[note: these minutes are unconfirmed until 23 june … · [note: these minutes are unconfirmed...

City of Charles Sturt 1. CL Minutes 10/06/14

[Note: These minutes are unconfirmed until 23 June 2014]

MINUTES OF THE CITY OF CHARLES STURT

COUNCIL MEETING

HELD ON TUESDAY, 10 JUNE 2014

MEMBERS: Present: Her Worship the Mayor, Mrs K Alexander

Councillors Andriani, Scheffler, Hanley, Fitzpatrick, Randall, Grant, Nguyen, Wasylenko, Keneally, Ienco, Auricht and Harley

STAFF: Present: Chief Executive Officer – M Withers General Manager Corporate Services – P Sutton A/General Manager Asset Management Services

– P Kinnersly General Manager City Services – B Williams Manager Governance & Operational Support

– K Jackson Manager Financial Services – A Martin Manager Public Health & Safety – D Dunbar A/Manager Open Space, Recreation & Property – S Higgins Manager Engineering & Construction – P Hewitt Strategic Infrastructure Executive Officer – A

Sykes Communications Advisor – K Johnson Governance Officer – K Vrankovic MEMBERS: Apologies: Councillors Agius, Alexandrides and Coppola MEMBERS: Leave of Absence: Councillor Ghent 1. COUNCIL OPENING The meeting commenced at 7.01 pm. 2. CONFIRMATION OF MINUTES 2.1 COUNCIL That the minutes of the previous meeting held on Monday, 26 May 2014 be

taken as read and confirmed. Moved Councillor Fitzpatrick, Seconded Councillor Hanley Carried Unanimously



REPORTS OF COMMITTEES – Part I 2.2 Finance Committee, which met on Wednesday 21 May 2014 and Thursday 29

May 2014.

That having considered the recommendations of the Committee which has read

and considered the reports in the agenda related to Items:

3.19 ANNUAL BUSINESS PLAN / BUDGET CONSULTATION 2014/15

Motion

That the report be received and noted.

3.20 PROPOSED RECURRENT BUDGET, LIST OF CAPITAL AND ANNUAL OPERATING PROJECTS AND RATING STRATEGY FOR 2014/15

Motion

1. That the report be received and noted.

2. That the Council consider the following Motions from the Finance Committee as part of finalising the Budget, that the preferred scenario be the subject of a workshop presentation to all Council Members at 6.00pm on Tuesday 10 June 2014.

3. That the Capital Projects set out in Appendix A to the report, be provided for in the 2014/15 Budget with amendments as follows:

1) Removal of Budget Bid ID 1078 Public Art project stage 2 following withdrawal of Port Adelaide Enfield co‐funding contribution ($85,000).

2) Removal of Budget Bid ID 1087 Charles Sturt is Creative ($20,000).

3) Removal of Budget Bid ID 1259 Bolton Avenue and Bolingbroke Avenue ‐ Traffic Management ($75,000).

4) Removal of Budget Bid ID 1171 Mitel Phone System Replacement (Voice) ($45,000).

5) Removal of Budget Bid ID 1248 Civic Centre first floor Tea and Coffee stations upgrade including staff breakout area ($30,000).

6) Removal of Budget Bid ID 1127 Bentley Reserve Redevelopment Stage 2 ($88,000).

7) Removal of Budget Bid ID 1266 Woodville Hockey Club ‐ Playing Surface Upgrade ($10,000).



8) Removal of Budget Bid ID 1046 Design Stage ‐ Install two Automated Public toilets adjacent to Henley Surf Life Saving Club ($10,000).

9) Removal of Budget Bid ID 1039 Partial Property Acquisition of 30A Park Terrace Bowden to widen shared path ($50,000).

10) Removal of Budget Bid ID 1067 Equipment shed for Henley and Grange community band ($20,000).

11) Removal of Budget Bid ID 1041 Land Purchase William Street, Beverley ($1,116,500).

12) Removal of Budget Bid ID 1111 Bowden Arts and Cultural Centre ($25,000).

13) Budget Bid ID 1227 Gibson Street ‐ Integrated Streetscape Renewal 2014/15 ($35,000) remain unchanged.

14) Budget Bid ID 924 Car Park Renewals be reduced to $200,000 (from $353,000).

15) Budget Bid ID 1090 Park Terrace Service Road Streetscape Renewal ‐ ($490,000) remain unchanged.

16) Budget Bid ID 1216 Bartley Terrace Streetscape Project 2014‐15 ‐ ($75,000) remain unchanged.

17) Budget Bid ID 1235 Henley TPP ‐ 40kmh Precinct Speed Limit be reduced to $30,000 (from $400,000).

18) Budget Bid ID 1193 New Crew Truck and New Mini Sweeper for new multi‐skilled St Clair and Bowden Urban Village Maintenance Crew be reduced to $180,000 for Mini Sweeper only (from $300,000).

19) Budget Bid ID 1074 Footpath Renewal ‐ Block Paved Path Large Area Renewal – 2014/15 be reduced to $300,000 (from $403,000).

20) Budget Bid ID 451 Kerb Ramp Upgrade ‐ DDA Compliance be increased to $150,000 (from $50,000).

21) Budget Bid ID 1263 Wi Fi for Community Centre be reduced to $40,000 (from $80,000).

22) Budget Bid ID 1052 Fleet Light Vehicle Replacement ($943,926) remain unchanged.

23) Budget Bid ID 1209 Budget Bid Tool Procurement and Implementation (from $60,000) remain unchanged.



24) Budget Bid ID 1234 Council Member IT Equipment Replacement be reduced to $45,000 (from $70,000).

25) Removal of Budget Bid ID 1056 Beach Shade Structures ($40,000).

26) Budget Bid ID 1053 Stage 3 Construction ‐ Frank Mitchell Reserve Clubroom Upgrade be reduced to $1,047,500 (from $2,120,000).

27) Budget Bid ID 1051 Brick Kilns Heritage and Conservation Restoration ‐ Upgrade and Interpretive works be reduced to $20,000 (from $560,000).

28) Removal of Budget Bid ID 1128 Hawker Street Redevelopment Stage 2 ($95,000).

29) Budget Bid ID 1126 John Mitchell Reserve Master Plan Stage 1 ($25,000) remain unchanged.

30) Budget Bid ID 935 Fitness Equipment and Walking Trail ‐ Bower Road to Trimmer Parade be reduced to $45,000 (from $90,000).

31) Budget Bid ID 1129 Rose Garden ‐ St Clair Reserve ($8,000) remain unchanged.

32) Budget Bid ID 1131 Grange Lakes Enhancement be reduced to $90,000 (from $182,500).

33) Budget Bid ID 1132 Thomas Harkness Reserve infrastructure be reduced to $50,000 (from $95,000).

34) Budget Bid ID 1044 Property ‐ 74‐76 Hawker street, Brompton. Stage 1‐ Demolition, Remediation and Redevelopment ‐ 74‐76 Hawker Street Brompton infrastructure remain unchanged $221,5000.

35) Budget Bid ID 1060 Bowden/Brompton Automated Public Toilet Supply and Installation be amended to read "at a location to be decided (not Ethelbert Square) with the budget allocation of $150,000 to remain unchanged.

