the 78th annual meeting of the ferry beach park association · ferry beach park association annual...

Ferry Beach Park Association Annual Meeting, 2014

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The78thAnnualMeetingoftheFerryBeachParkAssociation

June21,2014

5 Morris Ave., Saco, Maine 04072 207-282-4489

www.ferrybeach.org


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ProposedStandingRules 1. Members

a. Thebadgeofadmissionmustbeinevidenceatalltimes.2.ProposalsandAmendments

a. Themotiontoamendbysubstitutionshallbehandledbythemoderatorasamotiontoamendbystrikingandinserting.

3.Debatea. FBPAmembersshallidentifythemselvesbeforespeakingtothequestion.Membersshallgivetheirname,cityandstatethefirsttimetheyspeakandjusttheirnamethereafter.b. Nospeakershallspeaklongerthantwominutesindebateoneachquestion.Timingofthetwo-minuteperiodbeginsimmediatelyfollowingtherequiredidentification.c.NospeakershallspeakasecondtimeonaquestionuntilFBPAmemberswishingtospeakafirsttimehavedoneso.d. Nospeakershallspeakmorethantwiceonthesamequestionwithoutpermissionoftheassembly.e.Effortismadetogetbothsidesofthedebaterepresented.f.Debateislimitedto10minutespermotion.

4.NominationsandElection

a. NamesplacedinnominationonbehalfoftheNominatingCommitteearenotdebatable.b.Therulesgoverningvotingareasfollows:i. Themoderatorshallbeauthorizedtoexpeditebusinessbyusingmethodsofvoting,astheofficerdeemsappropriate.Thisshallincludeavotebyunanimousconsent,voice,showofhands,standing,aballotorvotingcard.

c. ElectionballotsshallbedestroyedunderthesupervisionoftheBoardSecretaryafteradjournmentoftheAnnualMeeting.

5.ComfortIssues

a. Comfortandpersonalneedsissuesoftheattendeesaretobeaddressedtotheushers,notthemoderator.Ifaddressedtothepresidingofficer,theremarkswillberuledoutoforder.b. WhiletheAnnualMeetingisinsession,obstructingitemsthatmayinterferewithan-otherindividual’scomfortorabilitytoseeshallnotbewornordisplayedinthemeetingroom.c. WhiletheAnnualMeetingisinsession,useofelectronicdeviceswiththeexceptionofbattery-poweredlaptopswithspeakersturnedoffandpersonaldigitalassistantswithsoundturnedoff,shallbeprohibitedfromuseinthemeetingroom.Examplesofprohibitedelectronicdevicesarecellularphones,beepers,andpagers.Electronicdevicesthatareauxiliaryaidsforindividualswithdisabilitieswillbepermitted.

6.Procedures

a.TheSecretaryoftheBoard,whoisalsotheclerk,willoverseeCredentialsandberesponsibleforcertifyingthevotingincasethatisneededinthemeeting.ThePresidentoftheBoardmayappointadditionalhelpersforvotecounting.b. ThemoderatororPresidentoftheBoardmayrearrangeitemsontheagendaforexpediency.


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AnnualMeetingAGENDA(Draft)

Opening Slide Show – Gratitude and Song Myra Robinson

Opening Words Paul Provencher, President

Report from Credential Committee Marty Burgess, Secretary

Adopt Special Rules Cyd Melcher, Special Rules

Committee

Approval of the Agenda Moderator

Invocation and Chalice Lighting Moderator

Necrology Paul Provencher, President

Introduction of Moderator and Parliamentarian Paul Provencher, President

Approval of the Minutes of 2013 Annual Meeting Marty Burgess, Secretary

President’s Report Paul Provencher, President

Treasurer’s Report Carolyn Hodges, Treasurer

Executive Director’s Report Cathy Stackpole, Executive Director

Nominating Committee Report Brad Cohen, Chair, Nominating Committee

Election of Officers, Directors and Nominating Committee Members

Moderator

Installation of Officers, Directors and Committee Members

Paul Provencher, President, Brad Cohen, Chair, Nominating Committee

Recognition of Key Volunteers Cathy Stackpole, Paul Provencher

New Business Moderator

Closing Words and Benediction Rev. Sue Gabrielson

Adjourn Moderator

Closing Song Myra Robinson


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In Memory

The following people made their transition in this last year. We apologize for anyone we may have missed. We send our love to the family and friends of these wonderful people.

Marion Emery

Robert (Bobby) Green

Andrew (Andy) Guy

Joyce Lamb

Gordon (Bucky) McKeeman

William Mehr

Cathy Packard


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2013

77hAnnualMeetingMinutes

Minutes of 2013 annual meeting

Meeting called to order 11:00 am

There were 90 individuals in attendance 5 of whom were non-members

A quorum was declared by moderator

Opening words with reading of FBPA covenant by Board President Paul Provencher and Moderator Cindy Baker

Point of order called from the floor to address agenda

Moderator ruled to defer after brief discussion

Opening Invocation and lighting of the chalice performed by Cindy Baker

The Necrology was led by Cathy Stackpole, speaking the names of Ferry Beachers who have passed away in 2013 followed by a moment of silence.

