MINISTRY OF NATIONAL POLICIES, ECONOMIC AFFAIRS,RESETTLEMENT ANDREHABILITATION, NOTHERN PROVINCE DEVELOPMENT, VOCATIONAL TRAINING

& SKILLS DEVELOPMENT AND YOUTH AFFAIRSEMPLOYMENT LINKED TRAINING PROGRAM (ELTP)

EXPRESSIONS OF INTEREST (EOI) PURCHASE TRAINING SERVICES FROM TRAINING PROVIDERS AND INDUSTRY PARTNERS

AGRICULTURAL SECTOR- MSDVT/6/3/15/9 (I) – 2018 (RB)Employment Linked Training Program (ELTP) is a training purchase model; anew strategic intervention of the Ministry of National Policies, Economic Affairs, Resettlement and Rehabilitation, Northern Province Development, Vocational Training & Skills Development and Youth Affairs toTechnical Vocational Education and Training (TVET) delivery through Public -Private Partnerships (PPP).

Ministry provides financial support through ELTP to enhance the training capacity of existing or potential Vocational Training Providers (VTPs)including Farming Industries to provide Training Services ensuring the employability in the Agricultural sector. It is envisaged to improve and align the skills development in Agricultural Industry requirements and the employment aspirations of youth in Sri Lanka

The main objective of the ELTP is to address critical skills shortages and prepare youth for emerging skills needs in the industry. Further, it is expected to explore flexible learning models to award NVQ with quality, relevance and employability of trainees

Occupations to be trained are as follows

Ref No Occupation Qualification to be

awardedNVQ Level

Duration Months

Plant Nursery Development Assistant

Field Assistant (Agricultural)

Cinnamon Factory Operations

Agrochemical Sales and Technical Assistant

Combine Harvester Operator

Landscaping Development Assistant

Dairy Farming Assistant

Milking Machine Operator

Four Wheel Tractor Operator

Agricultural Machinery and Equipment Mechanic

A01S001Q1L3

A01S003Q1L3

A01S010Q1L3

A01S013Q1L4

A01S014Q1L3

O90S001Q1L3

D15S004Q2L3

D15S005Q1L2

A01S015Q1L3

G50S008Q5L3

3

3

3

4

3

3

3

3

3

2

7

7

7

12

3

7

7

7

3

2

Eligibility of VTPs.

Public, Private, International and National NGOs, Community Vocational Training Providers and Industry organizations could submit EOI

• Upon completion of the training program respective NVQ certification will be awarded Therefore VTPs are required to have center registration and course accreditation from TVEC.

• Organizations who are not yet registered and accredited with TVEC could fulfill requirements after selection.

• Ensure 70% of employment opportunities for trainees

• Ensure 20% female trainee enrolmentsFurther Information

1. Interested VTPs could obtain further information and the EOI forms from the Office of the Additional Secretary, V-Atuva, Skills Sector Development Division, Ministry of Skills Development and Vocational Training, “Nipunatha Piyasa”, No. 354/2, Elvitigala Mawatha, Colombo 05. Telephone No.011-2136592. Fax No. 011-2596979 on working days between 9.00 a.m. to 3.00 p.m. from 25/02/2019 to 18/03/2019 or can be downloaded from www.ssdd.skillsmin.gov.lkWebsite (Program →Procurement →Ongoing Procurement)

2. Submission of EOIs will be closed on 18/03/2019 at 3.30pm and, will be opened immediately thereafter. 3. Awareness program on ELTP will be held on11/03/2019 at the Ministry Auditorium 2 floor “Nipunatha Piyasa ”from 10.00am onwards. All interested VTPs are encouraged to participate for the above workshop. Please contact Procurement Division through 0112136592 (Direct) / 0112136500 (Ext.592) for further details. E-mail aps2@ssdd.skillsmin.gov.lkaps1@ssdd.skillsmin.gov.lk

Chairman-Ministry Consultant Procurement CommitteeMinistry of National Policies, Economic Affairs, Resettlement and Rehabilitation, Northern Province Development, Vocational Training & Skills Development and Youth AffairsV- Atuwa,Mezzanine Floor,“Nipunatha Piyasa”No. 354/2, Elvitigala Mawatha,Colombo 05.

