nfjpiar3_1314_bapd_irr no. 8_inspire a jpian basic accounting proficiency drive

8/14/2019 Nfjpiar3_1314_BAPD_IRR No. 8_Inspire a JPIAn Basic Accounting Proficiency Drive

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Implementing Rules and Regulations Inspire a JPIAN Page 1 of 12National Federation of Junior Philippine Institute of Accountants Region III Council

NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

REGION III COUNCILFederation Year 2013 2014

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON

R3: Reaching Greater Heights Celebrating Three Decades of

Unifying and Empowering the JPIAn Spirit

IMPLEMENTING RULES

AND REGULATIONS ON

INSPIRE A JPIAN:

BASIC ACCOUNTING PROFICIENCY DRIVE

REVISION HISTORY:

Version No. Date Revised By Approved By Noted By Details

1 11/5/2012 Nio Jerald M. Cruz Matthew U. Gopez Conrad Allan M. Alviz Initial Issue

2 25/5/2013 Francis Xavier W. Ferrer Zheena E. Ocampo Conrad Allan M. Alviz Second Issue


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TABLE OF CONTENTS

BACKGROUND .................................................................................................................................................................

OBJECTIVES.......................................................................................................................................................................3

QUALIFICATIONS AND REQUIREMENTS ..................................................................................................................

MODULES ..........................................................................................................................................................................

MENTORS GUILD ...........................................................................................................................................................

SUGGESTED PROGRAM OF ACTIVITIES ....................................................................................................................

ACCOMPLISHMENT REPORTS .......................... .......................... .......................... ......................... .......................... ....

PROVINCIAL CO-PROJECT HEADS ..............................................................................................................................

COMPREHENSIVE EXAMINATION ..............................................................................................................................

TOP PERFORMING STUDENTS ....................................................................................................................................

TOP PERFORMING LOCAL CHAPTER/S ....................................................................................................................

AWARDING CEREMONY ........................ .......................... .......................... ......................... ........................... ................

SEGREGATION OF EXPENSES.......................................................................................................................................

LOGISTICS ....................................................................................................................................................................... 1

ENFORCEMENT OF THE IMPLEMENTING RULES AND REGULATIONS ................................... ........................ 1

AMENDMENTS OR REVISIONS........................................... .......................... .......................... .......................... .......... 1

SEPARABILITY CLAUSE ............................................................................................................................................... 1

REPEALING CLAUSE ..................................................................................................................................................... 1

EFFECTIVITY.................................................................................................................................................................. 1


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BACKGROUND

Inspire a JPIAN: (Basic Accounting Proficiency Drive)is an academic project of NFJPIA-R3 Region III Council whi

aims towards the strengthening of the basic accounting theories and practices of the young members of th

Organization. Moreover, this project is designed to help each Local Chapter in motivating freshmen students to purs

accountancy as their profession in the future. The duration of the project is for one semester, coinciding with th

academic year. This project shall be adopted by different Local Chapters, in all seven provinces, with a prescrib

syllabus and each Local Chapter shall create the Mentors Guild to serve as the reviewe rs. Moreover, to assess th

achievement level of the participants, the Council shall give a comprehensive examination for all the reviewees.

OBJECTIVES

To help the freshmen students in strengthening their basic learning foundation in the basic accounting course.

To motivate the freshmen students to do well in their chosen field of specialization and to pursue accountancy a

their profession in the future.

To build and strengthen the relationship between freshmen members and older members of the Organization.

To maintain an open communication line among members and to allow the freshmen students to consult th

older members of the Organization in the field of academics and to allow the older members of the Organizatio

to inspire and provide guidance to the freshmen students.

QUALIFICATIONS AND REQUIREMENTS

Inspire a JPIAN: Basic Accounting Proficiency Drive is open to all Local Chapters and students who are takin

Fundamentals of Accounting I and are bona fide members of the NFJPIA-R3 Council F.Y. 2013 2014.