36) Budget Bid ID 1108 Beverley Centre Upgrade and Refit be reduced to $50,000 (from $250,000).

37) Budget Bid ID 1043 Strategic Property Acquisition ‐ Woodville remain unchanged (from $517,500).

38) Budget Bid ID 1110 Woodville Road Revitalisation ‐ be reduced to $25,000 (from $50,00).



4. That Annual Operating Projects as set out in Appendix B to the report, be provided for in the 2014/15 Budget with amendments as follows:

1) Removal of Budget Bid ID 792 Woodville Town Hall Activation ($62,000).

2) Removal of Budget Bid ID 1076 Placemaking Grant Fund ($30,000).

3) Removal of Budget Bid ID 1101 Tasting Australia 2015 ($40,000).

4) Removal of Budget Bid ID 1215 Green Buildings Advisory Service ($33,000).

5) Removal of Budget Bid ID 1253 New Position ‐ Works and Assets System Officer ($99,500).

6) Removal of Budget Bid ID 1230 New Position ‐ Procurement Administrative Support ($78,996).

7) Removal of Budget Bid ID 1262 Application Support Office ‐ New FTE ($75,125).

8) Removal of Budget Bid ID 1261 Cross Council Business Intelligence Project Continuation ($20,000).

9) Removal of Budget Bid ID 1172 Communications Market Research ($30,000).

10) Removal of Budget Bid ID 1217 Communications Strategy ‐ Implementation of actions of future vision and City identity ($50,000).

11) Removal of Budget Bid ID 1098 Digital Marketing Strategy ($30,000).

12) Removal of Budget Bid ID 1276 Water Diversion Structure ‐ Grange Lakes ($10,000).

13) Removal of Budget Bid ID 1274 Verge upgrade on Military Road between Beach Street and Jetty Street Grange ($15,000).

14) Removal of Budget Bid ID 1070 Power and Lighting Installation at Fort Glanville ($2,000).

15) Removal of Budget Bid ID 1142 Relocation of Telstra phonebox ($15,000).

16) Removal of Budget Bid ID 1077 Revitalisation of Employment Lands ‐ Urban Employment Zone DPA ($20,000).



17) Budget Bid ID 361 Discretionary Ward Allowance for Council Members – ($120,000) remain unchanged, but that Council investigate alternative methodoligies for awarding funds based on greater community participation and a report be brought to the September meeting of the Policy and Delegations Committee which also includes community benefit grants.

18) Budget Bid ID 784 OPAL Site 1 ‐ Council's Contractual Obligation ($25,000) remains unchanged.

19) Budget Bid ID 786 ‐ OPAL Site 2 ‐ Council's Contractual Obligation ($25,000) remains unchanged.

20) Budget Bid ID 1143 Sports Ground Upgrade ‐ 1 Frederick Road, Royal Park ($30,000) remains unchanged.

21) Removal of Budget Bid ID 1116 Play it Safe ‐ Safe Risk Taking

Behaviours Through Mastering Movement ($40,000).

22) Budget Bid ID 1088 Centenary of WWI ‐ Year One ($20,000) ‐ be reduced to $10,000.

23) Budget Bid ID 1068 Christmas at Our Place 2014 ($40,000) be reduced to $30,000 and sponsorship opportunity provided to local businesses, Western Business Leaders Group and business associations.

24) Budget Bid ID 825 Special Events (support funding) ($40,000) be reduced to $20,000.

25) Removal of Budget Bid ID 1145 Henley Square Late Night Economy ($10,000).

26) Removal of Budget Bid ID 806 Cultural Heritage Grants Program ($10,000).

27) Budget Bid ID 1151 Easter Multicultural Community Festival ($38,000) be reduced to $15,000.

28) Removal of Budget Bid ID 1105 "Multicultural/Bollywood" ($20,000).

29) Removal of Budget Bid ID 1183 Henley Beach South ‐ Transport and Parking Plan ($60,000).

30) Budget Bid ID 1194 Three new multi‐skilled maintenance employees for St Clair and Bowden Urban Village estates ($117,900) remain unchanged.

31) Budget Bid ID 93 Tree Screen Renewal ($125,000) be reduced to $60,000.



32) Budget Bid ID 1192 Two new fulltime Recycled Water Wetlands Maintenance crew members ($78,600) be reduced to $38,600.

33) Budget Bid ID 1219 Community Recycling Education Programs ($30,000) be reduced to $20,000.

34) Removal of Budget Bid ID 1228 Illegal Dumping Strategy Implementation ($115,000).

35) Budget Bid ID 1207 Environmental Plan implementation ‐ Living Green to 2020 ($20,000) remains unchanged.

36) Budget Bid ID 1112 Your Say Charles Sturt (Bang The Table Online Consultation Site) ($30,000) remains unchanged.

37) Budget Bid ID 1057 Faces of Charles Sturt 2014 ($25,000) remains unchanged – business and community groups to be featured.

38) Removal of Budget Bid ID 1175 Henley and Grange Corridor ‐ Soil Testing ($25,000).

39) Budget Bid ID 233 Living Green Community Education Program ($10,000) be reduced to $3,000.

40) Budget Bid ID 96 Trees for the Future ($20,000) & Budget Bid ID 94 Planet Ark ($20,000) be combined for a total of $30,000.

41) Removal of Budget Bid ID 1161 Tennyson Dunes Management Plan and Committee ($10,000).

42) Budget Bid ID 739 Charles Sturt Adelaide International ATP Tennis Championship ($25,000) remains unchanged.

43) Budget Bid ID 1026 Waugh in the West ($8,000) be reduced to $5,000.

44) Budget Bid ID 1196 Mayors Garden Competition 2014 ($10,000) be reduced to $5,000.

45) Budget Bid ID 1154 Marine Discovery Centre Sponsorship 2014/15 ($25,000) remain unchanged.

46) Budget Bid ID 1054 Development Plan Policy Program ($30,000) remain unchanged.

47) Budget Bid ID 1100 Economic Development Strategy ($30,000) be reduced to $15,000.

48) Budget Bid ID 1107 Investment Attraction ($25,000) be reduced to $15,000.



49) Budget Bid ID 1082 Inner West Precinct Revitalisation Project ($30,000) be reduced to $15,000.

5. That a recurrent operating expenditure budget of $102,692,100 (including depreciation) as summarised within the report be provided for in the 2014/15 Budget.

6. That a recurrent operating income budget of $13,803,200 (excluding rates income levied of $92,523,000) be provided for in the 2014/15 Budget.

7. That an amount of approximately $92,523,000 be levied raised from rates in 2014/15 (excluding NRM and rates fines, interest and rate rebates).

8. That the rates model be based on an average increase of between 2.8% and 3.5% in residential rates with the minimum rate set at a rate that retains the maximum number of ratepayers at the 35% minimum rate limit and achieves an equitable increase across the various land use codes.

9. That relief in the form of a rate remission be made available to pensioners and self‐funded retirees who are owner occupiers and who are subject to the minimum rate in 2014/15 and 2013/14. That the amount of the remission ensures the rates increase is capped in line with the average residential rate increase.

