minutes board president, at 7:00 p.m. mrs. cheri a. beck of trustees/board minutes/… · meeting...

MEETING OF THE BOARD OF TRUSTEES

SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT WEDNESDAY, FEBRUARY 9, 2005

MINUTES

The Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District met in regu-lar session on Wednesday, February 9, 2005, in the Board Room of the Shasta College Administra-tion Building. 1. CALL TO ORDER The meeting was called to order by Mr. Kendall Pierson,

Board President, at 7:00 p.m. 2. ROLL CALL Roll Call indicated the following:

Trustees Present Mrs. Cheri A. Beck Mrs. Judi D. Beck Mrs. Patricia A. Hunn Mr. Harold J. Lucas Mr. Martin B. Myers Mr. Kendall S. Pierson Mrs. Rayola B. Pratt Mr. Anthony Ballard Trustees Absent None

3. FLAG SALUTE Mrs. Patricia Hunn led the flag salute for those attending

the Board meeting. 4.

INTRODUCTION OF SPECIAL GUESTS

Dr. Mary E. Retterer, District Superintendent/President, stated that there was an article in the Record Searchlight about the Commission on Athletics’ announcement that it had selected the 2003-2004 Shasta College Men’s Cross Country Team (team GPA 3.356) and Women’s Volley-ball Team (team GPA 3.422) as the Scholar Team Recipi-ents. Also, one of our athletes was selected as the Scholar Athlete.

MEETING OF THE BOARD OF TRUSTEES - 2 - FEBRUARY 9, 2005 4.

INTRODUCTION OF SPECIAL GUESTS (Continued)

Gary Houser, Interim Dean of Public Safety, Sports, and Fitness, stated that the volleyball team has qualified to be nominated each of the last six years; and in five of the six times, it was chosen as the GVC Scholar Team. This is the second time that the Women’s Volleyball Team has been chosen as the state scholar team. Members of the Women's Volleyball team:

Carly Bagshaw Krystal Bourne Zeva Knuckles Marissa Kraft Valena Lee Maggie Roberts Bailey Scott (4.0) Lindsey Wert (4.0) Katie Wilson

Mr. Houser introduced Kelly Brazil, Coach of the Volley-ball Team. Ms. Brazil introduced three of the volleyball players. Lindsey Wert carries almost a 4.0 GPA and is transferring to Sonoma State. Crystal Bourne also plays softball and has been offered a full ride to Mt. Olive Col-lege in softball and carries a strong GPA. Katie Wilson is an Ag major doing TRAC (University Express) for the first time and is the most improved player, with a strong GPA. She may transfer to the University of Hawaii at Hilo. Ms. Brazil said it is an honor to be a part of their lives. Mr. Houser said the members of the Men's Cross Country scholar team were:

Christopher Caskey (4.0) Jason Cooper Phillip Curiel Michael Eller Adam Jackson

Matt Reed Brian Torum (4.0)

These team accomplishments will also be acknowledged at the Celebration of Student Athletes Awards Banquet at the

MEETING OF THE BOARD OF TRUSTEES - 3 - FEBRUARY 9, 2005 4. INTRODUCTION OF

SPECIAL GUESTS (Continued)

COA Convention on April 7, 2005. This is a special award as it combines the academic and athletic endeavors of all of the members of one specific team. This is an honor that Shasta College is extremely proud of. Mr. Houser reported that the Commission on Athletics has chosen Christopher Dow as a Scholar Athlete for the Cali-fornia Community Colleges. He had the top GPA in the sport of baseball with a 3.89. He was accepted to Stanford University and to UC San Diego. He is currently enrolled at UCSD, majoring in Psychology. Mr. Houser introduced Brad Rupert, adjunct Baseball Coach. Mr. Rupert said Chris Dow is an extraordinary young man. Although he was accepted at Stanford, Chris thought his opportunity at UC San Diego would help his baseball more. Mr. Dow thought the whole system here was wonderful – from fi-nancial aid to the athletic trainer. He was from Pleasant Valley High School in Chico. Mr. Houser said these honors are not accidental. Shasta College has a history of scholar teams and athletes. The academic counseling that the athletes receive from Lois Cushnie and Jason Kelly helps a great deal and they de-serve a lot of the credit. Board President Kendall Pierson congratulated the athletes and said it also speaks well of the coaches. He led every-one in a round of applause.

5. CALL FOR REQUESTS

FROM THE AUDIENCE TO SPEAK TO ANY ITEM ON THE AGENDA

Mr. Pierson asked if there were any requests from the au-dience to speak to any item on the agenda. There were none.

6.1 FACULTY ASSOCIATION

REPORT Dr. Elizabeth Waterbury, Faculty Association President,

stated that the Faculty Association held a meeting at noon on January 18, which was Flex Day. There were 90 fac-ulty in attendance. Dr. Waterbury requested permission to speak to Item 9.5 on the agenda.

MEETING OF THE BOARD OF TRUSTEES - 4 - FEBRUARY 9, 2005 6.2 ACADEMIC SENATE

REPORT Cathy Anderson, Academic Senate President, stated that

she had no report. 6.3 CLASSIFIED EMPLOY-

EES’ ASSOCIATION RE-PORT

Sue Brix, CSEA Chapter President, stated that she had no report. Ms. Brix requested permission to speak to Item 9.5.

6.4 ASSOCIATED STUDENT

BODY REPORT Anthony Ballard, Student Trustee, announced that he

would be resigning from his position as Student Trustee and ASB President, effective tomorrow. Armando Maldonado will be moving into this position. Mr. Ballard said he met with Dr. Retterer and Dr. Harmon and there was one last official act that he wished to do. Mr. Ballard read the following certificate into the record:

WHEREAS the Associated Student Body of Shasta College plays an integral part in the student life of the college, let it be known that from this day forth ASB officers in good standing for one year, shall re-ceive a graduation stole in honor of their dedication and service. This stole shall be worn upon gradua-tion and shall have the ASB emblem and office held by the member.

Dr. Retterer stated that it takes a great deal of hard work to be an ASB officer and Student Trustee. Anthony Ballard has done an exemplary job. Mr. Kendall Pierson, Board President, presented a plaque of appreciation to Anthony Ballard. The inscription on the plaque read as follows:

Anthony W. Ballard Student Trustee

Shasta-Tehama-Trinity Joint Community College District October 2003 through February 2005

Mr. Pierson thanked Mr. Ballard for his work with the stu-dent body. Mr. Ballard said he has transferred to Simpson University and he got a promotion at work. He stated that it has been an honor being part of this Board.

MEETING OF THE BOARD OF TRUSTEES - 5 - FEBRUARY 9, 2005

6.5

SUPERINTENDENT/ PRESIDENT’S REPORT

Superintendent/President Dr. Mary Retterer gave the fol-lowing report: There was a wonderful, front-page article in the Record Searchlight on Dean Jan Dinkel – congratulations to Jan! The Annual Tri-County Economic Forecast Conference on January 13 in Chico was marvelous. Dr. Retterer said it is one of the best development activities she has attended so far in California. She now has a much better feel for the economic situations nationally, statewide, and locally in Butte, Glenn, and Tehama Counties. While everyone was disappointed that John Roueche was not able to be here for our Flex Day on Tuesday, January 18, Dr. Esteban’s remarks drew much praise. We will be reconvening a proactive group which used to meet, con-sisting of the CSU Chico President and the Presidents of the four community colleges they work with (Shasta, Butte, Yuba, and Siskiyous). Dr. Retterer said she is very impressed by the level of support from Drs. Zingg and Esteban. Everyone is hopeful that Dr. Roueche will be able to join us again for Fall Flex Day. On Saturday, January 22, Dr. Retterer reported that she was the brunch speaker for the American Association of University Women (AAUW). It was a wonderful turnout and the message of the value of a community college was very well received. Several of those in attendance were ei-ther graduates or parents of graduates of the college. She attended one of Larry Grandy’s music classes re-cently. What a dynamo! He is hosting five guests from Australia this week. Larry is a real treasure to the college and to our students. Thank you to Cheri Beck, who brought back information for the Board from the League Conference. It was a highly informative event and they heard that the atten-dance was twice that of last year.

MEETING OF THE BOARD OF TRUSTEES - 6 - FEBRUARY 9, 2005 6.5

SUPERINTENDENT/ PRESIDENT’S REPORT (Continued)

Assemblyman La Malfa is considering accepting our invi-tation to him to be our 2005 Commencement speaker. We should hear from him shortly. Dr. Retterer said she had a very good one-on-one meeting with him last week. Also, a group of northern California CEOs met with Senator Aanestad to discuss funding issues (of course) and just to meet him and introduce ourselves. Shasta College is going with a two-year college catalog in-stead of a one-year. This is common with many colleges and a good cost-saving measure. The on-line version can be updated and the written catalog will have a disclaimer stating that the on-line version is the official version. We have turned in our desired dates for the Accreditation Team visit. Our first choice is October 17-20 and our sec-ond choice is October 10-13. The staff will be instructed to be here during the visit. The Accreditation Steering Committee, of which Cheri Beck is a member, met this morning and the first draft of the report has been assem-bled. We are on target and very much appreciate Brad Banghart’s diligent work on this enormous project. Rayola Pratt and Cheri Beck joined several staff at the State of the City Luncheon on Monday, at the Redding Convention Center. NMR’s drawing of the Health Sci-ences and University Center, as well as a picture of the cleared location were shown in the City’s PowerPoint presentation and made a strong impression on the audi-ence. The Citizens Bond Oversight Committee met on Monday and reviewed the latest financial reports and project up-dates. At their next meeting, they will have a tour of the science labs and the progress of the ECE Center. Dr. Retterer reminded everyone that the Phi Theta Kappa Honor Society Induction Ceremony is at 5:30 p.m. on Feb-ruary 25. This is a wonderful event and recognizes our brightest academic stars.


SUPERINTENDENT/ PRESIDENT’S REPORT (Continued)

The Athletic Celebrity Dinner Auction is scheduled for Friday, March 18, at the Holiday Inn Convention Center. The guest this year will be Oakland A’s and S.F. Giants’ Pitcher Vida Blue. The Shasta College Foundation has received another nice endowment for a scholarship, which is certainly a boon to our nursing students. Here are the details:

• Applicant must be enrolled as a full-time student in the Shasta College Nursing Program.

• Applicant must reside within the Shasta-Tehama-Trinity Joint Community College District, as well as be a graduate from a high school within this Dis-trict.

• Applicant must demonstrate financial need as well as maintain a 2.8 GPA or better.

Current Balance in Trust: $397,940 English instructor Tony D’Souza is having his book pub-lished. This is a very proud time for Shasta College! The title of the book is Africa Unchained. Dr. Retterer said everyone wishes Tony D’Souza the very best in his en-deavors and congratulated him on this wonderful accom-plishment.

