OACTE Conference 2013 http://oregoncis.uoregon.edu

Universal Universal EncouragementEncouragement Program Program (UEP)(UEP)

An online guidance assessment, reporting, communications, and evaluation system for schools and education support programs.

Developed and distributed by Encouragement Services, Inc. (ESI)

Bloomington, Indiana www.capenetwork.org/uep

Oregon CIS has distribution rights through its national network of 21 states including Indiana. The UEP is a tool that can be accessed by request of your site.

CIS Site Coordinator registers online from the CIS Administration Tools.

Students or clients access the UEP from the My Career Planning Portfolio menu or site’s custom location.

Universal Encouragement Program

Online assessment system for supporting student achievement and attainment

Data for better understanding student needs, interests, and experiences

Data to make a difference in students’ lives

Introduction to the Universal Encouragement Program

Today’s Focus

1. Why? How?

2. Introduction to the Universal Encouragement Program

3. Three ReportsGroup ReportsIndividual Student ReportStudent Factor Summary Report

4. Student Involvement Preferences Report Grade 9

5. School Engagement Concerns Report Grade 9

Fewer counselors for more students

Diminished resources for supportive services

Increasing proportions of minority, immigrant, and low-income students in our schools

Academic pressures that limit some group’s access

Why? How can we guide young people toward college and careers in the current environment without help?

Gather information specifically for guidance, counseling, and student support

Analyze and share that information

Use information to place guidance resources where most needed

Use information to effect change Advocacy Service alignment with identified needs and interests Intensive services for those with most urgent needs

How? We can guide young people toward college and careers in the current environment by knowing the situation?

Work one-to-many

Work collaboratively

Study the results of our work

How can we intelligently guide young people toward college and careers in the current environment?

We can…

Can gather hundreds of guidance data elements

Summarizes, reports, and compares data

Identifies where guidance resources are most needed

Documents change and changes needed

Enables one-to-many with guidance messaging and group membership identification

The Universal Encouragement Program

UEP – What does it do?

The Universal Encouragement Program

UEP – What is assessed?

Factors that affect motivation, engagement, achievement, persistence, graduation, and postsecondary participation and success.

Online assessment takes 15-30 minutes

Students point and click

Results are available instantly

Easily share summaries with teachers, parents, & administrators

See what students want

Request the UEP access from Oregon CIS Register online at www.capenetwork.org Automated registration provides unique links Targeted to grades 6-12 and beyond

CIS provides the UEP to schools and education support programs

Group-wide reporting

Group-wide communications

Within-group comparisons

Customized and standardized assessments

Available to districts, and groups of schools or programs

Form 1 – Grades 6-8 Form 2 – Grades 9-12 Form 3 – former students

Three Standard Forms

One form for all grades* Form items will be different for different grades Form name is customizable to Your

School/District/State Guidance Questionnaire Each school/program will have a unique link for students

to use to take the assessment (keeps data separate)

Customized Form

* Select which items are displayed for each grade level.

www.capenetwork.org/uep.pdf© Encouragement Services, Inc. 2013

Missouri Connections Student Questionnaire

Change form name and item group titles Add, delete, or change item groups and items Assign items to specific grade or grades Reorder items or assign to different groupand

Create custom surveys for any audience

Customize the Standard Forms

Create registration groups (career pathways, CTE, counselors, advisors.)

Manage users and authorize system privileges Create date ranges for reporting Create reporting groups (selected students from a list) Create and save custom reports

Customize Your Use

Academics, engagement, and involvement College and career readiness Career interests Career development Future planning Interests in guidance and support services Plans and aspirations

Information from Three Domains(Academic, Personal/Social, and Career

)

Household level of education – first gen status

Living situation

Usual grades earned

Language spoken in the home

Information from Three Domains andImportant Background Characteristics

School Engagement Concerns

Low level of education in householdRepeated one or more gradesLearning DisabilitySuspension or expulsionMultiple absences due to serious illnessNo helpful people for education and career planningMust take more than four years to graduate from high schoolHigh cost of education and trainingNot involved in extracurricular activitiesZero homework hours per weekNo career interestsClasses aren't challengingClasses aren't interestingLess than full effort applied to classes

What do we have to build upon in this list?

Female, grade 9, age 15, white/non-Hispanic, earns mostly Bs and Cs, lives with mother and stepfatherAssessed 9/19/2011

Student Involvement Preferences

Would like more information on paying for collegeWould like more information about how and when to apply for scholarshipsWould use tutoring (if it were available)Would like to formulate career plan for high school and beyondWould like help or advice in learning about the different options for education and training beyond high schoolWould like help or advice with an issue that could prevent taking part in education and trainingWould like help or advice with which college admission test to takeWould like help or advice in getting ready for college admission testsWould like help or advice in how to earn college credit while in high schoolWould like to take part in college visit

Female, grade 9, age 15, white/non-Hispanic, earns mostly Bs and Cs, lives with mother and stepfatherAssessed 9/19/2011

Does anybody know?

The WHYS of guidance assessment

Simply put…

We want more students to graduate from high school prepared for postsecondary education, and equipped to be successful in postsecondary education. In the U.S., the student-to-counselor ratio is 459:1.

Source: U.S. Department of Education, Common Core of Data, National Institute for Educational Statistics-Public Elementary and Secondary School Student Enrollment and Staff From the Common Core of Data: School Year 2009-2010. Retrieved from www.schoolcounselor.org (American School Counselor Association).

The association recommends a student-counselor ratio of 250:1.

Guidance assessment to improve student outcomes

Many of the data points associated with high school completion and postsecondary participation are evident.

“…most future dropouts can be predicted as early as 6th grade by studying academic and engagement issues among these students in elementary and middle schools.”

(Balfanz, Herzog, & Mac Iver. 2005)

1. Go to www.capenetwork.org/ Click on the Students Menu and select the assessment you would like to take

2. Enter guest as the authorization code on the student information page

3. Complete the sections of the information page with *

4. Take the assessment – aliases welcome

Want to experience the assessment system?Take an assessment to see what it’s like

1. Go to www.capenetwork.org/forprofessionals.aspx2. Select Administration and Reporting Tools3. Enter guest as the email address4. Enter guest1 as the password5. Use the links to view the tools and generate reports

Want to experience the assessment system?Use admin tools and reports

Note: data from the ‘Guest School’ derive from counselors, graduate students, and other trainees who have participated in hands-on training sessions. If you take an assessment, your data will be visible to others. Feel free to use an alias and fictitious data. Go to Show All Respondents in Administration and Reporting Tools to view your individual reports.

1. Request activation from Oregon CIS

2. Go to registration link in the CIS Administration Tools

3. Register your school and wait for approval

4. Enter data in form and wait for approval

5. Begin using the UEP

Activation and Registration

OACTE Conference 2013 http://oregoncis.uoregon.edu

Oregon Career Information System

800.495.1266 (in Oregon)

Romella Lee, 541.346.2350

Thank you for attending today.