notice of annual general meeting - golf otago · 2018-08-31 · notice of annual general meeting....
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NOTICE OF ANNUAL GENERAL MEETING. THE 67th ANNUAL GENERAL MEETING
OF
GOLF OTAGO (INC.)
Will be held in the clubhouse of The Lower Waitaki Golf Club on Saturday 12th April 2014 commencing at 10.00am
BUSINESS Confirmation of Minutes of 66th AGM held at Balclutha Golf Club
on 13th April 2013. Consideration and adoption of the Audited Accounts, Balance
Sheet and Financial Report for year end 31 December 2013. Consideration and adoption of the Annual reports
o President o Executive Officer o Junior Network o CoachForce – Sport Otago o Sub Associations
Confirmation of Directors
Appointment of Auditor
Setting of Annual Levy (Board recommendation of nil change)
General Business
D G Harradine Chief Executive Officer
Golf Otago (Inc) P O Box 354 CROMWELL 9342 Phone (03) 445 0265 Fax (03) 445 4502
Golf Otago Inc Minutes of the 66th Annual General Meeting
Held at Balclutha Golf Club on
Saturday 13th April 2013 at 10.00am
Chairman, Richard Davison welcomed all attending and declared the meeting open.
Present o Life Members
Mrs Tup Ellis
Mrs Val Cullen
Mr Gordon Sim
o Directors of Golf Otago
Richard Davison – President & South
Judy Muir - Vice President & Central
Rob Freer - Central
Warren Jamieson – North
Glenys Rowley - Metro
Alastair Hinsley – Metro
Mary-Anne Kane – South
In Attendance - Staff
Bill Hore Finance
Doug Harradine - Chief Executive
Michael Smith – Golf Development Manager Apologies: Helen Robb (Finance Director), Tony Munden (Life member), Ron Andrew, Ken Shaw, Kyle Geary, Dean Whaanga, Lawrie Warwood, Judith Laing, Mike Burnie, Peter Trusler.
Moved that apologies be accepted; M Kane, Seconded T Duncan
Carried Roll Call of Delegates to AGM present
Mr Davison congratulated South Otago attending as mixed Sub-Association, having amalgamated on the 6th of March
Central Women = Entitlement of 6 with 1269 members Judy Muir (5 Delegates attending) Liz McRae Trish May Dale Dagg Alma Elliot
Central Men = Entitlement of 14 with 2,872 members Gavin Herlihy (7 Delegates attending)
Golf Otago (Inc) P O Box 354 CROMWELL 9342 Phone (03) 445 0265 Fax (03) 445 4502
Peter Hart Rob Freer Bill Hore Doug Harradine Simon Boland Graeme Barbara
North Men = Entitlement of 4 with 816 members Warren Jamieson Doug Morris Jim Morris Ross Hicks
South (Amalgamated) = Entitlement of 4 with 781 members Joy Calder Richard Young Warren Erickson Trevor Duncan
Metro Women = 3 with 546 members Anne Hamilton Jackie Mitchell Helen Porteous
Metro Men = 12 with 2,374 members Alastair Hinsley (9 Delegates attending) Andrew Miller Ken Jones Wayne Ferguson Michael Smith Greg Johnson Chris Snow Mark Collie Stephen Hitchcox
In Attendance: Adrian Crawford – South Otago Men’s Director (elect) and Graham Booth, South Otago. Minutes of 65th AGM, held at Chisholm park Golf Club on the 14th April 2012, having been circulated be taken as read and a true and correct record of the meeting.
On the motion of J Muir, Seconded R Freer
Carried
Matters arising from the minutes. There were no matters arising.
Finance Report -Statement of Accounts & Balance Sheet
Mr Hore tabled the finance report, Statement of Accounts & Balance Sheet, copies having been circulated. He moved their adoption; Seconded G Rowley.
Mr Hore expanded on the contents of the financial report, noting that the $16k surplus had come as “quite a surprise” and mostly due to the exceptional work of our team managers and selectors keeping expenditure to a minimum. Added to that was the careful day-to-day financial management and the fact that many of our Board, Committee and other volunteers do not claim the expenses they are entitled to and that are budgeted for.
Mr Jamieson advised that Lower Waitaki GC, at a recent North Otago Sub-Association meeting, had raised the issue of the amount of funds that Golf Otago was holding and the fact that the Chief Executive had received an 11% salary increase. Mr Hore advised that Men’s and Women’s reserve funds of $35k each were established at the time of amalgamation and that the remaining deposits at 31 December would be mostly expended by the time 2013 levy income was due. Funding from Sport NZ, formally SPARC, was contingent on organisations holding funds in reserve to cover at least 6 months trading. The Chief Executives salary had been increased at time of amalgamation to recognise the extended work load. He supplied his own office and paid all expenses related to that and also used his own vehicle for all Golf Otago business. Mr Davison commented that surpluses in the past two years had been achieved principally because volunteers, had declined to claim expenses they were entitled to and that had to be budgeted for. Invited to add to the explanation, Mr Harradine commented that the salary increase was offered by the Board in mid- 2011, following amalgamation in 2010. At the time of amalgamation part time position became full time and hours of work increased from 30 to 40 per week. The salary increase of 11% was to cover an hours of work increase of 33%. For some 14 months the 40 hour week had been worked, with no change to the part time salary and no back salary had been paid, nor claimed. There being no further discussion, the motion to adopt the 2013 financial papers was put to the meeting and; Carried
Annual Reports from:
o President o Chief Executive o Junior Network o NZ Golf o Women’s Metro Sub Association o Men’s Metro Sub Association o Women’s Central Sub Association o Men’s Central Sub Association o Men’s North Sub Association o Women’s South Sub Association o Men’s South Sub-Association
These reports having been circulated, were taken as read and received:
On the motion of R Young, seconded E McRae Carried
The Chief Executive spoke on his report and expanded on the significant sponsorship and financial support received, but not recorded in the financial statements. Srixon Sports, and Speights supply our teams with equipment and uniform and Sport NZ and Otago Community Trust fund the Golf Development Manager’s role. The equipment
and uniform items are not recorded on the accounts and the GDM funding is paid directly to Sport Otago. The total value is some $72,000 per annum. Mr Harradine advised that Golf Otago was one of only two Districts to receive direct funding from Sport NZ and that was due to the close working relationship we have with Sport Otago. Sport Otago undertake the task of monitoring and reporting on the GDM’s work to Sport NZ and Otago Community Trust. Golf Development Managers Report:
Mr Smith presented a brief power-point report on his activities for 2012 and advised his role was to change significantly through 2013. Sport NZ and NZG were embarking on the “whole of sport” concept and this would see less emphasis on the Junior Golf role, which was currently allocated 60% of his time. Stage one of the new role was the proposal to sign up 4 Otago clubs as “Partner Clubs” with NZG and his role in that project was a closer working relationship with the clubs that were signed on. The report of the CoachForce GDM, as presented was received :
on the motion of R Freer, seconded M-A Kane Carried
Reports Open for Questions and/or Discussion: There was none. Alterations to Constitution
o Removal of transitional clauses that were required during the amalgamation process.