Sound issues identified and addressed

Motion from the floor ‘to approve minutes of 2012 annual meeting’ second from floor and approved by voice vote – unanimous

Point of order from the floor to alter the agenda to include old and new business – discussion held and alteration denied by moderator

More annual reports were printed and distributed.

Clarifying discussion of point of order focused on opposition to the agenda as found in the annual report as being different to web published agenda of the week before

Motion from the floor ‘to move the nomination committee report to be given after the board president, executive director, and treasure reports are given

Motion seconded from the floor Discussion held Voice vote was equal followed by raise of hand vote Motion failed 34 yea – 42 nay

Comment from the floor to not have the board vote, moderator ruled that as members they remain entitled to vote on such motions.

Nomination Committee Report


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Presented by Brad Cohen – See full Nomination Committee Report in 2013 Annual Meeting handout or on the web at http://www.ferrybeach.org/annual-report.html

Nominees submitted by Nomination Committee: For the Board of Directors:

President of the Board – Paul Vice President of the Board – Barbara Crowley- Director - Jaime Director - Cyd Melcher – Director – Ron Willett –

For the Nomination Committee: Rick DeWolfe

Wendy von Zirpolo Moderation called for voice vote. As is tradition, the slate was voted on as one. Voice vote with approximately 15% nay – 85% yea The slate of nominees was declared by moderator to be approved by membership. Installation of new board and committee members. Responsive reading lead By Paul Provencher Gratitude expressed to board members who were terminating. Recognition of volunteers: Executive Director presented plaques to three outstanding volunteers

For ongoing and remarkable philanthropic efforts Anne Nozawa For ongoing and remarkable volunteer service – Ted Green For ongoing and remarkable physical plant upgrades and maintenance - Rick DeWolf

Each was presented with a plaque commemorating the citation. A duplicate will be hung in a public space for display.

Members responded with standing ovation for each individual.

The following reports - Presidents’ report, Treasurer’s report, Stewardship report, and Director’s report may be found in the published 2013 Annual Report distributed for meeting or on the web at http://www.ferrybeach.org/annual-report.html

Submission of President’s Report offered by Board President Paul Provencher

Presidents’ report may be found in the published 2013 Annual Report distributed for meeting or on the web at http://www.ferrybeach.org/annual-report.html

The speech was shortened due to time constraints and concerns expressed from the floor regarding desire to hear the financial report and to discuss the current status of FBPA relationship and lease negotiation with FBES

Original speech can be found in annual report.

Highlights: awareness of the future and how we are here due to those before us and others will follow us. Acknowledgement of how difficult change can be and at this is one of those moments Vision for future site development and community integration.


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Program development and support

Financial commentary end

Submission of Treasure’s Report offered by Treasurer of the board Carolyn Hodges

Treasure’s report may be found in the published 2013 Annual Report distributed for meeting or on the web at http://www.ferrybeach.org/annual-report.html

Expressed gratitude for the questions asked during the town hall meeting.

Added to the report was information regarding the date of Annual Meeting including the rationale for the change

Presented next Annual Meeting date June 21, 2014

Presented series of Board meeting dates: 10 am July 20, 2013; 10 am August 31, 2013 and 10 am November 9, 2013 see http://www.ferrybeach.org/information-for-members.html

Expressed that all are invited to board meetings

Stated that this is a volunteer board with a focus on right relations, objectivity and facts (data) and sustainable future

Encouraged all to contact treasurer for specific details or concerns regarding the finances of FBPA

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Submission of Stewardship Report by Board Member Cyd Melcher

Stewardship report may be found in the published 2013 Annual Report distributed for meeting or on the web at http://www.ferrybeach.org/annual-report.html)

Expressed gratitude for the efforts of the Stewardship team and individuals who have supported FBPA with annual pledges

Reported a positive outcome exceeding the expectation and budget for the past year end

Executive Director’s Report presented by Cathy Stackpole

Director’s report may be found in the published 2013 Annual Report distributed for meeting or on the web at http://www.ferrybeach.org/annual-report.html)

(Modified comments presented – the original report may be found in 2013 Annual Meeting handout- or on the web at http://www.ferrybeach.org/annual-report.html )

Expressed gratitude for the support of the board of directors and the community


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Described in metaphor the nature of relationships – the rough side, the loving side and the human side

Encouraged openness and embracing diversity of opinion Presentation included concepts such as:

That we are part of a system and that the individuals’ in the system are part of the dynamic balance of change

Life changes and we as individuals try to resist the change FBPA an incubator of ideas, actions, and personal development That we are the caretakers of current and past legacies

Right relations

The experience of fear being a motivator as well as an inhibitor

Encouraged us to use our voice and to listen to ourselves

To embrace diversity

To give and receive enrichment with others

That adversity is a blessing from spirit

To develop a personal praise phrase

As we move forward to embrace differences, to continue to walk towards right relations, abundance and prosperity

To listen to voices inquiring about truth To speak up and to break the silence

End Privilege called from the floor – deferred

Board President expressed gratitude to The GAYLA Brothers and other contributors thru Brad Cohen for the new chairs in Rowland Hall

Privilege called from the floor

Motion from the floor ‘Be it moved that FBPA board of directors be directed to resolve and repair the current conflict with FBES.’ The motion was seconded from the floor.

