microsoft office xp illustrated introductory, enhanced a presentation modifying

Microsoft Office XP Microsoft Office XP Illustrated Introductory, EnhancedIllustrated Introductory, Enhanced

A PresentationA PresentationModifyingModifying

2Modifying a Presentation Unit C

Open an existing presentationOpen an existing presentation Draw and modify an objectDraw and modify an object Edit drawing objectsEdit drawing objects Align and group objectsAlign and group objects Add and arrange textAdd and arrange text

ObjectivesObjectives


Format textFormat text Import text from Microsoft wordImport text from Microsoft word Customize the color scheme and Customize the color scheme and

backgroundbackground

ObjectivesObjectives


Opening an Existing Opening an Existing PresentationPresentation

Creating a new presentation from an Creating a new presentation from an existing one saves you from typing existing one saves you from typing duplicate information.duplicate information.– Use the Save As command to save a Use the Save As command to save a

copy of the file with a new namecopy of the file with a new name


Opening an Existing Opening an Existing Presentation (cont.)Presentation (cont.)

Save A dialog box


Opening an Existing Opening an Existing Presentation (cont.)Presentation (cont.)

Searching for a Presentation.Searching for a Presentation.– Click the Search button on the Click the Search button on the

Standard toolbar to open the Search Standard toolbar to open the Search task panetask pane

• Search for specific text in files located on Search for specific text in files located on your computer’s hard drive, a local your computer’s hard drive, a local network, or other network locationsnetwork, or other network locations


Drawing and Modifying Drawing and Modifying an Objectan Object

With PowerPoint's drawing With PowerPoint's drawing commands, you can draw and modify commands, you can draw and modify lines, shapes, and pictures in a lines, shapes, and pictures in a presentation.presentation.– Drawn objects have graphic attributes Drawn objects have graphic attributes

that you can changethat you can change• Fill color, line color, line style, shadow, and Fill color, line color, line style, shadow, and

3-D effects3-D effects

– Draw objects using the commands on Draw objects using the commands on the Drawing toolbarthe Drawing toolbar


Drawing and Modifying Drawing and Modifying an Object (cont.)an Object (cont.)

A dotted selection box, appears A dotted selection box, appears around a selected object.around a selected object.– Small circles calledSmall circles called sizing handles sizing handles

appear on the selection boxappear on the selection box– Drag sizing handles to change the Drag sizing handles to change the

shape of an objectshape of an object– The pointer changes depending on The pointer changes depending on

which sizing handle it is positioned overwhich sizing handle it is positioned over



Sizing handle

Dotted outline of modified

object



Understanding PowerPoint objects.Understanding PowerPoint objects.– There are multiple types of objects: text There are multiple types of objects: text

objects, graphic objects, and drawn objects, graphic objects, and drawn objectsobjects

– Organize objects by aligning, grouping, Organize objects by aligning, grouping, and stacking themand stacking them


Editing Drawing ObjectsEditing Drawing Objects

Alter the appearance of objects by Alter the appearance of objects by changing its shape or dimensions.changing its shape or dimensions.– Drawn objects have two additional Drawn objects have two additional

handles:handles:• Adjustment handleAdjustment handle: small yellow diamond : small yellow diamond

that changes the appearance of an objectthat changes the appearance of an object• Rotate handleRotate handle: small green circle that : small green circle that

rotates an objectrotates an object


Editing Drawing Objects (cont.)Editing Drawing Objects (cont.)

Adjustment handle

Rotate handle

Drawn object


Editing Drawing Objects (cont.)Editing Drawing Objects (cont.)

More ways to change objects.More ways to change objects.– Layer objects by changing their stacking orderLayer objects by changing their stacking order– Make an object three-dimensionalMake an object three-dimensional– Add a drop shadowAdd a drop shadow


Aligning and Grouping ObjectsAligning and Grouping Objects

The Align command aligns objects The Align command aligns objects relative to each other.relative to each other.– Objects are snapped to the grid (evenly Objects are snapped to the grid (evenly

spaces horizontal and vertical lines)spaces horizontal and vertical lines) The Group command groups objects The Group command groups objects

into one objectinto one object– Grouped objects maintain their Grouped objects maintain their

individual propertiesindividual properties


Aligning and Grouping Objects Aligning and Grouping Objects (cont.)(cont.)