o Clause to allow for proxy voting at “General Meetings”. (New Section 8.16)
Moved that “The current constitution of Golf Otago Incorporated be set aside and replaced by the version circulated to clubs and Sub-Associations on 27 March 2013”.
on the motion of A Hinsley, seconded W Hore
There being no discussion, the motion was put to the meeting and; Carried Declaration of 2013 Board of Directors:
Mr Davison introduced the Golf Otago Directors appointed by the Sub-Associations in accordance with Section 7 of the constitution.
o One from North Warren Jamieson
o One from South – Women Mary-Anne Kane
o One from South - Men Adrian Crawford o One from Central - Women Judy Muir
o One from Central – Men Robbie Freer
o One from Metropolitan - Women Glenys Rowley
o One from Metropolitan – Men Alastair Hinsley
Confirmed on the motion of T Duncan, Seconded R Young
Carried
Appointment of Auditor:
Moved that Mr Selwyn Tompkins from Alexandra be re-appointed:
On the motion of A Crawford, seconded K Jones Carried
Annual levy.
Mr Davison advised that the Board had resolved to recommend that there be no change to the levy amounts for 2013. Moved that levies for 2013 remain at $16.50, Full member and $8.25, Summer member.
On the motion of W Hore, seconded J Muir Carried
General Business
Mr Davison advised that he and Mrs Muir had attended the NZ Golf AGM and Districts forum the previous week, where the Peter Dale report had been fully discussed. The report’s recommendations had been rejected by Districts and a working party, which included the Golf Otago Chief Executive, had been formed to look at the way forward.
Mr Harradine addressed the meeting, advising that the 2013 AGM marked the end of Mr Davison’s involvement with Golf Otago. Richard had been involved with the organisation for some 10 years and had been Chairman since amalgamation in 2010. He had been instrumental in getting the amalgamation process moving again, following a period of inaction. Mr Harradine paid tribute to Mr Davison’s leadership qualities, a straight shooter who ran business in a “no surprises” manner and a man who always delivered on what he promised. Mr Davison thanked everyone for their support over the years, and wished Golf Otago all the best for the future. He assured the meeting that, although he would no longer be residing in Otago, he would forever be “blue and gold”. There being no further business, Mr Davison thanked Balclutha for the use of their facilities and declared the meeting closed at 10.55am. Confirmed______________________________ Date___________________
GOLF OTAGO INCORPORATED
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/12/13
We have pleasure in presenting the Financial Statements for the past 12 months. Our 2013 budget was again prepared on the assumption that all activities would incur costs similar to commercial levels thereby creating a deficit of around $20,000. However, due to very firm control by team managers, players and administration, together with considerable voluntary work in all areas, a deficit of only $2034 was recorded. After adjustments for accruals and GST our net funds position was reduced from $196880 in 2012 to $194846 as at 31/12/13. Net costs can be summarised as follows; Senior men $28895 ($27555), Senior women $13673 ($13476), Juniors $9648 ($10057), Administration $128771 ($117310), Net income $178953 ($184548). Junior Golf Network account shows a deficit of $12398, which is offset by a grant of $5668 from Kiwi Sport reducing the actual shortfall to $6730. This follows a shortfall of $7363 in 2012 and $2811 in 2011. Arrangements are in place for these activities to be taken over by Melanie Harper in future – see Executive Officer's report for details. Our net asset position at $194846 is close to the average figure for the 16 New Zealand districts. The two $35000 term deposits at SBS are long term and are held to ensure that we can continue to operate should some unforseen disaster befall us. Current deposits are required to cover the cash shortfall pending receipt of levy income between July and November. Efforts to obtain funding from various charities met with limited success. We are again grateful for the generosity and support from Mr Russell Jones, the Otago Golf Academy (Greg Turner) along with the Southern Victorian Trust’s $2000 for the Junior Network. The grant of $5668 from Kiwi Sport was provided to cover purchase of Snag golf equipment for the Junior Network. New Zealand Golf is to cease all payments to Districts this year (approx $13,600 for G.O.) and the $25000 payment for the Golf Development Manager from next year. This substantial drop in overall income presents some challenges for all concerned. With all major tournaments in the North Island this year our budget indicates that a deficit in excess of $20,000 is possible. However, in view of surpluses achieved over the past 3 years the Board is not recommending any increase in levies for 2014. Our thanks to Doug for his enthusiasm and commitment to the management role. W. Hore/H Robb Finance Directors