10. That a further report/reports be presented to Council reflecting the preferred rating scenario and based upon the final property valuations provided by the Valuer General in the form required by the Act.

3.21 PROPOSAL FROM BEOGRAD WOODVILLE SPORTS & SOCIAL CLUB INC RE REDVELOMMENT OF FRANK MITCHELL RESERVE CLUBROOMS

Motion

1. The report be received and noted, including the letter included as Appendix A from Beograd Woodville Sports & Social Club Inc.

2. That funding be allocated as part of the budget process to support the redevelopment of the club rooms as per the attached letter ($1,047,500) subject to suitable arrangements being agreed between the club and Council. That those arrangements be brought back in a report to Council via the July meeting of the Asset Management Committee before any formal agreement is agreed or executed. Noting that the building needs to be constructed to meet both legislated standards and those reasonably expected by Council of a public facility and that the Council undertake an assessment of the capacity and capability of the club to effectively manage this project as per this report. That Council understands the club is pursuing contributory funding from



the State Government, if such funding is forthcoming then that amount will then be deducted from the funds contributed by Council subject to finalisation of the agreement with the club.

3. That as part of the further report an analysis be presented

forecasting the future lease arrangement implications that this solution would foreshadow.

3.22 CIRKIDZ MASTER PLAN FOR 27 FIFTH STREET BOWDEN

Motion

1. That the report be received and noted. 2. That Council allocate $10,000 in the 2014/15 financial year for the

purposes of jointly undertaking long term master planning for Cirkidz at its site at 27 Fifth Street Bowden.

3. That Council accepts Cirkidz offer of $2,000 and potentially a

further $3,000 towards the cost of the master planning of its site at 27 Fifth Street Bowden.

4. That Council formally writes to Renewal SA advising them of its

decision and to seek both financial and professional input into the master planning process.

Council adopts the motions of the Committee as printed in the Minutes of this

Committee. Moved Councillor Andriani, Seconded Councillor Fitzpatrick Carried Unanimously [Note: Item 6.79 was considered after Item 2.2] 2.3 Policy and Delegations Committee, which met on Monday, 2 June 2014.

That having considered the recommendations of the Committee which has read and considered the reports in the agenda related to Items, with the exception of Item 6.1:

3.11 TREE AND STREETSCAPE POLICY REVIEW

Motion

1. That the report and presentation be received and noted. 2. That staff consult with Elected Members and community to

conduct a review of Council’s Tree and Streetscape Policy as detailed in this report.

3. That a further report is brought back to the September meeting of

the Policy and Delegations Committee with recommended changes where necessary to Council’s Tree and Streetscape Policy.



4. That trees that are assessed under the field tree assessment

process and are dead can be removed under delegation.

3.12 REVIEW OF CUSTOMER FIRST POLICY ‐ CHANGE OF PHONE HOURS

Motion

1. That the report be received and noted. 2. That the updated Customer First Policy contained in Appendix A is

endorsed as amended;

"1. Purpose The City of Charles Sturt has adopted as one of its strategic

objectives, the provision of a high level of customer service. As such we are committed to achieving customer service excellence and will strive to deliver services in a professional, co‐ordinated and timely manner. We will respect our customers, colleagues and elected members, and as an organisation will endeavour to anticipate, and where possible exceed our customers’ needs and expectations as indicated in the CRM report to Council."

3.13 DELEGATION OF AUTHORITY ANNUAL REVIEW

Motion

1. That the annual review of the Council’s Delegations Register has been undertaken in accordance with Section 44(6) of the Local Government Act 1999.

2. That the annual review has taken into consideration any

amendments to made to the following acts:

Development Act 1993 and Development Act Regulations 2008

Dog & Cat Management Act 1995

Environment Protection Act 1993 and Environment Protection (Waste to Resource) Policy 2010

Expiation of Offences Act 1996

Fire and Emergency Services Act 2005 and Fire and Emergency Services Act Regulations 2005

Food Act 2001

Freedom of Information Act 1991 and Freedom of Information (Fees and Charges) Regulations 2005

Housing Improvement Act 1940

Land & Business (Sale and Conveyancing) Act 1994

Liquor Licensing Act 1997

Local Government Act 1999

South Australian Public Health Act 2011 and Public and Environmental Health (Legionella) Regulations 2008 and



South Australian Public Health (Wastewater) Regulations 2013

Road Traffic Act 1961 (SA), Road Traffic (Miscellaneous) Regulations 1999 and Road Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations 1999

Supported Residential Facilities Act 1992 and Supported Residential Facilities Regulations 2009

Community Titles Act 1996

Fences Act 1975

Local Government Act 1934

Natural Resources Management Act 2004, Natural Resources Management (General) Regulations 2005 and Natural Resources Management (Transitional Provisions ‐ Levies) Regulations 2005

Roads (Opening and Closing) Act 1991

Unclaimed Goods act 1987

Burial and Cremation Act 2013 and Burial and Cremation Regulations 2014.

Water Industry Act 2012 and Water Industry Regulations 2012

3. Delegations made under Local Government Act 1999

3.1 In exercise of the power contained in Section 44 of the

Local Government Act 1999 the powers and functions under the following Acts and specified in the proposed Instruments of Delegation (each of which is individually indentified as indicated below) contained in Appendix A is hereby delegated on Wednesday 11 June 2014 to the person occupying the office of Chief Executive Officer subject to the conditions and or limitations specified herein or in the Schedule of Conditions in each such proposed Instrument of Delegation.

3.1.1 Burial and Cremation Act 2013 and Regulations

(refer pages 47 – 60 of Appendix A) 3.1.2 Dog & Cat Management Act 1995 (Refer pages 60 ‐

66 of Appendix A) 3.1.3 Environment Protection Act 1993 (Refer pages 67

of Appendix A) 3.1.4 Environment Protection Act (Waste to Resources)

Policy 1994 (Refer Pages 68 – 70 of Appendix A) 3.1.5 Expiation of Offences Act 1996 (Refer pages 71 – 76

of Appendix A) 3.1.6 Fire and Emergency Services Act 2005 and Fire and

Emergency Services Regulations 2005 (Refer pages 77 – 88 of Appendix A)

3.1.7 Freedom of Information Act 1991 and Regulations (Refer pages 89 ‐ 111 of Appendix A)

3.1.8 Housing Improvement Act 1940 (Refer pages 112 ‐ 115 of Appendix A)



3.1.9 Land & Business (Sale & Conveyancing) Act 1994 (Refer page 116 of Appendix A)

3.1.10 Liquor Licensing Act 1997 (Refer pages 117 – 119 of Appendix A)

3.1.11 Local Government Act 1999 (Refer pages 120 – 229 of Appendix A)

3.1.12 Road Traffic Act 1961 and Regulations (Refer pages 230 – 234 of Appendix A)

3.1.13 South Australian Public Health Act and Regulations (Refer pages 364 – 386 of Appendix A)

3.1.14 Community Titles Act 1996 (Refer pages 399 – 415 of Appendix A)

3.1.15 Fences Act 1975 (Refer pages 416 – 417 of Appendix A).

3.1.16 Local Government Act 1934 (Refer pages 418 – 419 of Appendix A)

3.1.17 Natural Resources Management Act 2004 and Regulations (Refer pages 420 – 431 of Appendix A)

3.1.18 Roads (Opening and Closing) Act 1991 (refer pages 432 ‐ 441 of Appendix A)

3.1.19 Unclaimed Goods Act 1987 (refer pages 442 ‐ 446 of Appendix A)

3.1.20 Water Industry Act 2012 and Regulations (refer pages 447 – 474 of Appendix A)

3.2 Such powers and functions may be further delegated by

the Chief Executive Officer in accordance with Sections 44 and 101 of the Local Government Act 1999 as the Chief Executive Officer sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in each such proposed Instrument of Delegation.

