Quick Start Guide

J.P. Morgan ACCESSSM ACH Initiation — Importing NACHA FilesUse this guide to gather data necessary to prepare and use NACHA files, import into batches, and release batches. The Validator functionality enables you to use a NACHA file to directly create a batch in preparation for release to the bank.

Let’s Get Started!

1. Preparation for NACHA Imports

User EntitlementsTo import NACHA files, the user must have entitlements for the Validator application and Validator function. See your Security Administrator regarding your entitlements.

ACH Company IDPrior to creating your NACHA file from your third party service, you will need to be able to retrieve your Company ID.To locate your Company ID:1. Log in to J.P. Morgan ACCESS and click ACH Initiation.2. Click the Setup link on the left navigation panel. The

Company List screen displays with all company accounts, names and ACH ID numbers.

3. Record the ACH ID number for your use when you import NACHA files.

Note: Your Company ID must be input into your third party service so that it automatically generates into your NACHA File. See your third party vendor guidelines for details.

Effective DateA NACHA file Effective Date must be further out than today’s Business Day. Book transfers can be Same Day, and Payroll files are two Business Days in advance.

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2. Guidelines for NACHA FilesReview the following guidelines for NACHA files used with Validator and Data Import.• The ACH Validator uses only the 5, 6, 7, and 8 records in

NACHA files. The 1 and 9 record information is derived from default settings entered in the system.

• Characters used in ACH files are restricted to: — Numeric (0-9) — Alpha (A-Z) — Blank — Special Characters (#, -, $, ., &, *, and ,)

• All alphanumeric and alphabetic fields must be left justified and blank-filled.

• All numeric fields must be right-justified, unsigned and zero-filled.

• The ACH ID number and Company Name in your NACHA file must match the ACH ID number and Company Name that was set up for your organization.

• The NACHA file must be the standard 94 characters in length.

Consult the ACH Rules published by the NationalAutomated Clearing House Association for moreinformation on creating NACHA files.

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The ACH Validator function “validates” or verifies that a NACHA file is in the correct NACHA format. If the format is correct, Validator imports the file directly into a batch without having to create a database.You can then:• Generate a Batch Summary Report to check the details

(See the ACH Initiation User Guide for more information on reports or see Section 5.)

• Release the batch for processing (Section 6.)

3. ACH Validator

After import is complete and successful message, you must click ACH Batch List to view your batch.You can manage your available batches (Delete, Release, Unrelease, Create a Batch Report or Create a Validator Report) from the ACH Batch List screen.

4. Managing a Batch

To view detailed transaction information within a batch, you can display a Batch Report.• Check the box to the left of the batch, click Batch

Report, and then click Display.• To keep a record of your transactions for audit purposes,

print your batch report when it is in Submitted status.

5. Viewing a Batch Report

After you have entered your transactions, you can release the batches to the Bank for processing from the Batch List screen.• Check the boxes next to those batches you want to

release.• Click Release.• When prompted, enter your password and SecurID

token code and click Submit.• While the batch is in Released status, it can be

unreleased until the next bank pick-up time.• When the Bank picks up the batch, the word “Submitted”

displays in the Status column. The confirm column shows statuses of Accepted, Pending or Rejected.Note: A successful receipt of the file by the Bank will show a status of Submitted in the Status column and a status of Accepted in the Confirm column.

• Pick-up times are 8:30 AM ET, 11:30 AM, 2:30 PM, 4:30 PM, 7:30 PM, 8:30 PM and 9:50 PM.

6. Releasing Batches

7. Glossary Terms

ACH ID Number (also known as ACH Company ID or Company ID)—A number that represents your account number in various areas of the ACH service. Your entire account number is never revealed, although the last few digits are sometimes included in the middle of the ACH ID to help you identify which account it represents. You will need this number when a 3rd party service will be generating a NACHA file.

Batch—Bundling the transactions in preparation for release to J.P. Morgan. Transactions will never go out unless they are in batch form and released. Batches cannot be modified and must be deleted if information inside a batch is incorrect. A batch can only be unreleased when in Released status.

Company Name—The name that has been assigned to represent your account in various areas of the service. This is found on the Company List which is the default screen when you click the Setup option on the main menu.

Company Short Name—The unique three character name (letters, numbers, or both) that represent your account number.

Effective Date—The date you plan to have the funds at the Receiving Bank. ACH Initiation batches may be assigned an effective date up to 33 calendar days in the future. Default effect dates for batches of transactions are the next business day except payroll (2 Business Days) or Same Day Book Transfer (current business day). Important: You must be aware of your particular company’s setup in regard to the debit date for future dated ACH transactions. To learn more, contact your company’s Security Administrator.

NACHA—National Automated Clearing House Association. Regulatory body for the ACH network. Governing body that determines the format for NACHA (ACH) files, ensuring that they conform to Federal Reserve regulations. NACHA is the national trade association for the electronic payment associations, which establishes the rules, industry standards, and procedures governing the exchange of commercial ACH payments by depository financial institutions.

NACHA Format—The ACH record format specifications described in the NACHA Operating Rules and Guidelines, which are the accepted and warranted payment format standards for payments delivered through the ACH network.

NACHA Files—Electronic text files formatted to Federal Reserve regulations, containing transaction information that can be processed through the (National) Automated Clearing House.

Validator—Use to import a NACHA file you create offline directly into a batch. Limits and settings configured for your User ID are applied, in addition to NACHA validation. A pass-through for a NACHA formatted file to be passed through J.P. Morgan ACCESS.

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