mcdgc annual performance report 2013-2014

THE UNITED REPUBLIC OF TANZANIA

MINISTRY OF COMMUNITY DEVELOPMENT, GENDER AND CHILDREN

ANNUAL PERFORMANCE REPORT 2013/2014

President of the United Republic of Tanzania, Honorable Jakaya Mrisho Kikwete Launches

the Tanzania Women’s Bank in Dar es Salaam on the 4th September, 2009.

DAR ES SALAAM SEPTEMBER, 2014

TABLE OF CONTENTS

LIST OF TABLE ...................................................................................................................... i

LIST OF CHARTS .................................................................................................................. ii

ABBREVIATIONS AND ACRONYMS ..................................................................................... iii

FOREWORD ........................................................................................................................ v

STATEMENT BY THE ACCOUNTING OFFICER ....................................................................... vi

ACKNOWLEDGEMENT...................................................................................................... viii

EXECUTIVE SUMMARY .................................................................................................. xii

CHAPTER ONE: BACKGROUND AND INTRODUCTION .......................................................... 1

1.1 Introduction.................................................................................................................. 1

1.2 The Mandate ................................................................................................................ 1

1.3 Vision and Mission ........................................................................................................ 2 1.3.1 Vision ........................................................................................................ 2 1.3.2 Mission ...................................................................................................... 2

1.4 Objectives ..................................................................................................................... 2

1.5 The Purpose .................................................................................................................. 3

1.6 Approach Adopted ........................................................................................................ 3

1.7 Methodology ................................................................................................................ 3

1.8 Organization of the Report ............................................................................................ 4 CHAPTER TWO: OVERALL PERFORMANCE OF THE MINISTRY .............................................. 5

2.1 Introduction.................................................................................................................. 5

2.2 Lists of Indicators .......................................................................................................... 5

2.3 Performance of the Priority Areas .................................................................................. 6 2.3.1 Folk and Vocational Education Training .................................................. 6 2.3.2 Community Development Training ............................................................... 8 2.3.3 Child Development ................................................................................... 11 2.3.4 Gender Equality ...................................................................................... 15 2.3.5 Coordination of Non Governmental Organization ........................................ 22 2.3.6 Good Governance and Accountability ......................................................... 24

2.4 Progress in Improving Service Delivery ......................................................................... 25 2.4.1 Service Delivery Improvement Initiatives .................................................... 25 2.4.2 Evidence of Service Delivery Improvement ................................................. 27

2.5 Evaluations and Reviews ............................................................................................. 29

2.6 Priority Milestones ...................................................................................................... 32

CHAPTER THREE: FINANCIAL PERFORMANCE .................................................................... 37

3.1 Introduction................................................................................................................ 37

3.2 Accounting ................................................................................................................. 37

3.3 Approved Budget and Actual Expenditures ................................................................... 38 3.3.1 Expenditure Overview ............................................................................... 38 3.3.2 Expenditure by Department and Units ........................................................ 39

3.3.3 Development Expenditure ......................................................................... 40

3.4 Revenue ..................................................................................................................... 40

3.5 Procurement ............................................................................................................... 41 3.5.1 Procurement of Works .............................................................................. 41 3.5.2 Procurement of Goods .............................................................................. 41 3.5.3 Procurement of Non – Consultancy Services ............................................... 41 3.5.4 Procurement of Consultancy Services ......................................................... 41

CHAPTER FOUR: HUMAN RESOURCE REVIEW ................................................................... 42

4.1 Introduction................................................................................................................ 42

4.2 Staff Levels ................................................................................................................. 42

4.3 Recruitment and Vacancies .......................................................................................... 43

4.4 Open Performance Reviews and Appraisals .................................................................. 43

4.5 Staff Development ...................................................................................................... 44

4.6 Human Resource Issues ............................................................................................... 45 4.6.1 MCDGC Human Resource Attrition Rate ..................................................... 45 4.6.2 Staff Confirmed ........................................................................................ 46 4.6.3 Staff Promoted ......................................................................................... 47 4.6.4 Staff who were Transferred from MCDGC to other MDAs ............................ 48 4.6.5 Staff who were Transferred from other MDAs to MCDGC .......................... 49 4.6.6 HIV and AIDS ............................................................................................ 49

CHAPTER FIVE: ACHIEVEMENTS, CHALLENGES AND REMEDIAL ACTION UNDERTAKEN ..... 51

5.1 Introduction................................................................................................................ 51

5.2 Achievements ............................................................................................................. 51

5.3 Targets Which Were not Implemented and at Risk ........................................................ 51

5.4 Key Issues ................................................................................................................... 52

5.5 Challenges .................................................................................................................. 52

5.6 Remedial Actions Undertaken ...................................................................................... 53 Annexes……………………………………………………………………………...................................….….….54

Annex 1 Indicator Monitoring Form….…………………………….…………………………………………….……54

Annex 2 Statistics on Community Development Officers at Councils…..……..………………………57

Annex 3 Women Development Fund Disbursed to the Councils for Women Enterpreneurs ...........62

