Microsoft Office 2007 -Microsoft Office 2007 -IllustratedIllustrated

Working with Themes andWorking with Themes andBuilding BlocksBuilding Blocks

Microsoft Office 2007 – Illustrated

ObjectivesObjectives

• Apply quick styles to textApply quick styles to text

• Apply a themeApply a theme

• Customize a themeCustomize a theme

• Insert a sidebarInsert a sidebar

Microsoft Office 2007 – Illustrated

Objectives (continued)Objectives (continued)

• Insert quick partsInsert quick parts

• Add a cover pageAdd a cover page

• Create building blocksCreate building blocks

• Insert building blocksInsert building blocks

Microsoft Office 2007 – Illustrated

Applying Quick Styles to TextApplying Quick Styles to Text

• A A stylestyle is a set of format settings that is a set of format settings that are named and stored togetherare named and stored together

• Quick Style setsQuick Style sets are groups of are groups of related styles designed to be used related styles designed to be used together in a documenttogether in a document• Give documents a cohesive lookGive documents a cohesive look• Sets include styles for title, subtitle, Sets include styles for title, subtitle,

headings, body text, lists, quotes, and headings, body text, lists, quotes, and other text elementsother text elements

Microsoft Office 2007 – Illustrated

Microsoft Office 2007 – Illustrated

Applying Quick Styles to Text Applying Quick Styles to Text (continued)(continued)

• Saving a document as a Web page:Saving a document as a Web page:• Use the Save As command to save a Use the Save As command to save a

document in HTML formatdocument in HTML format• Two options: Single File Web Page (.mht Two options: Single File Web Page (.mht

or .mhtml) or in Web Page (.htm or .html)or .mhtml) or in Web Page (.htm or .html)

• Page is then displayed in Web Layout Page is then displayed in Web Layout viewview

• Unsupported formatting options (e.g., Unsupported formatting options (e.g., floating graphics) are converted to floating graphics) are converted to similar supported formattingsimilar supported formatting

Microsoft Office 2007 – Illustrated

Applying a ThemeApplying a Theme

• A A themetheme is a set of unified design is a set of unified design elementselements• E.g., colors, fonts for body text and E.g., colors, fonts for body text and

headings, and effects for graphicsheadings, and effects for graphics• By default, the Office theme is usedBy default, the Office theme is used

• Use Themes command in Themes Use Themes command in Themes group on Page Layout tabgroup on Page Layout tab

Microsoft Office 2007 – Illustrated

Microsoft Office 2007 – Illustrated

Applying a Theme (continued)Applying a Theme (continued)

Microsoft Office 2007 – Illustrated

Applying a Theme (continued)Applying a Theme (continued)

• Changing the default theme:Changing the default theme:• Press [Ctrl][N], click Themes button Press [Ctrl][N], click Themes button

(Themes group, Page Layout tab), and (Themes group, Page Layout tab), and click theme to use as defaultclick theme to use as default

• Use buttons in Themes group to Use buttons in Themes group to customize theme settings before saving itcustomize theme settings before saving it

• Or, use Change Styles button (Styles Or, use Change Styles button (Styles group, Home tab), and then use the Style group, Home tab), and then use the Style Set, Colors, and Fonts optionsSet, Colors, and Fonts options

Microsoft Office 2007 – Illustrated

Customizing a ThemeCustomizing a Theme

• Customize a theme byCustomize a theme by• Changing its colorsChanging its colors• Selecting new fonts for headings and Selecting new fonts for headings and

body textbody text• Changing the effectsChanging the effects

• Save customized theme as a new Save customized theme as a new themetheme• Then, apply it to other documentsThen, apply it to other documents

Microsoft Office 2007 – Illustrated

Microsoft Office 2007 – Illustrated

Customizing a Theme Customizing a Theme (continued)(continued)

Microsoft Office 2007 – Illustrated

Inserting a SidebarInserting a Sidebar

• Building blocksBuilding blocks are reusable pieces are reusable pieces of formatted content or document of formatted content or document parts that are stored in galleriesparts that are stored in galleries• E.g., sidebars and pull quotesE.g., sidebars and pull quotes

