NTPC Limited

(A Government of India Enterprise)

Kudgi Super Thermal Power Project

INVITATION FOR BID / NOTICE INVITING TENDER (NIT)

FOR

“Construction of CISF Barracks and Armoury in Permanent Township

at Kudgi STPP”

(Domestic Competitive Bidding)

NIT No: Kudgi/CS/NIT-02/2013-14 Date 08-Jul-2013

1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter.

2.0 Brief Scope of Work & other Specific details: Construction of CISF Barracks and Armoury in Permanent Township at Kudgi STPP.

3.0 Brief Details:

Bid Invitation No.

40012507

NIT Date

08.07.2013

Document Sale Commencement Date & Time

08.07.2013, 10:00:00

Document Sale Close Date & Time

03.08.2013, 17:30:00

Source IFB/ NIT

Kudgi Super Thermal Power Project

Contract Classification

Works Contract

Last Date and Time for Bid Submission

22.08.2013, 15:00:00

Technical Opening Date & Time

22.08.2013, 15:30:00

Cost of Bidding Document in INR

` 2,250.00

Bid Security / EMD in INR

` 4,12,000.00

Reverse Auction

Not Applicable

4.0 Bid Security / EMD of ` 4,12,000/- (Rupees Four Lakhs Twelve Thousand only) is to be paid in the form of Bankers Cheque / Demand Draft drawn in favour of NTPC Limited, payable at Bijapur.

An irrevocable Bank Guarantee of any Nationalised or Scheduled Bank* in favour of NTPC Ltd., Bijapur as per NTPC pro-forma is also accepted as Bid Security / EMD. Pro-forma of the Bank Guarantee given in bid documents.

* list of banks is given in tender documents.

4.1 Bid Security, Letter of Undertaking and Certificate on Important Conditions shall be submitted in a sealed envelope separately offline (by hand) by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security, ‘Letter of Undertaking’ and ‘Certificate on Important Conditions’ shall be treated as non-responsive by the employer and shall not be opened. All credential filled up formats & supporting documents as asked by NTPC are to be given online as attachments with the bid.

EMD / Bid Security of inadequate-value / unacceptable form shall not be entertained and such bids shall not be opened.

5.0 Any document submitted by the agency in hard copy other than Bid Security / EMD, Certificate on Important Conditions and Letter of Undertaking before bid opening, will not be considered. In spite of this condition, if any document is submitted by the agency in hard copy other than Bid Security /

EMD, Certificate on Important Conditions and Letter of Undertaking, before bid opening shall be ignored and the offer submitted through the e-tendering shall be binding on the agency.

6.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account payee demand draft in favour of NTPC Ltd., Payable at Bijapur, DISTRICT: Bijapur or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user ID and Password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least seven working days prior to Document Sale Close date alongwith duly filled in questionnaire for issue of vendor code and SRM user ID/ Password.

7.0

a) MSME / Small Scale Industries registered for similar work with the National Small Scale Industries Corporation shall be exempted from payment of tender cost / Earnest Money Deposit. SSI units registered with Karnataka State SSI are also entitled for exemption of EMD / Tender Cost. Such parties can send the request for Tender Documents along with copy of certificates self attested.

b) MSME / Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC) or Directorate of Industries, Karnataka State shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / Karnataka State Directorate of Industries.

c) Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (CS) at the address given below at least seven working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.

8.0 Initial steps for participating in our E-tender is as per the table mentioned below:

Type of Vendor

Required Document for viewing our tender document

Vendors already having SRM Vendor Code and Password

Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least seven working days prior to Last Date of Tender Fee Payment.

Vendors already having SAP Vendor Code, but does not have SRM login ID and Password

1. Duly filled Annexure-2 (format given below) should reach us at least five working days prior to Last Date of Tender Fee Payment.

2. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least seven working days prior to Last Date of Tender Fee Payment.

New Vendor neither having any vendor code in SAP

nor

any SRM login ID and Password

1. Duly filled Annexure-1 (format given below) and PAN card scanned / photo copy (Self Attested) along with the detailed address should reach us at least seven working days prior to Last Date of Tender Fee Payment.

2. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least seven working days prior to Last Date of Tender Fee Payment.

Note:

1. The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site) directly through below mentioned address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)

2. Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For further details regarding this please visit the link “GUIDELINES TO BIDDERS” in NTPC E-Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.

9.0 Qualifying Requirements:

The Bidder who wishes to participate in the bidding shall satisfactorily establish that he fulfils the Qualifying Requirements stipulated hereunder:

9.1 The Bidder should have executed the works of 'Residential or Industrial buildings’ which should include Brick work or RR Masonry work or Reinforced Cement Concreting work, for the following contract values in last 07 (Seven) years ending on 31.05.2013:

a) Single Executed/Completed Contract Value of not less than ` 165 Lakhs.