4. Delegations made under Development Act 1993

4.1 In exercise of the power contained in Section 20 and 34(23)

of the Development Act 1993, the powers and functions under the Development Act 1993and the Development Regulations 2008 contained in the proposed Instrument of Delegation (Refer pages 235 ‐ 357 of Appendix A) are hereby delegated on Wednesday 11 June 2014 to the person occupying the office of Chief Executive Officer, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Development Act 1993.

4.2 Such powers and functions may be further delegated by

the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of



Conditions contained in the proposed Instrument of Delegation under the Development Act 1993.

5. Delegations made under Development Act 1993 to the

Development Assessment Panel;

5.1 In exercise of the power contained in Section 20 of the Development Act 1993 the powers and functions under the Development Act 1993, and the Development Regulations 2008 contained in the proposed Instrument of Delegation (Refer pages 3 – 46 of Appendix A) are hereby delegated to the Council’s Development Assessment Panel, subject to any conditions specified herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Development Act 1993.

6. Delegations made under Food Act 2001

6.1 In exercise of the powers contained in Section 91 of the Food Act 2001, the powers and functions under the Food Act 2001 contained in the proposed Instrument of Delegation (refer pages 358 ‐ 363 of Appendix A) are hereby delegated on Wednesday 11 June 2014 to the person occupying the office of Chief Executive Officer (“the head of the enforcement agency” for the purposes of the Food Act 2001), subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Food Act 2001.

6.2 Such powers and functions may be further delegated by the

Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Food Act 2001.

7. Delegations under Supported Residential Facilities Act 1992

7.1 In exercise of the power contained in Section 9 of the Supported Residential Facilities Act 1992, the powers and functions under the Supported Residential Facilities Act 1992 contained in the proposed Instrument of Delegation (Refer pages 387 ‐ 398 of Appendix A) are hereby delegated on Wednesday 11 June 2014 to the person occupying the office of Chief Executive Officer, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Supported Residential Facilities Act 1992.

7.2 Such powers and functions may be further delegated by the

Chief Executive Officer as the Chief Executive Officer sees fit



and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Supported Residential Facilities Act 1992.

8. Sub‐delegations

That Council notes the sub‐delegation proposed to be exercised by the Chief Executive using the powers under Section 44(4) and 101 of the Local Government Act 1999.

9. Delegations Register

That a record be prepared of these delegations and sub‐delegations, including any alternations which may be made from time to time by Council or the Chief Executive Officer respectively, in a Delegations Register pursuant to Section 44(6) of the Local Government Act 1999.

3.14 ROAD TRAFFIC ACT AUTHORISATIONS

Motion

1.1 In accordance with the Instrument of General Approval and Delegation to Council dated 22 August 2013 from the Minister for Transport and Infrastructure (the ‘Instrument’) the Council authorises the following person(s) pursuant to Clause A.7 of the Instrument to endorse Traffic Impact Statements for the purposes of Clause A of the Instrument provided that such person(s) shall take into account the matters specified in Clause A.7 of the Instrument in respect of Traffic Impact Statements:

Phil Hewitt ‐ Manager Engineering Strategy & Assets

Mike Blythe ‐ Coordinator Transport Strategy & Assets

Adam Mallia ‐ Transport Engineer

Chris Bentick – Transport Engineer

Hans Leber ‐ Parking Control Officer

Peter Kinnersly ‐ Manager Field Services

1.2 In accordance with Clause A.7 of the Instrument, the Council is of the opinion that the following person(s) is/are experienced traffic engineering practitioner(s) for the purposes of preparing a Traffic Impact Statement as required by Clause A.7 of the Instrument:









1.3 In exercise of the power contained in, and in accordance with, Clause G.1 of the Instrument, the power contained in Section 33(1) of the Road Traffic Act 1961 and delegated to the Council pursuant to Clause G of the Instrument and contained Appendix A is hereby sub‐delegated on Wednesday 11 June 2014 to the person occupying the office of Chief Executive Officer of the Council subject to:

(i) the conditions contained in the Instrument; and (ii) any conditions contained in this Resolution or in the

Instrument of Subdelegation.; and (iii) the creation of a separate instrument in writing

reflecting such subdelegation under the Instrument and this Resolution.

1.4 In accordance with Clause E.2 of the Instrument, the Council is of

the opinion that the following person(s) has (have) an appropriate level of knowledge and expertise in the preparation of traffic management Plans:







3.15 POLICY REVIEW – COUNCIL POLICY FRAMEWORK

Motion

That the updated Council Policy Framework as detailed in Appendix A to this report, be adopted.

3.16 POLICY REVIEW – RISK MANAGEMENT POLICY

Motion

That the updated Risk Management Policy as detailed in Appendix A to this report, be adopted.

3.17 FLAG POLE USAGE POLICY

Motion

1. That the Committee endorse the Flag Policy as detailed in Appendix A to this report as amended.

Under 3 Policy Statement ‐ 3.4 to now read



"3.4 Variations by requests from organisations at the Grand Flag site. Due to the size and related safety protocols required for the Grand Flag pole requests will be limited to the Premier’s Office for the State and the recognition of the three Armed Services and the Merchant Navy. If approval is granted the flags must be provided by the approved organisation and will be raised in accordance with the safety protocols.

3.18 RECOGNITION OF SERVICE POLICY

Motion

That the Committee endorse the updated Recognition of Service Policy as detailed in Appendix A as amended to this report as amended;

Under 3 Policy Statement ‐additional paragraph; “A holder of the Honour of Freeman of the City, Freedom of the City or Keys to the City may upon application make an address to a meeting of the Council on no more than one occasion each calendar year, and the conduct of such presentation shall be managed as per deputation conduct guidelines.”

Under 3 Policy Statement ‐ required qualification to now read; The recipient is to have had a predominant residency within the City of Charles Sturt or in the case of an organisation shall be predominantly based or operating within Charles Sturt.

Under 3 Policy Statement ‐ Key to the City Recognition ‐ New first sentence “A symbolic Key acknowledging the grant of the Keys to the City is to be prepared and presented at a Civic Ceremony which includes the taking of an appropriate oath and acceptance of the badge of office by the recipient. This Civic Ceremony will generally take the form of a Special Meeting of Council followed by a Civic Reception in honour of the recipient.”