• A A sidebarsidebar is a text box positioned adjacent is a text box positioned adjacent to the document bodyto the document body

• A A pull quotepull quote contains a quote or excerpt contains a quote or excerpt from an article, formatted in a larger font from an article, formatted in a larger font size and placed on the same pagesize and placed on the same page

• Use Text Box command (Insert tab)Use Text Box command (Insert tab)

Microsoft Office 2007 – Illustrated

Inserting a Sidebar (continued)Inserting a Sidebar (continued)

Microsoft Office 2007 – Illustrated

Inserting a Sidebar (continued)Inserting a Sidebar (continued)

Microsoft Office 2007 – Illustrated

Inserting Quick PartsInserting Quick Parts

• Use Quick Parts to insert reusable Use Quick Parts to insert reusable pieces of content into a documentpieces of content into a document• Fields: date, page numbersFields: date, page numbers• Document properties: document title, Document properties: document title,

authorauthor• Building blocksBuilding blocks

• Use Quick Parts command on Insert Use Quick Parts command on Insert tab or on Header & Footer Tools tab or on Header & Footer Tools Design tabDesign tab

Microsoft Office 2007 – Illustrated

Microsoft Office 2007 – Illustrated

Adding a Cover PageAdding a Cover Page

• Many predesigned cover pages Many predesigned cover pages come with Wordcome with Word• Designs range from conservative and Designs range from conservative and

business-like to colorful and attention-business-like to colorful and attention-grabbinggrabbing

• Each design includes placeholder text Each design includes placeholder text and property controls that you can and property controls that you can replace with your own informationreplace with your own information

Microsoft Office 2007 – Illustrated

Adding a Cover Page Adding a Cover Page (continued)(continued)

Microsoft Office 2007 – Illustrated

Microsoft Office 2007 – Illustrated

Creating Building BlocksCreating Building Blocks

• Save content you want to reuse as a Save content you want to reuse as a building block in one of the galleriesbuilding block in one of the galleries• Use Quick Parts commandUse Quick Parts command

Microsoft Office 2007 – Illustrated

Creating Building Blocks Creating Building Blocks (continued)(continued)

Microsoft Office 2007 – Illustrated

Creating Building Blocks Creating Building Blocks (continued)(continued)

Microsoft Office 2007 – Illustrated

Creating Building Blocks Creating Building Blocks (continued)(continued)

• Renaming a building block and Renaming a building block and editing other properties:editing other properties:• Right-click the item in a gallery, and Right-click the item in a gallery, and

click Edit Propertiesclick Edit Properties• Modify Building Block dialog box opensModify Building Block dialog box opens

• Or, select the item in the Building Or, select the item in the Building Blocks Organizer, and then clicking Edit Blocks Organizer, and then clicking Edit PropertiesProperties

Microsoft Office 2007 – Illustrated

Inserting Building BlocksInserting Building Blocks

• You can insert a building block You can insert a building block directly from a gallerydirectly from a gallery

• You can use the Building Blocks You can use the Building Blocks Organizer to search for, organize, Organizer to search for, organize, and insert building blocksand insert building blocks

Microsoft Office 2007 – Illustrated

Inserting Building Blocks Inserting Building Blocks (continued)(continued)

Microsoft Office 2007 – Illustrated

Inserting Building Blocks Inserting Building Blocks (continued)(continued)

Microsoft Office 2007 – Illustrated

SummarySummary

• Themes provide coordinated fonts, Themes provide coordinated fonts, colors, and effects that you can apply colors, and effects that you can apply to a document in one easy stepto a document in one easy step

• Building blocks offer preformatted Building blocks offer preformatted document parts to insert and document parts to insert and customize in a documentcustomize in a document• E.g., sidebars, pull quotes, headers, E.g., sidebars, pull quotes, headers,

footers, cover pages, etc.footers, cover pages, etc.