mobile apps and e-alerts: taking technology a step further jon a. gegenheimer jefferson parish clerk...
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Mobile Apps and e-Alerts: Taking Technology a Step Further
Jon A. GegenheimerJefferson Parish Clerk of Court
Jefferson Parish, Louisiana
Image courtesy Wikipedia.org
The first smartphone—Simon by IBM, distributed by BellSouth
Information and unrestricted ability any time…any where…
Society has embraced technology that promotes freedom from conventional tools used to access sources of news and data.
Image courtesy Wikipedia.org
One third of all Americans now have smartphone technology that affords access to mobile apps that
perform a wide range of functions: tools, information, entertainment, and much more!
The clerk of court app was developed and implemented in only 3 months.
Users have options from which to
choose to access information about elections and the clerk of court’s
office.
All information available via the clerk’s Internet web site may be
accessed through the app on any
hand-held device.
Users may search for election data
by date, candidate name, or
office/proposition.
Clean streamlined buttons provide for
easy selection of options.
Here, user selects date of the
election they wish to research. Results are
available back to 2002.
After selecting the date, a list of offices and
propositions appears.
Information that users seek appears
in bold print, complete with
candidate name, number of votes, percent of votes,
voter turnout, and total votes cast.
A map of the results may be selected here.
The map viewer provides a legend and precinct-level map of
Jefferson Parish.
As results are entered on election night,
precincts are colored for the candidate
receiving a plurality of votes. Users may
easily determine which precincts have
reported.
Users then may select individual
precincts for information about the lead candidate and location of the
precinct.
Back to the search options: Users may search for election data by date, candidate
name, or office/proposition.
If a user knows a candidate name, but not the office
he or she is seeking, one may enter the name, then select the
date of the election.
Example: Adams, a Louisiana House
candidate. The user may not recall which district seat
Adams is seeking.
Other features include a list of polling places,
easy access to the clerk’s web site,
information about the clerk of court,
and access to maps of voting
districts.
Attorneys’ Toolbox App
Attorneys’ staff regularly phone
the clerk of court’s office for fees,
forms, directions, and other info.
Attorneys are businessmen, and seek to be more productive and,
thus, more profitable.
The Docket Calendar helps
attorneys calculate how much time to
allocate for a courthouse
proceeding.
Attorneys may retrieve the docket calendars for the district court and Jefferson Parish’s courts of limited
jurisdiction.
The district court has 16 divisions.
Users may retrieve the docket for a
particular division or all of them.
Division A is selected here.
Then a date is selected.
Search has revealed 0
criminal and 8 civil items on docket for Division A for
May 24, 2012.
A step further, users may view
details of the items on the docket.
Case number, title, type, and
description of docket activity are
provided.
Another example, this one a traffic
matter.
Attorneys’ Toolbox App
Jefferson Parish’s courts are located
in multiple facilities in the
area. Smartphone users often utilize GPS and mapping software to locate businesses, and now government
offices.
Users are linked in to Google Maps for ease in obtaining driving directions.
Forms for the various clerk of
court divisions are provided for convenience.
A step further, users select from a list of forms that they may review,
print, or in conjunction with other apps, save
and edit.
In Questions and Feedback, users
may submit contact
information and questions and
comments.
JeffClerk Alerts
E-Mail notifications of criminal and civil case activity and election results reporting.
Subscribers to the alert system may receive e-mail alerts any time, anywhere, on any
device capable of receiving e-mail.
The alert provides case number, division, and title and the purpose for the e-mail alert.
This alert is for a filing of a Motion for Final Dismissal. The user learns that the dismissal
was granted.
This is an example of an alert indicating that multiple documents were filed.
It may take 24-48 hours for the signed judgment to be imaged. Once the image is available, the subscriber gets a follow-up e-mail. If they subscribe to the clerk’s remote access service, they then may retrieve the
image.
Election alerts contain the office title or
proposition description, number of
precincts reporting, candidate name, votes counted, and turnout.
The e-mail also provides a list of precincts with a
notation by the ones which have reported.