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Employment Linked Training Programme -2018RB

Agricultural Sector

EOI SUBMISSION FORM

Ministry of National Policies Economic Affairs, Resettlement and Rehabilitation, Northern

Province Development, Vocational Training & Skills Development and Youth Affairs

Skills Sector Development Division

“Nipunatha Piyasa”

No. 354/2, Elvitigala Mawatha

Colombo 05

1

ABBREVATIONS

EOI Expression of Interest

MCPC Ministry Consultant Procurement Committee

MNPEARRNPDVTSDYA Ministry of National Policies Economic

Affairs, Resettlement and Rehabilitation,

Northern Province Development, Vocational

Training & Skills Development and Youth

Affairs

NGO Non-Government Organization

NPA National Procurement Agency

NVQ National Vocational Qualification

QBS Quality Based Selection

QCBS Quality and Cost Based Selection

RFP Request for Proposal

SSDD Skills Sector Development Division

SSDP Skills Sector Development Program

TOR Terms of Reference

TPM Training Purchase Model

TPU Training Purchasing Unit

TVEC Tertiary and Vocational Education

Commission

TVET Tertiary Vocational Education and Training

VTPs Vocational Training Providers

2

EXPRESSION OF INTEREST

Ministry of National Policies Economic Affairs, Resettlement and Rehabilitation, Northern

Province Development, Vocational Training & Skills Development and Youth Affairs

Skills Sector Development Division

“Nipunatha Piyasa”

No. 354/2, Elvitigala Mawatha

Colombo 05

EXPRESSIONS OF INTEREST (EOI) TO PROVIDE VOCATIONAL TRAINING SERVICES

Ministry Consultant Procurement Committee on behalf of Skills Sector Development Division

invites eligible Vocational Training Providers (VTPs) to indicate their interest in providing the

services describe herein. Interested VTPs must provide information indicating that, they are

qualified / to be qualified to perform the services (brochures, description of similar assignments,

experience in similar conditions, availability of appropriate skills among staff, etc.) VTPs may

associate with another party to enhance their qualifications.

Please visit www.tvec.gov.lk to obtain necessary information and procedures of Tertiary and

Vocational Education Commission (TVEC) for registration and accreditation

VTPs will be selected in accordance with the procedures set out in the guideline for selection and

employment of Consultants, published by National Procurement Agency.

Expression of Interest should include the following information:

1. Project Data & VTP

2. Eligibility

3. Management Competence

4. Technical Qualifications Including Experience of the VTP

5. Registration with (TVEC) Tertiary and Vocational Education Commission

6. Accreditation from TVEC

7. Quality Management System

8. Interest for the given occupations for training

9. Declaration by the VTP

EOI must delivered to the address below by 18/03/2019 at 3.30 pm

EOIs shall be contained one Original and 5 copies properly sealed in single envelope

marked clearly on the envelop “EOI - AGRICULTURAL MSDVT/6/3/15/09/(I) – 2018 RB”

Chairman,

Ministry Consultant Procurement Committee

Skills Sector Development Division

Ministry of National Policies Economic Affairs, Resettlement and Rehabilitation, Northern

Province Development, Vocational Training & Skills Development and Youth Affairs

“V- Atuwa”, Mezzanine Floor,

Nipunatha Piyasa

No 354/2, Elvitigala Mawatha,

Colombo 05.

Tel: 011 2136592 /011 2136500 Fax: 011-2596979 E- Mail – aps2@ssdd.skillsmin.gov.lk

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Expression of Interest (EOI) - Information form

1. Project Data & VTP

Contract Name :

Purchase of Vocational Training through Employment

Link Training Program (ELTP) for Agricultural Sector

Contract Number : MSDVT/6/3/15/09 (1) -2018 RB

Name of the VTP

Name of the Joint/associate

Venture Partner (if any)

2. Eligibility Declaration

We hereby declare that:

(i) We have read the EOI letter and the Terms of Reference (TOR), for this

assignment;

(ii) We have not been engaged to prepare such TOR /Occupation list or Cost

Breakdown as a firm, sub consultancy, or joint venture

(iii) No full-time or part-time or contracted expert employed by our firm, sub

consultancy, or joint venture has been engaged to prepare such TOR /Occupation

list or Cost Breakdown

We further confirm that, if any of our experts / employee is engaged to prepare TOR

for any resulting assignment as part of our work product under the assignment to

which this advertisement relates, our firm /Joint Venture will be disqualified from

short-listing and /or participation in such follow-on assignment.

3. Management Competence

Does your firm has a system in place to conduct similar training programs? YES /NO

If yes, describe briefly

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

…………………………………………………………………………………

If No, describe briefly, how would you ensure the management competencies to conduct

this training program?

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

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4. Technical Qualifications Including Experience of the VTP.