Each Local Chapter must submit the following requirements:

Duly accomplished Application Form (soft copy) (Please see Local_Chapter _Application Form.docx)

Endorsement Letter from the JPIA Local Chapter President and Adviser (scanned copy)

Endorsement Letter of Mentor/s duly signed by the Adviser

School and JPIA Logo (soft copy and high resolution)

All the requirements shall be sent via email at [email protected] or before June 30, 2013

NFJPIA-R3 shall also provide the Application Forms for Mentors Guild (Please see Mentor's_Guild_Applicatio

Form.docx) and reviewees (Please see Reviewee_Application_Form.docx). However, the Local Chapter does n

need to submit the individual Application Forms to the Council. The Local Chapter shall submit only the list o

Mentors Guild and the list of participants to the Council (Please see Basic_Accounting_Proficiency_Drive

Summary.xlsx).


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MODULES

The Inspire a JPIAN: Basic Accounting Proficiency Drive shall comprise the following modules and their correspondin

minimum number of hours:

Module 1 - Accounting and its Environment (2 hours) Module 2 Identifying and Recording Accountable Events (2 hours) Module 3 - Summarizing, Posting and Adjusting the Accounts (2 hours) Module 4 - Completing the Accounting Cycle(3 hours) Module 5 Comprehensive Illustration (Service Company) (1.5 hours)

Module 6 Comprehensive Illustration (Merchandising Company) (2 hours) Module 7 Payroll Accounting (1.5 Hours)NFJPIA-R3 Council shall provide the proposed handouts for each module. The Council has proposed program module

defined minimum number of hours per module and shall provide the handouts to be used for the program. Howeve

the participating Local Chapter could adapt their own modules based on their curriculum, could change the number

hours per module or could modify the contents of the materials to make the project more responsive on the needs

its members. However, the NFJPIA-R3 Council must be notified regarding the modification.

MENTORS GUILD

Local Chapters shall create a Mentors Guild who shall comprise of competent student/s and shall serve as th

facilitators of each session.

The Mentors Guild shall have the following qualifications:

BASIC QUALIFICATIONS:

Must be a 2ndyear, 3rdyear, 4thyear or 5thyear Accountancy Student/s. Must have at least passed the same course (Basic Accounting) satisfactorily. Must be appointed by the JPIA officers duly approved by the JPIA Adviser .OTHER QUALIFICATIONS:

Must have a good oral communication and interpersonal skills.

Must be approachable and willing to entertain questions.

The Mentors Guild shall have the following responsibilities:

BASIC RESPONSIBILITIES:

To serve as instructors of the freshmen students during the each sessions. To serve as consultants of the freshmen students on day to day basis. To serve as proctors during the comprehensive examinations.


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INHERENT RESPONSIBILITIES:

To monitor the progress of the participants during the each session. To encourage and motivate the freshmen students to study harder and pursue the accounting program.Local Chapters may adopt their own process of selecting the members of the Mentors Guild and the number

mentors shall be based on the number of expected participants each session.

Mentors Guild shall undergo a short training to be facilitated by the JPIA Adviser or any professor from the school t

prepare them in conducting each session. The short training course shall include the following topics:

Orientation of the NFJPIA-R3 Inspire a JPIAN: Basic Accounting Proficiency DriveProject Description

Project Objectives Roles and Responsibilities of Mentors Guild Modules Class Schedule Method of Instruction Topics / Items that needs to be highlighted during the review

SUGGESTED PROGRAM OF ACTIVITIES

There shall be a suggested program of activities during the conduct of the activity. However, Local Chapter/s cou

modify the program depending on the curriculum or any other matters as the Local Chapter deemed necessary.