Move to discussion

Questions about the lease renewal were raised

Expressions of the high value of the relationship between FBPA and FBES


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Board Treasurer responded reporting the limitations on our ability to discuss details due to the arbitration status and the legal restrictions inherent in the process

There was a request by the motioner to modify motion, motioner given opportunity to rewrite motion while discussion continued

Executive Director of FBES spoke to defeat of motion in agreement with FBPA treasure’s comments. He added commentary including some history of the relationship and financial expenses/payments to FBPA such as the amount of rent paid over the time of the relationship.

Motion was withdrawn by motioner Request from floor to have a visual representation of support for the FBES

Majority response of affirmative by standing. End

Closing words and Benediction by Cindy Baker and Rev. Elaine Bomford Closing songs led by Ellie Rolnick

12:35 Meeting closed by declaration


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ReportoftheNominatingCommitteeMay8,2014

TheNominatingCommitteeischargedwithsolicitingcandidatesandpresentingaslateforpositionstobefilledbyelectionofthemembershipattheAnnualMeetingoftheFerryBeachParkAssociation.Thisyear’sNominatingCommitteeconsistedofGaryAdams,BradleyCohen(chair),RickDeWolfe,CydMelcher(BoardLiaison)andRevWendyvonZirpolo.RevvonZirpoloresignedinAprilinordertobemoreavailabletohelpwithfamilyillnessandtoherministerialresponsibilities.TheCommitteeisgratefulforhermanycontributionsduringtwoyearsofdedicatedservice,andtoGaryAdamsashecompletesthreeyearsofdedicatedservice.Theslatefor2014is:Director:LydiaGibb,Barkhamsted,CT,2ndterm(2014-2017)DavidBeseda,Portland,ME,1stterm(2014-2017)NominatingCommittee:RevSueGabrielson,Yarmouth,ME(2014-2017)

JohnRobinson,Portland,ME(2014-2016) NomineesforBoardofDirectorsDavidBeseda,Portland,ME(3yearterm)IstartedcomingtoFerryBeachthreeyearsagowithmyfamilybecauseoftheuniqueopportunitytoexperiencecommunitywhileparticipatinginworkshopsthatencouragespiritualexplorationandcreativeexpression.LastsummerIgotagroovegoingintheSpiritofDrummingworkshopandthissummerIamattendingtheCircleofSongweek.MyfiancéeCatherineandIhaveblendedmulti-generationalandmulti-racialfamilieswithseven

childrenbetweenus,andourkidslovetheirFerryBeachfriendshipsandthefull-onexperienceofnaturethroughrusticcampingintheGroveandthehoursspentontheocean.Iplayguitaranddrums,andIalwayslookforwardtothemanyFerryBeachjamsessionsandthespiritualexperienceofmusicattheChapelintheGrove.IhavebeeninvolvedinUUsocialjusticeworkatAllenAvenueUUinPortlandformanyyears,andIbelieveitisanimportantgoaltoincreasetheeconomicandracialdiversityoftheFerryBeachcommunity.Ihaveexperienceinprogrammanagementandbudgetoversightthroughparticipationonothernon-profitboards.Iworkatanon-profitagencyinsouthernMainethatserveshomelessmen,womenandchildren,andIhavethreedecadesofsuccessfulexperiencewithfundraising,programdevelopment,supervisionofvolunteers,proposalwritingexpertise,budgetandoperationsmanagement,affordablehousingdevelopment,andoversightofarchitecturaldesignandconstructionmanagement.


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LydiaHempelGibb,Barkhamsted,CT(3yearterm)ThankyoutotheNominatingCommitteeforchoosingmetobeontheslateforreelectiontotheBoardofDirectorsofFerryBeachParkAssociation.IamgratefulfortheopportunityIhavehadtoserveontheboardofaninstitutionthatholdssuchadearplaceinmyheartandlookforwardtothechancetodosoforanotherthreeyears.Itisimportantthattheboardreflectthemembershipofbothnewcomersandoldtimers.Iamofthelatterandbringanhistoricalperspectivetoboarddeliberations.Becauseofmygreatgrandmother,IamafourthgenerationUnitarianUniversalist.Iamalsoamathirdgeneration,lifelong,FerryBeacher.MygrandfatherwassentbyhischurchtoREWeekin1946,thusbeginningour

