung CountyPersonnel Department (Wellness program for Chemung County Retirees). Agreement is for one year at atannual cost not to exceed $14,400.00 Previous resolution (20-475).

Vendor/Provider Senior Center Inc., PennsylvaniaAve., Elmira, NY

Term 1 Year Total Amount $14,400 Prior Amount $14,400 Local Share State Share Federal Share Project

Budgeted?Yes Funds are in

Account #




Senior_Center_(2).pdf Senior Center Agreement Cover Memo

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THE SENIOR CENTER Page 1

A G R E E M E N T THIS AGREEMENT made between the COUNTY OF CHEMUNG (hereinafter referred to as the "COUNTY"), on behalf of its applicable department(s), a municipal corporation of the State of New York, having its principal office at 203 Lake Street, Elmira, New York 14902-0588,

AND

THE SENIOR CENTER, INC. 425 Pennsylvania Avenue

Elmira, NY 14904 (hereinafter referred to as PROVIDER")

W I T N E S S E T H

WHEREAS the parties hereto desire to make available to the COUNTY the services as authorized by applicable Laws of the State of New York; and as outlined in ATTACHMENT A, and WHEREAS the PROVIDER is qualified to provide and is willing and authorized to furnish such services to the COUNTY and, WHEREAS the COUNTY desires to contract with the PROVIDER for the furnishing of such services as aforesaid, and the said PROVIDER has agreed to render and furnish such services to the COUNTY to the extent indicated herein, and under the terms and conditions hereinafter provided, and WHEREAS the COUNTY wishes to make these services available to those persons eligible under applicable Laws. NOW, THEREFORE, it is mutually agreed between the parties involved as follows: TERM OF AGREEMENT 1. This Agreement shall become effective January 1, 2022, and shall terminate on December 31, 2022. BUDGET AND TOTAL AMOUNT OF AGREEMENT 2. The PROVIDER agrees that the budget attached hereto and made part hereof as ATTACHMENT B, accurately lists any personnel and/or other costs for services to be rendered by the PROVIDER under this Agreement at a sum not to exceed FOURTEEN THOUSAND FOUR HUNDRED DOLLARS ($14,400.00) per year for the term of this Agreement. The COUNTY will provide payment to the PROVIDER as described in ATTACHMENT B, attached hereto and made a part hereof.

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RELATIONSHIP AS INDEPENDENT PROVIDER 3. The relationship of the PROVIDER to the COUNTY shall be that of independent PROVIDER. The PROVIDER, in accordance with this status as an independent provider, covenants and agrees that it will conduct itself in accordance with such status, that it will neither hold itself out as, nor claim to be an officer or employee of the COUNTY by reason thereof and that it will not by reason thereof make any claim, demand or application to or for any right or privilege applicable to an officer or employee of the COUNTY, including, but not limited to Worker's Compensation coverage, or retirement membership or credits. ASSIGNMENTS 4. The PROVIDER shall not assign, transfer, convey, sublet, sub-contract or otherwise dispose of this contract or the right, title or interest therein or the power to execute such contract to any other person, company or corporation without prior written consent of the COUNTY, which consent shall not be unreasonably withheld. COMPLIANCE WITH APPLICABLE LAWS 5. The PROVIDER shall have the overall administration and responsibility for carrying out the terms of this contract and shall comply with all applicable Federal, State and local statutes, rules and regulations. The PROVIDER shall furnish services in accordance with applicable requirements of law and shall cooperate with the COUNTY as may be required so that the COUNTY shall be able to fulfill its function and responsibilities in order to meet all of the applicable County, State and Federal requirements pertaining thereto. NEW FEDERAL OR STATE REQUIREMENTS 6. In the event that Federal or State Departments issue new or revised requirements to the COUNTY pertaining to services rendered in the performance of this Agreement, then the COUNTY shall promptly notify the PROVIDER of said change(s) and the PROVIDER shall comply with said requirements. RECORDS RETENTION 7. The PROVIDER agrees to retain all books, records and other documents relevant to this Agreement for seven years after final payment. Federal and/or State auditors and any persons duly authorized by the COUNTY shall have full access and the right to examine any of said materials during said reporting period. CONFIDENTIALITY 8. The PROVIDER and the COUNTY shall observe and require the observance of applicable County, Federal and State requirements relating to the confidentiality of records and information. CLAIMS, PAYMENTS AND AUDITS 9. The PROVIDER agrees that all claims submitted for reimbursement to the COUNTY shall be true and correct and that reimbursement by the COUNTY does not duplicate reimbursement received by the PROVIDER from any other sources.