GOLF OTAGO INCORPORATED
FINANCIAL STATEMENTS
FOR YEAR ENDED 31 DECEMBER 2013
Statement of financial performance 2
Statement of movements in equity 3
Statement of financial position 4
Notes to financial statements 5 – 7
Accountants report
8
GOLF OTAGO INCORPORATED STATEMENT OF FINANCIAL PERFORMANCE FOR YEAR ENDING 31 DECEMBER 2013
Income
Notes 2013 2012
Interest
5,846 6,810
Levies
132,198 138,056
NZ Golf Grant
- 4,382
Sponsorship
2 15,909 10,300
NZ Golf - Golf Development Manager
25,000 25,000
Total Income $178,953 $184,548
Expenditure
Accounting/Review Fees
864 906
Administration
534 1,136
Bank Charges
58 75
Computer Expenses
559 523
Executive Officer
58,896 58,275
Insurance
465 430
Senior Men's Tournaments
3 28,895 27,555
Senior Women's Tournaments
4 13,673 13,476
Junior Tournaments
5 9,648 10,057
Board & Committees
1,898 1,347
Postage & Tolls
1,120 1,497
Printing & Stationery
742 1,066
Storage
835 835
Trophies & Engraving
192 248
Website
542 716
Sport Otago GDM
32,500 27,500
ACC Levies
953 1,027
Transfer to Junior Network
12,398 7,363
Travel Expenses
6,868 7,769
Uniforms & Equipment
3,098 1,561
Course Rating
162 688
District Coaching & Development
6,087 4,348
Total Expenditure $180,987 $168,398
Net Surplus (Loss) for Year ($2,034) $16,150
GOLF OTAGO INCORPORATED STATEMENT OF MOVEMENTS IN EQUITY FOR YEAR ENDING 31 DECEMBER 2013
2013 2012
Opening Balance
196,880 180,730
ADD
Net Surplus (Loss) for Year
(2,034) 16,150
Balance Carried Forward
$194,846 $196,880
GOLF OTAGO INCORPORATED STATEMENT OF FINANCIAL POSITION
AS AT 31 DECEMBER 2013
Notes 2013 2012
Members Funds Accumulated Funds
194,846 196,880
Represented by: Current Assets Accounts Receivable
880 952
BNZ Account 00
29,182 23,343
BNZ Account 02
520 2,305
Total Current Assets
$30,582 $26,600
Investments BNZ Term Deposit 041
23,000 23,000
BNZ Term Deposit 051
25,000 -
BNZ Term Deposit 045
- 25,000
BNZ Term Deposit 047
15,000 15,000
BNZ Term Deposit 048
- 20,000
BNZ Term Deposit 049
- 30,000
BNZ Term Deposit 053
18,000 -
BNZ Term Deposit 054
24,000 -
SBS Men's Reserve
35,000 35,000
SBS Women's Reserve
35,000 35,000
Total Investments
$175,000 $183,000
Total Assets
$205,582 $209,600
LESS
Current Liabilities Sundry Creditors & Payables
3,197 2,523
GST payable
7,539 10,197
Total Current Liabilities
$10,736 $12,720
Net Assets
$194,846 $196,880
Approved and signed on 14 March 2014
by Chairman
Treasurer
4
GOLF OTAGO INCORPORATED
NOTES TO FINANCIAL STATEMENTS (Continued)
FOR THE YEAR ENDED 31 DECEMBER 2013
2 Sponsorship/Grants
Russell Jones Scholarship 5,000
Otago Golf Academy
5,240
KiwiSport
5,669
$15,909
3 Senior Mens Tournaments Income Expenditure Net Cost 2012
Inter Sub Association 2,043 3,830 1,787 1,628
SIIP - 3,354 3,354 1,690
Freyberg Masters 609 5,335 4,726 4,685
Toro Inter Provincial 1,774 7,732 5,958 5,604
SBS Invitational 643 3,208 2,565 3,002
Provincial Pennants 167 3,178 3,011 3,040
Champions of Otago 991 2,006 1,015 658
Grant Clements Memorial - 1,447 1,447 1,708
Triangular - 3,383 3,383 2,942
Selectors - 235 235 344
Order of Merit 5,722 7,136 1,414 2,109
Sundry
- 145
$11,949 $40,844 $28,895 $27,555
4
Senior Women's Tournaments Income Expenditure Net Cost 2012
Salisbury Cup - 486 486 1,217
Quad / SIIP - 1,690 1,690 2,447
NZ Masters 500 3,659 3,159 296
Toro Interprovincial 1,899 6,563 4,664 5,042
Pennant Finals - 845 845 911
Champions & Execs Day 2,822 4,260 1,438 1,486
Travel & Entry Fees - - - 435
Town v Country - 1,091 1,091 1,333
National Teams 3,272 3,572 300 309
$8,493 $22,166 $13,673 $13,476
GOLF OTAGO INCORPORATED
NOTES TO FINANCIAL STATEMENTS (Continued)
FOR THE YEAR ENDED 31 DECEMBER 2013
5 Junior Tournaments Income Expenditure Net Cost 2012
Inter-collegiate 778 1,393 615 400
Triangular (Inc Piper Cup) - - - 773
Age Group (Championships) 600 591 (9) (91)
School Boys Match Play 926 648 (278) (402)
Development Squad 5,680 7,116 1,436 1,565
SIIP Under 21 348 4,309 3,961 4,230
GTT Order of Merit 522 4,445 3,923 3,210
Sundry - - - 372
$8,854 $18,502 $9,648 $10,057
5 Junior Golf Network
Income
2013 2012
Schools
15,320 15,848
Southern Victorian Trust
2,000 -
Bendigo Valley Foundation - 2,000
$17,320 $17,848
Expenditure
Wages
22,764 22,512
Equipment
4,937 267
Other Expenses
2,017 2,432
$29,718 $25,211
Deficit Transferred
($12,398) ($7,363)
Accountants Report to Golf Otago Incorporated.
