Mission-Based Management

August 2005

Electronic CV System

Users Group

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Electronic CV Refresher

Publications

Funding

Service

Free Text

PUBLICATIONS

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Two Ways to Get Publications into the System

Download PubMed (HSC) SportDiscus (College of Health)

• On demand (searches from last download)• Records don’t appear right away• Search based only on last name + initial(s)• Colors help indicate match level• “Extras” need to be deleted

Direct Entry

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Filter Capabilities

By Category Type

By Journal

By Year

Combination of Type/Year or Journal/Year

By Color

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Publication Categories Supported

Abstract Book Book Chapter Book Editor Book Review Case Report Conference Proceedings Editorial Journal Article Letter Newspaper Article Patent Poster Report Review Video/Film/CD/Web Other

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Coming Soon

Keyword Search Feature

Peer Reviewed vs. Non-Peer Reviewed Distinction

FUNDING

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When Do We Enter Vs. Review?

Review Only• Funding has gone through OSP• Data will be updated to reflect status changes, new awards, etc.• Remember that project is shown initially under OSP-designated

PI only

Entry Required• Historical projects not in OSP data• Projects held at another institution

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Who Are The Sponsors?

33 Sponsor Types as defined by the Office of Sponsored Projects• PHS/Public Health Service• State Funding• Industry• Miscellaneous Funding

4,652 Sponsors• National Eye Institute• National Institute on Aging

Determining who the entity is, and where it is (or where it belongs in the system) is the most complex step

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Where Do You Reflect All the Details In The System?!

Select Project• To filter and select projects currently in the system• Filter by status, year, sponsor type, sponsor, or search by

keyword• List includes both funded and rejected projects

Project Details• Short Title – comes from OSP data• Full Title – can be edited; displays on CV• Type – contract or grant• Status – active, closed and pending are most common• Dates• Sponsor name can be edited within MBM Office

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Where Do You Reflect All the Details In The System?! (cont.)

Responsibilities• Change in PI• Include in CV/Biosketch/Summary• Standard Roles

– Principal Investigator– Co-Principal Investigator– Co-Investigator– Override Name Capability

Awards• Dollar amounts come from OSP as awards are made• Can be entered for self-entered grants

SERVICE

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Internal Service

Level Definition Example

College Activity based at or with a scope of a college

SOM RPT Committee

Department Activity based at or with a scope of a department

Anesthesiology Executive Committee

Division Activity based at or with a scope of a division

Cardiology Fellow Selection Committee

Health Sciences Center Activity based at or with a scope of a Health Sciences Center

Mission-Based Management Design Team

Program Activity based at or with a scope of a program

Developmental Biology Program

University Activity based at or with a scope of the University of Utah

Academic Senate

University Hospital Activity based at or with a scope of University Hospital

University Hospital Trauma Executive Committee

Other Internal Internal Service to a previous institution (not the University of Utah)

University of Colorado, Anesthesiology Executive Committee

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UUHSC Structure

University of UtahHealth Sciences Center

School ofMedicine

College ofNursing

College ofPharmacy

College ofHealth

Cardiology Gastroenterology InfectiousDiseases

Colleges

Departments

Divisions

Anesthesiology InternalMedicine

Biochemistry . . . (22)

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External Service

Level Definition Example

Community Service: Non-Patient Care

Service to entities within the community, including leadership positions and committee work

Member, Governor’s Task Force on the Uninsured

Community Service: Patient Care

Providing hands-on patient care

Dermatology Skin Cancer Screenings

Consulting Serving as a consultant; often a paid position; non-academic, but brings recognition to faculty member and UUHSC

Consultant on DNA Sequencing for Abbott Laboratories

Industrial Presentations Presentation to industry sponsored group; non-academic

Demonstration of a new artificial hip to professionals; sponsored by ___, Inc.

Outreach Presentations Presentation to professionals, usually for training purposes

Training high school teachers in genetics

Professional Organization Leadership

Holding a leadership role within a professional society (often the same ones faculty are members of)

Secretary, American Academic of Pediatrics

Other External Mechanism to submit new entities for addition to the appropriate category

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Entities

Why a List?

Searching

Entity vs. Description

Adding an Entity Not already in the List• Other External – if you’re unsure of category• Other (Internal) – once you’ve chosen a category• Other (External) – once you’ve chosen a category

Internal vs. External? By virtue of proximity….• PCMC• VAMC• HCI

Display by Entity or Date?

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Activities

What did they do? >>> Role

Adding an Activity not already in the list• “Other” sends an e-mail to the MBM Office

FREE TEXT

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“Free Text”

CV Format Sections Not Handled Directly by Mission Activity Data

V. ADMINISTRATIVE EXPERIENCE

A. Identify Administrative Positions, or Duties, Dates (inclusive)

IX. TEACHING RESPONSIBILITIES/ASSIGNMENTS

A. List courses taught during the past five years. Indicate approximate number of students in each course.

B. Graduate Students Supervised (Committee Chairperson)Student Level (Ph.D./Masters)Date of DegreeThesis TitleCurrent Employment

C. New courses developed and other curricular or teaching innovations.

Needed Maximum Flexibility and to be CV Specific

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Free Text Categories Administrative Duties Course and Curriculum Development Courses Taught Graduate Student Committees Interest Groups Other Scholarly Activity Students Supervised

Sample EntriesV. ADMINISTRATIVE EXPERIENCE

A. Administrative Positions Director, Medical Student Education in Pediatrics, University of Utah, 7/2000 – present Pediatric Clerkship Director, University of Utah School of Medicine, 7/2000 – present Chief, Division of Pediatric Inpatient Medicine, University of Utah, 3/2003 – present

IX. TEACHING RESPONSIBILITIES/ASSIGNMENTS

C. New courses developed and other curricular or teaching innovations Pediatric Decision Making Tutorial http://umed.med.utah.edu/pediatrics

Used to help teach Topics in Medicine 7/2000 – 6/2003 Problem-based learning on the web. http://umed.med.utah.edu/pedpbr/

Self study program for students Pediatric Flash Cards. http://msig.med.utah.edu/boardgame/medflash.html

Flash card system to query a pediatric database Use of Personal Data Assistants (PDA’s) in the pediatric clerkship

Topics in Medicine pediatric curriculum 7/2003 - present