6.6

BOARD MEMBER REPORTS

Mrs. Rayola Pratt said she attended a four-hour California Art Project seminar today and brought back materials for Dr. Retterer. They have a big book to evaluate and give standards for art. They were talking about athletes and art-ists and how creative they are as thinkers. They are what business people are looking for. These students have the ability to think outside the box. Also, they talked about UC and CSU course description conformity. Mrs. Pratt asked whether the UC or CSU class descriptions fit with other community colleges. One of the presenters of the CCLC Conference, Ms. Kate Clark, said community col-leges are identifying classes in a different way than the universities.Mrs. Pratt asked the Academic Senate mem-bers and Gary Lewis to review how courses are identified. Mr. Lewis said Shasta College has extensive articulation agreements statewide. For every public college in the


BOARD MEMBER REPORTS (Continued)

state, what courses articulate are laid out – it is very exten-sive and it is on a website. Carolyn Borg, Counselor and Coordinator of the University Center, stated that almost all of Shasta College general education courses articulate to the four-year colleges. Mrs. Cheri Beck stated that she is on the League’s Educa-tion Advisory Committee and they help Cindra Smith put the League’s conferences together. There were 90 trustees at the Legislative Conference and there were new CEOs. She had the pleasure of serving as a facilitator. All the workshops kept emphasizing that the Board adopts policy that directs the college and the Administration carries out that policy. They said policies should be very brief. Chancellor Drummond was a speaker. Everyone is reex-amining things because of the change in legislative mem-bership. Mrs. Cheri Beck said there was discussion on whether or not the budget would get approved on time. PELL grants are slated for cuts. There was a workshop on AB 1417. Mrs. Cheri Beck said she gave the information to Gary Lewis. The reports are due March 25 but the criteria hasn’t even been developed for the reports yet. There was standing room only and people were saying it can’t be done – the Chancellor’s Of-fice is hoping to get a year’s delay on the deadline. Mr. Lewis noted that it is about accountability. Mrs. Beck said their message to the legislature was “stop micromanaging the community colleges.” Mrs. Judi Beck said the buzz word is “accountability.” Equalization is the other big issue. She said she will at-tend two BOG meetings as a CCCT board member. The Board of Governor members are appointed by the Gover-nor. Mrs. Beck said everyone should be sure and read everything they get from the state. Mrs. Rayola Pratt said, on the accountability issue, they went through the ratings -- on stacking the schools all up.


BOARD MEMBER REPORTS (Continued)

Small schools could end up on the bottom of the ratings. Our accountability is very different from L.A. Mrs. Pratt said she agrees with what Cheri Beck said. We can’t be measured the same as other schools. The rating grid is amazing. Mrs. Cheri Beck said the North State Trustees and CEO Council will meet in June in Lake Tahoe. Trustees and CEOs are invited.

6.7

CONSTRUCTION PROJECTS

Mr. Al Erdman, Vice President of Administrative Ser-vices, noted that: They are still working on the science lab remodel. The “oval” room should be done during spring break. Mr. Lu-cas asked if the contractor paid for the new table tops. Mr. Erdman said yes, he paid for not only the additional cabi-nets and table tops, but also for installation and redesign of the room. Mrs. Pratt asked who is supervising the work. Mr. Erdman said he is. The company is doing all of it at no charge. Regarding construction of the new ECE building, the foot-ings are done and they are pouring the slab on Friday; so then, come rain or shine they can work. Mr. Erdman said they have submitted the plans to the DSA for Phase 2 of the Student Center. It has been reviewed with all staff and facilities people. They plan to start the work this summer. It is important to get it done before the fall term or early in the fall term. They will be able to use the same inspector as the one for the ECE. He gets $50-$80 per hour. They have a very good site inspector. Mr. Erdman said a nationally known theatre remodel con-sultant will be here to discuss, with our facility people, faculty and staff, what is needed in our theatre. He will talk about what we want to do but also will assist in setting some long-term goals for the theatre. Mr. Erdman said he knows this consultant and he is very good.


CONSTRUCTION PROJECTS (Continued)

The Board gave the Administration direction to redesign and rebid the Library annex. They have been struggling with the redesign. Because they were getting conflicting reports from the Chancellor’s Office, Dan Rossetto went there to meet with them, face to face. The Chancellor’s Office staff said they want us to rebid the building a sec-ond time but we can’t reduce the size of the building and cannot change the inherent nature of the building (i.e. can-not take out technology). Mr. Erdman said on the first page of his handout, he built in inflation at about 1% a month for 5 months. Mr. Erdman briefly reviewed the proposed cost reductions on the handout. Other cost re-ductions were suggested but the Chancellor’s Office said they would not allow them. The Chancellor’s Office staff said they would like us to revert the project but we don’t want to unless there is some assurance that we will get it reappropriated. Now the discussion is about reversion and reappropriation happening at the same time, causing us to go to the head of the line in 2006-2007. Unfortunately, the Chancellor’s Office will not allow us any money for redes-ign. Mr. Erdman said they will open the new bids on April 7 and he can report to the Board at their April meeting. The hitch is, if we revert the funds and the legislature doesn’t reappropriate the money, then we are out the cost of design. Mr. Erdman said he did not see how it can be bid out. They want us to do value engineering; we are slicing parts of the project off and that is not value engi-neering. Mr. Lucas asked if the college can revert the money without going out to bid. Mr. Erdman said yes, if we revert the funds, then we can redesign the building. Mr. Rossetto said the reason the Chancellor’s Office can augment our budget is because they came up with $23 mil-lion that they didn’t have to reserve for interest on the bonds. The Executive Staff came up with this process whereby you must rebid your project before you revert. Dr. Retterer said the project cannot come in at $5.5 million without a redesign. We either throw it all away or get re-appropriation. Mr. Erdman said his handout showed what the building might look like. They are trying to preserve what the building was designed to be and they think it will