MODULE TIME ALLOTMENT

1. Accounting and its Environment

( 2nd3rdWeek of July) Discussion 60 mins

Seatwork 30 mins

Open

Forum 30 mins 2 hours

2. Identifying and Recording Accountable Events

(4thweek of July 1stweek of August) Discussion 60 mins

Seatwork 30 mins

OpenForum 30 mins 2 hours

3. Classifying, Summarizing and Adjusting the

Accounts

( 2ndweek of August) Discussion 60 mins

Seatwork 30 mins

Open 30 mins 2 hours


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Forum4. Completing the Accounting Cycle

(3rdweek 4thweek of August) Discussion 90 mins

Seatwork 30 mins

Open

Forum 30 mins 2.5 hours

5. Comprehensive Illustration - Service Company

(5thweek of August) Discussion 30 mins

Seatwork 30 mins

Open


6. Comprehensive Illustration - MerchandisingCompany

(1stWeek of September) Discussion 60 mins

Seatwork 30 mins

Open

Forum 30 mins 2 hours

7. Payroll Accounting

(2ndWeek of September) Discussion 30 mins

Seatwork 30 mins

Open


TOTAL NUMBER OF HOURS 13.5 hours

ACCOMPLISHMENT REPORTS

Each Local chapter need not to follow the sequence of the modules as proposed by the Council. It may be done on

different sequence depending on the course outline of the Local Chapter or any other basis as the Local Chapt

deemed necessary. Each LC could also modify each module depending on the needs of its members. However, ea

Local chapter is required to submit accomplishment reports (please seeAccomplishment_Report.rar) after finishin

a module. It is to be done a week after finishing one module. This is done primarily in order for the council to veri

the progress of the activity.

The accomplishment report shall include the following: Accomplishment form specifying what module/s has been done and the accomplishment date. Scanned attendance sheet of the attendees. Duly accomplished evaluation form of Mentors Guild for the Reviewees (this includes the assessment of th

mentors with regards to the learning of the reviewees in a specific module)


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*Duly accomplished evaluation form of Reviewees for the Mentors (this includes the assessment of the revieweewith regards to the teachings of the Mentor)

*Each Local Chapter must obtain a sample equivalent to 5% of the attendees (or five samples whichever is higher)

each module.

All the requirements shall be sent via email at [email protected] seven (7) days after th

completion of a specific module.

PROVINCIAL CO-PROJECT HEADS

There are delegated provincial co-project heads to instigate close monitoring among local chapter in their respectivarea of jurisdiction. The following are the provincial co-project head for this activity:

Bulacan Roy James Enrile Pampanga Reneil Jay Tumamak Nueva Ecija Mark Arvin Francisco Bataan John Kendrick Pajarin Zambales John Kendrick Pajarin Tarlac Echo RiveraThe responsibilities of each Co-Project Head are the following:

To act as a Liaison Officer of the Regional Council; To help each LC in the conduct of Materializing the Activity; To conduct a door-to-door visit of each Local Chapter at least twice during the semester; and To monitor and serve as watchers and record-keepers during the conduct of the comprehensive examinations.COMPREHENSIVE EXAMINATION

Comprehensive Examination is primarily done for the purpose of measuring the achievement level of the reviewe

and the success of the activity. This will also serve as the basis for identifying the top performing students and toperforming local chapter/s across the region.

The following guidelines must be observed in the conduct of the Comprehensive Examination:

Comprehensive Examination is a multiple choice type of examination and each examinee is given an answer sheto be submitted at the end of the examination.

All reviewees are eligible take the comprehensive examination as long as their local chapter adopted the programMoreover, certificates of completion shall be awarded to those who were present in the Examination Proper.

The comprehensive examination shall be divided into two parts: Foundations of Basic Accounting (Modules 1 to 4) Applications of Basic Accounting Concepts (Modules 5 to 7)


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The Comprehensive Examination shall be facilitated by the Mentors Guild and assigned REOs in each province anshall follow the following schedule:

7:30 am 8:00 am Registration 8:00 am 12:00 am Exam Proper (Part 1 and 2) 12:00 am 1:00 pm Lunch Break 1:00 pm 3:00 pm Solutions Giving 3:00 pm 3:30 pm Open Forum 3:30 pm 4:00 pm Distribution of Certificates of Completion and Closing Remarks

All participants shall fill out an evaluation form to allow them to provide feedback about the mentors and thsessions in general. The Local Chapter and Mentors Guild shall also fill out an evaluation form and provid

feedback on the program and to give recommendations on how to further improve the project.