OR

b) Two Executed/Completed contracts of each having value not less than ` 103 Lakhs.

OR

c) Three Executed/Completed contracts of each having value not less than ` 83 Lakhs.

9.2 Financial Criteria:

a) The average annual Turnover of the Bidder, in the preceding three (3) financial years as on the date of Bid Opening shall not be less than ` 206 Lakhs (Rupees Two Crores Six Lakhs only).

b) The Bidder has to furnish audited financial statements in support of turn over. In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable

NOTES:

(i) Other income shall not be considered for arriving at annual turnover.

The word ‘executed’ means that the bidder should have achieved the progress specified in the QR even if the total contract is not completed/closed.

10.0 As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be required to be uploaded in the C-folder.

a) (i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (b) below

b) Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organisations / Public Sector Enterprises.

c) “Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.

d) The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from Govt. / PSU / Organisations as specified in the Qualifying requirements, the conditions (9.1 a, b or c and 9.2 a) of Qualifying Requirements against which the credential is being submitted may be indicated on the document.

Original documents for verifications shall be produced as and when called for.

NOTE: The word “executed” means that the bidder should have achieved the progress specified in the Q.R. even if the total contract is not completed/ closed. The same shall be supported by documentary evidence issued by the owner.

10.1 The following documents shall also be submitted / uploaded by the bidders in C-Folder.

I. Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

II. Copy of Power of Attorney of Authorized Signatory (if applicable)

III. The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

IV. Copy of Sales Tax registration, Service Tax registration, STCC/TIN, works tax Registration certificate.

V. Copy of PAN Card.

VI. The bidder should possess Service Tax registration number or must furnish an undertaking to furnish Service Tax registration number within one month of award of contract.

VII. Copy of registration with Central Government / State Government / Public Sector Undertaking if any.

VIII. Details of manpower (Technical / Non Technical), Tools and Plants. Also the bidder must submit the list of works in hand and percentage completed.

IX. Satisfactory evidence of authority / Power of attorney of the person signing on behalf of the bidder.

X. Bidders are requested / advised to check the qualifying requirements (QR) of the subject tender before downloading / buying the tender document online.

11.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be treated as non-responsive.

Notwithstanding anything stated above, the owner reserves the right to assess the bidder’s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of NTPC Ltd, and decision of NTPC in this regard shall be final.

12.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

13.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action. EMD only shall be returned without any additional financial liability to NTPC Limited.

14.0 Tender documents are not transferable. Issuance of tender documents does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the bids of the bidder who is not meeting the qualifying requirements shall not be opened and the price bid shall be returned to the bidder without being opened.

15.0 If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

16.0 NTPC shall not be responsible for any postal delay / loss / damage or non delivery EMD / Bid Security, Certificate on Important Conditions and Letter of Undertaking.

17.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

18.0 Other terms and conditions of tender shall be as contained in Bid Documents.

19.0 Address for Communication

AGM (CS),

NTPC Limited,

Kudgi STPP

Plot No-09, Mallikarjuna Nagar

Managuli Road, Near Bypass Road

Bijapur - 586 109. Karnataka

Phone: 08352- 267814 / 267810.

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in

FORM - A

DETAILS TO BE FURNISHED FOR VENDOR CODIFICATION

1. Mandate form duly filled and signed by the bankers in the format as enclosed in Annexure 1.

2. Copy of cancelled cheque showing the details of the bankers and IFSC code on the cheque leaf (Cheque leaf should be from the same bank from where the mandate form has been signed and should be of the account holder, who will be the vendor under whose name vendor code is to be generated)

3. Copy of PAN card of the owner/ company. In case, owner’s PAN card is being given, a certificate on the letterhead should be given indicating that the proprietor of the company is the person on whose name PAN card is given and the Income Tax returns are filed with the PAN number given.

4. Copy of VAT registration certificate

5. Copy of Service Tax Registration

6. Copy of registration with PF authorities if registered

7. Company registration certificate copy

8. Detailed profile of the company with details of important contract/ order execution

9. Copy of partnership deed if it is a partnership company. Copy of memorandum of association and article of association in case of a Limited Company.

INDICATIVE CERTIFICATE FROM THE PROPRIETOR TO BE GIVEN ON THE LETTER HEAD OF THE FIRM:

CERTIFICATE

THIS IS TO CERTIFY THAT I, “____(NAME OF THE PROPRIETOR)______” AM THE PROPRIETOR OF THE FIRM, “__________(Name of the firm) _____” AND ALL THE IT RETURNS OF THIS FIRM IS BEING FILED AGAINST PAN NO “_____ (PAN NO OF THE PROPRIETOR) _____”, WHICH IS IN MY NAME. I, AS THE PROPRIETOR, AM RESPOSIBLE FOR ALL THE TAX RETURNS AGAINST THE FIRM.

# - To be filled by new vendor (Prospective) who is not yet a supplier of NTPC and interested in participating in tendering process in NTPC.