I have completed the Financial Statements of Golf Otago Incorporated for the
year ended 31st December 2013 and reviewed the administration methods for
this period in accordance with the Review Engagement Standards issued by
the Institute of Chartered Accountants of New Zealand.
In common with other organisations of a similar nature, control over the revenues
from grants, sponsorship, donations, and fundraising activities prior to being
recorded is limited, and there are no practical audit procedures to determine the
effect of this limited control. In this respect alone I have obtained all the
information and explanations that I have required. In my opinion, except for
adjustments that might have been found to be necessary had I been able to
obtain sufficient evidence concerning grants, sponsorship, donations and
fundraising activities, the financial statements on pages 2 to 7 fairly reflects
Golf Otago Incorporated's results of operation for the year ended the 31st of
December 2013.
A review is limited primarily to enquiries of the Society's personal and analytical
review procedures applied to financial data and thus provides less assurance
than an audit. I have not performed an audit and accordingly, I do not express
an audit opinion.
Based on my review, nothing has come to my attention that causes me to believe
that the accompanying Financial Statements do not give a true and fair view.
S E Tomkins
Retired Accountant
14th March 2014
Golf Otago Presidents Report for Year End 31 December 2013
It gives me pleasure to present my report to you all here today.
First and most importantly I would like to thank our C.E.O. Doug Harradine for his huge commitment to Golf Otago. He works well beyond his job description travelling many long journeys in darkness to be present at fixtures. His attention to detail ensures we are all able to play golf. We are very fortunate to be able to use his home as our office. Thank you Doug and Joan for that.
Golf Otago has run smoothly considering tight budget restraints. Like any business today funding is limited with no increased sponsorship on the horizon. Our finance director and C.E.O. have sharpened their pencil as much as possible.
If it wasn’t for all the volunteer’s contribution in the running of our District we wouldn’t be in such a healthy position. The board sincerely thanks you all for your time and commitment.
The Course raters have rated a large number of courses this year clearing a lot of back log. This is a time consuming position with many helpers making the visits quicker.
Our G.D.M. Michael Smith is the envy of most Districts. He seems to have endless energy and enthusiasm with the results and membership numbers reflecting this. Otago at December 1st had a Junior membership of 577. This is thanks to the clubs participating in his programme. Hopefully Golf in Otago will reap the benefit of this in the future.
Most clubs are struggling to maintain their current memberships which is a trend over the whole country. We are slightly more fortunate than others with green fee income subsidising numbers in some areas. We appreciate all the work required by volunteers to keep the courses open in smaller clubs.
This year our board has spent a lot of time trying to convince N.Z.G. that some of the changes they are wishing to implement are detrimental to us, for example; 1 Removing funding for our G.D.M. This would cost us $32,000; more to find. 2 Removing funding to assist with travel for our Interprovincial and Masters Teams. 3 They would like to see Southland and Otago work closer together, we are perfectly happy with the current relationship between our Districts.
After having several Road Shows around the country they now realise ‘One size does not fit all.”
N.Z.G are currently reviewing the handicapping system. A report, with recommendations of various options to be trialed has been circulated for comment and the proposed trials should be implemented in April 2014.
The role of the sub associations cannot be overlooked. Thank you to all those involved, the competitions you run are enjoyed by us all.
This year we have a board member leaving us, Glenys Rowley. Glenys has put in approximately 20 years of continuous service to her club St Clair, Womens Golf Otago and Golf Otago. During this time there was restructuring, Constitution changes and of course the process of amalgamation which Glenys has been a huge part of. Glenys we all appreciate your commitment and wish you well in your next endeavor.
To my board members I have enjoyed my role as Chairperson (with a little help from you) to make it all happen for golfers in Otago. In 2013 we were fortunate to welcome Adrian Crawford to our board from South Otago, replacing Richard Davison. Judy Muir President Golf Otago Inc
REPORT OF CHIEF EXECUTIVE FOR YEAR ENDING 31 DECEMBER 2013
I am pleased to submit my report on the activities of Golf Otago Inc, for the year ended 31/12/2013.
BOARD & ADMINISTRATION
The AGM of Golf Otago, held at Balclutha on the 13th of April, saw the resignation of President and Chairman Richard Davison and the election to those positions of Judy Muir. Richard had driven the process of amalgamation of Golf Otago and Women’s Golf Otago through 2008 to 2010. His work on that project and his steady hand guiding the ship through the first 3 years as an amalgamated body has set the organisation on a solid footing.
Judy has eased into the President’s role comfortably and 2013 was very much “business as usual” for the Board. Her leadership style ensures that meetings are entertaining, while the serious issues are addressed and no detail is overlooked.
Management Committee positions were, again, filled by committed and competent volunteers in 2013 and I thank those people for their on-going dedication and hard work. On a daily basis I am in contact with various members of the army of staff and club volunteers that run our club’s. Again I am thoroughly impressed by the commitment that these people exhibit and their unswerving devotion to what, at times, can be difficult and frustrating work.