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INSURANCE 10. The PROVIDER agrees to procure and maintain at its own expense and without direct expense to the County (until final acceptance by the County for the services covered by this Agreement), insurance of the kinds and in the amounts hereinafter specified in Exhibit #1, and attached hereto as ATTACHMENT C. Notwithstanding any terms, conditions or provisions, in any other writing between the parties, the PROVIDER hereby agrees to effectuate the naming of the COUNTY as an unrestricted additional insured on the PROVIDER'S insurance policies, with the exception of Workers' Compensation. Said insurance policy shall be secured with an A.M. Best Rated "secured" New York State admitted insurer; provide for 30-day cancellation notice, and state that the PROVIDER'S coverage shall be primary coverage for the COUNTY. PROVIDER agrees to indemnify the COUNTY for any applicable deductibles. PROVIDER acknowledges that failure to obtain such insurance on behalf of the COUNTY constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to the COUNTY. PROVIDER is to furnish the COUNTY with a certificate of insurance evidencing the above requirements have been met, prior to the commencement of work or use of facilities. HOLD HARMLESS INDEMNIFICATION 11. The PROVIDER agrees to indemnify and hold harmless the COUNTY, its officers and agents, against all liability, judgments, costs and expenses upon any claims arising from the negligence of the PROVIDER, its agents, officers or employees, in performing the work under this Agreement. NEPOTISM/CONFLICT OF INTEREST 12. The PROVIDER agrees and is obligated to disclose that no current officer, director or incorporator of the PROVIDER shall be hired or retained by the PROVIDER to fill any staff position or perform any services required under this Agreement and that parents, spouses, siblings and children of current officers, directors or incorporators will not be employees paid from these funds without prior written approval of the COUNTY. TERMINATION 13. Each party shall have the right to terminate this Agreement by giving 30 days prior written notice to the other party.

A. Notwithstanding the above, if, through any cause, the PROVIDER fails to comply with legal, professional, COUNTY, Federal or State requirements for the provision of services or with the provisions of this Agreement, or if the PROVIDER becomes bankrupt or insolvent or falsifies its records or reports, or misuses its funds from whatever source, the COUNTY may terminate this Agreement effective immediately, or, at its option, effective at a later date, after sending notice of such termination to the PROVIDER.

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B. The COUNTY shall be released from any and all responsibilities and obligations arising from the services covered by this Agreement, effective as of the date of termination, but the COUNTY shall be responsible for payment of all claims for services provided and costs incurred by the PROVIDER prior to termination of this Agreement, that are pursuant to, and after the PROVIDER's compliance with, the terms and conditions herein, subject to any adjustments the COUNTY may have. C. In the event of termination of the Agreement prior to the termination date set forth in the project description, the PROVIDER agrees to:

(1) Account for and refund to the COUNTY, within 30 days, any unexpended funds which have been paid to the PROVIDER pursuant to this Agreement. (2) Not incur any further obligations pursuant to this Agreement beyond the termination date. (3) Submit, within 30 days of termination, a full report of fiscal and program activities, accomplishments and obstacles encountered related to this Agree-ment.

NON-DISCRIMINATION 14. The COUNTY and PROVIDER agree to comply with all applicable rules and regulations regarding non-discrimination regarding work to be performed under this Agreement. In compliance with New York State and Federal Laws, PROVIDER and COUNTY shall not dis-criminate because of age, race, creed, sex, color, disability, national origin, marital status, blindness, sexual preference, sponsorship, employment, source of payment or retaliation in the performance of this Agreement. FOR CONTRACTS RECEIVING STATE FUNDING The PROVIDER shall not discriminate in the admission, care, treatment, employment, and confidentiality of persons with AIDS or HIV-related medical conditions. PROVIDERS found to have discriminated or to have breached the confidentiality of AIDS-related medical records will be required to implement remedial plans, including staff education, to prevent future incidents. In cases of repeated violations or refusal to comply, State funding to such PROVIDERS shall be terminated and/or administrative fines imposed.