be much more usable in design. Mr. Erdman said he thinks the building can be built for $7-8 million. They can preserve the technical nature and still have the raised ac-cess floor, which makes it more flexible. Mrs. Cheri Beck asked if both buildings would have the raised floor. Mr. Erdman said no, the ITV classrooms would not have the raised floor. Mr. Lucas said this is where the planning should have started – it looks very good. Mr. Lewis said the Deans met and they are all pleased. It is a good option. Mr. Erdman said the third page of the handout reflects a complete redesign of the building. The redesign fee breakdown is about $200,000. About $67,000 is left from the original fee and the Chancellor’s Office will give about $20,000 for redesign. Mr. Kendall Pierson said it looks like it will go to a second bid. Dan Rossetto said yes, right after a second bid they will go to the Chancellor’s Office and proceed to redesign. Mr. Rossetto said they have a good sense from the Chan-cellor’s Office about what they are getting. Mrs. Rayola Pratt said they were discussing a 1% increase per month. She asked how long the redesign fee would hold for us. Mr. Rossetto said they would hold that fee. He has checked with his consultants and that is a quote to just get the job done. Rayola Pratt said, then, it holds even if it takes 18 months or two years. Dan Rossetto said yes, they want to be cooperative, not make a lot of money, and just cover their costs. They want this project to turn into a winner. Al Erdman said he wanted to thank Dan Rossetto and Nichols, Melburg, and Rossetto, AIA - they have done a good job. Mr. Erdman again thanked Dan Rossetto and his staff, noting that Dan Rossetto was able to negotiate $10,000 for the college today from a subcontractor. Mr. Lucas asked if they are also educating the contractors before they bid. Mr. Erdman said that has been occurring. They had an in-depth pre-construction meeting with Lack-man Construction. Mr. Erdman said he is out there every day to answer their questions. Our reputation will get out there, that we are good to work with. Mr. Pierson said it



sounds like they should take a good hard look at the sec-ond bid. Mr. Erdman said he wanted the Board to have all the information. Mr. Lucas said he was pleased with what he was hearing – this was well thought out.

Out of Order: 9.11

MERGER OF NEW HEALTH SCIENCES AND UNIVERSITY CENTER FACILITIES AND NAME

Mr. Erdman said if the college followed through on all the projects, they would be $8-10 million over budget. In ear-lier meetings, they had mentioned combining the Health Sciences Center and the University Center in downtown Redding. The building has room for the University Center and the programs, from a timing standpoint, dovetail to-gether. There was approximately 5,000 square feet at the side of the Health Sciences Center to work with. Dr. Ret-terer had discussions with CSU Chico on what they wanted to see. They were very excited and they came back with their initial requirements. Mr. Erdman reviewed the first and second floor plans of the proposed Health Sciences and University Center. Mrs. Judi Beck said security was important. The college needs to protect the students. Mr. Erdman said the University Center portion will be ap-proximately 6,500 square feet and the Health Sciences Center will be approximately 37,547 square feet, for a to-tal of 44,047 square feet. The original set aside amount was $7.5 and the revision the Board saw in October was about $9 million. Mr. Erdman said the design provides space flexibility. Mrs. Patricia Hunn asked where Dental Hygiene would be placed. Mr. Erdman said they would be on the first floor. Mr. Pierson asked what the budget was for the entire building. Mr. Erdman said it would cost somewhere be-tween $13 and $15 million and the college has the money set aside for it. Mrs. Rayola Pratt asked about the rotunda. Mr. Rossetto said upstairs there is a student lounge, de-signed as a synergistic area right off the computer lab. It is placed as a good resource area for the University Center as well. Downstairs, the rotunda area is open and they en-


MERGER OF NEW HEALTH SCIENCES AND UNIVERSITY CENTER FACILITIES AND NAME (Continued)

vision another area that is a focal point and a good adver-tisement for Shasta College. It is on the corner of Market and Tehama. There could be pamphlets and information about Shasta College. Mrs. Pratt asked if the plan is to have a receptionist there. People will come in and look for information. Mrs. Pratt also asked how many square feet the rotunda had. Mr. Rossetto said it is 600 square feet downstairs and 600 square feet upstairs for a total of 1200 square feet. That is the tall tower element in the drawing of the building. Mr. Erdman said the Administration would be asking for formal direction from the Board this evening on naming the building and approval to add the University Center to the Health Sciences Center. Mrs. Pratt asked what would be cut if the bid for this building comes in over the amount budgeted. Mr. Erdman said once the Board approves the item tonight, the Ad-ministration will start the construction documents and can be at the DSA by the first of April. They should be able to get it out of the DSA in late summer, to then do bid prep work, and come back at the October Board meeting for approval of the bids. We are also starting the value engi-neering and cost reductions phase now so if the bids are over budget that work will be done. There is one other op-tion and that is to issue a split-bid project. The first part would be to bid out the prep and pad work and the second part would be to bid out the building but there are risks with a split-bid project. Mrs. Pratt said it would be better to do the whole thing as one project. Mr. Erdman said they would want to quantify the risks and look at the mar-ket. Mr. Lucas said he believed it should go as one pack-age so they can control it. Mr. Pierson said he liked the flexible space in the facility. He said the Administration should keep in mind the tight budget and make sure there is not too much gingerbread.

MEETING OF THE BOARD OF TRUSTEES - 14 - FEBRUARY 9, 2005 9.11 MERGER OF NEW

HEALTH SCIENCES AND UNIVERSITY CENTER FACILITIES AND NAME (Continued)

It was moved by Mrs. Cheri Beck, seconded by Mr. Lucas, and carried TO APPROVE THE RECOMMENDATION TO MERGE THE HEALTH SCIENCES CENTER AND THE UNIVERSITY CENTER INTO ONE FACILITY LOCATED AT THE DOWNTOWN REDDING MALL PROPERTY OWNED BY THE DISTRICT AND THAT THE NEW NAME OF THE FACILITY BE THE HEALTH SCIENCES AND UNIVERSITY CENTER.

6.8 INCOME, EXPENDI-

TURES, AND INVEST-MENTS REPORT

Mr. Al Erdman, Vice President of Administrative Ser-vices, said the cash balance is looking good. He noted that the Administration had a good meeting with the Citizens Bond Oversight Committee and they are happy with the direction the college is taking. Mr. Erdman asked if there were any questions. There were none.

7.1- 7.2

APPROVAL OF THE MINUTES OF THE BOARD’S: • AUDIT SUBCOMMIT-

TEE MEETING HELD JANUARY 12, 2005

• REGULAR BOARD MEETING HELD JANUARY 12, 2005

It was moved by Mrs. Pratt and seconded by Mrs. Judi Beck TO APPROVE THE MINUTES OF THE BOARD’S AUDIT SUBCOMMITTEE MEETING HELD JANUARY 12, 2005. Mrs. Cheri Beck said the 8th sentence of the first paragraph under “Review of Audit Report with Auditors” should be corrected to read, “Mrs. Cheri Beck noted that the report says….” It was moved by Mrs. Pratt and seconded by Mrs. Judi Beck TO APPROVE THE AMENDED MINUTES OF THE BOARD’S AUDIT SUBCOMMITTEE MEETING HELD JANUARY 12, 2005. The motion carried. The Student Trustee’s advisory vote was affirmative. It was moved by Mrs. Hunn and seconded by Mrs. Pratt TO APPROVE THE MINUTES OF THE BOARD’S REGULAR MEETING HELD JANUARY 12, 2005. Mrs. Cheri Beck said “Mr. Pratt” should be corrected to be “Mrs. Pratt” on Page 31, Item 9.6. Also, on Page 35, Item 12, the second sentence of the third paragraph should read,

MEETING OF THE BOARD OF TRUSTEES - 15 - FEBRUARY 9, 2005 7.1- 7.2

APPROVAL OF THE MINUTES OF THE BOARD’S: • AUDIT SUBCOMMIT-

TEE MEETING HELD JANUARY 12, 2005

REGULAR BOARD MEETING HELD JANUARY 12, 2005 (Continued)

“The panel is 30 years old and rusted through.” It was moved by Mrs. Hunn and seconded by Mrs. Pratt TO APPROVE THE AMENDED MINUTES OF THE BOARD’S REGULAR MEETING HELD JANUARY 12, 2005. The motion carried with Mr. Lucas and Mr. Pierson abstaining because they were absent. The Student Trus-tee’s advisory vote was affirmative.

8. CONSENT AGENDA It was moved by Mrs. Cheri Beck seconded by Patricia

Hunn, and carried TO APPROVE THE CONSENT AGENDA, AS PRESENTED. The Student Trustee advi-sory vote was affirmative.

9.1 BOARD COMMITTEE

ASSIGNMENTS FOR 2005 Board President Kendall Pierson made the following

committee appointments: 1. Board Policy Committee: Committee of the Whole, with Cheri Beck as Chairperson 2. Foundation Subcommittee: Martin Myers and Rayola Pratt 3. Capital Outlay Committee: Committee of the Whole, with Harold Lucas as Chairperson 4. Audit Subcommittee: Cheri Beck, Patricia Hunn, and Rayola Pratt. Mr. Pierson noted that Judi Beck is still the Board’s rep-resentative to the Investment Committee.

9.2 RESOLUTION EXCUSING

BOARD MEMBER AB-SENCE FROM BOARD MEETING

It was moved by Mrs. Hunn, seconded by Mr. Myers, and carried, with Mr. Lucas abstaining, TO APPROVE THE RESOLUTION EXCUSING A BOARD MEMBER’S ABSENCE. The Student Trustee advisory vote was af-firmative.

MEETING OF THE BOARD OF TRUSTEES - 16 - FEBRUARY 9, 2005 9.3 SECOND READING OF

BOARD POLICY REVI-SIONS AND REVIEW OF ADMINISTRATIVE PRO-CEDURES

Dr. Mary Retterer noted that she has not received any ob-jections to the proposed policy revisions. They have gone through the Academic Senate and the other shared gov-ernance groups. It was moved by Mr. Lucas, seconded by Mrs. Judi Beck, and carried TO APPROVE BOARD POLICIES 4055, 4250, AND 7215, AS PRESENTED. The Student Trus-tee advisory vote was affirmative. Administrative Procedure 7215 was for information only.

9.4 FIRST READING OF

PROPOSED STUDENT DRUG AND ALCOHOL TESTING BOARD POLICY AND PROCEDURES

Mr. Gary Lewis stated that they had been working on the attached policy for 18 months. A consultant worked with Pat Demo, Joan Bosworth, and John Moore on this pol-icy. It may seem a little wordy but it is intentionally lengthy to cover all of the bases. Mr. Pierson Kendall asked if it incorporates the D.O.T. procedures. Mr. Lewis said yes. He asked John Moore to speak to the question. Mr. Moore, Transportation Super-visor, said it mirrors the policy with the college’s bus drivers; however, the students have the right to come back to class in subsequent semesters. Mr. Lewis noted that no action is required since this is a first reading.

