myfloridamarketplace roundtable january 21, 2003 10:00 a.m. – 12:00 p.m. myfloridamarketplace

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MyFloridaMarketPlace Roundtable January 21, 2003 10:00 a.m. – 12:00 p.m. MyFloridaMarketPlace

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  • MyFloridaMarketPlace Roundtable

    January 21, 2003

    10:00 a.m. 12:00 p.m.MyFloridaMarketPlace

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Welcome and Overview of the Roundtable SessionProject Status UpdateConference Room Pilot UpdateCommunications UpdateTraining Needs Assessment SurveyVendor Outreach ActivitiesFuture Meeting Participation Question and AnswerRoundtable Agenda

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • What are the goals of the MyFloridaMarketPlace Roundtable?Provide the opportunity for the project team to update agency personnel on project status and system functionalityProvide a forum for agencies to interact, share best practices, and discuss upcoming activities for MyFloridaMarketPlace Identify additional feedback from agencies concerning the MyFloridaMarketPlace system

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • What is my role as an agency liaison?Act as the central point of contact for your agency for the MyFloridaMarketPlace project Appoint a cross-functional team from your agency (representing resources from Purchasing, Accounting/Finance, and Technology) to help work through implementation tasks for MyFloridaMarketPlaceAttend monthly Roundtable sessions (All cross-functional team members will be asked to participate going forward)Distribute e-mail communications to the personnel in your agency that are participating in the implementation of the MyFloridaMarketPlace initiativeEscalate any concerns that your agency has not previously communicated to the project teamSign off for your agency on specific documents (e.g. CRP requirements, workflow)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Project Status UpdateCompleted Conference Room Pilots (CRPs)Vendor RegistrationCompleted functional definition Completed developmentTesting of vendor registration website begins this weekTarget go-live date (February 17, 2003)Vendor adoptionSent out e-mail and invitations to over 1000 state term contract vendorsAmend each state term contractBegin the process of loading catalogs for each of the State Term Contract CatalogsMet with Steering CommitteeMonthly meetingRepresented: Governors Office, Senate, House of Representatives, DOH, STO, DOE, DOC, DFS, DOT

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Conference Room Pilot UpdateCompleted Conference Room Pilots (12/9/02 12/20/02)139 people from 21 agencies attended. Thank you.Received over 120 requests for additional/changed functionalityAnalyzed requestsDeveloped approach with DMS on how to finalize the definition of functional requirementsApproach for review and Signoff of requirementsApproximately 192 requirements were identified as requiring some action (includes contractual requirements that were deemed to require a review)Analyzed each requirement with a recommendation for each requirement to 1) required day 1, 2) not required or 3) required future releasePresenting recommendations to MyFloridaMarketPlace RoundtableAgency liaison needs to go back to their agency to discuss these requirements with appropriate individualsMeet again next week (1/28) to discuss any specific feedbackEach agency liaison needs to signoff on the requirements at that timeHighlight specific requirements

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Communications UpdateConducted First Steering Committee Meeting on 01/13/03Distributed State Term Contract Vendor Communication (> 1000 vendors)Addressing inquiries via the [email protected] e-mail accountCommunications to vendors regarding upcoming Vendor Forums and Vendor Information SessionsWorking with Vendor Management Team to execute ongoing vendor communicationsConducting ongoing sessions for agency communication opportunities (e.g. MyFloridaMarketPlace Roundtable discussions

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Training Needs Assessment SurveyEstimates of how many people need to be trained at each agency by user category (e.g. requisitioners, approvers, etc.).Provide information on available training resources (e.g. facilities, trainers, etc.)Provide information on your user skill level on using the internetProvide information on the technical infrastructure of your agency to see whether it meets recommended minimum requirementsDue by 5 p.m. on January 28th (Next Tuesday)If you have any questions, please contact your eProcurement project liaison (Stephen, Lindsay, or Greg)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Vendor OutreachStrategyGeneral Vendor Information SessionsOver 40 Sessions held around the state, starting in MarchOpen to any vendor interested in doing business with the state

    Communication Methods EmailDirect MailOutreach through Business Associations

    Information available through MyFlorida.com General Vendor Information Sessions Schedule and Sign UpFrequently Asked QuestionsVendor RegistrationTutorials

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Vendor OutreachHow you can helpPurchase Order Flier

    Direct vendors to MyFlorida.com for additional information

    Provide vendors with an e-mail address to which they can send inquiries ([email protected])

    Assist the project team with identifying Critical Impact Vendors

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Vendor OutreachCritical Impact VendorsWho are critical vendors?Key Vendors with whom you do business with on a regular basis (large spend and/or critical goods/services that your agency could not operate without)

    How are they sent to the Vendor team?Spreadsheet will be emailed to Agency LiaisonAgency Liaison will complete and send back to vendor team via email

    How will we contact them?EmailPhoneFlier via Purchase Order mailouts

    How will we report on Critical Impact Vendors?We will track your Critical Impact Vendors against vendor registration and send you a monthly report with the statusThis Critical Impact Vendor Status Report can be requested more frequently, if needed

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable MeetingsMeeting Frequency

    Future Topics

    Cross-functional team participationA core team of 5 or less people is recommendedTeam should include people from different areas within your agency.PurchasingFinance & AccountingTechnology

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Questions??

    [email protected]

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.