Microsoft Office 2003 Illustrated IntroductoryMicrosoft Office 2003 Illustrated Introductory

Word and ExcelWord and ExcelIntegratingIntegrating

2Integrating Word and Excel Unit A

Understand IntegrationUnderstand Integration Project 1: Survey Report for Caribou Project 1: Survey Report for Caribou

Guest RanchGuest Ranch Project 2: Online Price List for Le Project 2: Online Price List for Le

Bonbon ConfectionsBonbon Confections

ObjectivesObjectives

3Integrating Word and Excel Unit A

Understanding IntegrationUnderstanding Integration

The ability to use information across The ability to use information across multiple programs to share data multiple programs to share data between documents is called between documents is called integrationintegration

The file from which the information is The file from which the information is copied is the copied is the source filesource file

The file that receives the information The file that receives the information is the is the destination filedestination file

4Integrating Word and Excel Unit A

Understanding IntegrationUnderstanding Integration

Microsoft Office integration featuresMicrosoft Office integration features– Copy and paste dataCopy and paste data– Drag and drop dataDrag and drop data– Link and embed objectsLink and embed objects

• A A linkedlinked object maintains a connection to object maintains a connection to the source file so it can be automatically the source file so it can be automatically updatedupdated

• An An embeddedembedded object is not linked to its object is not linked to its source file but can be opened with the source file but can be opened with the source programsource program

5Integrating Word and Excel Unit A

Understanding IntegrationUnderstanding Integration

Microsoft Office integration features Microsoft Office integration features (cont.)(cont.)– Import and export text and graphicsImport and export text and graphics– Create hyperlinksCreate hyperlinks– Use Office eServices Web siteUse Office eServices Web site– E-mail filesE-mail files

6Integrating Word and Excel Unit A

Understanding IntegrationUnderstanding Integration

Clipboard task pane

Clipboard entries

7Integrating Word and Excel Unit A

Opening Multiple ProgramsOpening Multiple Programs

Windows allows you to have more Windows allows you to have more than program open at a timethan program open at a time– To view more than one program on the To view more than one program on the

same screen simultaneously is called same screen simultaneously is called multitaskingmultitasking

– Vertically tile the program windows, so Vertically tile the program windows, so each program window is seen on the each program window is seen on the screenscreen

8Integrating Word and Excel Unit A

Opening Multiple ProgramsOpening Multiple Programs

Excel program button Word program

button

Excel window

Word window

9Integrating Word and Excel Unit A

Opening Multiple ProgramsOpening Multiple Programs

Using shortcut keys to switch between Using shortcut keys to switch between open programsopen programs– Switch between open programs by clicking the Switch between open programs by clicking the

program buttons on the taskbarprogram buttons on the taskbar

OROR– by using the shortcut key combination [Alt]by using the shortcut key combination [Alt]

[Tab][Tab]• Open programs appear in the center of the screenOpen programs appear in the center of the screen• Cycle between programsCycle between programs

10Integrating Word and Excel Unit A

Copying Word Data into ExcelCopying Word Data into Excel

Moving or copying information from Moving or copying information from one program to another is just like one program to another is just like moving or copying information within moving or copying information within a single programa single program– Use the Cut, Copy, and Paste Use the Cut, Copy, and Paste

commands; buttons on the toolbar; or commands; buttons on the toolbar; or drag-and-drop techniquedrag-and-drop technique

11Integrating Word and Excel Unit A

Project 1: Survey Report for Project 1: Survey Report for Caribou Guest RanchCaribou Guest Ranch

Two linked charts:Two linked charts:– Column chartColumn chart– Pie chartPie chart

Text formatted in columnsText formatted in columns Clip art picture of a caribouClip art picture of a caribou HyperlinksHyperlinks

12Integrating Word and Excel Unit A

Completed Project 1Completed Project 1

13Integrating Word and Excel Unit A

Project 2: Price List for Le Bonbon Project 2: Price List for Le Bonbon ConfectionsConfections

Excel worksheet Excel worksheet – Copied to Word and pasted as a linkCopied to Word and pasted as a link

Text entered in WordText entered in Word Clip art picture of a chocolateClip art picture of a chocolate

14Integrating Word and Excel Unit A

Completed Project 2Completed Project 2