Under 3 Policy Statement ‐ Service Recognition of Council Members

1. After 10 years of accumulated service. Council members will be presented with a gift chosen by the

Mayor and their absence the Deputy Mayor, up to the value of $150 (including GST) together with a framed certificate of service; and

2. After 20 years of accumulated service. Council members will be presented with a gift chosen by the

Mayor and their absence the Deputy Mayor, up to the value of $500 (including GST), together with a framed certificate of service and 20 year service lapel pin.



Under 3 Policy Statement ‐ Service Recognition of Council Members ‐ additional item to be added; “3. After 25 years of accumulated service. Council members will be presented with a gift chosen by the Mayor and in their absence the Deputy Mayor, up to the value of $750 (including GST), together with a framed certificate of service and 25 year service corporate medallion”

3.19 POLICIES FOR REVIEW ‐ MINOR CHANGES ONLY

Motion

That the revised policies, as shown;

Vehicle Tow Away Policy in Appendix A

Smoke Free Policy in Appendix B

Graffiti Policy in Appendix C

Memorials Policy in Appendix D

Council Member Access to Information Policy in Appendix E

Council Member Legal Advice Policy in Appendix F

Obligations of Non‐Council Committee Members Policy in Appendix G

be adopted.

3.20 DRAFT COUNCIL BY‐LAWS

Motion


2. That the proposed program for the mandatory review of Council by‐laws and the Consultation plan, as detailed in Appendix A and B to the report, be endorsed.

3. That the changes identified in Council’s By‐law, Appendices C to H, be fully drafted, and draft By‐laws be presented to the Council meeting on 10 June 2014, to be endorsed for public consultation.

Council adopts the motions of the Committee as printed in the Minutes of this Committee.

Moved Councillor Keneally Motion That Councillor Keneally be granted an additional 1 minute to conclude her report. Moved Councillor Grant, Seconded Councillor Randall Carried Seconded Councillor Auricht Carried Unanimously



6.1 QUESTIONS TO COUNCIL FROM RESIDENT, RATEPAYERS OR BUSINESS OWNERS Motion:

At the regular meeting of Council on a bi‐monthly basis City of Charles Sturt Residents, Ratepayers or Business Owners will have a public session set aside as an agenda item for the purposes of them to ask questions which were the subject of an application to do so in accordance with deputation conduct guidelines.

Moved Councillor Grant, Seconded Councillor Ienco Leave of the meeting was sought to vary the motion. Leave was granted. Motion (as varied)

1. At the regular meeting of Council on a bi‐monthly basis City of Charles Sturt Residents, Ratepayers or Business Owners will have a public session set aside as an agenda item for the purposes of them to ask questions which were the subject of an application to do so in accordance with deputation conduct guidelines.

2. That Appendix A be included for consideration as part of the report on

amendment to meeting procedures. Leave of the meeting was sought to vary the motion. Leave was granted. Motion (as varied)

1. A report be brought back for the consideration of Council on the introduction of a bi‐monthly question time for the City of Charles Sturt Residents, Ratepayers or Business Owners to have a public session set aside as an agenda item for the purposes of them to ask questions which would be the subject of an application to do so in accordance with deputation conduct guidelines.

2. That Appendix A be included for consideration as part of the report on

amendment to meeting procedures. Point of Order Mayor Alexander called a Point of Order against Councillor Randall stating that Councillor Ienco needed to complete his question. Mayor Alexander ruled in favour the Point of Order. Point of Order Mayor Alexander called a Point of Order against Councillor Ienco for entering into the debate. Mayor Alexander ruled in favour of the Point of Order. The motion to Item 6.1 was lost.



Division Councillor Harley called for a Division. Those voting in the affirmative were: Councillors Andriani, Hanley, Grant, Ienco, and Harley (5). Those voting in the negative were: Councillors Scheffler, Fitzpatrick, Randall, Nguyen, Wasylenko, Keneally and Auricht (7).

The motion to Item 6.1 was lost. 3. REPORTS 3.1 REPORTS OF MEMBERS AND COUNCIL REPRESENTATIVES ON EXTERNAL

ORGANISATIONS That the report be received and noted. Moved Councillor Keneally, Seconded Councillor Fitzpatrick Carried 4. DEPUTATIONS Nil 5. PETITIONS 5.6 PETITION ‐ REQUEST FOR ROAD HUMPS AND RESTRICTION OF COMMERCIAL

VEHICLES IN FOSTER STREET ALLENBY GARDENS (B4471) 5

Brief

A petition has been received from Noel Mendes, Marg Crompton, Jo Mildenhall and Kate Dittmar on behalf of the residents of Foster Street, Allenby Gardens, requesting the installation of road humps in Foster Street as proposed in Council’s survey dated 1 May 2014 and a restriction on commercial vehicles accessing the said street as a travel route.

Motion

1. That the petition be received and the Ward Councillors and relevant staff meet with the head petition to discuss the request or submission contained within the petition.

2. That a report be tabled at the Asset Management Services Committee on 18 August 2014 at the conclusion of these discussions.

3. That Council notify the head petitioner of Council’s decision.

At 8:45 pm Councillor Andriani left the meeting.



Moved Councillor Harley, Seconded Councillor Wasylenko Carried Unanimously At 8:47 pm Councillor Andriani resumed her seat. 6. BUSINESS Motion That having read and considered the reports in the agenda related to items:

6.75 GREEN ARMY FUNDING APPLICATION 6.81 DISCRETIONARY WARD ALLOWANCE – APPROVAL PROCESS

Council adopt the motions as printed. Moved Councillor Hanley, Seconded Councillor Scheffler Carried Unanimously 6.75 GREEN ARMY FUNDING APPLICATION (B1938) 7

Brief

Council administration has submitted a funding application as part of the Australian Governments Green Army Program. The program forms part of the Australian Governments Plan for a Cleaner Environment and aims to assist local communities deliver environment and heritage conservation outcome across Australia. Two projects were submitted as part of Round 1 for pest management, monitoring and community education along the River Torrens Linear Park. A total of $18,000 has been applied for.

Motion


2. That a further report is submitted to Council once notification from the Australian Government has been provided in relation to the funding application.

Moved Councillor Hanley, Seconded Councillor Scheffler Carried Unanimously [Note: Item was passed en bloc by Council] 6.76* ST CLAIR RECREATION CENTRE ‐ ROOF UPGRADE (B4229) 11

Brief

This report seeks Council’s approval to upgrade the existing roof at the St Clair Recreation Centre. The report also seeks clarification on the scope of the existing ‘St Clair Recreation Centre‐ Future Direction Study’.

Motion




2. That Council undertakes the replacement of the St Clair Recreation Centre roof immediately.

3. A revised master plan for the wider St Clair precinct is undertaken during the 2014/15 financial year, taking into consideration the findings of the St Clair Recreation Centre – Future Demand Study.

