Microsoft Word 2010 - IllustratedMicrosoft Word 2010 - IllustratedUnit G: Working with Themes Unit G: Working with Themes

andandBuilding BlocksBuilding Blocks

ObjectivesObjectives

• Apply quick styles to textApply quick styles to text

• Apply a themeApply a theme

• Customize a themeCustomize a theme

• Insert a sidebarInsert a sidebar

Microsoft Office Word 2010 - Illustrated Complete

Objectives (continued)Objectives (continued)

• Insert Quick PartsInsert Quick Parts

• Add a cover pageAdd a cover page

• Create building blocksCreate building blocks

• Insert building blocksInsert building blocks

Microsoft Office Word 2010 - Illustrated Complete

Applying Quick Styles to TextApplying Quick Styles to Text

• A A stylestyle is a set of format settings that is a set of format settings that are named and stored togetherare named and stored together

• Quick Style setsQuick Style sets are groups of are groups of related styles designed to be used related styles designed to be used together in a documenttogether in a document• Give documents a cohesive lookGive documents a cohesive look• Sets include styles for title, subtitle, Sets include styles for title, subtitle,

headings, body text, lists, quotes, and headings, body text, lists, quotes, and other text elementsother text elements

Microsoft Office Word 2010 - Illustrated Complete

Microsoft Office Word 2010 - Illustrated Complete

Applying Quick Styles to Text Applying Quick Styles to Text (continued)(continued)

Title style applied

Subtitle style

applied and font

color changed to

green

Heading 1 style

applied

Applying Quick Styles to Text Applying Quick Styles to Text (continued)(continued)

• Saving a document as a Web page:Saving a document as a Web page:• Use the Save As command to save a Use the Save As command to save a

document in HTML formatdocument in HTML format• Two options: Single File Web Page (.mht Two options: Single File Web Page (.mht

or .mhtml) or Web Page (.htm or .html)or .mhtml) or Web Page (.htm or .html)

• Page is displayed in Web Layout viewPage is displayed in Web Layout view• Unsupported formatting options (e.g., Unsupported formatting options (e.g.,

floating graphics) are converted to floating graphics) are converted to similar supported formatting or are similar supported formatting or are removedremoved

Microsoft Office Word 2010 - Illustrated Complete

Applying a ThemeApplying a Theme

• A A themetheme is a set of unified design is a set of unified design elementselements• E.g., colors, fonts for body text and E.g., colors, fonts for body text and

headings, and effects for graphicsheadings, and effects for graphics• By default, the Office theme is usedBy default, the Office theme is used

• Use Themes command in Themes Use Themes command in Themes group on Page Layout tabgroup on Page Layout tab

Microsoft Office Word 2010 - Illustrated Complete

Microsoft Office Word 2010 - Illustrated Complete

Applying a Theme (continued)Applying a Theme (continued)

Themes gallery

Austin theme

Preview of Austin theme

applied to document

Applying a Theme (continued)Applying a Theme (continued)

• Changing the default theme:Changing the default theme:• Press [Ctrl][N], click Themes button Press [Ctrl][N], click Themes button

(Themes group, Page Layout tab), and (Themes group, Page Layout tab), and click theme to use as defaultclick theme to use as default

• Use buttons in Themes group to customize Use buttons in Themes group to customize theme settings before saving ittheme settings before saving it

• Or, click Change Styles button (Styles Or, click Change Styles button (Styles group, Home tab), and then use the Style group, Home tab), and then use the Style Set, Colors, and Fonts optionsSet, Colors, and Fonts options

Microsoft Office Word 2010 - Illustrated Complete

Customizing a ThemeCustomizing a Theme

• Customize a theme byCustomize a theme by• Changing its colorsChanging its colors• Selecting new fonts for headings and Selecting new fonts for headings and

body textbody text• Changing the effectsChanging the effects

• Save customized theme as a new Save customized theme as a new themetheme• Then, apply it to other documentsThen, apply it to other documents

Microsoft Office Word 2010 - Illustrated Complete

Microsoft Office Word 2010 - Illustrated Complete

Customizing a Theme (continued)Customizing a Theme (continued)

• Use the Create Use the Create New Theme New Theme Colors and Colors and Create New Create New Theme Fonts Theme Fonts dialog boxes to dialog boxes to save new sets save new sets of colors and of colors and fontsfonts

Customizing a Theme (continued)Customizing a Theme (continued)

Microsoft Office Word 2010 - Illustrated Complete

Custom theme in

the Themes gallery

Inserting a SidebarInserting a Sidebar

• Building blocksBuilding blocks are reusable pieces of are reusable pieces of formatted content or document parts formatted content or document parts that are stored in galleriesthat are stored in galleries• E.g., headers & footers, cover pages, and E.g., headers & footers, cover pages, and

text boxestext boxes• A A sidebarsidebar is a text box positioned adjacent to is a text box positioned adjacent to

the document bodythe document body• A A pull quotepull quote contains a quote or excerpt from contains a quote or excerpt from

an article, formatted in a larger font size and an article, formatted in a larger font size and placed on the same pageplaced on the same page

• Use Text Box command (Insert tab)Use Text Box command (Insert tab)

Microsoft Office Word 2010 - Illustrated Complete

Inserting a Sidebar (continued)Inserting a Sidebar (continued)

Microsoft Office Word 2010 - Illustrated Complete

Tiles sidebar

Brown shadow

color Text pasted in text box

and formatted

Inserting a Sidebar (continued)Inserting a Sidebar (continued)