In speaking of frustrations, 2013 heralded a major change in the relationship and interaction between Districts and our national body, New Zealand Golf. Unfortunately that “change” was not a positive one and we enter 2014 with an atmosphere of distrust and genuine concern for the future direction of NZG.
The Dale report, released at the end of 2012 has been the catalyst for the erosion of the NZG/Districts relationship and through 2013 this has morphed into “The Way Forward” proposal. Virtually all aspects of the Dale report were rejected by all Districts, following very negative feedback from clubs throughout NZ. NZ Golf then visited each District and advised that they totally agreed with the feedback, that the report and its recommendations were not acceptable and it would be shelved.
What followed was a document, produced by the Board of NZ Golf, entitled “The Way forward”. It has been described by one District Chairman as “The Dale Report in Drag” and, although tendered as a discussion document, it came complete with a set of processes and time line for implementation. The “consultation” that has occurred since delivery of the document has been less than satisfactory and NZG has, thus far, completely ignored the concerns raised by all Districts.
The Chairman of NZ Golf acknowledges that there is nothing in the ‘Way Forward” proposals that will be of any benefit to small clubs. Small clubs make up nearly 70% of the membership of golf clubs in New Zealand.
The Dale report/Way Forward is being implemented, the first stage being the withdrawal of MAP funding in 2013. That funding of about $4,500 had traditionally been made available to us in support of Junior Golf. For 2014 all travel assistance funding for District Toro and Masters teams is withdrawn. NZ Golf advise that they see this as being a move towards “user pays”, effectively they expect representative golfers to pay their own way.
Much of 2014 will almost certainly be taken up with on-going issues around the “Way Forward” proposals and the proposed changes to the NZG/Districts structure. The major concern of all Districts is that the grass roots level of the sport is being stripped of funding to employ another level of administration at national level. Currently there is 14 staff at NZG with a salary budget of just under $1.4m. The Way Forward proposals add significant amounts to both figures.
On a more positive note, the exceptional work of our selectors and team managers has again led to some major savings on budgeted expenditure during 2013, as outlined in the Finance Report. Board and Committee members add to the savings by routinely not claiming for travel expenses. Your Board has recommended that levies remain at 2012/13 levels in the coming year and this leaves Otago alongside Southland with the lowest District levies in the country.
CLUB MEMBERSHIP:
Figures for the year end 31 December 2012 show decline in membership, albeit a small one, just 10 members overall. The loss of 155 Full Playing members is, however, a little more concerning and continues the trend of a steady decrease in member numbers over the past 3 years.
Club Name Total Men
Full Playing Men
Total Women
Full Playing Women
Total members
2013 2012 2013 2012 2013 2012 2013 2012 2013 2012
Metropolitan (11) 2517 2540 2122 2193 532 536 472 479 3049 3076
Central (18) 2999 2972 2575 2603 1321 1308 1182 1205 4320 4258
North (9) 876 892 734 735 - - - - 876 892
South (9) 582 578 525 526 223 236 201 215 805 814
District Totals 6974 6982 5946 6057 2076 2080 1855 1899 9050 9040
The “Love Golf” promotion, introduced late in 2013, is aimed at increasing golf club membership, particularly in the 25 to 45 age bracket and we can only hope that it is successful in achieving its aims.
JUNIOR DEVELOPMENT / GOLF DEVELOPMENT MANAGER:
Michael Smith, our GDM based at Sport Otago, continues to perform his duties with enthusiasm and the junior section of club membership has grown by 12% during 2013. The figure may not sound extraordinary, but it represents the only recorded growth in junior membership, by any NZG District in the last 5 years.
The Greg Turner Tour/Junior Order of Merit continued to draw strong participation in 2013 and competition for places in our Age Group representative teams was at an all time high. Those teams performed outstandingly in a one-off fixture against Canterbury, following the national Under 19 Championships in Christchurch. Otago was represented by 22 players at the NZ Under 19 Championships, again an all time record for numbers attending such an event. Unfortunately, our near neighbours Southland and Aorangi are not flourishing at junior level. The annual Piper Cup and McCorkindale Cup matches were cancelled when neither province were able to field schoolboys teams.
Michael’s position description altered during 2013 with the introduction of NZ Golf’s Partner Club programme. This has been rolled out with 6 clubs from throughout the province and will be built on through 2014. The concept certainly has plenty of potential, but the resources from NZG have not been totally satisfactory in the early stages of the project. The change of focus has also meant less time can be put into the Junior Development role.
The on-going administrative support from Sport Otago is crucial to Michael’s role and provides him office space and staff to assist with projects in all four Sub-Association areas of the District. The support of Sport NZ, NZ Golf and The Otago Community Trust is vital in covering the costs associated with the GDM’s position. I thank those organisations for that support and particularly Mike Weddell at Sport Otago for the work in assembling the enormous amount of paperwork involved in securing this funding each year. That combined funding amounted to some $76,000 in 2013.
The “Way Forward” proposal from NZG, if adopted, will see all funding for the GDM position cease from April 2015. Again, the view of NZ Golf is that Junior development should be run and paid for by the golf clubs with a Club Support Officer overseeing all of the lower South Island via “Electronic/on-line” means.
REPRESENTATIVE / DISTRICT & NATIONAL EVENTS:
Our rep teams performed solidly again in 2013 and, again, I thank the players, and administrators involved for their dedication and commitment to our sport. Thanks again to Srixon and Speights, our generous equipment and uniform sponsors.
Congratulations to Brent McEwan on winning the individual section of the SBS Invitational, his first national title and reward for the hours of hard work he has put into honing his game in recent years.
Also sincere thanks to the clubs who made their facilities available and assisted us with running the various provincial fixtures during 2013. Taking on these fixtures requires considerable effort from staff
and volunteers at the host clubs and we fully appreciate the inconvenience to members when we invade their course.