family’slongrelationshipwithFerryBeach.IgrewupatFerryBeachasachildofparentsontheCrew,thenattendedDiscoveryandSeaBreeze,andlivedintheGroveduringthesummersofthe70’s,whichincludedabriefstintonthecrew.Iintroducedmyhusband,George,toFerryBeachandhefellinlovewithitaswell.Westartedbringingourownchildren,GeorgeBrianandMatthew,campingintheGroveofcourse.OurfamilyattendedFamilyandFriendsforseveralyears,andhavebeencomingtoHomecomingonLaborDayforever.Professionally,IamDeanofTalcottMountainAcademyofScience,MathematicsandTechnology,aschoolfor“intellectuallyexcited”studentsingradesK-8.IholdanMAinEducationalPsychology/GiftedEducationandaBSinEnvironmentalScience/WildlifeBiology.Iserveinleadershipandasamemberofseveralorganizations,includingtheNationalScienceTeachersAssociation,theConnecticutAssociationfortheGifted,andtheConnecticutInventionConvention.IamanAcademyFellowoftheConnecticutAcademyforEducationinMathematics,ScienceandTechnology,andaGlobeScientistfortheUniversityCenterforAtmosphericResearch.IservedasPrincipleInvestigatorontwoNationalScienceFoundationgrantsfocusingonwomenandminoritiesinscience.AsanenvironmentalscientistandeducatoritisimportanttomethatweatFerryBeachliveour7thPrinciple,fromourprogrammingtoourcampus.IamcurrentlyoneoftheboardmembersontheteamthatmeetswiththeboardrepresentativesoftheEcologySchool.IamalsothechairoftheFerryBeachProgramCommittee.Becauseofmyfamilyroots,IamamemberoftheFirstUniversalistChurchofOrange,MAwhereIwasdedicatedandmarried.However,sinceIdonotlivenearenoughtoanyUUChurchestoattendregularly,FerryBeachismy“church”andspiritualhome.IampleasedtosupportFerryBeachthroughservice.

NomineesforNominatingCommitteeRev.SueGabrielson,Yarmouth,ME(3yearterm)IhavebeenaUUMinisterforthelastelevenyearsservingtheSanford


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UnitarianUniversalistChurchinsouthernMaine!IamalsotheExecutiveDirectoroftheReligiousCoalitionAgainstDiscrimination,astatewidenon-profitwhosemissionistoeducateandpubliclyadvocateforthecivilandhumanrightsofallpeople,includinglesbian,gay,bisexual,andtransgenderpersons,indiverseMainecongregationsandcommunities.Iamimmersedinthecommunity,the“smallworld”thatISMaine.IthasbeenaprivilegetoserveasMinisteroftheWeekforthelast4or5summersduringFamilyandFriendsI,II,KidsWeek,MusicWeekandWorkWeek.(Iamnotfussy,anyreasontobeattheBeachisagoodone.)Mykids(andI)LOVEtheBeachandtheymakeittheirnumberonesummerpriorityeveryyear.IseetheBeachasessentialandworthyofeveryaspectofmysupport.IamthrilledwiththepossibilitiesandopportunitiespresentedbyhavingarelativelynewExecutiveDirectorandthetransformationalworktheBoardhasbeenengagedtomoveFerryBeachintothe21stcentury.Theirworkwillensurethatwestayrelevantandthriveformanyyearsintothefuture.Finally,withelevenyearsofministryinsouthernMaineandanimmersioninthejusticeandpoliticalcommunities,Ihavemanycontactsandalong"reach."TheseresourcesextendtocolleaguesacrossalldenominationsandfaithcommunitiesaswellasUUsandpeopleoffaiththroughoutthestateandcountry.Iamcomfortable“selling”FerryBeachandwouldlovetheopportunitytorecruitstrongleaderswhowillbringtheirgiftstotheBeach.

JohnRobinson,Portland,ME(2yearterm)MyconnectiontoFerryBeachstemsfromadesiretohelptheorganizationsucceedinthefaceofchangingtimes.InadditiontomyfulltimecareersellingandleasingcommercialrealestateinSouthernMaine,IteachliteratureattheMaineCollegeofArt.IhaveservedontheBoardoftheMaineGreenBuildingCouncilandTheTateHouseMuseum,asacommitteememberfortheMaineRealEstateDevelopersAssociation,andIsitonthesteeringcommitteeforPortlandCommunitySquash(attemptingtobringyouthsquashtoPortland).IgraduatedfromHarvardCollege,andreceivedaMasterofFineArtsfromBrownUniversity.Iamalsotheauthorofseveral

wellreceivedworksoffiction,aswellasoneHollywoodmovie.WhileIamnotaUnitarianUniversalist,IbelievethatGodIsLove.MywifeandIhaveraisedfourchildreninablendedfamilyandsentallofthemtocollege.ByvolunteeringforFerryBeachandtheNominatingCommittee,IhopetoofferagreaterconnectionbetweentheFBPAandthelocalcommunity.


