Microsoft Office XP Microsoft Office XP Illustrated Introductory, EnhancedIllustrated Introductory, Enhanced

Word and ExcelWord and ExcelIntegratingIntegrating

2Integrating Word and Excel Unit A

Understand IntegrationUnderstand Integration Open multiple programsOpen multiple programs Copy Word data into ExcelCopy Word data into Excel

ObjectivesObjectives

3Integrating Word and Excel Unit A

Understanding IntegrationUnderstanding Integration

The ability to use information across The ability to use information across multiple programs to share data multiple programs to share data between documents is called between documents is called integrationintegration..

The file from which the information is The file from which the information is copied is the copied is the source filesource file..

The file that receives the information The file that receives the information is the is the destination filedestination file..

4Integrating Word and Excel Unit A

Understanding Integration Understanding Integration (cont.)(cont.)

Microsoft Office integration features.Microsoft Office integration features.– Copy and paste dataCopy and paste data– Drag and drop dataDrag and drop data– Link and embed objectsLink and embed objects

• A A linkedlinked object maintains a connection to object maintains a connection to the source file so it can be automatically the source file so it can be automatically updatedupdated

• An An embeddedembedded object is not linked to its object is not linked to its source file but can be opened with the source file but can be opened with the source programsource program

5Integrating Word and Excel Unit A

Understanding Integration Understanding Integration (cont.)(cont.)

Microsoft Office integration features Microsoft Office integration features (cont.)(cont.)– Import and export text and graphicsImport and export text and graphics– Create hyperlinksCreate hyperlinks– Use Office eServices Web siteUse Office eServices Web site– E-mail filesE-mail files– Collaborate onlineCollaborate online

6Integrating Word and Excel Unit A

Understanding Integration Understanding Integration (cont.)(cont.)

Clipboard task pane

Clipboard entries from

Word, PowerPoint, and Excel

7Integrating Word and Excel Unit A

Opening Multiple ProgramsOpening Multiple Programs

Windows allows you to have more Windows allows you to have more than program open at a time.than program open at a time.– To view more than one program on the To view more than one program on the

same screen simultaneously is called same screen simultaneously is called multitaskingmultitasking

– Vertically tile the program windows, so Vertically tile the program windows, so each program window is seen on the each program window is seen on the screenscreen

8Integrating Word and Excel Unit A

Opening Multiple Programs Opening Multiple Programs (cont.)(cont.)

Word program button

Excel program button

Excel window

Word window

9Integrating Word and Excel Unit A

Opening Multiple Programs Opening Multiple Programs (cont.)(cont.)

Using shortcut keys to switch between Using shortcut keys to switch between open programs.open programs.– Switch between open programs by clicking the Switch between open programs by clicking the

program buttons on the taskbarprogram buttons on the taskbar

oror– by using the shortcut key combination [Alt]by using the shortcut key combination [Alt]

[Tab][Tab]• Open programs appear in the center of the screenOpen programs appear in the center of the screen• Cycle between programsCycle between programs

10Integrating Word and Excel Unit A

Copying Word Data into ExcelCopying Word Data into Excel

Moving or copying information from Moving or copying information from one program to another is just like one program to another is just like moving or copying information within moving or copying information within a single program.a single program.– Use the Cut, Copy, and Paste Use the Cut, Copy, and Paste

commands; buttons on the toolbar; or commands; buttons on the toolbar; or drag-and-drop techniquedrag-and-drop technique

11Integrating Word and Excel Unit A

Copying Word Data into ExcelCopying Word Data into Excel

Word table to be copied to

Excel

Word table copied into Excel

Source file

Destination file