Moved Councillor Grant, Seconded Councillor Nguyen

At 8:49 pm Councillor Harley left the meeting. At 8:52 pm Councillor Harley resumed his seat. The motion to Item 6.76 was carried unanimously. Adjournment – 9:04pm That Council adjourn for a break in accordance with the Code of Practice for Meeting Procedures. Moved Councillor Wasylenko, Seconded Councillor Fitzpatrick Carried Unanimously Resumption – 9:16pm That Council resume. Moved Councillor Andriani, Seconded Councillor Fitzpatrick Carried Unanimously

6.77* REPRESENTATION REVIEW DISCUSSION PAPER (B35) 19

Brief

The Local Government Association (LGA) are seeking feedback from Council on a Discussion Paper on representation levels of Councils undertaking a representation review in accordance with Section 12 of the Local Government Act 1999.

Motion

That the responses contained in Appendix B

1. That Council notes the Discussion Paper on representation levels of Councils prepared by Optimum Consulting on behalf of the LGA.

2. That the responses contained in Appendix B to this report are forwarded to the LGA for consideration with the following amendments:

Response to Q2: A method that considers minimum and maximum levels of representation should be considered. Based on CCS experience, the maximum level of representation should not be more than 4500 electors per elected member. The minimum level will need to consider not only the number of electors per elected member, but also the geographic area per elected member (particularly for rural councils).



Response to Q3: Yes, the current flexibility should be maintained. No, there should not be a prescribed process for review. Council is required to conduct community consultation, and community confidence is maintained via this process. Response to Q6: No, this would remove the ability of Council to respond to community feedback on their composition and the effectiveness of their representation when conducting their review. Option 1 is endorsed as the preferred option. If Option 2 is proposed, then both a minimum and maximum level of representation should be prescribed, as per the response to Question 2.

Moved Councillor Grant, Seconded Councillor Fitzpatrick Carried Unanimously Motion That Council includes the following in Appendix B: Should the number of Councillors be reduced and Councillor workload increases that Councils provide increased secretarial and other support services to allow Councillors to cope with the increase workload.

Moved Councillor Fitzpatrick, Seconded Councillor Wasylenko Leave of the meeting was sought to vary the motion. Leave was granted.

Motion (as varied) That Council includes the following comments in Appendix B of Item 6.77: Should the number of Councillors be reduced and councillor workload increases that councils provide increased secretarial and other support services to allow councillors to cope with the increase workload (based on pro rata comparison with State MP’s office).

The additional motion to Item 6.77 was carried.

6.78* CARETAKER PERIOD DUE TO COUNCIL ELECTIONS (B35) 24

Brief

To provide Council Members with guidance on the provisions of the Caretaker Policy during the caretaker period that commences on the 16 September 2014 and ends when the results have been declared for the Local Government Elections in November 2014.



Motion

1. That Council receive and note the Caretaker Policy as detailed in Appendix A.

Moved Councillor Grant, Seconded Councillor Wasylenko

Motion (as amended)

1. That Council receive and note the Caretaker Policy as detailed in Appendix A.

2. The information contained in Appendix C is provided to staff council members and candidates during the election period as an information source.

Moved Councillor Randall Leave was sought of the meeting to withdraw the amended motion. Leave was granted. The motion to Item 6.78 was carried.

Division Councillor Grant called for a Division. Those voting in the affirmative were: Councillors Andriani, Scheffler, Hanley, Fitzpatrick, Grant, Wasylenko, Keneally, Ienco and Harley (9). Those voting in the negative were: Councillors Randall, Nguyen and Auricht (3).

The motion to Item 6.78 was carried. [Note: Item 6.80 was considered after Item 6.78] 6.79* STATUS OF RECURRENT BUDGET, LIST OF CAPITAL AND ANNUAL OPERATING

PROJECTS AND RATING STRATEGY FRAMEWORK FOR 2014/15 (B7313) 34

Brief

To review the proposed recurrent budget for 2014/15, proposed rating strategy and list of capital and annual operating projects before adoption of the Budget 2014/15 on 23 June 2014.

Motion


2. That the Capital Projects totalling $34,558,463 in expenditure and $5,828,155 in associated income for a net $28,730,308 as set out in



Appendix A to the report, be provided for in the 2014/15 Budget following amendments recommended by the Finance committee.

3. That Annual Operating Projects totalling $2,371,500 in expenditure and $197,000 in associated income for a net $2,174,500 as set out in Appendix B to the report, be provided for in the 2014/15 Budget following amendments recommended by the Finance committee.

4. That a recurrent operating expenditure budget of $102,692,100 (including depreciation) as summarised within the report be provided for in the 2014/15 Budget.

5. That a recurrent operating income budget of $13,803,200 (excluding rates income levied of $91,549,400 be provided for in the 2014/15 Budget.

6. That an amount of approximately $91,549,400 be levied raised from rates in 2014/15 (excluding NRM and rates fines, interest and rate rebates).

7. That the rates model be based on a total rates increase including growth of 3.95% with the minimum rate set at $988 to ensure the 35% legislative minimum is met.

8. That the framework for the final distribution of rates be based on an equitable distribution across land use codes with the average residential rates increase equating to an average increase of between 2.8% and 3.5% as specified in Scenario 5.

9. That relief in the form of a rate remission be made available to pensioners and self‐funded retirees who are owner occupiers and who are subject to the minimum rate in 2014/15 and 2013/14. That the amount of the remission ensures the rates increase is capped at 3%.

10. That a further report be presented to Council reflecting the preferred rating scenario and based upon the final property valuations provided by the Valuer General in the form required by the Act.

Moved Councillor Andriani, Seconded Councillor Fitzpatrick Carried Unanimously

At 7.06 pm Councillor Andriani left the meeting. At 7.07 pm Councillor Andriani resumed her seat.

Motion: 1. That Budget Bid 1116 Play it Safe – Safe Risk Taking Behaviours Through

Mastering Movement is included in the 2014/15 Budget in the amount of $40,000.

2. That the total Operating Projects figure be amended to accommodate the

above. Moved Councillor Auricht, Seconded Councillor Keneally Carried



Division Councillor Auricht called for a Division. Those voting in the affirmative were: Councillors Scheffler, Fitzpatrick, Nguyen, Wasylenko, Keneally, Auricht and Harley (7). Those voting in the negative were: Councillors Andriani, Hanley, Randall, Grant and Ienco (5).

The additional motion to Item 6.79 was carried.

Motion: 1. That Budget Bid 1051 Brick Kilns Heritage and Conservation Restoration –

Upgrade and Interpretative Works be reinstated into the 2014/15 Budget for the full amount of $560k.

2. That the total Capital Projects figure be amended to accommodate the

above. Moved Councillor Ienco, Seconded Councillor Wasylenko Formal Motion That the motion be put. Moved Councillor Scheffler, Seconded Councillor Keneally Carried Division

Councillor Ienco called for a Division.

Those voting in the affirmative were: Councillors Andriani, Scheffler, Hanley, Fitzpatrick, Randall, Nguyen, Wasylenko, Keneally, Auricht and Harley (10).

Those voting in the negative were: Councillors Grant and Ienco (2). The formal motion was carried. The additional motion to Item 6.79 was lost.

Division Councillor Ienco called for a Division. Those voting in the affirmative were: Councillors Grant and Ienco (2).



Those voting in the negative were: Councillors Andriani, Scheffler, Hanley, Fitzpatrick, Randall, Nguyen, Wasylenko, Keneally, Auricht and Harley (10).

The additional motion to Item 6.79 was lost.