We are extremely fortunate in Otago to have so many varied, high quality courses and have deservedly achieved a reputation as New Zealand’s “Golfing Mecca”. The return of the NZ Open to The Hills from 2014 signals a great opportunity for clubs throughout the region to benefit from the profile of that event.
D G Harradine Chief Executive Officer Golf Otago Inc
OTAGO JUNIOR GOLF NETWORK - REPORT FOR YEAR ENDING 31/12/2013
Golf Otago undertakes the administration of the Junior Network, the primary function being the delivery of “Kiwi Golf” to schools throughout the district. The monitoring and expansion of the coaching programmes is overseen by Michael Smith, our GDM.
Melanie Harper again presented Kiwi Golf to an astounding number of Primary and Intermediate school pupils in the coastal Otago region during 2013. She is the most experienced presenter of “Golf in Schools” programmes in New Zealand and her technical capability, coupled with her natural ability to relate to kids of all ages, makes her a valuable asset to our sport. Having built up long standing relationships with schools throughout Otago, Melanie is able to maintain the Kiwigolf programme from one year to the next with ease.
The bulk of the Kiwi Golf programme was undertaken in the Dunedin Metro area, but Melanie also visited schools in North Otago, South Otago and the Strath Taieri area. These were generally two-session presentations with the second day involving local clubs as an introduction to golf clubs day.
The challenge of funding the Kiwigolf programme remains as a major impediment. During the year we received a grant of $2000 from The Southern Victorian Trust, but Golf Otago’s general account was required to cover the Junior Network deficit. This deficit is recorded in the accounts as $12,398, but this doesn’t include a grant of $5,669, used to purchase Snag Golf equipment. This grant from the government’s “Kiwi Sport” scheme, via Sport Otago, is recorded as income in the “Sponsorship & Grants” section of the annual accounts, but the expenditure for the snag gear is recorded against Junior Development.
For 2014 and beyond the administration and management of the Kiwi Golf programme will change. Melanie will effectively become self managed and will administer all facets of the operation. She will continue to report regularly to Golf Otago, will work with the GDM in introduction to club initiatives and deliver Snag Golf along with the Kiwi Golf programme.
The change will remove a layer of administration that is outdated and ineffective. In years gone by, Golf Otago managed up to four Kiwi Golf presenters and the committee was tasked with following up with club based junior development. With a full time GDM and only one (very experienced) Kiwi Golf presenter, the administration of the programme has become top-heavy and expensive.
Kiwigolf continues to introduce large numbers of school pupils to our sport and many of those kids enjoy the experience and will go further in the game, given encouragement and the opportunity to do so. The increase in junior membership numbers for Otago in 2013 is significant and reverses a trend of decline that has been with us for the past decade.
Statistics for Year End 31/12/2012:
Income
2012 2011
Schools
15,320 15,848
Southern Victorian Trust
2,000 2,000
$17,320 $17,848
Expenditure
Wages
22,764 20,208
Equipment
4,937 267 Other Expenses
2,017 2,432
$29,718 $21,738
Surplus/Deficit
($12,398) ($ 7,363)
The total number of students presented with Kiwi Golf, intro-days or other “beginner” programmes during 2013 was 5855.
Doug Harradine Junior Network Administrator
Men’s Metropolitan Report for Year End 2013
We would like to thank all the committee members who have given their time & help to run this sub-association of Golf Otago. We acknowledge the work of Volunteers of all clubs who have given up their time to run tournaments & helping push their club at every opportunity as they contribute to golf in our area. We like to thank clubs who have contributed to making Golf a joy to play at during the year for Metro Pennant series & also clubs that held the provincial finals as they were in fantastic order. Also the personal that run Club’s are of a very high standard & are to be congratulated in running their clubs in this tough environment. Pennant’s last year was very successful for Metro teams at the Provincial finals held in October last year. Congratulations to all teams & Special mention must go to Twelve Oaks who won their 1st Otago Provincial title in winning the Junior B grade. Also winning were St.Clair (Senior), Otago (Senior B), Gladfield (Intermediate), and Port-Chalmers (President’s). The Challenge Trophy has firmly been at Gladfield for awhile and they are to be congratulated but with the help of them a revamp of the format is being undertaken and we believe there will be a resurgence in this sought after trophy. Membership is an issue around NZ & we know its hard work in retaining or seeking new members but I know club’s Officials are very focused in growing membership, as for example Middlemarch had a special meeting to express their concerns. Social Golf, Night golf (Taieri), Business house (various Clubs) & mercantile golf ETC is happening in the Metro area & is a source of membership so hopefully we will see a growth in numbers. A special mention to the Eagles Society for their help that contributed to various projects during the year. We helped fund SNAG golf & assisted to send 10 players from Metro under the control of Michael Smith (Golf Otago’s GDM) to Harwood in Christchurch for the NZ under 19 Tournament were the group performed very well. We very much appreciate Michaels support in growing the numbers of juniors. We also managed to assist Brent McEwan to travel and play against some of the best Amateurs in the world in the USA. Alastair Hinsley Chairman of Metropolitan Golf Committee
OTAGO METRO SUB-ASSOCIATION (WOMEN)
Annual Report for year ended 31.12.2013
I am pleased to present the Annual Report for the Women’s Section of Golf Otago Metro Sub-Association.
The pennant competition was well supported, with 9 teams entered in the Mid-week competition, and 8 in the weekend competition, although one team later withdrew from the weekend competition. Yet again, the weather made some rounds difficult to play. We decided to schedule our rounds earlier in the season, in order to allow more time for the playing of postponed matches and to take advantage of what we hope will be more settled weather. Otago 2 won the Mid-week section, Belleknowes won the weekend section, and Belleknowes won the play-off top represent Metro area.