FOR CONTRACTS RECEIVING FEDERAL FUNDING, EITHER DIRECTLY OR THROUGH STATE OR LOCAL GOVERNMENTS: Public Law 103-227, also known as the Pro-Children Act of 1994 (Act), required that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, early childhood development services, education or library services to children under the age of 18, if the services are funded by Federal programs either directly or through State or local governments, by Federal grant, contract, loan or loan guarantee. This law also applies to children's services which are provided in indoor facilities which are constructed, operated, or maintained with such Federal funds. The law does not apply to children's services provided in private residences; portions of facilities used for inpatient drug or alcohol treatment; service providers whose sole source of applicable Federal funds if Medicare or Medicaid; or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil

STAMP_ITEMNUMBER


monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. By signing this certification or contract agreement wherein this certification is included, the PROVIDER certifies that the organization will comply with the requirements of the Act and will not allow smoking within any portion of any indoor facility used for the provision of services for children as defined by the Act. The submitting organization agrees that it will require that the language of this certification be included in any subawards which contain provisions for children's services and that all subrecipients shall certify accordingly. The above recited language reflects the Federal requirements for all Federally funded programs. However, New York State Public Health Law, Section 1399-o, governing smoking in public places and facilities, is more restrictive than the Federal law. In all instances, if any state or local law, rule or regulation is more restrictive than the applicable Federal law, then all terms of the state or local law, rule or regulation shall apply. EXECUTORY BASED ON AVAILABILITY OF MONIES 15. This contract shall be deemed executory only to the extent of the monies appropriated and available for the purpose of the contract, and no liability on account thereof shall be incurred by the purchase beyond the amount of such monies. It is understood that neither this contract nor any representation by any public employee or officer creates any legal or moral obligation to request, appropriate or make available monies for the purpose of the contract. COOPERATION 16. The PROVIDER and the COUNTY recognize that in the performance of this contract, the greatest benefits will be derived by promoting the interest of both parties, and each of the parties does, therefore, enter into this contract with the intention of loyally cooperating with the other in carrying out the terms of this contract and each party agrees to interpret its provisions insofar as it may legally do, in such manner as will thus promote the interest of both and render the highest service to the public and in accordance with the provisions of this Agreement. SECTARIAN PURPOSES 17. The PROVIDER agrees that no funds received pursuant to this Agreement will be used for sectarian purposes or to further the advancement of any religion. This paragraph does not in any way limit expenditure of funds due the PROVIDER's employees through this Agreement which become part of the employees’ personal spending money. LOBBYING 18. The Provider/Contractor will not spend Federal appropriated funds to pay any person for influencing or attempting to influence an officer or employee of Congress, a member of Congress, an employee of a member of Congress, or an officer or employee of any Federal agency in connection with any of the following Federal actions: the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. Furthermore, if the Provider/Contractor spends any non-federal funds for these purposes, Provider/Contractor will make and file any disclosures required by State or Federal Law.

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GENERAL PROVISIONS 19. This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated by reference are to be attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 20. If any term or provision of this Agreement or the application thereof shall, to any extent be held invalid or unenforceable, the remainder of this Agreement, other than those as to which it is held invalid or unenforceable, shall not be affected. 21. The paragraph headings in this Agreement are inserted for convenience and reference only and shall not be used in any way to interpret this Agreement. 22. The following additional schedules are attached and made a part hereof: Exhibit 2.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers on the date herein written.

DATE:____________________ COUNTY OF CHEMUNG

BY: _______________________________

CHRISTOPHER MOSS

COUNTY EXECUTIVE

DATE:____________________ THE SENIOR CENTER, INC.

BY: _______________________________

Authorized Signature

SS# or FED I.D.# ___________________

Attachment A = Service Description/Protocols Attachment B = Budget/Payment Schedule Attachment C = Insurance Certificate Exhibit #1 = Insurance Requirements Exhibit #2 = Authorizing Resolution Dept.Head Approval/Initials:_______

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ATTACHMENT "A"

SERVICE DESCRIPTION

The Senior Center will provide a wellness program for Chemung County Retirees to include full use of the fitness room, exercise classes and activities free of charge (except where the teacher may charge a fee directly) for any retiree 55 or older. The Senior Center has new, up-to-date equipment with an environment where seniors can comfortably exercise at their own pace.