ANNEXURE 1

MANDATE FORM

(TO BE RETURNED TO NTPC Limited, Kudgi, duly filled & signed along with cancelled cheque)

To

NTPC Limited

Kudgi Super Thermal Power Project,

9, Mallikarjun Nagar,

Managuli Road,

Bijapur - 586109. Karnataka ATTN: DGM (F&A)

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We hereby authorize NTPC limited, MCH Complex, R.P.Road, Secunderabad, Hyderabad- 500003, to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS. USE OF BLACK INK IS ADVISED)

1.NAME OF THE BENEFICIARY

2.ADDRESS

Pin Code

3.TELEPHONE NO.(WITH STD CODE)

Land Line

Mobile

4.BANK PARTICULARS

A).BANK NAME AND ADDRESS:

Pin code

B). BANK TELEPHONE NO (WITH STD CODE)

C). RTGS/NEFT/IFSC CODE :

D). BRANCH CODE NO :

E) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

F) BENEFICIARYS BANK ACCOUNT NUMBER:

G) BANK ACCOUNT TYPE (TICK THE CORRECT ONE)

SAVINGS

CURRENT

LOAN

CASH CREDIT

OTHERS

5. E-MAIL address of the beneficiary (for intimating regarding release of payments:

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE(S) OF BENEFICIARY(S)

DATE

BANK CERTIFICATION:

It is certified that above mentioned beneficiary(s) holds a bank account no. ____________ _____________________________ with our branch and the Bank particulars mentioned above are correct.

SIGNATURE OF AUTHORISED SIGNATORY:

AUTHORISATION NUMBER:

Date:

Name

OFFICIAL STAMP

DETAILS REQUIRED FROM VENDORS/ CONTRACTORS FOR

E-PROCUREMENT/ E-TENDERING

In NTPC, all transactions are through ERP. In line with this, tendering process will also be done through ERP system in e- procurement (e-tendering) mode. As you are well aware e-tendering will make the system more transparent, hassle free and comfortable to all concerned. You may visit our following websites for getting all the details, FAQs (Frequently Asked Questions), and other details of e-tendering process.

a) https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

b) http://www.ntpctender.com – and use the link “Click here to visit e-tender site”

Basic requirements of vendor/ contractors for e-procurement in NTPC:

a) The vendor/ contractor should have vendor code of NTPC for which details are given in Form A. If you are already having a vendor code created in NTPC, these details need not be given again.

b) Bidder should have e-mail ID for the person who will be doing transactions for e-procurement. It may be noted that the person shall be responsible for filling all the details in the e-tendering including the prices for bidding. Hence, this e-mail ID should be given with due care.

c) There should be internet connectivity preferably with broad band connectivity.

d) Class III Digital Certificate as per Indian IT Act from any of the certifying agencies.

(It may be noted that the class III digital certificates are used in e-tendering of various govt. agencies like PWD/ State electricity board etc. and if you are already using digital certificate for this purpose, same can be used for NTPC e-procurement also).

Some of these agency details are available in following web sites:

Ø http://www.tcs-ca.tcs.co.in/

Ø http://www.safescrypt.com/

Ø http://www.mtnltrustline.com/

Ø https://www.ncodesolutions.com/

Ø https://www.e-mudhra.com/

e)

f) Suitable training, if necessary will be given to the contractors for their e-bidding by NTPC

You are requested to fulfill the process of participating in the e-tendering as above and arrange to send the duly filled in Form B to enable us to keep you under e-tendering/ e-procurement list of vendors. It may be noted that in case you are not furnishing these details, we may not be in a position to consider you for e-tendering/ e-procurement cases.

In case you need any clarifications in this regard, you may contact:

1

Shri. R.S.Puttaraju, Dy. General Manager (C&M)

Ph: +919448290372

2

Shri. KNM Rao, Dy. General Manager (C&M)

Ph: +919448290394

FORM B

DETAILS TO BE FURNISHED FOR

E-PROCUREMENT/ E- TENDERING

s.no

Required details

Details

01

Name of the Company

02

Address for communication in e-procurement/ e-tendering

03

Name and designation of contact person who will be involved in e-procurement/ e-tendering

04

Name and designation of alternate contact person who will be involved in e-procurement/ e-tendering

05

Landline numbers

1.

2.

06

Mobile number of person who will be involved in e-procurement/ e-tendering

07

Mobile number of alternate person who will be involved in e-procurement/ e-tendering

07

e-mail ID* for all transactions

08

Existing ERP vendor code* * of NTPC

09

Availability of Digital Certificate

Yes / No

* - This e-mail ID is to be selected carefully as all the transactions including information/ communication will be given automatically by the system to this e-mail address.

** - In case you are filling this form along with the initial vendor code request, please keep this blank.

Signature

:

Name

:

Name of Company/

Firm with Seal

:

Date

: