microsoft office xp illustrated introductory, enhanced started with excel 2002 getting

Microsoft Office XP Microsoft Office XP Illustrated Introductory, EnhancedIllustrated Introductory, Enhanced

Started with Excel 2002Started with Excel 2002GettingGetting

2Getting Started with Excel 2002 Unit A

Define spreadsheet softwareDefine spreadsheet software Start Excel 2002Start Excel 2002 View the Excel windowView the Excel window Open and save a workbookOpen and save a workbook Enter labels and valuesEnter labels and values

ObjectivesObjectives


Name and move a sheetName and move a sheet Preview and print a worksheetPreview and print a worksheet Get HelpGet Help Close a workbook and exit ExcelClose a workbook and exit Excel

ObjectivesObjectives


Defining Spreadsheet SoftwareDefining Spreadsheet Software

Microsoft Excel is an electronic Microsoft Excel is an electronic spreadsheet program.spreadsheet program.– An An electronic spreadsheetelectronic spreadsheet program program

allows you to perform numeric allows you to perform numeric calculationscalculations

– The spreadsheet is called a The spreadsheet is called a worksheetworksheet• Individual worksheets are stored in a Individual worksheets are stored in a

workbookworkbook which is the Excel file which is the Excel file

– By default, a new workbook contains By default, a new workbook contains three worksheetsthree worksheets


Defining Spreadsheet Software Defining Spreadsheet Software (cont.)(cont.)

Advantages of using Excel.Advantages of using Excel.– Enter data quicklyEnter data quickly– Recalculate data easilyRecalculate data easily– Perform what-if analysisPerform what-if analysis– Change the appearance of dataChange the appearance of data– Create chartsCreate charts– Create new worksheets from existing Create new worksheets from existing

onesones


Defining Spreadsheet Software Defining Spreadsheet Software (cont.)(cont.)

Sample worksheet with chart


Starting Excel 2002Starting Excel 2002

Use the Start button on the taskbar to Use the Start button on the taskbar to open Excel.open Excel.

Excel program icon

Start button


Viewing the Excel WindowViewing the Excel Window

The worksheet window.The worksheet window.– The The worksheet windowworksheet window contains the columns contains the columns

and rows of the worksheetand rows of the worksheet• A worksheet has 256 columns and 65,535 rowsA worksheet has 256 columns and 65,535 rows• The intersection of a row and a column is called a The intersection of a row and a column is called a

cellcell• Cells contain data (text, numbers, formulas, or a Cells contain data (text, numbers, formulas, or a

combination of the three)combination of the three)• Each cell has its own unique location called a Each cell has its own unique location called a cell cell

addressaddress– A cell address is identified by its coordinates (A1)A cell address is identified by its coordinates (A1)


Viewing the Excel Window Viewing the Excel Window (cont.)(cont.)

Toolbars

Active cell

Formula bar

Sheet tabs

Excel windowTask pane

Task pane list

arrow

Office Assistant

Cell pointer


Opening and Saving Opening and Saving a Workbooka Workbook

Create a new worksheet from an existing Create a new worksheet from an existing one.one.– Use the Save As command to create a copy of Use the Save As command to create a copy of

a file with a new namea file with a new name

New filename

Current drive or folder


Opening and Saving Opening and Saving a Workbook (cont.)a Workbook (cont.)

Creating a new workbook.Creating a new workbook.– Click the New button on the Standard toolbar Click the New button on the Standard toolbar

to create a new workbookto create a new workbook

Automatically create a workbook using a Automatically create a workbook using a template.template.– A template is a predesigned workbookA template is a predesigned workbook– Workbook templates include balance sheets, Workbook templates include balance sheets,

expense statements, loan amortizations, sales expense statements, loan amortizations, sales invoices, and timecards.invoices, and timecards.

– Templates contain labels, values, formulas Templates contain labels, values, formulas and formattingand formatting


Entering Labels and ValuesEntering Labels and Values

A A labellabel helps you identify data in a row or helps you identify data in a row or column.column.– Enter labels in a worksheet before dataEnter labels in a worksheet before data– A label can be text, dates, times, or addressesA label can be text, dates, times, or addresses

A A valuevalue which includes numbers, formulas, which includes numbers, formulas, and functions are used in calculations.and functions are used in calculations.– A value is a number or any entry that begins A value is a number or any entry that begins

with a special symbol: +,-,=,@,#, or $.with a special symbol: +,-,=,@,#, or $.

Labels and values are treated differently Labels and values are treated differently and don’t affect one another.and don’t affect one another.


Entering Labels and Values Entering Labels and Values (cont.)(cont.)

Type a label or value in the active Type a label or value in the active cell.cell.– Confirm an entry by clicking the Enter Confirm an entry by clicking the Enter

button on the formula bar or by button on the formula bar or by pressing [Enter], [Tab], or an arrow keypressing [Enter], [Tab], or an arrow key

• Active cell moves to an adjacent cellActive cell moves to an adjacent cell

– Selecting more than one cell is called a Selecting more than one cell is called a rangerange

• Working with ranges makes data entry Working with ranges makes data entry easy to accomplisheasy to accomplish


Entering Labels and Values Entering Labels and Values (cont.)(cont.)

Worksheet with labels and values.Worksheet with labels and values.

Label

Value

Range


Naming and Moving a SheetNaming and Moving a Sheet

Initially each workbook contains three Initially each workbook contains three worksheets, named Sheet1, Sheet2, worksheets, named Sheet1, Sheet2, and Sheet3.and Sheet3.– Rename, color, and organize sheet Rename, color, and organize sheet

tabstabs– To move between worksheets, click To move between worksheets, click

one of the sheet tabsone of the sheet tabs– Use the sheet tab scrolling buttons to Use the sheet tab scrolling buttons to

display hidden sheet tabsdisplay hidden sheet tabs


Naming and Moving a Sheet Naming and Moving a Sheet (cont.)(cont.)

Use the Sheet relocation pointer to drag a Use the Sheet relocation pointer to drag a sheet tab to a different location. sheet tab to a different location.

Sheet relocation

pointer

Renamed sheet


Previewing and Printing Previewing and Printing a Worksheeta Worksheet

Before printing, it’s a good idea to preview Before printing, it’s a good idea to preview your worksheet.your worksheet.– When you When you previewpreview a worksheet, you see a a worksheet, you see a

copy of the worksheet exactly as it will appear copy of the worksheet exactly as it will appear on paperon paper

Print preview of a

worksheet


Getting HelpGetting Help

Excel has an extensive help system.Excel has an extensive help system.– Access to definitions, instructions, and Access to definitions, instructions, and

useful tipsuseful tips– The Ask a Question box on the menu The Ask a Question box on the menu

bar gives you immediate access to help bar gives you immediate access to help topicstopics

– The animated Office Assistant provides The animated Office Assistant provides help in two wayshelp in two ways

• Type a keywordType a keyword• Ask a questionAsk a question


Getting HelpGetting Help

Ways to get help.Ways to get help.

Office Assistant

Type a word or question

Ask a Question

box


Closing a Workbook Closing a Workbook and Exiting Exceland Exiting Excel

When you are finished with a When you are finished with a worksheet, you are ready to close it.worksheet, you are ready to close it.– Use the Close command on the File Use the Close command on the File

menu or the Close Window button on menu or the Close Window button on the menu bar.the menu bar.

Exit ExcelExit Excel– Click the Exit command on the File Click the Exit command on the File

menu or the Close button on the Title menu or the Close button on the Title barbar


Closing a Workbook Closing a Workbook and Exiting Exceland Exiting Excel

Click to close a file

Click to exit Excel

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