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ATTACHMENT B BUDGET/PAYMENT SCHEDULE

Upon submission by the PROVIDER to the COUNTY of an appropriate invoice, and providing all elements of this Agreement are satisfactorily met, and after approval by the COUNTY, payment to the PROVIDER shall be authorized by the COUNTY Treasurer as follows: PROGRAM INVOICE TO: PAYMENT SCHEDULE Retiree Wellness Program Personnel Department $14,400 on or before January 31st of each year (or as soon thereafter as possible)

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ATTACHMENT "C"

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EXHIBIT "1" CERTIFICATE OF INSURANCE REQUIREMENTS

In satisfaction of the insurance requirements of this Agreement, PROVIDER is required to procure and maintain Liability INSURANCE in the amount of ONE MILLION DOLLARS. PROVIDER is further required to furnish a copy of proof of said coverage in a Certificate of Insurance naming the COUNTY as an additional insured. This Certificate of Insurance must include the term of this Agreement or PROVIDER shall, on or before thirty (30) days of the expiration date of the above insurance, provide the COUNTY with a Certificate of Insurance with the same coverage for the balance of the term of this Agreement. Any required insurance will be in companies authorized to do business in New York State, covering all operations under this Agreement, whether performed by the PROVIDER or by subcontractors. All insurance coverage required to be purchased and maintained by the PROVIDER under this Agreement shall be primary for the defense and indemnification of any action or claim asserted against the COUNTY and/or the PROVIDER for work performed under this Agreement, regardless of any other collectible insurance or any language in the insurance policies which may be to the contrary.

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Resolution authorizing agreement with Southern Tier Health Care Credit on behalf of the ChemungCounty Personnel Department


Explain action needed or Position requested (justification):Requesting resolution authorizing an agreement with Southern Tier Health Care on behalf of the ChemungCounty Personnel Department. The Director of Personnel has requested a one-year agreement for thecollection of unpaid health insurance premiums. Previous resolution was 20-423.

Vendor/Provider Southern Tier Health Care Term 1 year Total Amount 0 Prior Amount 0 Local Share 0 State Share 0 Federal Share 0 Project


Account #


APPROVALS:Date/Time: Approval: Department:10/13/2021 8:08 AM Approved County Executive10/14/2021 11:32 AM Approved Budget and Research10/15/2021 11:23 AM Approved Legislature Chairman


ST_Health_Care_Credit.doc ST Health Care Credit Cover Memo

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A G R E E M E N T THIS AGREEMENT made between the COUNTY OF CHEMUNG (hereinafter referred to as the "COUNTY"), on behalf of its applicable department(s), a municipal corporation of the State of New York, having its principal office at 203-205 Lake Street, Elmira, New York 14902-0588,

AND

SOUTHERN TIER HEALTH CARE CREDIT, DIVISION OF IVY STREET DEVELOPMENT CORPORATION

225 West Water Street Elmira, New York 14901

(hereinafter referred to as PROVIDER")

W I T N E S S E T H

WHEREAS the parties hereto desire to make available to the COUNTY the services as authorized by applicable Laws of the State of New York; and as outlined in ATTACHMENT A, and WHEREAS the PROVIDER is qualified to provide and is willing and authorized to furnish such services to the COUNTY and, WHEREAS the COUNTY desires to contract with the PROVIDER for the furnishing of such services as aforesaid, and the said PROVIDER has agreed to render and furnish such services to the COUNTY to the extent indicated herein, and under the terms and conditions hereinafter provided, and WHEREAS the COUNTY wishes to make these services available to those persons eligible under applicable Laws. NOW, THEREFORE, it is mutually agreed between the parties involved as follows: TERM OF AGREEMENT 1. This Agreement shall become effective January 1, 2022, and shall terminate on December 31, 2022. BUDGET AND TOTAL AMOUNT OF AGREEMENT 2. The PROVIDER agrees that the budget attached hereto and made part hereof as ATTACHMENT B, accurately lists any personnel and/or other costs for services to be rendered by the PROVIDER under this Agreement at a sum not to exceed TWENTY-FIVE PERCENT (25%) of fees recovered for the term of this Agreement. The COUNTY will provide payment to the PROVIDER as described in ATTACHMENT D, attached hereto and made a part hereof.