Answer sheets should be forwarded to the provincial co-project head for checking. It must be submitted NFJPIA-R3 Council together with the scores of all the participants in an excel sheet within five days after the da

of the Comprehensive Examination. The Council shall consolidate the results of the exam and shall determine th

top performing students and top performing school.

The overall Top 10 shall receive medals and certificates from the Council. The Top 3 of each local chapter shall receive certificates from the Council. The Top Performing Local Chapter/s shall receive certificate of recognition and gift packs from NFJPIA Region I

Council.

TOP PERFORMING STUDENTS

REGIONAL TOP 10 PERFORMING STUDENTS

The 10 Top Performing students across the region shall be identified based on General Weighted Average (G.W.A) the two sets of exam computed on a zero-based percentage. The respective weights of the two sets of exam were a

follows:

EXAMINATION ZERO-BASED AVERAGE RELATIVE WEIGHT WEIGHTED AVERAGE

Foundations of Basic Accounting 100% 2/5 40%

Applications of Basic Accounting 100% 3/5 60%

G.W.A 100%

TOP 3 STUDENTS PER LOCAL CHAPTERAside from the regional topnothers, top 3 students per Local Chapter shall also be given recognition. They will b

identified on the same basis of the Regional Topnotchers.

TOP PERFORMING LOCAL CHAPTER/S

The Top Performing Local Chapter/s shall be identified based on the following criteria: Must have garnered the highest G.W.A per capita (per person)


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G.W.A per capita shall be determined as follows:LOCAL CHAPTER: XYZ

Summary of G.W.As

NAME OF EXAMINEE GENERAL WEIGHTED AVERAGE

Francis 84.65%

Xavier 90.22%

Wahing 65.44%

Ferrer 77.80%

Total # of Examinees: 4 G.W.A per Capita: 79.53%

Must have send at least 30 students in the comprehensive examinationAWARDING CEREMONY

A Formal Awarding Ceremony may be done as a long a there is an agreement between the Council and the LCs. Th

Top performing Local Chapter could bid a venue for it. In case, there are two or more top performing local chapter

the awarding ceremony must be done on the most convenient place in terms of transportation. The Local Chapte

shall shoulder the cost of the venue and food (if any). NFJPIA-R3 shall shoulder the cost of certificates of participatio

and recognition. The Council shall also provide the medals for the overall top 10 of the comprehensive exam an

certificates for the top 3 students of the comprehensive exam per Local Chapter. Local Chapters who could not atten

to the awarding ceremony could get their prizes to the NFJPIA-R3 Office located at St. Matthew Building, Systems Plu

College Foundation, Balibago, Angeles City.

SEGREGATION OF EXPENSES

The following expenses shall be shouldered by the LOCAL CHAPTER:

Photocopying and printing of the modules and the key to correction Rent for the Venue (if any) Food for the Mentors and for the Attendees (if any) Supplies like Chalk, Whiteboard Markers etc.The following expenses shall be shouldered by each EXAMINEE: Examination fee amounting to P20.00 broken down into:

Photocopying Fee (Examination Paper) P 10.00

Photocopying Fee (Solution Manual) 10.00

The following expenses shall be shouldered by the NFJPIA Region III Council: Certificates of Completion, Certificate of Recognition, Certificates of Appreciation for the Mentors Token of Appreciation for the Mentors Medals for the Top 10 and Plaque for the Top Performing Local Chapter


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LOGISTICS

1. The Local Chapter has the responsibility to look for a venue each session. The Local Chapter shall prepare theown request letters to reserve the facilities needed for each session.

