NYLT Position Definition – Adult Staff

Position Name: Registrar

DescriptionThe registrar is responsible for collecting and coordinating staff and participant sign ups. Creation of a list of potential staff for the Recruitment Director use in interviews and the staff draft needs to be created. The registrar also coordinates all communications with participants and their parents. You create lists of participants by weeks for formation of patrols and present to the Senior Course Director.Working with the Web Master, you will ensure that the website opens/closes staff registration and participant sign ups.

Qualifications / Pre-Requisites• Registered Scout/Scouter• Served as NYLT course staff• Strong interpersonal skills• Working knowledge of Microsoft Word, Excel and other office products• Able to attend all pre-planning meetings, prepare drafts and finished documents for distribution.• Able to prepare and distribute invitations to staff and participants• Able to update spreadsheets with incoming information from staff and participants• Able to collate and collect information to assist in ordering hats, shirts, water bottles, etc .

Training • Trainers EDGE, preferred• Wood badge, 21st century preferred • Served in various NYLT positions• Online: Youth Protection – Scouting and Venturing and Weather Hazards

Duties/Responsibilities • Oversee the collection and organization of staff hopefuls• Oversee the collection and organization of course participants• Work with the Web Master to keep website in line with registration needs• Work with Recruitment Director to supply information needed for staff interviews and draft• Work with other NYLT positions as needed or directed by the SCD• Provide course information through snail mail, e-mail to unit leaders, participants, parents, etc.

AAC - document.docx - Version 5/5/2023