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2014President’sReportByPaulG.Provencher,PresidentAsIconsiderthisAnnualReporttotheMembership,IamremindedofabookIreadlastyearthatrelatedwritingreportstolikebeingina“RowboatSociety”.Thatis,wefacethistaskofwritingreportsbytrying“tomoveforward,whilelookingbackwards”.I’vealwayshadahardtimewiththatconceptoftherowboatandI’vethoughtthatthereshouldbesomesophisticatedsystemofrearviewmirrorstohelpuswhilewearelookingbackwardstomakesurethatwedon’trunintosomeswimmersorworstyetalargeboatorship.Inlookingbackwardsovertheyear2013,IcanreporttoyouthatthefollowingoccurredatFerryBeachforwhichyoucanbeproudandhappy.Theseinclude:

1. Thesuccessfulnegotiationofa3yearcontractwithPangeaforourfoodservicedelivery.

2. Wesuccessfullynegotiateda5yearpropertyleaseagreementwiththeEcologySchool.ThisutilizedanarbitrationprocessinwhichFerryBeachwasabletoshareitsneedtorecoupourfairshareofexpenses.

3. AnAwesome2013Summerseasonoccurredwhereweincreasedourrevenuebyabout10%.Weincreasedourrevenuefromvacationers,doublingwhatwedidinvacationrevenuein2012;andwereducedouroverallcomplimenttocoordinatorsandworkshopleadersbyabout25%.

4. ByrenovatingandopeningupClaflinandtheMetzVillagecabinstomembers,wehave

generatedanadditional$58,000inrevenuenotavailablepriortothistime.

5. ReligiousEducationandFamilyandFriendsweeksbothhadhigherregistrationsthantheirpreviousyear.Severalothersummerconferenceseitherjustbrokeeven,orhadaslightincrease.

6. Ourweekends(primarilychurchretreatrentals)providedoverallhigherrevenueaswearecombiningsmallerchurchestobemoreefficient,aswellas,addingsomesmallergrouprentalsnotchurchrelated.

7. WeaccomplishedsomeofourSocialJusticeGoalsbyprovidingtheMainePeople’sAlliancewithsomehousingforcollegestudentscanvassinginthisareafortheneedsofpeopleinpoverty.Aswell,theSierraClubwasprovidedsomehousingastheyworkedonanenvironmentalproject.

8. Ourmembershiphassteppeduptothedonationplateastheyhaveprovidedover$40,000insustainingmembershippledges.Thatis,theymakeadonationmonthly,automaticallyfromtheircheckingaccount.ThesearecontinuingtogrowandweseethisasagreatwayformemberstomoreeasilysupportFerryBeach.Aswell,wereceivedagiftof$9000fromMr.PaulBelyeatorepairQuillenporchthissummer.


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Well,I’vefinishedrowingouttoEagleIslandandhaverowedback.NowI’mgettingoutoftherowboat,restingonthebeachandgettingreadyforthenextjourney.Ibeginbyenteringasleek,multi-coloredkayakwiththeFerryBeachlogoinscribedonthehull.Ihaveallmygearandamostefficientpaddle.Yes,Iwaswelladvisedonequipmentselectionandpropertechniquesbyourresidentkayakinstructor,MartyBurgess.NowIwanttomoveforwardbylookingstraightaheadatalltheopenwaterandthehazardswemayface.Lastyear,IreportedtoyouaboutavisionthatIhadforthenext5to10years.Ibrokedownthevisionpossibilitiesintofourcategoriestoinclude:physicalplant,leadership,programmingandfinances.Wehavebegunmovementintheseareasbutatthispoint,Ibelieveourgreatestchallengeishavingtheleadershipandthestructureinplacetoactuallymovethisorganizationforward.MuchliketheUUAgovernance,I,asyourpresident,amworkingtomovethisBoardofDirectorstoapolicygovernancemodel.ThisiswheretheBoardfocusesitseffortsonleadingtheorganizationandlettingtheCEOmanage.TheBoardconversationsshouldbefocusingonresults,policydevelopment,ethics,CEOleadership,andboard&organizationalself-assessment.Thismeanscreatingmanymoreleadersandanticipatingleadershipneedsratherthanhopingtofindhelpwhentheneedarises.Asanorganizationweneedtonavigatethe“whitewaterrapids”withgreaterintegrityandtransparencythaneverbefore.Asanorganization,FerryBeach,musttransformitself,notsimplychange,andwemustdrivethetransformationratherthanjustreacttooutsideforces.Iwouldliketogiveyouacontextforthispolicyandstrategygovernancewhichprovidesareviewofourgeneralboardaccountabilities:

• Ourmissionistoprovidevalueandpositiveimpactforourmembershipcommunity.(whydoweexist?)

• Ourvisionidentifiesthenewhorizonoforganizationalimpactwhereyouseekto

stayrelevantamidshiftingmarketplacedynamics.(wherearewegoing?)