2. NFJPIA-R3 Councilcould provide assistance to the Local Chapter through provincial co-project head by providintemplates of Request Letter to the Dean and Adviser of each Local Chapter to request the free use of room

chairs, electric fans, light and other facilities needed to conduct the sessions upon request of the Local Chapter.

3. The Local Chapter shall select a venue that could accommodate all the participants of each session. The venushould be well ventilated, properly illuminated and conducive for learning to allow the students to mainta

focus. The Local Chapter shall also consider using a sound system in case of big venue and the student sitting a

the back might have a difficulty of hearing the mentors.

ENFORCEMENT OF THE IMPLEMENTING RULES AND REGULATIONS

A. It shall be the primary duty of the Regional Vice President for Academics to effectively enforce the provisions othis Implementing Rules and Regulations. The Council also has the sole right to interpret the contents of th

Implementing Rules & Regulations and their decision will be binding and irrevocable.

B. The Regional Adviser or his duly designated representative shall act as legal adviser to the Regional VicPresident for Academics and the Council and shall render legal assistance as may be necessary in carrying out th

provisions of this Implementing Rules and Regulations.

AMENDMENTS OR REVISIONS

A. The Council shall be vested with the exclusive power to revise and amend the Implementing Rules anRegulations.

B. Any amendments to or revisions to this Implementing Rules and Regulations may be proposed by any member any local chapter upon a written request of such member, stating the reasons thereto.

C. Any request for amendments and revisions as well as proposed amendments must initially be reviewed by thRegional Vice President for Academics then to be forwarded to the Regional Executive Officers for discussio

editing and final approval and to be noted by the Regional Adviser.

D. The Regional Executive Officers shall have the right to debunk any proposed revisions and amendmentsubmitted to them by the Regional Vice President for Academics, which are deemed unnecessary. The fin

decision on any inclusions and exclusions to this Implementing Rules and Regulations must be determined by

majority vote of all Regional Executive Officers in which the Regional Vice President for Academics is included.

E. Amendments to particular provisions in this Implementing Rules and Regulations shall be allowed provided thsuch amendments will be communicated to stakeholders at least two weeks before it could take effect.

SEPARABILITY CLAUSE

If any clause, provision, paragraph or part of this Implementing Rules and Regulations shall be declare

unconstitutional or invalid, such judgment shall not affect, invalidate, or impair any other part hereof, but shall b


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merely confined to the clause, provision, paragraph or part directly involved in the controversy in which sucjudgment has been rendered.

REPEALING CLAUSE

Any rule and regulation or resolution or part/s thereof inconsistent with the provisions of this Implementing Rul

and Regulations are hereby repealed or modified accordingly.

EFFECTIVITY

This Implementing Rules and Regulations shall take effect immediately after its presentation and approval from th

Assembly. Promulgated in the City of Pampanga this 9th

day of June, 2013.

PREPARED BY:

_____________________________________________

Francis Xavier W. Ferrer

Regional Vice President for AcademicsSystems Plus College Foundation

APPROVED BY:

________________________________________

Zheena E. Ocampo

Regional PresidentSystems Plus College Foundation

________________________________________

Emil Julius T. David

Regional Vice President for Non AcademicsHoly Angel University


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________________________________________

Leila Victoria R. Antonio

Regional Vice President for Finance

Wesleyan University Philippines

________________________________________

Enrico C. Rivera

Regional Vice President for Membership

Tarlac State University

________________________________________John Kendrick H. Pajarin

Regional Vice President for Audit

Colegio de San Juan de Letran

Bataan

________________________________________Adrianne B. Harve

Regional Vice President for Communications

University of the Assumption

________________________________________

Jane T. VillanuevaRegional Vice President for Media

Wesleyan University Philippines

________________________________________

Roy James S. EnrileRegional Secretary General

Baliuag University

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