Please explain the firm’s technical qualifications and skills giving priority to under

mentioned areas.

4.1 Technical Qualifications of the staff of the firm

4.1.1 Explain the past project experience of similar nature (2-3 projects)

4.2 Core business of the firm ………………………………………………..

4.3 Financial and Administrative strength of the VTP? (Please submit proof

documents of financial capability for 2-3 years Audited financial statements or

Certified bank statements)

4.4 Firm’s history; no of years and nature of business registration (submit a certified

copy of business registration)

4.5 Any other relevant Information?

…………………………………………………………………………………

…………………………………………………………………………………

…………………………………………………………………………………

………………………………………………………………………………….

Note: 4.3 and 4.4 are treated as compulsory documents

5. Do your institute/firm is registered with Tertiary and Vocational Education Commission

(TVEC)? YES / NO

If no, you are required to register with TVEC after selection.

Please visit www.tvec.gov.lk to obtain necessary information and procedures of Tertiary

and Vocational Education Commission (TVEC) for registration and accreditation

Staff

category

No of

staff

Vocational/professional

qualification

Academic

Qualification

Remarks

Project Title Nature of the

Project

Value of the project Agency Year of

implementation

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6. Do the courses offered by you is accredited from TVEC? YES/NO

If no, you are required to accredit after selection.

7. Do you possess a Quality Management System? YES/NO

If yes, explain briefly

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………….

8. Out of the list given below, indicate the possible occupations to be undertaken for the

training.

Ref No

NCS

Code

Occupation

(National

Competency

Standards) (NCS)

Qualification to

be awarded

NVQ

Level

Duration

(Months)

Interest to

Implement

YES/NO

Accredit

ed with

TVEC

YES/NO

1 A01S001

Plant Nursery

Development

Assistant

A01S001Q1L3 3 7

2 A01S003

Field Assistant

(Agricultural) A01S003Q1L3 3 7

3 A01S010 Cinnamon Factory

Operations A01S010Q1L3 3 7

4 A01S013

Agrochemical Sales

and Technical

Assistant

A01S013Q1L4 4 12

5 A01S014 Combine Harvester

Operator A01S014Q1L3 3 3

6 O92S001

Landscaping

Development

Assistant

O90S001Q1L3 3 7

7 D15S004

Dairy Farming

Assistant D15S004Q2L3 3 7

8 D15S005

Milking Machine

Operator D15S005Q1L2 2 3

9 A01S015

Four Wheel Tractor

Operator A10S015Q1L3 4 2

10 G50S008

Agricultural

Machinery &

Equipment

Mechanic G50S008Q5L3 3 7

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9. Declaration by the VTP

We agree that the decision of the Ministry Consultancy Procurement Committee (MCPC) in accepting

or rejecting of this EOI shall be final.

Further, we assure that the proposed courses under this EOI will be conducted during the agreed period

in compliance with the TVEC guidelines in order to issue NVQ certificates upon successful completion

of the courses.

We declare that,

1. Having visit www.tvec.gov.lk obtained necessary information and procedures of Tertiary and

Vocational Education Commission (TVEC) for registration and accreditation.

2. The statements made and the information provided by ----------------- -------------------------------------

------------------------------------------------------(name of the organization) in the duly completed EOI

is, true and correct. We also authorize the MCPC or its authorized representative to call any

information for further verification of the information submitted in this EOI.

……………………………………….

Signature of the Authorized officer Date: ………………………….

Company Seal

Summarized Terms of Reference (TOR) for Training Purchase under ELTP - 2018

1. Background:

The Employment Linked Training Program (ELTP) is a Strategic Intervention of Ministry of

Skills Development and Vocational Training (MSDVT) under the Skills Sector Development

Program (SSDP) to purchase training from the private sector and public sector training

institutes outside the Ministry. The key objectives and mode of operation of this programme

are explained in this TOR. All prospective Employment Linked Vocational Training Providers

(VTPs) are requested to familiarize with the ELTP guidelines before submitting their

proposals.

The objectives of TPM as aligned with the Skills Sector Development Program (SSDP) are

given below.

i. Enhance participation of private and non-government organizations (NGOs)

in TVET Sector

ii. Explore for innovative, flexible and effective modalities of training delivery

suitable to industry context and occupational outcomes

iii. Address existing and emerging skills gaps in industry in terms of quantity,

quality and relevance

iv. Initiate training in new fields of training where public sector involvement is

inadequate

v. Create a healthy competitive environment in TVET sector for private and

(NGOs) players to improve the overall quality of services

2. Objectives

The Objectives of this bidding programme are listed below.

i. Enroll number of trainees specified in occupations list

ii. Conduct training as per NVQ standards with minimum drop out

iii. Facilitate on the job training

iv. Organize NVQ Assessment and award NVQ certificates

v. Job Placement of Trainees and achieve higher employability

3. Eligible Organizations

2.1. Vocational Training Providers (VTPs) that do not come under the purview of MSDVT

are eligible to apply for this program.