9.5

PERSONNEL ITEMS – CHANGE OF ADMINIS-TRATIVE/ MANAGE-MENT/SUPERVISORY POSITIONS

Mr. Pierson recognized Dr. Waterbury, Faculty Associa-tion President, who had requested permission to speak to this item. Dr. Waterbury read the following:

In College Council, the Cabinet explained their ra-tionale and intentions behind this item. The Faculty Association feels it would be better to table the item. The item does reflect an overdue recognition or neces-sary reorganization. Some may bring in money in the future, for example in the budget for 2007, but now would reflect a negative drain on the next fiscal year.


PERSONNEL ITEMS – CHANGE OF ADMINIS-TRATIVE/ MANAGE-MENT/SUPERVISORY POSITIONS (Continued)

Other parts of the item reflect a trend towards treating the college as a corporation where the Administration is increasing and there is no money left for staff and faculty. One of the jobs listed in this item would be in-creased $20,000.

In 1993-94, the President’s salary was $93,200 and now it is $148,000 plus benefits and perks which is close to a 60 percent increase. Compare that increase to faculty salaries for the same period 36%. Over the last four years discretionary funds for use in the class-room have been reduced 28%.

Dr. Waterbury said the faculty produces the product and right now the priority should be to fill faculty po-sitions, not positions that would be grant funded in the future. Hiring faculty is a higher return on investment. The Faculty Association is asking the Board of Trus-tees to exercise their function as overseers to the ac-tions of the administration, and table Item 9.

Mr. Pierson recognized Sue Brix, CSEA Chapter Presi-dent, who requested permission to speak to this item. Sue Brix read the following into the record: CSEA has concerns about the decision to upgrade and create several supervisory/management positions.

A few months ago, the staff was faced with the gloomy budget situation of being $1.6 million in the hole. Shortly after that, the whole staff received a memo from the President indicating that the district was planning to ask the staff for a 1% salary reduction and move to a lower health benefit plan. A budget over-sight committee was formed and ideas were solicited from the entire staff for budget reduction ideas. Many classified staff submitted ideas to find ways to reduce the budget deficit. Through some errors found in the accounting of FTEs and after a few budget ideas were implemented, it was determined that the district was



only $20,000 short of a balanced budget. One can only image the surprise when we saw the board agenda last Friday. On this agenda is the up-grade of several management positions (one is over a $20,000 yearly increase in salary) and the creation of several new supervisory positions. At our College Council meeting on Monday, the district explained their rationale for each of the upgrades and new posi-tions. The leadership of the associations had no ad-vance notification or explanation of this plan which we expect under shared governance. Needless to say, this proposal has not made a very good impression on the classified staff or faculty. Our members are concerned about the budget information that they are receiving from the administration and question its validity. CSEA also has specific concerns about the new job description of the Director of Eco-nomic and Workforce Development position. This new job description includes many duties of one of our bargaining unit positions and we will be discussing this issue at our next negotiations session with the dis-trict.

CSEA is disappointed by this proposal to upgrade and create new positions at this time of apparent fiscal un-certainty. Is this really in the spirit of shared govern-ance and is this the message the district wants to send to its staff, faculty and the public? At this time, CSEA is requesting that Item 9.5 be ta-bled.

Dr. Retterer asked Gary Lewis to explain the Fire Chief position. Mr. Lewis said last year the college had two faculty members who were involved in the Fire Tech pro-gram and operation of the fire hall. They had a resigna-tion from the instructor in Fire Technology. In talking to the college’s new partner, CDF, it was determined that a 12-month Fire Chief position which would be responsible for the EMT and Fire Programs. Mr. Lewis said he has



been concerned for a number of years about the lack of supervision during the summer session of our volunteer fire department. The contract with CDF goes from No-vember 1 through June 1. Also, there has been a tremen-dous increase in the number of students now wanting to be a part of this fire hall. This will be a cost savings and not be as expensive as the instructor and the enrollment will be able to continue. This is an academic fire chief position and could teach during the summer. The pro-gram has 27 to 37 students and this is an excellent solu-tion to a long-term liability. Mr. Lucas asked if they would call this a net consolida-tion of responsibilities. Mr. Lewis said yes. Mr. Lucas asked if there was a net savings. Mr. Lewis said yes, this is definitely a win-win solution. Mrs. Pat Hunn asked what kind of savings there would be. Mr. Lewis said at the top end it would be $20,000 of administrative costs compared to a faculty member. Regarding the Food Services Manager position, Mr. Al Erdman said the college has had a contract food service firm handling the management of food services. The con-tract with RBS expired in April of 2004. We were going on a month by month. With the managers salary, RBS management fee, and benefits the college was spending about $100,000 a year. Mr. Erdman said he recommends filling it with a college employee. Shasta College doesn’t need a chef; it needs a manager. Mr. Lucas noted that the college has been through this before. Mr. Erdman said Debbie Parisot from his office is presently handling the oversight of food services and she is cleaning things up. Mr. Lucas asked if this is corrective action. Mr. Erdman said yes. Mr. Lucas asked if there is a net savings. Mr. Erdman said yes. Sue Brix said this is one of the actions that CSEA does not have a problem with. Mrs. Cheri Beck asked how much the college was losing a year. Mr. Erdman said approximately $300,000 a year.