• Ourvaluesarethestandardofconducttowhichwecommitourorganizationalpractices.(oursevenUUPrinciples)

• Ourlegalresponsibilitiesincludefiduciaryaccountabilitytoadvancethemission

andoverseeassetsinaresponsiblemannerwhileattendingtoethicalcorporatebehavior.(managingthedelicatebalance)

• Theroleofaboardmemberistomakepolicyandstrategydecisions,ensure

operationalsystemsaccomplishourplans,andmonitordetailsoftheorganizationalperformancebymakingcoursecorrectionsandrefreshingstrategyasneeded.(evaluation,survey,two-wayfeedback).


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• Theroleofacommitteememberistomonitorandassessgovernancefunctionstowhichtheyhavebeenchargedandtoconsidercurrentandfutureissuesanddeliveradvicetothefullboard.(advisory)

• Themeasurestheboardneedstousearetraditionalbusinesssuccessmeasures

relevanttoourcurrentmission;ourtraditionalmember/customersatisfactionandvaluemeasures;andthemeasurementofourpositiveorganizationalclimatewithhighlevelsofemployeeengagement.

Oursuccessatbeingabletomeettheseleadershipchallengeswillallowustoquicklymoveourmissionforwardoverthenext5to10years.Comewon’tyoujoinusinidentifyingtheleadersofthefuturewhowillcomeforwardandserveFerryBeach?.Iencourageyoutospeakwithme,withourNominatingCommittee,withotherBoardmembersandwithCathyStackpoleaboutindividualswhohavemoretogivetotheFerryBeachCommunity.Youneverknow,itmaybeyouorsomeoneyouknow,whoidentifiestheleadershipabilityweneedtomoveusallforward.Thankyouandenjoythiswonderfulday.Respectfullysubmitted.PaulG.Provencher,President


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ExecutiveDirector’sReport–2013FromCathyStackpole,ExecutiveDirectorOverall:Fromnewsoftwaretochangesinourmarketingmaterials,wearecreatingsystemsthatwilleventuallymakeiteasierforourmemberstoparticipateinourorganization.WearepartneringwithinitiativesoftheUnitarianUniversalistAssociation,churchesandoutsidegroups.Thesepartnershipsenhanceandsupportourmissionandserveourcommunity.Mission

• WeopenednewspacesoncampusforfamiliesandpeoplewhoneededmoreaccessibleplacestolivewhiletheywereoncampusbyrentingClaflinandthecottages.WehopetodothesamewiththeHopkinsHouse.

• WehavereachedouttonewministersintheUUAwhowillbecomingthissummer.WehavealsopresentedaboutFerryBeachtomorechurchesandtoDistrictmeetingsthaninthepreviousyear.

• Wearemovingtoa2-yearcyclewithourconferences,whichwehelpwillcontinuetobuildourrelationshipswithothersaroundourmissionandvision.

• WehavemadeapartnershipwiththeStandingontheSideofLoveinitiativeoftheUUAandhopetocontinuecultivatingmulticulturalinitiativesaswellassupportingministerswhoarebeginningtheirservice.

• Anincreasedpresenceonlinethisyearincludedanonlinebookgroupthiswinter.• WewereabletoprovidetheMainePeople’sAlliancestudentvolunteersaplacetostayfor

aweekwhiletheyworkedoncanvassingourcommunity.• WewerealsoabletoassisttheSierraClubintheirconservationeffortshereintheareaof

southernMaineandwecontinuetohosttheSacoShorelineCommissionfortheirmeetings.

Membership

• Wehad1700members,whichrepresentabout1000individualorfamilymembershipsandcloseto700lifemembers.

• WepassedaCommunicationPolicytostrengthenourtransparencyinsharinginformationwithourmembersrelatedtogovernance.Upgradestoourwebsitemakeitmucheasiertofindinformation.Wenowhaveamemberhomepage.

• WebegansendingtheDiscoveryeveryothermonthinsteadof3timesayeartosharemoreinformationwithourmembers.

• Wesaidgood-byetolongtimeFerryBeachersJoyceLamb,BobbieGreen,AndyGuy,MarionEmeryandCathyPackardwhoallmadetheirtransitionthisyear.

FundDevelopment

• Wearegratefulforthesupportthatwehavereceivedfromourdonors.Lastyearourcontributionstotaled$81,256.

• Wecontinuetobuildoursustainingdonorsandthelistofindividualdonors.• WeopenedourHarvestBanquetinNovembertoallofourmembersandwereableto

sharemoreaboutstewardshiptoalargernumberofpeople.Asaresult,theHarvestBanquetincreasedrevenueby$12,000,(someofwhichwillshowupin2014asthesewereeithernewmonthlypledgesorsustainingdonors.)


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Financial

• OurTreasurerwillsharemoreofthedetailsofourfinancialposition.• Afewhighlights:Theeconomicdownturnseemedtoslowbothourweekendgrouprentals

aswellasoursummerconferenceseason.WedidbetterwithmorevacationerscomingtoFerryBeachinthislastyear.Wedidhaveaslightincreaseinrevenuethroughthesummermonths.Wealsodecreased,by$75,000,theamountofcompensationwegaveawayinconferences.