Sizing handles around

grouped objects

Guides


Adding and Arranging TextAdding and Arranging Text

Easily add, insert, or rearrange text.Easily add, insert, or rearrange text.– Use the Text Box button on the Use the Text Box button on the

Drawing toolbar to add a text objectDrawing toolbar to add a text object• Create a text label: text does not Create a text label: text does not

automatically wrap inside a text boxautomatically wrap inside a text box• Create a word-processing box: text wraps Create a word-processing box: text wraps

automatically inside a text boxautomatically inside a text box


Adding and Arranging Text Adding and Arranging Text (cont.)(cont.)

Text box created with the Text Box

button


Adding and Arranging Text Adding and Arranging Text (cont.)(cont.)

Revising a Presentation.Revising a Presentation.– Send a copy of a presentation over the Send a copy of a presentation over the

Internet to others for them to review.Internet to others for them to review.• Edit, add commentsEdit, add comments

– Microsoft Outlook automatically tracks Microsoft Outlook automatically tracks changes made by reviewerschanges made by reviewers

– Reviewers can use any version of PowerPoint Reviewers can use any version of PowerPoint to review, edit, and comment on their copy of to review, edit, and comment on their copy of your presentationyour presentation

– Use The Compare and Merge Presentations Use The Compare and Merge Presentations feature to combine presentationsfeature to combine presentations


Formatting TextFormatting Text

Use formatting to highlight important text Use formatting to highlight important text to distinguish it from other text or objects.to distinguish it from other text or objects.

Formatted text


Formatting Text (cont.)Formatting Text (cont.)

Replacing Text and Attributes.Replacing Text and Attributes.– Automatically replace words or modify Automatically replace words or modify

words, sentences, text case, or periodswords, sentences, text case, or periods– To replace words, use the Replace To replace words, use the Replace

command on the Edit menucommand on the Edit menu– Open the Style Options dialog box to Open the Style Options dialog box to

change periods and text case.change periods and text case.


Importing Text from Importing Text from Microsoft WordMicrosoft Word

Import text from an existing Word Import text from an existing Word document into PowerPoint.document into PowerPoint.– Create a new presentation or add Create a new presentation or add

additional slides to an existing additional slides to an existing presentationpresentation

– Import text using Slides from Outline Import text using Slides from Outline command on the Insert menucommand on the Insert menu


Importing Text from Importing Text from Microsoft Word (cont.)Microsoft Word (cont.)

– PowerPoint creates an outline structure PowerPoint creates an outline structure from a Word or RTF documentfrom a Word or RTF document

• Heading1 style becomes a slide titleHeading1 style becomes a slide title• Heading2 style becomes first level textHeading2 style becomes first level text

– PowerPoint converts a plain text PowerPoint converts a plain text document into an outline based on the document into an outline based on the tabs in the documenttabs in the document

• Line of text with no tab becomes slide titleLine of text with no tab becomes slide title• Line of text with one tab becomes first Line of text with one tab becomes first

level textlevel text



Imported text from Word



Inserting Slide from Other Inserting Slide from Other Presentations.Presentations.– Insert slides into the current Insert slides into the current

presentation, click the Slides from Files presentation, click the Slides from Files command on the Insert menucommand on the Insert menu

– Select individual slides you want to Select individual slides you want to insertinsert

– New slides automatically take on the New slides automatically take on the design of the current presentationdesign of the current presentation


Customizing the Color Scheme Customizing the Color Scheme and Backgroundand Background

Every presentation (even a new Every presentation (even a new blank one) has a color scheme.blank one) has a color scheme.– A A color schemecolor scheme is a set of eight is a set of eight

coordinated colors that determine the coordinated colors that determine the colors for the slide elements in your colors for the slide elements in your presentationpresentation

• Slide background, text and lines, shadows, Slide background, text and lines, shadows, title text, fills, accents, and hyperlinkstitle text, fills, accents, and hyperlinks


Customizing the Color Scheme Customizing the Color Scheme and Background (cont.)and Background (cont.)

– The slide The slide backgroundbackground is the area is the area behind the text and graphicsbehind the text and graphics

• The background color can be modified The background color can be modified independently from the color schemeindependently from the color scheme

– Applied design templates determine the Applied design templates determine the color schemecolor scheme

– Color schemes can be modifiedColor schemes can be modified



Current slide color scheme

Shading style variants



Presentation with background color effect



Color scheme elements

microsoft office xp illustrated introductory, enhanced a presentation modifying

Documents

text objects

text cont

graphic objects

appearance of objects

objectgrouped objects

layer objects

objects relative

text wraps