[Note: Item 2.3 was considered after Item 6.79] 6.80* DRAFT COUNCIL BY‐LAW REVIEW (B8669) 61

Brief

To seek Council endorsement to commence public consultation on a set of draft By‐Laws.

Motion


2. That the draft Council by‐laws, as detailed in Appendices A to F to the report, be endorsed for public consultation purposes.

Moved Councillor Wasylenko

At 10:04 pm Councillor Andriani and Councillor Auricht left the meeting. At 10:05 pm Councillor Andriani resumed her seat.

Seconded Councillor Fitzpatrick At 10:06 pm Councillor Auricht resumed his seat. The motion to Item 6.80 was carried unanimously. 6.81 DISCRETIONARY WARD ALLOWANCE – APPROVAL PROCESS (B8261) 70

Brief

To consider Discretionary Ward Allowance applications.

Motion

That the Discretionary Ward Allowance applications as detailed in Appendix A to this report be approved.

Moved Councillor Hanley, Seconded Councillor Scheffler Carried Unanimously

[Note: Item passed en bloc by Council]



7. MOTIONS ON NOTICE 7.14 NOTICE OF MOTION – WORKSHOPS TO REVIEW THE RECURRENT BUDGET AND

TO CONSIDER PROJECTS FOR INCLUSION IN A FIVE YEAR PLAN (B53) 76

Brief

A Notice of Motion has been received from Councillor Andriani in relation to organising workshops for the Finance Committee and the Budget Reference Group for the purposes of reviewing the Recurrent Budget and considering projects for inclusion in a five year plan.

Motion

1. That staff organise a workshop for the Finance Committee and Budget Reference Group in July to review the Recurrent Budget and the status and progress of carryover projects. This will complete a full review of the total City of Charles Sturt budget for 2014/15.

2. That a workshop is organised for the Budget Reference Group and Finance Committee in August to consider projects for inclusion in a five year plan.

Moved Councillor Andriani, Seconded Councillor Fitzpatrick Point of Order Councillor Wasylenko called a Point of Order against Councillor Andriani requesting that Councillor Andriani withdraws her comments in relation to him. Mayor Alexander ruled in favour of the Point of Order. Councillor Andriani withdrew her comments. The motion to Item 7.14 was carried.

Division Councillor Ienco called for a Division. Those voting in the affirmative were: Councillors Andriani, Hanley, Fitzpatrick, Randall, Grant, Ienco and Harley (7). Those voting in the negative were: Councillors Scheffler, Nguyen, Wasylenko, Keneally and Auricht (5).

The motion to Item 7.14 was carried.



8. QUESTIONS ON NOTICE 8.12 QUESTIONS ON NOTICE ‐ BROCAS MEN’S SHED (B57) 77

Brief

Questions on Notice were received from Councillor Fitzpatrick in regards to Item 8.11, Brocas Future Directions, of the Agenda of Council Meeting of 26 May 2014 (refer CL 26/05/2014, Item 8.11) concerning the regional “Men’s Shed”.

Questions on Notice

Regarding Item 8.11, Brocas Men’s Shed, Questions on Notice, please find the following:

1. Does Council envisage moving the Henley Woodworkers to the Brocas Men’s shed?

2. Have the Henley Woodworkers been consulted about moving them to the Brocas Men’s shed?

3. If so, what was their response to the suggestion to move them to the Brocas Men’s shed?

4. Regarding page 151, last paragraph, re HACC, is there capacity for more non‐HACC participants?

(As per my recent visit to the Henley Woodworkers, Military Road, Henley Beach). Councillor Jim Fitzpatrick, Henley Ward. Answers 1. Does Council envisage moving the Henley Woodworkers to the Brocas Men’s

shed? There are no plans to move the Henley Woodworkers to the Brocas.

2. Have the Henley Woodworkers been consulted about moving them to the Brocas Men’s shed? No consultation has occurred with any stakeholders about a men’s shed at the Brocas. The establishment of a men’s shed at the Brocas is a concept only. There are other potential uses for the L‐shaped sheds at the back of the Brocas and full investigation and consultation will take place at a time in the future yet to be determined.

3. If so, what was their response to the suggestion to move them to the Brocas Men’s shed? See answer to 2 above.



QUESTIONS ON NOTICE ‐ BROCAS MEN’S SHED Item 8.12 Continued

4. Regarding page 151, last paragraph, re HACC, is there capacity for more non‐HACC participants?

Capacity for more non‐HACC participants is possible but this may need to be on a

different day because of the numbers already accessing the workshop. The

Community Development Officer liaises with the Woodworkers Group and will be

able to provide advice and support about the feasibility of any expansion of the

program.



8.13 QUESTIONS ON NOTICE – TOWN HALL REPAIRS (B57) 79

Brief

Questions on Notice were received from Councillor Grant in relation to the Town Hall Repairs.

Questions on Notice 1. Can the estimated sign off on Roof Repairs be brought forward from the end of

December to mid‐November (6 months)? 2. Can the Events Committee bring back the annual Christmas at Our Place Event

from last Saturday in November to the first Saturday in December to accommodate completion of repairs?

3. Can the Council release the current costs thus far on the roof repairs? 4. Could Council release a breakdown on these roof repair costs? 5. Can Council release an approximation of the anticipated roof repair costs? 6. What is the loss in Hall Hire fees thus far due to the roof repairs? 7. What is the final anticipated estimate in loss of Hall hire fees due to the roof

repairs for another 6 months? 8. What are the reasons for this seemingly long delay in effecting repairs to the Town

Hall Roof?

Answers 1. Can the estimated sign off on Roof Repairs be brought forward from the end of

December to mid‐November (6 months)?

We are currently making every effort to ensure that the repairs are completed as a

matter of urgency. A dedicated staff member has been appointed to oversee the

project and to ensure a timely schedule of works is put into place. We have engaged

an architect to prepare the documentation and obtain planning and building

approval in order to go out to select tender for the construction. Until such time as

the tender process has been conducted and the builder has identified a time frame,

we are unable to confirm if the repairs can be completed any earlier. The tender

process is planned to be completed by the 30 June 2014. The tender brief will

emphasise the need for works to be completed in as short a timeframe as possible.



QUESTIONS ON NOTICE – TOWN HALL REPAIRS Item 8.13 Continued

The estimated timeframes for the project are as set out below;

Task Date

Commencement of the tender process Thursday 5 June 2014

Select Tenders Close Tuesday 24 June 2014

Appointment of Contractor Tuesday 1 July 2014

Contractor estimated to commence onsite

Friday 18 July 2014

Project Commencement (Undertake Truss Remediation Works ‐ Time estimated only for building works onsite subject to Latent conditions onsite, weather and trade availability)

Monday 21 July 2014 to Friday 31 October 2014

2. Can the Events Committee bring back the annual Christmas at Our Place Event from last Saturday in November to the first Saturday in December to accommodate completion of repairs? Yes the date can be changed to 6 December 2014. This date has been confirmed with the Mayor.