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RELATIONSHIP AS INDEPENDENT PROVIDER 3. The relationship of the PROVIDER to the COUNTY shall be that of independent PROVIDER. The PROVIDER, in accordance with this status as an independent provider, covenants and agrees that it will conduct itself in accordance with such status, that it will neither hold itself out as, nor claim to be an officer or employee of the COUNTY by reason thereof and that it will not by reason thereof make any claim, demand or application to or for any right or privilege applicable to an officer or employee of the COUNTY, including, but not limited to Worker's Compensation coverage, or retirement membership or credits. ASSIGNMENTS 4. The PROVIDER shall not assign, transfer, convey, sublet, sub-contract or otherwise dispose of this contract or the right, title or interest therein or the power to execute such contract to any other person, company or corporation without prior written consent of the COUNTY, which consent shall not be unreasonably withheld. COMPLIANCE WITH APPLICABLE LAWS 5. The PROVIDER shall have the overall administration and responsibility for carrying out the terms of this contract and shall comply with all applicable Federal, State and local statutes, rules and regulations. The PROVIDER shall furnish services in accordance with applicable requirements of law and shall cooperate with the COUNTY as may be required so that the COUNTY shall be able to fulfill its function and responsibilities in order to meet all of the applicable County, State and Federal requirements pertaining thereto. NEW FEDERAL OR STATE REQUIREMENTS 6. In the event that Federal or State Departments issue new or revised requirements to the COUNTY pertaining to services rendered in the performance of this Agreement, then the COUNTY shall promptly notify the PROVIDER of said change(s) and the PROVIDER shall comply with said requirements. RECORDS RETENTION 7. The PROVIDER agrees to retain all books, records and other documents relevant to this Agreement for seven years after final payment. Federal and/or State auditors and any persons duly authorized by the COUNTY shall have full access and the right to examine any of said materials during said reporting period. CONFIDENTIALITY 8. The PROVIDER and the COUNTY shall observe and require the observance of applicable County, Federal and State requirements relating to the confidentiality of records and information.

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CLAIMS, PAYMENTS AND AUDITS 9. The PROVIDER agrees that all claims submitted for reimbursement to the COUNTY shall be true and correct and that reimbursement by the COUNTY does not duplicate reimbursement received by the PROVIDER from any other sources. INSURANCE 10. The PROVIDER agrees to procure and maintain at its own expense and without direct expense to the County (until final acceptance by the County for the services covered by this Agreement), insurance of the kinds and in the amounts hereinafter specified in Exhibit #1, and attached hereto as ATTACHMENT C. Notwithstanding any terms, conditions or provisions, in any other writing between the parties, the PROVIDER hereby agrees to effectuate the naming of the COUNTY as an unrestricted additional insured on the PROVIDER'S insurance policies, with the exception of Workers' Compensation. Said insurance policy shall be secured with an A.M. Best Rated "secured" New York State admitted insurer; provide for 30-day cancellation notice, and state that the PROVIDER'S coverage shall be primary coverage for the COUNTY. PROVIDER agrees to indemnify the COUNTY for any applicable deductibles. PROVIDER acknowledges that failure to obtain such insurance on behalf of the COUNTY constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to the COUNTY. PROVIDER is to furnish the COUNTY with a certificate of insurance evidencing the above requirements have been met, prior to the commencement of work or use of facilities. HOLD HARMLESS INDEMNIFICATION 11. The PROVIDER agrees to indemnify and hold harmless the COUNTY, its officers and agents, against all liability, judgments, costs and expenses upon any claims arising from the negligence of the PROVIDER, its agents, officers or employees, in performing the work under this Agreement. NEPOTISM/CONFLICT OF INTEREST 12. The PROVIDER agrees and is obligated to disclose that no current officer, director or incorporator of the PROVIDER shall be hired or retained by the PROVIDER to fill any staff position or perform any services required under this Agreement and that parents, spouses, siblings and children of current officers, directors or incorporators will not be employees paid from these funds without prior written approval of the COUNTY. TERMINATION 13. Each party shall have the right to terminate this Agreement by giving 30 days prior written notice to the other party.