On 13th of April, the Su Association Challenge was held at the conclusion of the Golf Otago Annual Meeting at Balclutha. Thank you to the Metro players who entered the competition. Central Otago won the women’s section.
South Otago were the victors, in the match against Metro, held at the Toko course on 9th of June. For the first time, this match was played on a Sunday, making it more convenient for weekend players from both sub-associations to participate. This reflects the number of women golfers who choose to play their golf in the weekend. This is apparent at club level, and in the entries in the pennant competition.
Once again the Central Otago versus Metro match was not played, due to double booking of the course at Ranfurly. A suggestion that we reschedule this match at a Metro course did not find favour. It would be advantageous if South Otago and Central Otago Sub Associations were able to provide suitable dates for inclusion in the calendar.
The Town/Country match was played at Cromwell on 29th September 9Won by Country) Our thanks to those players who made themselves available, and special thanks to Susan Greig who played, selected and managed the team so expertly.
We were disappointed not to have been kept informed regarding the make-up of junior players selected to represent Otago when they travelled to Canterbury. However, our hope is that by retrospectively granting them some monetary support, these girls realise how valuable they are to the future of golf in our region. With the appointment of Susan Greig as our junior liaison officer, we are confident of good communications in the future.
Thank you to Glenys Rowley, our Otago Board member. Your reports from Golf Otago keep us fully informed, and are much appreciated, as is your expertise in all golf matters.
Thank you also to Lynne Elsom (matches) Rowan Greaves (Handicapping and course rating) and latterly Susan Greig (juniors)
Finally, thank you to all the club members who attend and contribute to our meetings. To Jackie, our secretary, on behalf of all our members, sincere appreciation for all the good work you do to keep our sub association functioning so efficiently. Ann Hamilton President Metro Sub Association.
Central Otago Men’s Golf Sub Association
Presidents Report for the year ended 2013
While seemingly immune from the shrinking memberships suffered by all other regions during the last decade, Central Otago has now joined their ranks. Full members for clubs within our sub association area stood at 2603 in 2013 compared with 2692 in 2012. This is the first recorded decline in Central Otago figures in the past 20 years Ways and means of revitalizing club memberships and sustaining club’s viability has been the focus of our national body NZ Golf over the past year. While such focus is commendable the same cannot be said about their initial proposed solution, which was little more than a blatant removal of resources from the provincial or association level to build even a greater centralized bureaucracy. Such moves have been strenuously rejected by the regions. I will ask Doug Harradine the Executive Director of Otago Golf to update you later in the meeting. Suffice to say that what may solve, for example, Titirangi’s problems will have little relevance to Omakau or Roxburgh. Further, the majority of the administration of the endeavours of this sub association is done on a voluntary basis at little to no cost to our Central Otago levy payers. That voluntary effort is put at risk by NZ Golfs master plan now titled the “Way Forward”. In an effort to revitalize the CO Championships two additional grades were introduced in 2013 namely a masters grade ( over 40 ) and a Gold Card grade ( over 65), with the President and the Deputy President having the “privilege “ of providing new trophies for the grades. A field of 73 golfers contested the 2013 championships hosted very professionally by the Wanaka club. My thanks to Mike Thompson and his team. Alexandra will play host to the 2014 fixture. While our Senior representative team tasted victory at the Sub Association fixture at Balclutha in the autumn, we came a distant second in the annual match against Southland played under quite trying wet underfoot conditions at Winton in August. While the Masters were also second the Executive team at least brought home one trophy. The costs associated with the two representative fixtures account for 2/3rds of the annual levies collected from your members. We still have some work to do to ensure that selection is regarded as an honour and with selection comes a responsibility and the recognition that theprivilege of representing Central Otago is made possible by the contributions of some 2600 Central Otago club golfers. Congratulations to James Antiss and Mark Brooks ( and KayneWardell as reserve ) on their selection to the Otago golf team that contested the Toro inter-provincial recently at the North Shore. Arising from decisions taken at the mid-year meeting a new travel assistance program was adopted for the CO golfers who participated in trial events outside our region. For your information copies of the new travel assistance form are on your tables. The CO Pennant finals were hosted by Milbrook – my congratulations to the winners of the various grades. The 2013 series again was beset by the usual problems that have become a feature of the pennant series in recent years. Thus your pennant Committee has opted for a major overhaul of the format for the 2014 pennant series, that will hopefully answer the mounting criticisms and frustrations that have bedevilled the current format. My thanks
to our pennant convenor Peter Hart for his work in what can only be described as “hard hat” territory. In former years the Coronation Cup was regarded as a most prestigious trophy for a club to have in their cabinet. In an effort to rekindle interest in the inter club challenge trophy I have recently emailed all club captains with the rules and the challenge conditions. Our other major spend of levy funds is to support Junior Golf. In this last financial year $ 4040 was transferred to the Junior account administered by Junior Convenor Colin Cowie ( of this $ 1040 came from the Otago Eagles Golfing Society ). You may note that this is $1000 more than the usual $2000 that we devote annually to the Junior account. In some ways we are a victim of our own success. In August I received a request from Colin Cowie for additional Funds to assist the 9 juniors from our region (there were 26 in total from the whole of Otago) that were about to compete in the NZ age group fixture. After conferring with my Executive Committee a further $1000 was made available. 2013 marks the end of an incredible contribution to Junior Golf by Colin Cowie. Colin your dedication and commitment in your work with the apex of our young golfers from this region has been greatly admired and appreciated by the wider golfing community. Colin, a very sincere thanks. The domination of players from Central Otago in recent Otago age group teams is a fitting testament to your efforts. You will leave very big shoes to fill. As the accounts will show we spent around $2,500 more than our income, but this is accounted for by the Southland fixture being an “away one” and that we spent an additional $1,000 on Junior golf. Levies have been held at the same level for the last three years, but this has been made possible by our reserves that stand at around $ 12,500 - a level I personally still find a little excessive. Gavan Herlihy President COGSA