2.2. VTPs registered with TVEC are eligible. However, those who are interested shall

apply and are required to register with TVEC and get the training programme

/courses accredited by TVEC before claiming the progress payments.

2.3. Industries are also welcome to submit proposals for training specially based on

workplace learning. However, they are also required to register with TVEC and get

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the training programs /courses accredited by TVEC before claiming the progress

payments.

2.4. Two or more VTPs, and a VTP and an Industry could submit joint proposals too. In

case of Joint Proposal, leading partners and supporting partner should be specified.

3. Minimum number to be quoted by a VTP

Each VTP could submit proposal for training of not less than 15 trainees.

4. Key Training Parameters

i. VTPs shall aimed to award NVQ qualification for trainees who complete the

training successfully.

ii. VTPs should follow National Competency Standards (NCS) and TVEC curricula for

the Selected Courses.

National Competency Standards for relevant NVQ qualifications could be purchased from

the Tertiary and Vocational Education Commission (TVEC). Curricula could be purchased if

available at TVEC. Otherwise VTPs are required to prepare their own curricula to match

with NCS and to be approved by the TVEC.

In addition, Vocational English and Soft Skills should be taught according to the Guidelines

of the TVEC.

iii. Enrollment of Trainees

The VTP should find and select students for the training through a public announcement

and/or on a transparent basis. SSDP will assist VTPs’ publicity campaign by placing

Newspaper advertisements in national papers in three languages. Once the students are

enrolled, VTP should make available the list of Trainees to SSDP. VTPs are expected to take

measures to keep dropout rate below 10%. Further VTP are required to pay special attention

to increase enrollment females to the courses.

iv. Training and Managerial staff

All trainers should have NVQ Level 4, equivalent or above qualification and minimum of 2

years training or industry experience.

VTPs should have sufficient number of trainers to maintain a Trainer – Trainee ratio as

specified in the NVQ Circular 02/2012. Each course should have trainers for English and soft

skills too.

The CVs of all those trainers should be submitted with technical proposal.

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In case technical staff is employed on visiting basis, VTP should have full time managerial

staff.

However, trainers or Managers working in the Institutions under the Ministry of Skills

Development and Vocational Training should not be employed in ELTP programmes.

v. Training facilities

Training equipment required for respective occupations are specified in relevant National

Competency Standards.

Training place /center should have sufficient equipment and facilities to meet the learning

and accreditation requirement and list of equipment with technical specification (not

required for hand tools) available should be submitted with technical proposals. Equipment

planned to be purchased and hired could be indicated in the list.

Training Equipment and facilities under the Ministry of Skills Development and Vocational

Training should not be hired for ELTP Programme.

vi. Training and Learning materials

Trainees should be provided with sufficient raw materials/consumables to cover practical

work and they should be provided with handouts and technical literature in printed form in

mother tongue of trainees. Handouts relevant to each lesson should be submitted to

SSDD at or before first progress payment.

vii. Training Plans

VTPs are required to submit overall Training Plan in following format for each course with

the Technical Proposal

Serial No Activity Dates of Implementation

Complete Enrolment of trainees

Inauguration of Courses

Registration

Accreditation

Completion of Institutional Training

Start of OJT

Completion of OJT

Assessment

Certification

Tracer study on employability

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Note: It may be necessary to revise above activities to suit different mode of training

viii. Student’s Progress Record and Daily Diary

Each trainee should have a Student Progress Report to record results of continuous

assessments and it is a requirement of TVEC course accreditation. In addition, trainees are

required to maintain a Daily Diary to record practical work done in the workplace.

ix. Final Assessment

Final assessment shall be done within one month after completion of training by assessors

appointed by TVEC

x. Certification

VTPs shall award NVQ certificates within six months after completion of training and VTP is

required to obtain a feedback from the trainees including their employability.

xi. Employability

VTPs are expected to check the employability of trainees within three to six months

after completion of training and ensure above 70% employability.