Mrs. Judi Beck asked why Mr. Erdman didn’t this come to the Board in November or December when they noti-fied RBS the college wouldn’t be continuing with them. Mr. Erdman said he has had a great deal on his plate and he has been trying to tick each thing off. He didn’t want a knee jerk reaction. Mr. Pierson asked how long the com-pany had been on a month-to-month contract. Mr. Erdman said since April 2004. Mr. Pierson said this will take a commitment to make sure it works or it will go the other way in a couple of years. Mr. Erdman said they would be looking at various ideas and they want a person who is entrepreneurial. Mr. Erdman said this position will be reporting to Debbie Pa-risot and Debbie Parisot reports to him. They want to try the position at an S11 range first. If that doesn’t work, then they’ll come back with a higher range. Regarding the Information Services Technology Supervi-sor position, Dr. Retterer explained that there has been an employee working in this position for two years – James Crandall. The position is directly responsible for Datatel. James Crandall holds his original position in the Research Office and the college cannot fill it because he has rights to that job. First, they must fill the position in Technol-ogy. If James Crandall gets it, then his position in Re-search will be vacant. This is not a net savings; this will cost us. We are already paying him but it is an official position which is permanent. Mr. Lucas said it sounds like we have one position but there will be two. Mrs. Pratt asked if the position he is vacating is full-time. Dr. Retterer said it is a full-time position but presently some-one is working in it part-time. Regarding the position of Director of Economic and Workforce Development, Dr. Retterer said there is no one in it. The college had this position as an Associate Vice President and it was filled by Don Peery. When Don Peery left, the position was lowered and filled on a part-time basis. No one has been in it. This person works with the business community and secures grants and must



be very entrepreneurial. The person previously in the po-sition brought in $150,000 over and above her salary. Dr. Waterbury asked if the person would have to work a full year before they brought money in. Mr. Lewis said not necessarily. The college lost grants because it didn’t have the person. Last year, we had a project director managing three grants and they added $120,000 to the General Fund. This person will work with the community – we are piece-mealing it now. We missed out on numerous opportunities and have been so haphazard that Shasta College has a black eye that we have not been meeting our mission of economic and workforce development. Mr. Lewis said one of the first things that Dr. Retterer did was bring leaders together and they said we needed a leader in economic and workforce development. We went out on a lower salary but could not attract the right person. This is an entrepreneurial position; he or she needs to produce profit for this institution. Other schools are making good money through contract education, workforce development, and grants. Mr. Lucas said, then, this is seed money. Mr. Lewis said if the college lands one or two of these grants during the summer, it will pay for itself. Mr. Pierson said it is similar to food service – it puts some accountability on the administration. Mr. Lewis said if he felt it was a drain on the General Fund, he would not propose it. Dr. Waterbury said this position was filled earlier. She asked what kind of income it gen-erated. Mr. Lewis said part of the problem was it was an Associate Vice President and the college needed someone to get out in the community. Mr. Pierson said there is a great deal of opportunity. Dr. Jane Harmon, Vice Presi-dent of Student Services, noted that the State budget con-tains an increase in funds for this. Mr. Lewis said there is an additional $5 million in the Governor’s budget for economic and workforce development. Dr. Waterbury said the person should be on a one year contract if they don’t work out.



Dr. Retterer stated that by combining the positions of Athletic Director and Dean of Public Safety, Sports, and Fitness, the college eliminates one manager and saves $90,000. Dr. Retterer said the Director of Research and Grants is a change of titles but there is no change in pay. Dr. Waterbury said the position was upgraded. Pat Demo, Human Resources Officer said that was presented to the board. The salary was updated with the Board’s ap-proval, but not the job description. Dr. Waterbury said, then, it was more money for the same job. Mr. Lewis said not necessarily because that person was doing grants and research. Dr. Waterbury asked if there was a com-parison of new funds going into the General Fund. Pat Demo said she wasn’t even on the Cabinet at that time. Mr. Lucas said the Board was somewhat in the dark. Dr. Waterbury said that is why this scrutiny is important and why the faculty appreciate the Board’s oversight. Dr. Retterer said going from six instructional centers to five will result in a savings. Mrs. Judi Beck said she has concerns about the person who replaces Jim Poulsen. There are extended education areas that need attention. Dr. Retterer said the person will be officed in Tehama County but they will be out in the other areas. Mr. Lewis said Jim Poulsen’s main office is at the Tehama Center. Mrs. Judi Beck said it is important that they are out in the communities. It is also an issue that there are ads and brochures advertising the position and now it is coming to the Board. Dr. Retterer said she was embarrassed about this. She is pushing the deadlines back so the unions will get information and can answer their constituents’ ques-tions, so they are not blindsided. It was moved by Mr. Lucas, seconded by Mrs. Judi Beck, and carried, TO APPROVE THE CHANGES DE-TAILED IN THIS ITEM, INCLUDING THE JOB DE-SCRIPTIONS ATTACHED TO THE AGENDA. The Student Trustee’s advisory vote was affirmative.

MEETING OF THE BOARD OF TRUSTEES - 23 - FEBRUARY 9, 2005 9.6 PUBLIC HEARING FOR

DISTRICT’S INITIAL CONTRACT PROPOSAL TO THE SHASTA COL-LEGE FACULTY ASSOCIATION/CTA/NEA FOR 2004-05 CONTRACT NEGOTIATIONS

Mr. Pierson declared the public hearing open and asked if there were any comments. There was no response. Mr. Pierson declared the public hearing closed.

9.7 SABBATICAL LEAVE

PROGRAM 2005-2006 Dr. Retterer said there was consultation with the faculty

chief negotiator on this recommendation. It was moved by Mrs. Cheri Beck, seconded by Mr. Myers, and carried TO APPROVE NO SABBATICAL LEAVE PROGRAM IN THE FISCAL YEAR 2005-06, DUE TO THE ANTICIPATED BUDGET SHORT-FALLS.

9.8 PUBLIC HEARING FOR

DISTRICT’S AMENDED CONTRACT PROPOSAL TO CSEA CHAPTER 381 FOR 2004-05 CONTRACT NEGOTIATIONS

Mr. Pierson declared the public hearing open and asked if there were any comments. There was no response. Mr. Pierson declared the public hearing closed.