• With50rooms,westillhavesomechallengesinfamilyconferenceswherewearegivingawayabouthalftheroomsincompliments.

• Wehaveincreasedourrevenuefromourlong-termrenterby$48,000annually.PhysicalPlant

• Wedidspendadditionaldollarstoimprovethephysicalfacility.o NewFlagstotieourcampustogethero Thepromisedmattresses!o Newpainto NewroofonQuilleno NewoutsidedoorsinQuillenandRowlando NewfloorsinRowlandandQuilleno Somenewfencingaroundparkingareaso Claflinrenovationo Newchairsintheauditorium(thankstoGAYLA)

• Weopenednewspacesoncampusforfamiliesandpeoplewhoneededmoreaccessibleplacestolivewhiletheywereoncampus.(ClaflinandCottages)

• ThedunegrasswecultivatedinJuneduringWorkWeekandplantedinOctoberwiththehelpofmanyindividualsandtheFirstParishUUinArlington,MAmadeitthroughthewinter.(Itisnowhosttoanendangeredspecies–aPipingPloverfemaleissittingon4eggsonourbeach.)

Staffing

• Ourfull-timestaffcontinuestobedownto3FTE’sandourcaretaker,RogerWhite.• Wehavebeenabletosupplementoureffortswithafewcontractorswhohavehelpedus

dosomewinterprojectsonourphysicalplant.WestartedtheGrovewashhouserenovationandfinisheditin2014.

Marketing

• Wepostedthe2014conferenceseasononthewebbyOctoberandhadpeopleregisteringfortheconferencesbyNovember1.

• WeprintedlesscopiesofthesummerbookletandsentmorecopiestochurchesalongwithaposteraboutFerryBeach.

• Wewentover2000likesonFacebookandwereconsistentlypostingeachdaythroughouttheyeartogenerateadditional“looks”atourwebpageaswellasourFBpage.

• WetookanadoutintheUUWorldforthefirsttimeinmanyyears.• WealsoareconnectingwiththelocaltourismsitesinMaineandNewEngland,something

wehadnotdoneinthepast.


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• Wehaveplanstodomoreevaluationsafterconferencesandduringconferencesandworkshopstogetadditionalfeedback.However,wearegoingtoanonlineformat.

Inall,wearemovingforward,deepeningandreturningtoourrootsaswellasnurturingandsupportingourmembers.Wecontinuetomakeprogressonourgoalsofrightrelationsandfinancialsustainability.Wearehopingthatthisyear,2014,wewillbeabletoofferourfirstconferencesinthewintermonths.Lookforotheronlineopportunities,likeourbookgrouplastyearthatyoucancreateintoacommunityexperiencewithfriendsandfamilyaroundyou.Respectfullysubmitted,CathyStackpole


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Treasurer’sReportJune2014

ByCarolynHodges

Ferry%Beach%Park%Associa0on%Financial%Report%%6December%2013%Overview%

•  Baseline(FY(2013(Financial(Informa5on:(( ( ( ( (2012((actual)( (2013((actual) (((((((((((2014((budget)(–  Revenue ( (($1,094,753( (($1,160,189( ( (($1,220,250( ((–  Expense ((((((((((($1,094,903)((((( (($1,158,701)((((((((((((((( (($1,220,866)( ( ((–  Net(Income (((( ((((((((((((($150) (((((((((($1,488 ( ((((((((((((($616)(

(

•  Debt(Service(Status:(( ( ((((2011 ( ((((2012((((((((((((((( ((((2013((

–  Principal(paid((((((((( ((($36,410(((((((((((($30,579(((((((( ($49,625(–  Interest(Expense((( ((($46,611 ((((((((((($50,119 ((( ($43,976(–  Line(of(Credit((12/31)(((($90,000 ((((((((((($68,000((((((((((($100,000(–  LT(Debt(Outstanding ($985,199 ((((((((($935,975 (((((((($913,789((•  Refinanced(debt(to(reduce(interest(costs((June(2013)(•  2014(budget(priority(to(repay(the(LOC(and(return(to(original(purpose(to(absorb(

seasonal(cash(flow(fluctua5ons(occurring(in(the(winter(months(with(the(expecta5on(of(full(payment(each(summer. ((

•  LOC(Balance(at(5/31/2014($75,000((2014(budget(contains(further(Q3(pay(down)(((((

(

Ferry%Beach%Park%Associa0on%Financial%Report%%6%December%2013%

Expense%Analysis!•  Key!Revenue!Drivers ! !2011! ! !2012! ! !2013!

–  Stewardship ! ! !$79,308 ! !$93,619 ! !$81,257!–  Programs!(net) ! ! !$683,706 ! !$692,030 ! !$746,442!–  Rental ! ! ! !$202,856 ! !$248,769 ! !$220,110!–  Other ! ! ! !$40,992 ! !$60,485 ! !$112,380!•  ReducIon!of!“compliments”!from!in!excess!of!$270!thousand!to!$175K!over!these!periods!•  Realize!Increasing!revenue!from!long!term!renter!effecIve!2014!!