6. Training Modes

Institutional Training Dual Training Workplace Learning

Training course is

conducted in a Training

centre. All learning

contents are covered in a

centre. It may have On the

job training in the industry

to enhance the practical

skills

Part of Training in a training

centre and remaining part

of training in an industry.

Learning in both training

centre and workplace are

accounted for full learning

hours

Full Training is conducted in

a workplace but relevant

theory and practical work

are conducted in the

workplace itself.

7. Quality Assurance

According to the Tertiary and Vocational Education Act No 20 of 1990, all training centers

are required to get registered with TVEC. All locations of training should have separate

registration from TVEC.

VTPs who have not yet obtained the TVEC Registration and Accreditation are eligible to

apply, but after selection, they are required to obtain registration for the training centers

including each location and courses before 1st progress payment.

In order to award NVQ, it is necessary to obtain TVEC Accreditation for courses and VTPs are

required to obtain course accreditation before 2nd progress payment.

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For relevant information on TVEC registration and accreditation, visit website www.tvec.lk.

For further information, contact Director- Registration, Accreditation and QMS of TVEC

and attend an awareness programme on Registration and Accreditation.

VTPs are welcome to have Quality Management System installed with TVEC or ISO

Certification with training in the scope, but it is not a compulsory requirement for ELTP

Courses.

8. Training Cost

VTP shall include all relevant costs including students’ recruitment expenses, direct and

indirect expenses to be incurred in training students under each occupation for which VTP

submits proposals and shall include a reasonable margin for the entrepreneurial. It shall

also include contract price with taxes and without taxes. If the institution is registered for

Tax, Registration Certificate shall be submitted along with the financial proposal.

VTP shall use following cost factors for calculation of cost.

• Teaching Staff

• Supporting Staff

• Consumable / Training Material

• Machinery and Equipment Cost (Depreciation)

• Personal Safety and Uniform for the Students

• Stationary

• Registration of Training center

• Accreditation including handouts, lesson plan preparation cost

• Assessment

• English and Soft Skills

• Publicity, Career Guidance and enrollment

• Total Cost excluding welfare cost

• Certificates awarding

Welfare Cost

• Meals and accommodation

• Any other welfare ( Please specify)

• Total Cost including welfare cost

• Cost per trainee excluding tax

• Cost per trainee excluding tax

MCPC will accept welfare measures only if they are incorporated in their ongoing training

programmes. MCPC may decide to include those payments if they add value to the training

programme (ELTP).

SSDP will not pay for monthly allowance to the trainees. VTPs are expected to organize with

employers to pay an allowance to trainees during their on the job training period.

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Though this is a training purchase, those trainees will be available for employment in the

organizations where they received the training. Therefore, industries who are bidding for

training under ELTP are welcome to absorb part of the training cost and bid for partial

funding.

9. Payment Terms and Conditions

• Performance Guarantee of 5% of contract value shall be furnished at the time of

signing the contract agreement.

• All prospective VTPs are eligible to draw 10% of the contract sum of courses as a

mobilization advance payment by providing equal amount of guarantee from reputed

bank for courses to be started within three months.

• VTPs shall furnish Training Implementation Plans (Work Plan clearly specifying time

period allocated for enrolling students, commencing date of courses, and time frame

for other activities with corresponding means of verification) at the signing of

agreement. If the VTP delays the commencement of training, beyond four months of

the agreed dates in the implementation plan due to reasons unacceptable to SSDP,

advance payment guarantee shall be forfeited by the SSDP-Ministry and agreement

will be annulled.

• Any changes /modifications to the initial implementation plan should be notified by

VTP within 14 days for consideration and acceptance of the MCPC and SSDP.

• Dropout rate should be maintained below 10%. Full payment for the course in each

tranche shall be released only if the VTP is able to maintain the number of students

agreed to be trained under this contract. Deduction shall be imposed proportionately

for dropout.

• Course completion of 100% includes theoretical instruction with relevant practical

and workplace learning under dual training, soft skills, teaching of English Language

and Assessment. Employment rate shall be calculated based on the number of

trainees completing the course. Within the context of TPM, full time employment

within the period of 3 to 6 months after course completion shall be considered. Final

tranche shall be disbursed as follows,

Employment rate Payment rate Deductions

Over 70% Full Payment for the course completers

Less than 70% Proportionately paid on per student basis.

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Go to www.tvec.gov.lk

Go to bottom of the Home page and find

NOTE: please select latest revised version always

Click on

STEP 03

STEP 04

Click on

NCS code

STEP 01

STEP 02

Click on

Steps to reach TVEC information