page 1 mission-based management april 2010 electronic cv system users group

Mission-Based Management

April 2010

Electronic CV SystemUsers Group

Professional Experience Suggestions

Check to see if current position is listed

Check if all past positions have end dates

Are any positions missing?

Are there any gaps?

Make Sure Career Entries Are Up-To-Date

Make Sure Memberships Are Up-To-Date

Professional Membership Suggestions

Are any new Professional Organization Memberships missing?

Add end dates to Organizations that your faculty member is no longer a member of

Enter committee work under service

Publication Categories Supported

Abstract Book Book Chapter Book Review Case Report Commentary Conference Proceedings Edited Book Editorial

Journal Article Letter Newspaper Article Patent Poster Report Review Video/Film/CD/Web/

Podcast Other

Make Sure Publications Are Up-To-Date

Publications: Download Manager

Publication Suggestions

□ Request a download---After download is complete, review the Download Manager to “Accept” publications that belong to your faculty member or “Reject” publications that do not belong to him/her

Publication Suggestions Continued

Check for duplicate publications

Add new book chapters, abstracts, posters, etc. (or any other publications that did not download)

Have any “Pending Publications” been published? If so, add the publication date.

Enter new pending publications (“in press” & “accepted”)

Watch for peer-reviewed vs non peer-reviewed

Refresh any Epub’s that have now been published in hard copy

Funding: Search Screen

Make Sure Funding Entries Are Up-To-Date

Funding Suggestions

Check statuses – update Pending grants to “Active” or “Unfunded”

Check if your faculty member’s role is accurate

Check if dollar amounts are correct; if not, you can self-enter

Are all current grants showing? If not, hand enter new grants

Check for duplicates: OSP vs. Hand Entered

Are titles and sponsors correct?

Do your faculty member’s collaborators have new grants? Are collaborators listed on their grants?

Make Sure Presentations Entries Are Up-To-Date

Presentations Suggestions

Check to make sure your Presentations list is currentReview Presentation Type assignments

Invited/Visiting Professor Keynote/Plenary Lecture Meeting Presentation Peer-Reviewed Presentations

Is the Activity Scope correct? Activities are grouped by scope on the CV.

International National Local/Regional

Remember that some “Presentations” may belong under Teaching Activities

Who is the audience?

Education Categories Course and Curriculum

Development Courses Directed Courses Taught Clinical Teaching Laboratory Teaching Small Group Teaching Trainee Supervision Graduate Student

Committees

Educational Lectures• Didactic Lectures• Department/Division

Conferences Continuing Education

• CE Courses Developed• CE Courses Taught

Education Administration Other Educational Activities

Make Sure Education Entries Are Up-To-Date

Education Suggestions

For Primary Instructors: Check to see if new course activities are showing in Courses Taught

Hand enter any new courses you are teaching that are not showingo Select from the course catalog to pre-populate ORo Self-enter

Don’t forget to enter other forms of teaching Trainee Supervision Graduate Student Committees Clinical Teaching Small Group Teaching Laboratory Teaching Continuing Education

Service

External: Professional Organization Leadership Affiliated Institutions Community Service: Patient Care Community Service: Non-Patient Care Outreach Presentations Industrial Presentations Consulting

Internal: University Health Sciences College/School Department Division Programs, Centers, & Institutes University Hospitals & Clinics Internal Service at Previous Institutions

Make Sure Service Entries Are Up-To-Date

ServiceService Suggestions

Remember the difference between Internal and External

Remember the category or level that the activity belongs in

Add any new activities you are currently involved in

Add end dates to activities that you are no longer involved in

Check to see if your role has changed

Administrative Duties SuggestionsDefinition: Highlighted administrative experience which

could also be reflected within career or service.

(Only place where duplication is allowed, but the entries should not be identical. Administrative Duties entry should describe administrative aspects of activity.)

Has your faculty member taken on any new administrative responsibilities?

Should some of the current administrative duties be removed in light of new responsibilities?

Administrative Duties can also be listed in Career or Service

How can your faculty member emphasize the Administrative aspect of the activity for this section?

Administrative Duties

Career Administrative Duties Service

•Usually formal position or employment

•Includes a significant time commitment

•Can be internal or external

•Positions held that involve significant administrative responsibilities

•Highlights only


•Activity may also be listed in career or service

•Lesser (partial) time commitment

•Typically for a specified amount of time


Last But Not Least Don’t Forget

Editorial Experience Grant Review/Study Section Symposium/Meeting Chair/Coordinator

Start early Allow plenty of time for faculty and department review

Include everything but do not duplicate (with one exception)

Remember collaborative activities

Remember the reviewers They have 210+ CV’s to review Make it clear, easy to read … do not make them dig Help them to help your faculty member get promoted, etc.

Future Screen Flow & DesignExternal Service Rework!!

CategoriesProfessional Organization LeadershipCommunity Service: Non-Patient CareCommunity Service: Patient CareConsultingIndustrial PresentationsOutreach PresentationsAffiliated Institutions

Screen Differences: Category First Entity First

What aspects are clear in the current screens?What is the most confusing? (suggestions?)One Grid for Internal & External Service?One Entry Screen? Two?Changing Between CategoriesMonitoring

Future Screen Flow & DesignInternal Service Rework!!

CategoriesUniversityUniversity Hospitals & ClinicsHealth Sciences CenterCollegeDepartmentDivisionPrograms, Centers & InstitutesService at Previous Institutions

Screen Differences: Category First Entity First

What aspects are clear in the current screens?What is the most confusing? (suggestions?)One Grid for Internal & External Service?One Entry Screen? Two?Changing Between CategoriesMonitoring

How often do you use the Category Override? How often do you do searches in the keyword search? Would you like the keyword search on the grid to search information in

the Category Override? How many have tried to update a title for an entry that is on the CV but

you could not find it by using the keyword search tool? Is there another tool or feature that would be more helpful instead?

(something you want more )

Future Screen Flow & DesignCategory Override

Future Screen Flow & DesignSave Feature

How are you using the system most often? • “Save” vs. “Save & New”, multiple entries vs. only a few?

How many like the Save feature the way it is now? Type vs. copy and paste Save right away vs. check CV preview first Faculty request edits

• Multiple or just a few at a time If we change it, how should it look?

Is the current flow for Presentations working okay?• Adding new entries• Editing to make changes (eg, change sub-category)

Option to select the overarching Presentation category instead of selecting one of the four current options?

• More like Publications?• A hover could help to describe the different types of presentations

that could be entered.

Future Screen Flow & DesignPresentations Sub-Categories

vs.

Upcoming CV Users Group Meetings

Date Time Location

Thursday, Jan. 14th 2:00-3:00pm 1C309 SOM

Thursday, Feb. 11th 2:00-3:00pm 1C309 SOM

Thursday, Mar. 11th 2:00-3:00pm 1C309 SOM

Thursday, Apr. 8th 2:00-3:00pm 1C309 SOM

Thursday, May 13th 2:00-3:00pm 1C309 SOM

Thursday, Jun. 10th 2:00-3:00pm 1C309 SOM

Thursday, Jul. 8th 2:00-3:00pm 1C309 SOM

Thursday, Aug. 12th 2:00-3:00pm 1C309 SOM

Thursday, Sept. 9th 2:00-3:00pm 1C309 SOM

Thursday, Oct. 14th 2:00-3:00pm 1C309 SOM

Thursday, Nov. 11th 1:00-2:00pm 1C309 SOM

Thursday, Dec. 9th 2:00-3:00pm 1C309 SOM

page 1 mission-based management april 2010 electronic cv system users group

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