Monitoring & Evaluation Of

Delivering as One

By

Cyra Syed

M&E Coordination Officer

RCO

2

Oversight & Reporting Function

5 TWGs & ITWG (PA)

Joint Progress

Reports and Joint Annual Work plans developed

21 TF (CA)

Inputs provided for finalization

of AWP and M&E plan

5 JPSCs

Progress reviewed and AWP endorsed

OMT & BH

Joint AWPDeveloped

and progress reports

produced

Inp

uts

from

Don

ors

, Govern

men

t & H

Q

ONE UN M&E NETWORK

United Nation Country Team

High level Committee

3

Role of M&E Network

• Tools Development

• Facilitation and Technical Advice

• Knowledge Management and Database

4

M&E requirements of Key Partners

• M&E of DaO at UNDG

- One UN Report- Country led evaluations (6 pilots)- External Evaluation of DaO pilots

• Donors consultations for One UN report

• Progress review by JPSCs and HLC

5

Achievements of M&E Network 2008-2009

• M&E Capacity Assessment Exercise conducted

• ToRs for M&E Network and Focal points Developed and endorsed by the Network

• Templates and guidance note developed on Joint Progress Reporting, Joint Annual Work plan and Joint Monitoring Plan

• Development of JP and OMT Joint AWP Facilitated

• Mapping exercise of Agency Reporting conducted

• Interface with DaO-MIS team

6

Status of Report 2009 and Annual Work Plan 2010

Joint Programmes

Half yearly Report Annual Work plan 2010

Submitted by JPC

In process by JPC

Status Expected date for finalization

H&P

1, 4 & 6 2, 3 & 5 Input from one PA awaited

 End of January

Environment

1, 2, 4 & 5 JPC 3  AWP presented to Donors on 14th Jan 2010

To be endorsed by JPSC/TF in Feb-March

Education 1, 4 & 6 2, 3 & 5  AWP prepared and shared with Joint TF

To be endorsed by JPSC on 9th Feb.

ARP None  JPC 1 & 2, 3, 4

 In process To be presented to TF by end of Feb.

DRM None JPC 1 & 2  JPC 1 AWP Final, JPC 2 in process

 

7

Status of Joint Report

• None of the JP have completed the 6 monthly reports and the annual report is also due

• JPSOs and M&E focal points were not extended the required cooperation by CAs and PAs for producing this report.

8

Status of Joint Annual Workplan

• Each JP developed a slightly different model for WP

• In all instance agency country plans have been developed first and then ‘joint exercise with PA’

• The average time to complete the exercise has been three months

• The education JP model is a good model to follow which included engagement with CCI, PA, government, provinces.

• What is missing in all instances is civil society engagement /input and appropriate consultation with CCI

9

Vision for DaO M&E 2012

Institutionalization of M&E by having:

• One Workplan

• One Monitoring and Evaluation Plan

• One Review

• One Report

10

M&E Network Plan for 2010Output Activities

Enhanced capacity of M&E UN staff on RBM

Develop a package of RBM of Joint Programmes with Consultant

Roll out online and face to face training workshops

M&E Network is strengthened to address the M&E needs of Joint programmes

Consultations with external (consultations with Donors, Government (EAD/P&D) for discussion on current M&E systems and need assessment.) and internal partners (lobbying with HoA/CAs for reflection of support to M&E network in the ToRs and Annual Appraisal of focal points)

DaO-MIS team supported in development of a robust planning and reporting tool for DaO activities.

Discussion and finalization of M&E tools/templates and supporting

regular upload of planning and progress on MIS

11

M&E Network Plan cont…Planning, implementation, and monitoring of One Programme facilitated

Provide technical support in;

Preparation of Joint Work Planning and Joint Monitoring plan

Preparation of half yearly report

preparation of Joint Annual Review

preparation of JP Annual Report

Mid term review of One Programme and external evaluation missions of DaO supported

ToRs developed and shared with UNCT and review mission supported as required

Mechanisms proposed for developing baselines for funded Joint Programme interventions for 2011

Discussions on availability of baseline data and consensus on addressing the gaps

12

M&E Events Planned• RBM Capacity Building Trainings

• Launch of One Programme Workplan 2010 and M&E Plan

• One Programme Mid Term review workshop

• Workshop to Discuss the process of AWP 2011

13

M&E Capacity Assessment Exercise 2009

#Convening Agencies Number of JPCs M&E Capacities

RC office Recommendations to UNCT in 2009

1 WHO 2 (H&P JPC 2, JPC 4) One M&E Staff

Dedicated M&E capacities at each agency level

A team of 5 M&E staff recommended for CAs. (depending on the size and scope of programme)

2 FAO2 (ARP JPC 1, Environment JPC 3)

One M&E Staff for Humanitarian prog.

3 ILO 1 (ARP JPC 2)  

4 UNFPA2 (ARP JPC 3, H&P JPC 6)  

5 UNDP3 (ARP JPC 4, DRM JPC1, Env, JPC 1)

SMU partially responsible for M&E

6 UNESCO3 (Education JPC 2, 3 & 4)  

7 UNICEF

4 (Education JPC 1, Env. JPC 2, H&P JPC1 & 3) Full M&E Unit

8 UNHABITA 1 (Env. JPC 4)  

9 UNIDO 1 (Env. JPC 5)  

10 UNAIDS 1 (H&P JPC 5) One M&E Staff

11 WFP None One M&E Staff

  UNDP as an AA needs additional M&E capacities for One Fund monitoring and reporting.

14

UNCT Decisions Required

1. Dedicated M&E Capacities made available at PA/CA

2. Co-chairs provide strategic support and guidance for institutionalization of One M&E system; for e.g

• Resources allocated by JP for M&E Activities.

• Co-chairs/UNCT take collective decisions on JP Planning, Monitoring, Review and reporting.

• UNCT review the half yearly reports/annual report by end February 2010.

15

Thank you