Microsoft Office Word 2010 - Illustrated Complete

Text and graphic from file inserted in sidebar

Inserting Quick PartsInserting Quick Parts

• Use Quick Parts to insert reusable Use Quick Parts to insert reusable pieces of content into a documentpieces of content into a document• Fields: date, page numbersFields: date, page numbers• Document properties: document title, Document properties: document title,

authorauthor• Building blocksBuilding blocks

• Use Quick Parts command on Insert Use Quick Parts command on Insert tab or on Header & Footer Tools tab or on Header & Footer Tools Design tabDesign tab

Microsoft Office Word 2010 - Illustrated Complete

Inserting Quick Parts Inserting Quick Parts (continued)(continued)• A A property controlproperty control is a content is a content

controls that contains document controls that contains document property informationproperty information• E.g. title, company, or authorE.g. title, company, or author

• Assign or update document property Assign or update document property by:by:• Typing directly in property controlTyping directly in property control• Typing in Document Properties PanelTyping in Document Properties Panel

Microsoft Office Word 2010 - Illustrated Complete

Microsoft Office Word 2010 - Illustrated Complete

Inserting Quick Parts Inserting Quick Parts (continued)(continued)

Title property control

Title and date in header

Adding a Cover PageAdding a Cover Page

• Many predesigned cover pages come Many predesigned cover pages come with Wordwith Word• Designs range from conservative and Designs range from conservative and

business-like to colorful and attention-business-like to colorful and attention-grabbinggrabbing

• Each design includes placeholder text and Each design includes placeholder text and property controls that you can replace with property controls that you can replace with your own informationyour own information

• Click Cover Page list arrow in Pages Click Cover Page list arrow in Pages group on Insert tabgroup on Insert tab

Microsoft Office Word 2010 - Illustrated Complete

Adding a Cover Page Adding a Cover Page (continued)(continued)

Microsoft Office Word 2010 - Illustrated Complete

Date, title, and company are automatically

entered

Author property control

Creating Building BlocksCreating Building Blocks

• Save content you want to reuse as a Save content you want to reuse as a building block in one of the galleriesbuilding block in one of the galleries

• Use the Quick Parts commandUse the Quick Parts command• Select content, click the Quick Parts Select content, click the Quick Parts

button on the Insert tab, and click Save button on the Insert tab, and click Save Selection to Quick Part Gallery Selection to Quick Part Gallery

Microsoft Office Word 2010 - Illustrated Complete

Creating Building Blocks Creating Building Blocks (continued)(continued)• Use the Create New Building Block Use the Create New Building Block

dialog box to enter a name and dialog box to enter a name and description for the item, and to description for the item, and to specify the gallery where you want it specify the gallery where you want it to appearto appear

Microsoft Office Word 2007 – Illustrated Complete

Creating Building Blocks Creating Building Blocks (continued)(continued)

Microsoft Office Word 2010 - Illustrated Complete

• Add a Add a sidebar to sidebar to the Text the Text Box gallery Box gallery and create and create a new a new categorycategory

Sidebar in Text Box gallery

Creating Building Blocks Creating Building Blocks (continued)(continued)

Microsoft Office Word 2010 - Illustrated Complete

Quick Parts gallery

Selected text is added to Quick Parts

gallery

ScreenTip shows name

and description

of item

Creating Building Blocks Creating Building Blocks (continued)(continued)• Renaming a building block and Renaming a building block and

editing other properties:editing other properties:• Right-click the item in a gallery, and Right-click the item in a gallery, and

click Edit Propertiesclick Edit Properties• Modify Building Block dialog box opensModify Building Block dialog box opens

• Or, select the item in the Building Or, select the item in the Building Blocks Organizer, and then click Edit Blocks Organizer, and then click Edit PropertiesProperties

Microsoft Office Word 2010 - Illustrated Complete

Inserting Building BlocksInserting Building Blocks

• You can insert a building block You can insert a building block directly from a gallerydirectly from a gallery

• You can use the Building Blocks You can use the Building Blocks Organizer to search for, organize, Organizer to search for, organize, and insert building blocksand insert building blocks

Microsoft Office Word 2010 - Illustrated Complete

Inserting Building Blocks Inserting Building Blocks (continued)(continued)

Microsoft Office Word 2010 - Illustrated Complete

• Click the Quick Parts button in the Click the Quick Parts button in the Text group (Insert tab) then click Text group (Insert tab) then click Building Blocks OrganizerBuilding Blocks Organizer

• The Building Blocks Organizer lists The Building Blocks Organizer lists all built-in and customized building all built-in and customized building blocks from every galleryblocks from every gallery• Sort, preview, insert, delete, and edit Sort, preview, insert, delete, and edit

properties of building blocksproperties of building blocks

Inserting Building Blocks Inserting Building Blocks (continued)(continued)

Microsoft Office Word 2010 - Illustrated Complete

Building Blocks OrganizerBuilding Blocks Organizer

Complete list of

building blocks

Preview of selected building block

SummarySummary

• Themes provide coordinated fonts, Themes provide coordinated fonts, colors, and effects that you can apply colors, and effects that you can apply to a document in one easy stepto a document in one easy step

• Building blocks offer preformatted Building blocks offer preformatted document parts to insert and document parts to insert and customize in a documentcustomize in a document• E.g., sidebars, pull quotes, headers, E.g., sidebars, pull quotes, headers,

footers, cover pages, etc.footers, cover pages, etc.

Microsoft Office Word 2010 - Illustrated Complete