A. Notwithstanding the above, if, through any cause, the PROVIDER fails to comply with legal, professional, COUNTY, Federal or State requirements for the provision of services or with the provisions of this Agreement, or if the PROVIDER

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becomes bankrupt or insolvent or falsifies its records or reports, or misuses its funds from whatever source, the COUNTY may terminate this Agreement effective immediately, or, at its option, effective at a later date, after sending notice of such termination to the PROVIDER. B. The COUNTY shall be released from any and all responsibilities and obligations arising from the services covered by this Agreement, effective as of the date of termination, but the COUNTY shall be responsible for payment of all claims for services provided and costs incurred by the PROVIDER prior to termination of this Agreement, that are pursuant to, and after the PROVIDER's compliance with, the terms and conditions herein, subject to any adjustments the COUNTY may have. C. In the event of termination of the Agreement prior to the termination date set forth in the project description, the PROVIDER agrees to:

(1) Account for and refund to the COUNTY, within 30 days, any unexpended funds which have been paid to the PROVIDER pursuant to this Agreement. (2) Not incur any further obligations pursuant to this Agreement beyond the termination date. (3) Submit, within 30 days of termination, a full report of fiscal and program activities, accomplishments and obstacles encountered related to this Agree-ment.

NON-DISCRIMINATION 14. The COUNTY and PROVIDER agree to comply with all applicable rules and regulations regarding non-discrimination regarding work to be performed under this Agreement. In compliance with New York State and Federal Laws, PROVIDER and COUNTY shall not dis-criminate because of age, race, creed, sex, color, disability, national origin, marital status, blindness, sexual preference, sponsorship, employment, source of payment or retaliation in the performance of this Agreement. FOR CONTRACTS RECEIVING STATE FUNDING The PROVIDER shall not discriminate in the admission, care, treatment, employment, and confidentiality of persons with AIDS or HIV-related medical conditions. PROVIDERS found to have discriminated or to have breached the confidentiality of AIDS-related medical records will be required to implement remedial plans, including staff education, to prevent future incidents. In cases of repeated violations or refusal to comply, State funding to such PROVIDERS shall be terminated and/or administrative fines imposed.

FOR CONTRACTS RECEIVING FEDERAL FUNDING, EITHER DIRECTLY OR THROUGH STATE OR LOCAL GOVERNMENTS: Public Law 103-227, also known as the Pro-Children Act of 1994 (Act), required that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, early childhood development services, education or library services to children under the age of 18, if the services are funded by Federal programs either directly or through State or local governments, by Federal grant, contract, loan or loan guarantee. This law also applies to children's services which are provided in indoor facilities which are constructed, operated, or maintained with such

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Federal funds. The law does not apply to children's services provided in private residences; portions of facilities used for inpatient drug or alcohol treatment; service providers whose sole source of applicable Federal funds if Medicare or Medicaid; or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. By signing this certification or contract agreement wherein this certification is included, the PROVIDER certifies that the organization will comply with the requirements of the Act and will not allow smoking within any portion of any indoor facility used for the provision of services for children as defined by the Act. The submitting organization agrees that it will require that the language of this certification be included in any subawards which contain provisions for children's services and that all subrecipients shall certify accordingly. The above recited language reflects the Federal requirements for all Federally funded programs. However, New York State Public Health Law, Section 1399-o, governing smoking in public places and facilities, is more restrictive than the Federal law. In all instances, if any state or local law, rule or regulation is more restrictive than the applicable Federal law, then all terms of the state or local law, rule or regulation shall apply. EXECUTORY BASED ON AVAILABILITY OF MONIES 15. This contract shall be deemed executory only to the extent of the monies appropriated and available for the purpose of the contract, and no liability on account thereof shall be incurred by the purchase beyond the amount of such monies. It is understood that neither this contract nor any representation by any public employee or officer creates any legal or moral obligation to request, appropriate or make available monies for the purpose of the contract. COOPERATION 16. The PROVIDER and the COUNTY recognize that in the performance of this contract, the greatest benefits will be derived by promoting the interest of both parties, and each of the parties does, therefore, enter into this contract with the intention of loyally cooperating with the other in carrying out the terms of this contract and each party agrees to interpret its provisions insofar as it may legally do, in such manner as will thus promote the interest of both and render the highest service to the public and in accordance with the provisions of this Agreement. SECTARIAN PURPOSES 17. The PROVIDER agrees that no funds received pursuant to this Agreement will be used for sectarian purposes or to further the advancement of any religion. This paragraph does not in any way limit expenditure of funds due the PROVIDER's employees through this Agreement which become part of the employees’ personal spending money. LOBBYING 18. The Provider/Contractor will not spend Federal appropriated funds to pay any person for influencing or attempting to influence an officer or employee of Congress, a member of Congress, an employee of a member of Congress, or an officer or employee of any Federal agency in connection with any of the following Federal actions: the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. Furthermore, if the

