Planning, Monitoring & Evaluation

Of One Program

Cyra Syed

M&E Coordination Officer

Resident Coordinator’s Office

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Governance Structure and M&E System of One Governance Structure and M&E System of One ProgramProgram

JPC Task Forces

Joint Program Steering Committees

Executive Committee

High Level Committee

ONE PROGRAM

UN Country Team

Governance Forums

Members of Thematic Working Groups, Inter Agency Group on Gender Equality, CCI Group share the responsibility of JP M&E supported by the One UN Monitoring & Evaluation Network of the One Program.

ONE BUDGET ONE OFFICEONE LEADER

Responsible for high level strategic decision making related to funding and program direction and periodic reviews of One Program

Reviews and approves financial and progress reports, work plans and budgets at the JP level, recommends course corrections, reviews and final evaluation.

Task Forces perform the same function as JPSC but at JPC level.

M&E and Oversight Function

M & E Network

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Role of One UN M&E Network

Tools DevelopmentStandardized templates for Joint Annual Work Plan,Joint Monitoring Plan, Joint Progress ReportingDeveloped.

Facilitation andTechnical Advice

Joint Progress Reports, Joint AWPs 2010 and Joint Monitoring Plans Development of Delivering as One-MIS supported for tracking financial information of one budgetary framework and UN’s support in Pakistan

KnowledgeManagement andDatabase

M&E section on UN Pakistan web portal developed and populated http://www.un.org.pk

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Scope of One Program M&E

Sr.# Joint Program JP Component JP Outcomes Outputs

1. Health & Population 6 21 67

2. Disaster Risk

Management 2 4+ 15+

3. Environment 5 5 27

4. Education 4 18 43

5.

Agriculture Rural Development and Poverty Reduction 4 11 33

   Total 21 59 185

Indicators for cross cutting issues (Gender, Human Rights, Refugees, Civil Society Participation) are incorporated in all five JPs

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Results Based Management of One Program

• RBM in Planning

• RBM in Managing

• RBM in Monitoring

• RBM in Evaluation

• RBM in Reporting

RBM Tools

• Results Matrix

• Monitoring Plan

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RBM of One Program & Lead Roles

One Program Results and Outcome Framework

Tools Lead Role

JP M&E Framework – JP Annual Workplan – JP M&E Plan- JP Annual Review

JPC M&E Framework – Annual Workplan – JPC Monitoring Plan- JPC progress reports

Convening Agents

JP Co-Chairs

UNCT / RCO

Country Programs - Annual Workplan – M&E Plan-Reports

Individual Agency

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M&E Achievements 2009

• Standardized templates for Joint Annual Work Plan, Joint Monitoring Plan, Joint Progress Reporting used by all JPs.

• Mapping of UN Agency Reporting conducted.

• 70% of the total JPCs developed Joint Progress Reports

• 100% JPs developed Joint Annual Work Plans (JAWP)

• JAWP for Operation Management Team developed with indicators and baselines.

• Joint Monitoring Plans for the JPCs are being produced (initiated in 2010).

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JPC Annual Workplan Template

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Joint Monitoring Plan Template

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Progress Report Template for Participating Agencies (being revised)

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The Volume of Progress Reports for Participating Agencies

• Reports to respective Boards/headquarters

• Report to individual Donors

• Report to Administrative Agent for One Fund

• Report to RC office for Joint Progress Report

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10 Steps for RBM of One ProgramM&E Activities Timeframe

Step 1: Joint Annual Work Plan Last Quarter of calendar year

Step 2:Joint Monitoring Plan (based on AWP) December-January

Step 3: Implementation and Monitoring Throughout the year

Step 4: M&E data generated in the field Throughout the year

Step 5: Field reports shared with Head office April/July/October/January

Step 6: Joint periodic progress reviews March/June/Sep./Dec

Step 7: Half Yearly and Annual Reports consolidated by CAs

August/ February

Step 8: Reports shared with partners August/ February

Step 9: Feedback on reports incorporated for improvement and future planning

As and when received

Step 10: Joint evaluations, mid term reviews planned and conducted

2nd year of implementation

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Joint M&E Challenges

• Lack of M&E capacity in the UN system

• Maintaining the implementation, results and reporting chain

• Activity based reporting on JPC results

• Multiple reporting requirements

• Financial reporting

• M&E of CCIs

• Low priority attached with M&E

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Way Forward• RBM Training in July 2010

• Development of Monitoring plans in 2010

• Joint reviews for reporting and analyzing joint results

• Single template for AA and Joint Reports in 2010

• DaO MIS functional by mid 2010

• Alignment with national M&E system

• More emphatic lobbying and sensitization

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Thank you

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Process of Un-earmarked Allocations – - a recent example

• $6 million un-earmarked received in the One Fund through the Expanded Funding Window (EFW).

• UNCT / Joint Programme Co-chairs discussed and finalized the JP wise distribution of funds. The JP allocations were made, keeping in view the key national priorities at the moment.

• The allocation was discussed with the EAD to seek their consent.• The Co-chairs and the participating agencies in consultation with the

respective line ministries put together joint proposals for the JPC-wise allocation of funds.

• The joint proposals submitted by each JPC were reviewed and endorsed by the One UN Executive Committee comprising of the three members; Secretary EAD, UNRC, and DFID as the donor rep.

• The JP Co-chairs based on the decisions of the One UN Executive Committee sent a formal request (signed by both Co-chairs) to the UNRC for the release of funds accordingly.

• RC directed the Administrative Agent (UNDP) and the funds were transferred to the participating agencies as per the agreed upon allocations.