3. Can the Council release the current costs thus far on the roof repairs?

Engineering Advice $14,000

Building Contractor $20,000

Roofing Contractor $5,000

Crane Hire $32,000

Scaffolding $40,000

TOTAL $111,000

4. Could Council release a breakdown on these roof repair costs?

Refer Question 3 above.

5. Can Council release an approximation of the anticipated roof repair costs? This is unknown until tenders are received, however a cost consultant has been appointed and this estimated quantity surveyors cost is due in the week beginning 16 June 2014.

6. What is the loss in Hall Hire fees thus far due to the roof repairs? Total amount of cancelled casual and regular bookings to end of year ‐ $22,635



QUESTIONS ON NOTICE – TOWN HALL REPAIRS Item 8.13 Continued

7. What is the final anticipated estimate in loss of Hall hire fees due to the roof repairs for another 6 months? In addition to the figure in 6 above based on enquiries we have had to turn away plus anticipated growth in bookings there may have been an additional estimated $20,000 in hire fees.

8. What are the reasons for this seemingly long delay in effecting repairs to the Town Hall Roof? Staff commissioned an initial independent engineering report which covered the making safe procedure, cause of the truss failure, a structural report on the other 5 trusses, and a recommended design for the remediation work. This was not delivered by the engineer on time and has been the main cause for delay in the process. We now have a design for the remediation work and have appointed an architect to do the architectural documentation. The tender process for the remediation works will commence on 5 June 2014 and completed including award of contract by 30 June 2014. Building and planning approvals will be obtained during the tender period with these processes running concurrently to ensure that there are no delays in awarding the contract for remediation and the works commencing.



8.14 QUESTIONS ON NOTICE – RATES REVENUE VS CAPITAL WORKS FUNDING BY WARD (B57) 82

Brief

Questions on Notice were received from Councillor Ghent in regards to rates revenue vs capital works funding by ward.

Question on Notice

Could you please provide 1. Gross Rates revenue received per Ward for financial year 2012/13; and 2. Approved capital works funding per Ward for the last three years. Answers: 1. Gross Rates revenue received per Ward for financial year 2012/13

It is not possible currently to determine the rate revenue collected from each ward. This is because the Finance System has no reference to the ward boundaries and so it is not possible without creating such a coding to apportion revenue in this way. Staff are however investigating creating a coding reference between the finance system and our GIS mapping to extrapolate the ward codes by property address to cross reference with the Finance system. A further response on this can be provided at the next meeting of Council if required.

2. Approved capital works funding per Ward for the last three years

Capital projects are created and determined on an asset and network basis, as such the programs are not developed nor coded on a ward basis. While it is possible to go through the listing of all capital works programs (including capital renewal programs such as road and footpath programs) and allocate them by ward, this would be a manual process and would take a significant amount of resources to do. To determine the new and upgrade capital program would be a relatively manageable task but extending this for renewal would take somewhat longer and if required over a 3 year period is a substantial task.

Further Background In regards to rate revenue, rates are a tax levied across the City using a single rate in the dollar as ascribed by the land use type (residential, commercial, vacant land etc). The principals behind a tax system (as opposed to a user pays system) is to as best as is possible provide for an equitable level of service across the constituency unless there are specific reasons to do otherwise. In our city Asset Management Plans are developed to achieve a level of asset utility and service that is broadly equitable.



QUESTIONS ON NOTICE – RATES REVENUE VS CAPITAL WORKS FUNDING BY WARD Item 8.14 Continued More recently there has been areas that due to their unique characteristics (higher density) have been modelled to have a different level of service (higher quality public realm) and this was modelled against the potential income to ensure that these areas were not unreasonably contributing to, or withdrawing from, the general revenue base. Bowden Village being the key location where this was modelled. In regard to capital works funding, Council allocates works and capital projects according to needs as determined by Asset Management Plans, these plans are determined on a network basis looking at condition and serviceability together with community need, the capacity of assets to meet the needs of the catchment community is also a consideration. In this context assets that are in worst condition are generally renewed and or upgraded first.



9. MOTIONS WITHOUT NOTICE

Motion

That Council acknowledges former Councillor David Allen and Barbara Wasylenko in the gallery. Moved Councillor Grant, Seconded Councillor Wasylenko Carried Unanimously

10. QUESTIONS WITHOUT NOTICE 11. GENERAL BUSINESS Nil Motion That Council continues past 10:30pm in accordance with the Code of Practice for Meeting Procedures to the conclusion of the business. Moved Councillor Wasylenko, Seconded Councillor Fitzpatrick Carried 12. BUSINESS – PART II – CONFIDENTIAL ITEMS EXCLUSION OF THE PUBLIC – 10:34pm

DEFERRED ITEM – COUNCIL MEETING 26 MAY 2014 1. That a. pursuant to Section 90(2) of the Local Government Act 1999 Council

hereby orders that the public be excluded from attendance at this meeting with the exception of the Chief Executive Officer and staff (General Manager Corporate Services, General Manager City Services, Acting General Manager Asset Management Services, Manager Governance and Operational Support and Governance Officer) currently in attendance at the meeting in order to consider Item 12.3 – COMPLAINT MADE ON BEHALF OF MS ANNE MARIE GIBSON in confidence.

b. in accordance with Section 90(3) of the Local Government Act 1999 Council

is satisfied that it is necessary that the public be excluded to consider the information contained in report Item 12.3 – COMPLAINT MADE ON BEHALF OF MS ANNE MARIE GIBSON on the following grounds:

i. information relating to actual litigation, or litigation that the

council or council committee believes on reasonable grounds will take place, involving the council or an employee of the council as the claimant may decide to pursue other legal avenues for compensation against Council.



c. accordingly, on this basis the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or discussion confidential.

Moved Councillor Wasylenko, Seconded Councillor Fitzpatrick Carried Unanimously At 10:34 pm Councillor Nguyen left the meeting. 12.3 COMPLAINT MADE ON BEHALF OF MS ANNE MARIE GIBSON (B6206)

Brief

To provide Council with an update on the complaint from Ms Anne Marie Gibson in relation to a Planning & Development enforcement dispute and a request by Mr Renee Hulsegge on behalf of Ms Gibson to table her case at a Council meeting.

At 10:45 pm Mark Withers, Chief Executive Officer, left the meeting. Suspension of Proceedings – 10:52pm That Council suspend the operation of Division 2 of the Local Government (Procedures at Meetings) Regulations 2000 to facilitate informal discussions to Item 12.3. Moved Councillor Randall, Seconded Councillor Fitzpatrick Carried Unanimously Resumption of Proceedings – 11:02pm That the period of suspension be brought to an end. Moved Councillor Hanley, Seconded Councillor Andriani Carried Formal Motion That the matter be adjourned to the next meeting of Council on 23 June 2014. Moved Councillor Scheffler, Seconded Councillor Hanley Carried



13. REPORTS OF COMMITTEES – PART II – CONFIDENTIAL Nil 14. MEETING CLOSURE The meeting concluded at 11:03 pm. The foregoing minutes are to be taken as read and confirmed at the meeting of Council on Monday, 23 June 2014. K ALEXANDER, MAYOR ............................................................. DATED / /

[note: these minutes are unconfirmed until 23 june … · [note: these minutes are unconfirmed...

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