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Provider/Contractor spends any non-federal funds for these purposes, Provider/Contractor will make and file any disclosures required by State or Federal Law. GENERAL PROVISIONS 19. This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated by reference are to be attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 20. If any term or provision of this Agreement or the application thereof shall, to any extent be held invalid or unenforceable, the remainder of this Agreement, other than those as to which it is held invalid or unenforceable, shall not be affected. 21. The paragraph headings in this Agreement are inserted for convenience and reference only and shall not be used in any way to interpret this Agreement. 22. The following additional schedules are attached and made a part hereof: Exhibit 2.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers on the date herein written.

DATE:____________________ COUNTY OF CHEMUNG

BY:_______________________________________

CHRISTOPHER MOSS

COUNTY EXECUTIVE

Resolution No.

DATE:____________________ SOUTHERN TIER HEALTH CARE CREDIT

DIVISION OF IVY STREET DEVELOPMENT CORP.

BY:_______________________________________

Authorized Signature

FED I.D.#

Attachment A = Service Description/Protocols Attachment B = Budget & Payment Schedule(s) Attachment C = Insurance Certificate Exhibit #1 = Insurance Requirements Exhibit #2 = HIPAA Business Associate Agreement Exhibit #3 = Authorizing Resolution Dept.Head Approval/Initials:_______

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ATTACHMENT "A"

SERVICE DESCRIPTION

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ATTACHMENT B

BUDGET

PROVIDER will remit 25% of all monies recovered or 40% of legal accounts recovered to the COUNTY on the 15th day of each month with a detailed statement

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ATTACHMENT "C"

PROVIDER IS REQUIRED TO FURNISH LIABILITY INSURANCE IN THE AMOUNT OF ONE MILLION DOLLARS IN COVERAGE.

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EXHIBIT "1"

CERTIFICATE OF INSURANCE REQUIREMENTS

In satisfaction of the insurance requirements of this Agreement, PROVIDER is required to procure and maintain Liability INSURANCE in the amount of ONE MILLION DOLLARS. PROVIDER is further required to furnish a copy of proof of said coverage in a Certificate of Insurance naming the COUNTY as an additional insured. This Certificate of Insurance must include the term of this Agreement or PROVIDER shall, on or before thirty (30) days of the expiration date of the above insurance, provide the COUNTY with a Certificate of Insurance with the same coverage for the balance of the term of this Agreement. Any required insurance will be in companies authorized to do business in New York State, covering all operations under this Agreement, whether performed by the PROVIDER or by subcontractors. All insurance coverage required to be purchased and maintained by the PROVIDER under this Agreement shall be primary for the defense and indemnification of any action or claim asserted against the COUNTY and/or the PROVIDER for work performed under this Agreement, regardless of any other collectible insurance or any language in the insurance policies which may be to the contrary.

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Resolution extending agreement with FCS Administrators, Inc. on behalf of the Chemung CountyPersonnel Department


Explain action needed or Position requested (justification):FCS Administrators, Inc. provides professional services for workers' compensation claims management.

Vendor/Provider FCS Administrators, Inc. Term 6/1/21-

5/31/22Total Amount $82,900 Prior Amount

Local Share State Share Federal Share Project


Account #




FCS_Administrators_Amendment.pdf Copy of Amendment Cover Memo

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october 25, 2021 - 7:00 pm i. communications

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