CENTRAL OTAGO WOMEN’S GOLF SUB ASSOCIATUION ANNUAL REPORT
The late Jude Laing and I discussed this report briefly mid December and this is the Annual Report of the Sub Association for 2013 It was very sad, losing our friend Jude. She has been a member of the Association for 30 years and has held every position in the Association, except Secretary. This year the clubs have enjoyed, on the whole, good playing conditions with the winter being milder than usual. The Central Otago fixtures were once again hosted and organised by very competent club officials. The C.O Veterans were held at Omakau with 34 entries. A very happy day. Alexandra hosted the C.O Foursomes and the profit from this event was $640.00 to the Association. A great effort. The C.O Championships were held at Cromwell with a field of 59 entries. It was great to get enough entries to hold this event as it had been cancelled a couple of years through lack of entries. Omakau hosted the C.O 9-hole tournament with a great field of 46 players. Thanks to all those clubs for hosting these fixtures. Two teams represented the Association at the Otago Pennant final at Tapanui. Congratulations to Arrowtown and and Queenstown for coming 1st and 2nd in the C.O final to go through to the Otago final, which was won by Balclutha. Congratulations to all players who represented the Association in representative teams. A special big thanks to Alma Elliot who stood in for Jude on many occasions when Jude was not well enough to attend them. You were a great help to me Alma. It was great that Jude did come and present the trophies at the C.O Championships at Cromwell. Our grateful thanks to the selectors who give up their time to select our representative teams and to our Zone delegates for their help within their zones. To our Golf Otago President, Judy Muir, thanks for your guidance and best wishes for your term as President. Many thanks to you all and good golfing for the 2014 season. Val Braidwood Secretary
South Otago President report 2014
A warm welcome to all and thank you for coming. Another year has flown by and we are well into 2014 golfing calendar. A quick overview of 2013 golf year as follows – Balclutha hosted the Otago AGM on 13th April with results being – Senior won by Central, Masters won by Metro, Executives won by Central, Junior won by Metro and Metro ladies took the trophy off SO ladies in the team Stableford challenge. The National team’s event at Alexandra on 29th April was won by Kaitangata ladies and Toko came in 4th. A great day and a very well run tournament thanks Diane Lawler. Balclutha hosted the SO champs on 28th July with some very good golf scores from the 70 players who attended. This always clashes with the Te Anua classic which a lot of SO golfers go to. Toko hosted the ladies SO/Metro fixture with SO silver winning 7; 5 and SO bronze winning 9; 3. Well done to all involved .The men’s Brasch cup results were close with Kaitangata men coming 2nd, Lawrence 4th, Alan Grange 5th. Great to see SO teams near the top. The SO ladies pennants finished up with Balclutha beating Lawrence in the final and Balclutha going on to Tapanui to come away with the win over all Otago. A great effort to all involved. Men’s pennants were well run and although I don’t have all divisions’ results, I know Alan Grange junior A finished with a good win. Thank you to all clubs for making courses available and catering for these pennants. Balclutha’s member Abigail Crawford was selected to play as No 2 in the inter provincial team but unfortunately otago finished in 12th place. SO ladies traveled to Roxbough on a cold wet 3rd March to play central with central silver winning 8; 0 and central bronze 4; 4 half. Thank you to this committee that have worked well in getting alamagated SO golf on the right track and I really appreciate all the advice, suggestions and encouragement given. As all things, we are a work in progress and if we have positive support I think we will be a stronger association in the future. Thank you to the ladies match committee of Anne, Ruth and Dianne, the fixtures and tournaments have been great. Also thanks to the men’s match committee of Trevor, Warren and Scott, job well done. Adrian and Mary-Anne have always kept us well informed as to what Otago golf are up to, so thank you both. A big thank you to Drew who has stepped in as secretary in Richards’s absence and has done a great job in informing all of what’s happening. I have attended many great, well run tournaments in 2013 golfing year and look forward to attending as many as I can this year. I hope all tournaments are well supported and we can encourage as many golfers and intending golfers to travel around our 9 great South Otago courses. Good golfing in 2014. Thank you Joy Calder
North Otago Sub Association Presidents Report
I would like to welcome everybody here this evening to our Annual General Meeting. 2013 was my first year in the position of President and I thoroughly enjoyed the challenges and the responsibility. It has been a pleasure to work with all the committee members and to all the club delegates. I would also like to give special mention to Warren Jamison for all his hard work and also to Antony Burke (Secretary) for his support in helping me run the association. Special thanks must also go to my wife for all the support.
I am pleased to say that last year went by without to many problems. There were good turnouts from all the delegates at our meetings. This enabled us to work through, and resolve any issues arising.
I would like to congratulate all the winning teams. All the teams represented the sub association with pride.
Pennants 2013 The 2013 pennant series was conducted in good spirits with good club turnout. Thank you to all the clubs, and club members for your support with this and opening your clubs to the visiting members. The golf courses were always presented in wonderful condition.
The Winners as follows Senior B Kurow Intermediate Ardliegh Junior A Tokarahi Presidents cup Tokarahi
Challenge shield North Otago
Thank you all once again for your support and I look forward to a great 2014