•  Key!Expense!Drivers ! !2012! !2013! !2014!(budget)!–  Staffing!Costs ! ! !35.7% ! !33.4% ! !30.7% ! !!–  Food!Service!Costs! ! !24.6% ! !25.0% ! !23.1% !!–  Maintenance ! ! !11.8% ! !12.4% ! !!!8.6% ! !!–  G&A,!other ! ! !27.9% ! !29.2% ! !37.6%!•  Staffing/Food!costs!flat!/decreasing!(fewer!#,!smaller!%!and!stable!food!service!cost)!!•  Maintenance!–!unbudgeted!expenses!incurred!!exterminaIon,($10k)!!maaress!replacement!($14!k),!roofing!$10k,!Claflin!repair!

$11k,!dunes!and!grove!$7.5k)!•  General!&!other!–!offset!other!unbudgeted!expense!with!managed!costs!(total!arbitraIon!$27k,!loan!recfi!$5k,!LOC!payment)!

!!

•  ConInue!Program!to!Improve!Cash!Flow!c!2014!and!beyond:!–  Increase!Beach!Usage ! ! !Modified!housing!opIons !! !!–  Stewardship/Annual!Giving ! !Focused!Service!Campaign!–  Expense!management ! ! !Reduce!debt!service!

! ! ! ! ! ! !!!

!

!


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2014StewardshipCommitteeReportByCydMelcher,StewardshipCommitteeChair

FerryBeachreliesuponthephilanthropicsupportofourmembersandfriendsforprogramsandoperations.Nononprofitorganizationmakesendsmeetonincomefromprogrammingalone.Annualgiftsandothercontributionshelpsusfillthegapbetweenwhatwereceiveforroom,boardandconferencefeesandwhatitactuallycoststorunFerryBeach.Annualgivinghelpsensureconferencesareadequatelystaffed,ourcampusismaintained,andwehavelightsandhotwater.

TheStewardshipCommitteeandtheFBPABoardcontinuetobuildoneffortsinpreviousyearstoencouragepeopletobecomeSustainingMembers,contributingaregularamounteachmonthorquarter,oftenautomaticallythroughabankdraftorchargetoacreditcard.

Thankstoyourgenerousresponsetotheseefforts,weraised$81,256inannualcontributions,alittlemorethanhalfagainasmuchasraisedinFY2012.Wehad194donorsinFY2013,80ofthemSustainers.

Ourincomefrommembershipsreachedabout$10,000from1700(annual)members.

InFY2013weopenedupourfalleventforLifeMemberstoincludeandcelebrateotherdonorsandtalkaboutupcomingprojectsforwhichtheBeachneedssupport.WewouldespeciallyliketothankGAYLAbrotherPaulBelyeawhosteppeduprightawayandcommitted$9,000torebuildtheQuillenporch.

FormoreinformationaboutcapitalprojectsliketheQuillenporchorotherwaystogive,pleasecheckoutourwebsiteatFerryBeach.org

Again,wearegratefulforyourenthusiasticsupportofFerryBeachinFY2013.Ifyouhaven’tgivenyetinFY2014pleasedosoandencourageyourfriendstojoinyou.

CommitteeMembers:CarolynHodges,PaulRiechmann,CydMelcher,Chair


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ProgramCommitteeReporttoMembersByLydiaGibb,CommitteeChair TheProgramCommitteeischargedtodevelopandimplementpolicyregardingprogramsofFBPA,helpguidestaffinassessingofferingsandadvisetheboardonvariousprogrammatters.Currentprojectsincludedevelopingpolicyaroundprogramcontent,schedulingandfinancialviability.Programcontentisbeingevaluatedtoensureitalignswiththemissionof FBPA,ourcorevaluesandUUPrinciples.Weintendtoaskconferencecoordinatorshowtheyperceiveprogrammingalignmentintheirweekwithmission,valuesandprinciples.Thiswillbeagreathelpinevaluatingproposalsfornewconferences.Programschedulingincludeshowconferencesarescheduledforthesummer,whichconferencesshouldoccurduringthesameweekandthussharethefacility,theamountofnoticegivenforchangingconferenceweeks.Programfinancialviabilitywillincludeguidelinesfordeterminingconferencesustainability,andhowtomakechangestoeithergrowaconferenceordiscontinueit.Additionally,theProgramCommitteeisdiscussingoptimaluseofFBPAfacilitiesandhowtosupportandgrowyearroundprogramminggivencurrentspaceconstraints,primarilyconcernedwithwinteruse.Wewouldlikemembershiptojoinusinthisdiscussion.Pleasecontactthecommitteethroughourboardemail:[email protected],LydiaH.Gibb,ProgramCommitteeChairpersonJaimeLedererMarkKoenigSusanHamlettSteveOnackiCathyStackpole


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the 78th annual meeting of the ferry beach park association · ferry beach park association annual...

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