Microsoft Word 2010 - Illustrated

Unit K: Working with References

Objectives

• Work with AutoCorrect• Customize footnotes• Use the Translate feature• Work with citations

Microsoft Office Word 2010 - Illustrated Complete

Objectives (continued)

• Modify citations and manage sources• Generate a bibliography• Create a table of figures• Work with equations

Microsoft Office Word 2010 - Illustrated Complete

Working with AutoCorrect

• AutoCorrect feature automatically corrects most typos and misspelled words• Also inserts symbols when you type

certain character combinations• Set AutoCorrect to automatically enter

the text you want when you type a certain sequence of characters

• Change AutoFormat options

Microsoft Office Word 2010 - Illustrated Complete

Working with AutoCorrect (continued)• Create an AutoCorrect entry

• Open the Word Options dialog box, click Proofing, then click AutoCorrect Options

• Specify an abbreviation (e.g. ‘sfc’) and enter the text you want inserted when you type that abbreviation (e.g. San Francisco, California)

• Abbreviation cannot be a real word

Microsoft Office Word 2010 - Illustrated Complete

Working with AutoCorrect (continued)

Microsoft Office Word 2010 - Illustrated Complete

Abbreviation Text to replace abbreviation

List of AutoCorrect

entries

Customizing Footnotes• Use footnotes or endnotes to provide

additional information• Footnotes appear at bottom of page• Endnotes appear at the end of the

document• Every footnote and endnote consists

of a note reference mark and the corresponding note text

• Footnotes are automatically renumbered when new notes added

Microsoft Office Word 2010 - Illustrated Complete

Customizing Footnotes (continued)

• Customize how footnotes appear and how they are numbered• By default, footnotes are numbered

sequentially starting at 1• Restart numbering on every new page

or section of a document• Change format of marks, such as 1, i,

or A

Microsoft Office Word 2010 - Illustrated Complete

Customizing Footnotes (continued)

Microsoft Office Word 2010 - Illustrated Complete

Insert Footnote

button

Footnote separator

Text for footnote 4

Note reference mark for

footnote 4

Using the Translate Feature

• Use the Translate feature on the Review tab to translate single words or short passages of text into another language or from another language into English• You can also access Web-based translation

services from Word

• Mini Translator provides instant translations into 22 languages when you point to a word or phrase

Microsoft Office Word 2010 - Illustrated Complete

Using the Translate Feature (continued)

Microsoft Office Word 2010 - Illustrated Complete

Research task pane

Language of

selected text

Language to translate to

Selected text to be translated

Translated text

Working with Citations

• The Citations & Bibliography group on the References tab includes features to help you keep track of:• Resources you use to write research

papers and articles• Any document that includes information

you obtained from other sources, such as books and Web sites

Microsoft Office Word 2010 - Illustrated Complete

Working with Citations (continued)• Create a source by entering

information into a preset form• Insert a citation for a source

• A citation is a short reference, usually including the author and page number, that gives credit to the source of a quote or other information included in a document

• Insert a placeholder to indicate where you will insert a citation later

Microsoft Office Word 2010 - Illustrated Complete

Working with Citations (continued)

Microsoft Office Word 2010 - Illustrated Complete

Type of source

Click to view more fields and enter additional

information

Modifying Citations and Managing Sources• Modify the contents of a citation• Edit the source of the citation• Format a citation for specific

guidelines such as• Chicago• MLA• APA

Microsoft Office Word 2010 - Illustrated Complete

Modifying Citations andManaging Sources (continued)• New sources are added to a master

list of sources• You can access the master list each

time you create a new document so long as you are working on the same computer

• Copy sources from the master list to your current document, and vice versa

Microsoft Office Word 2010 - Illustrated Complete

Modifying Citations andManaging Sources (continued)• Changing the citation style

Microsoft Office Word 2010 - Illustrated Complete

Gallery of styles

with MLA selected

Citation

Generating a Bibliography• Assemble all your sources on a

separate page or pages at the end of your document

• You can choose to create a:• Works Cited list

• Lists only the works included in citations in your document

• Standard bibliography• Lists all the sources you used to gather

information for the document

• Choose a format, such as APA, MLA, or Chicago

Microsoft Office Word 2010 - Illustrated Complete

Generating a Bibliography (continued)• Completed bibliography in Chicago

format

Microsoft Office Word 2010 - Illustrated Complete

Creating a Table of Figures

• A Table of Figures lists all the figures with captions used in a document

• A figure is any object such as a• Chart• Picture• Equation• Embedded object to which you can add a

caption• The Table of Figures includes the page

number on which each figure is found

Microsoft Office Word 2010 - Illustrated Complete

Creating a Table of Figures (continued)• Add a caption to a figure

• Click Insert Caption on the References tab

• By default, captions are formatted with Caption style

• Modify the appearance of a Caption style

• Insert a table of figures• Modify the Table of Figures style

Microsoft Office Word 2010 - Illustrated Complete

Creating a Table of Figures (continued)

Microsoft Office Word 2010 - Illustrated Complete

Creating a Table of Figures (continued)• Create a Table of Authorities

• Lists all cases, statutes, rules, and other legal references included in a legal document

• Mark all citations to include in the Table of Authorities

Microsoft Office Word 2010 - Illustrated Complete

Working with Equations

• Use the Equations feature to insert mathematical and scientific equations using commands on the Equation Tools Design tab

• You can also create your own equations that use a wide range of math structures including• Fractions• Radicals• Integrals

Microsoft Office Word 2010 - Illustrated Complete

Working with Equations (continued)

Microsoft Office Word 2010 - Illustrated Complete

Insertion point in fraction

Insert a symbol

Summary

• Use AutoCorrect to automatically correct mistakes and enter text

• Add footnotes to provide additional information and acknowledge sources for text in a document• Modify how footnotes appear

• Use the Translate feature to translate single words or short passages of text

Microsoft Office Word 2010 - Illustrated Complete

Summary (continued)

• Insert citations to keep track of:• Resources used to write research

papers• Information obtained from other

sources

• Generate a Bibliography or Works Cited list

• Create a Table of Figures to list all figures used in a document

Microsoft Office Word 2010 - Illustrated Complete

Summary (continued)

• Insert mathematical and scientific equations• Create your own equations

• Fractions• Radicals• Integrals

Microsoft Office Word 2010 - Illustrated Complete