9.9

QUARTERLY FINANCIAL REPORT

Mr. Erdman said the report was included with the agenda. On the financial side, this is still very preliminary. They haven’t done a lot of revisions to the budget. The whole thing keys on a couple of things: the results of negotia-tions on salaries and enrollment (FTES). If they look at the 2003-04 FTES, it says 7376, which is after 200 FTES were added. Last year the college was under stability funding but in 2004-05 it did help us. Not only the Board but everyone remembers the problems in reporting the FTES. They took numbers out of Datatel. We are doing due diligence. Mr. Erdman said they convened a multi-functional task force (Mary Retterer, Al Erdman, Doug Meline, James Crandall, and Cassandra Ryan) to look at what they were getting out of Datatel and challenged the information.

MEETING OF THE BOARD OF TRUSTEES - 24 - FEBRUARY 9, 2005 9.9 QUARTERLY FINANCIAL

REPORT (Continued)

This is just an estimate of the entire year based in Janu-ary. The first reports of spring look like enrollment is down about 65 FTES. That is not reflected in this report. Mr. Erdman said they will take a look at enrollment at census date on February 14. The weekly census enroll-ment accounts for about 80% of our FTES. If we take a look at FTES at census date we will have 80% of the spring and then they will do another analysis. A second period report is due in April and final reporting is in July. Mr. Erdman assured the Board and community that they are doing the due diligence work on the numbers, to chal-lenge the numbers. Cathy Anderson asked Mr. Erdman to please send this in-formation to Dr. Waterbury and her, so they can forward it to faculty because the faculty are trying to boost reten-tion. Mr. Erdman said retention is a key element. Mr. Pierson said it is important that everyone get accurate information. It was moved by Mrs. Judi Beck, seconded by Mrs. Hunn, and carried TO ACKNOWLEDGE RECEIPT OF THE 2004-05 SECOND QUARTER FINANCIAL STATUS REPORT IN COMPLIANCE WITH EDUCATION CODE 94040.3. The Student Trustee advisory vote was affirmative.

9.10

ADDITIONAL REVISIONS TO 2005-2006 STUDENT FEE SCHEDULE

Mr. Lewis said this was presented last month but there have been a few changes. Most of the changes are a re-sult of inflation on material fees or requirements imposed on the nursing programs. Regarding the class fees, Mrs. Hunn asked if there is a maximum being held over before they consider lowering the fees. Mr. Lewis said at one point all the fees were lumped in and they couldn’t tell. Now that they are se-parated out, they will be able to do that. Mr. Lewis said at one time the materials fees were put into the supplies budget for the art class so they didn’t

MEETING OF THE BOARD OF TRUSTEES - 25 - FEBRUARY 9, 2005 9.10 ADDITIONAL REVISIONS

TO 2005-2006 STUDENT FEE SCHEDULE (Continued)

know if they were spending the supply budget or material fees. Material fees can only be charged for items that have residual value. It was moved by Mrs. Pratt, seconded by Mr. Lucas, and carried TO APPROVE THE MODIFIED 2005-06 STU-DENT FEE SCHEDULE AS PRESENTED. The Student Trustee advisory vote was affirmative.

10.1 FUTURE BOARD MEET-

ING DATES Mr. Pierson announced the future Board Meeting dates

as: February 23, 2005 (If Necessary) March 9, 2005 March 23, 2005 (If Necessary) April 13, 2005

11. COMMENTS FROM

INDIVIDUAL MEMBERS OF THE BOARD

Mrs. Pratt asked when the Board Retreat was scheduled. Dr. Retterer said she got confirmation from Cindra Smith today that she can be here on the 14th of May.

12. COMMENTS FROM THE

AUDIENCE Armando Maldonado said Anthony Ballard has left his

mark on the ASB and thanked him for his encouragement and assistance. Mr. Maldonado said he looks forward to being the ASB President. He noted that he was blind and that people have disabilities but at the same time they have abilities and just need accommodations. Mr. Lewis said there was another article in the newspaper in regard to the culinary program and the Wine and Food Gala is scheduled for April 16 at the Riverview Golf and Country Club. Mr. Lewis commended Sharon Lowry for an excellent Culinary Arts program. He stated that if anyone should wish to attend the event, they should see Sharon for more information. Mrs. Pat Hunn said several young men from Corning High School told her they wanted to be chefs. Their friends make fun of them because of that, so she showed them the article. The article portrayed male chefs.

MEETING OF THE BOARD OF TRUSTEES - 26 - FEBRUARY 9, 2005 13. DATE OF THE NEXT

REGULAR BOARD MEETING

Mr. Pierson announced the date of the next regular Board Meeting as Wednesday, March 9, 2005.

14. ADJOURN TO CLOSED

SESSION Mr. Kendall Pierson adjourned the meeting to Closed

Session at 9:20 p.m. for: CONFERENCE WITH REAL PROPERTY NEGOTIA-TOR (Government Code Section 54956.8): Property: Tehama County Parcel #1 Tehama County Parcel #2 Tehama County Parcel #3 Tehama County Parcel #4 Tehama County Parcel #5 Tehama County Parcel #6 Agency Negotiators: Al Erdman/Bill Cox Under negotiation: Price CONFERENCE WITH LEGAL COUNSEL – Antici-pated Litigation, Government Code 54956.9(b): Number of cases: 3 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/ RE-LEASE (Government Code Section 54957) Mr. Pierson reconvened the meeting in open session at 10:34 p.m. and announced that there were no reports.

15. ADJOURN Mr. Pierson adjourned the meeting at 10:34 p.m. Respectfully submitted,

Susan Vanderwerf Recorder

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