AnnualPerformanceReport 2013/2014

i

LIST OF TABLE

Table 1: List of Indicators

Table 2: Number of Children Victims of Violence, 2013/14

Table 3: Women Development Fund Disbursed from 2011/12 to 2013/14

Table 4: Number of Entrepreneurs Accessing Loan from TWB by Region , 2013/14

Table 5: Women participation in Decision Making at various Levels

Table 6: NGOs Registered for Certificate and Compliance from 2005 to 2013

Table 7: Service Delivery Improvements – 2013/14

Table 8: Summary of Evaluation and Reviews, 2013/14

Table 9: Annual Priority Interventions and Status, 2013/14

Table 10: External Audit Results

Table 11: Budget and Expenditure Overview for 2013/14

Table 12: Summary of Recurrent Expenditure by Department and Unit, 2013/14

Table 13: Summary of Development expenditure by project, 2013/14

Table 14: MCDGC Staff Establishment and Actual Strength from 2012/13 to 2013/14

Table 15: Number of Employees Recruited in 2013/14

Table 16: Appraisal Data from 2012/13 to 2013/14

Table 17: MCDGC Staff OPRAS Score from 2012/13 to 2013/14

Table 18: Number of staff facilitated to undertake training from 2012/13 to 2013/14

Table 19: Number of Employees Confirmed, 2013/14

Table 20: Number of employees Promoted, 2013/14


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LIST OF CHARTS

Chart 1: Trainees Enrolled in VET at FDCs from 2012/13 to 2013/14

Chart 2: Number of Trainees Enrolled in Folk Education at FDCs from 2010/11 to 2013/14

Chart 3: Students Enrolled in Community Development Education from 2009/10 to 2013/14

Chart 4: Number of Reported Cases on Violence Against Children Aged 0 ‐18 years

Chart 5: Enrolment of Children in Early Childhood Development Programme at FDCs, 2013/14

Chart 6: Gender Based Violence Reported Cases

Chart 7: Number of Entrepreneurs received credits from TWB from 2009/10 to 2013/14

Chart 8: Tanzania Women's Bank Credits Centres from 2012/13 to 2013/14

Chart 9: Number of NGOs Registered at Different Levels from 2005 to 2013

Chart 10: Audit Report for Financial from 2005/06 to 2012/13

Chart 11: MCDGC Human Resource Attrition from 2012/12 to 2013/14

Chart 12: Number of Employees Transferred from MCDGC to Other MDAs from 2012/13 to 2013/14

Chart 13: Staff Transferred from other MDAs to MCDGC from 2012/13 to 2013/14

Chart 14: Staff Living HIV and AIDs Satisfied with Supportive Services from 2008/09 to 2013/14


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ABBREVIATIONS AND ACRONYMS

AIDS Acquired Immune Deficiency Syndrome

CAG Controller and Auditor General

CDOs Community Development Officers

CDTIs Community Development Training Institutes

CEDAW Convention on the Elimination of All Forms of Discrimination Against Women

CCM Chama cha Mapinduzi

CRC Convention on the Rights of the Child

CSOs Civil Society Organizations

CSW Commission on Status of Women

DPP Director of Policy and Planning

ECDP Early Childhood Development Programme

FDCs Folk Development Colleges

GBV Gender Based Violence

GFPs Gender Focal Points

GPN General Procurement Notice

HIV Human Immunodeficiency Virus

HR Human Resource

IFMS Integrated Financial Management System

IMTC Interministerial Technical Committee

IPSAS International Public Sector Accounting Standards

MCDGC Ministry of Community Development, Gender and Children

MCDWAC Ministry of Community Development, Women Affairs and Children

MDAs Ministries, Departments and Agencies

MDGs Millennium Development Goals

MHA Ministry of Home Affairs

MHSW Ministry of Health and Social Welfare

MKUKUTA Mkakati wa Kukuza Uchumi na Kupunguza Umaskini Tanzania

MoEVT Ministry of Education and Vocational Training

MTEF Medium Term Expenditure Framework

MTSPBM Medium Term Strategic Planning and Budgeting Manual

NGOs Non Governmental Organizations

NSGRP National Strategy for Growth and Reduction of Poverty


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NTA National Technical Award

OC Other Charges

OPRAS Open Performance Reviews and Appraisals

PE Personal Emolument

PMORALG Prime Minister's Office, Regional Administration and Local Government

SADC Southern Africa Development Cooperation

SBAS Strategic Budget Allocation System

TACAIDS Tanzania Commission for AIDS

TCU Tanzania Commission for Universities

TDV Tanzania Development Vision

TICD Tengeru Institute of Community Development

TWB Tanzania Women's Bank

UNICEF United Nations Children's Fund

UNIFEM/UN WOMEN United Nations Development Fund for Women

VET Vocational Education and Training

WDF Women Development Fund


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FOREWORD

The Ministry of Community Development, Gender and Children

is responsible for community development; children and family

development; women and gender development; coordination

of Non Governmental Organizations and development of

human resources. The Ministry oversees the implementation

of four policies namely; Community Development Policy

(1996), Women and Gender Development Policy (2000),

National Non Governmental Organizations Policy (2001) and

Child Development Policy (2008).

The Ministry manages 55 Folk Development Colleges, eight Community Development

Training Institutes and Tengeru Institute of Community Development, which are responsible

for provision of Folk and Vocational Education; and Community Development Training. The

Ministry also oversees the implementation of The Child Act No.21 of 2009 and coordinates

the implementation of Regional and International conventions (e.g CEDAW and CRC) that

promote gender equality and women empowerment and rights of the children respectively.

This report is intended to contribute to the achievements of National and International

plans, strategies and policies including: Tanzania Development Vision (TDV) 2025, National

Five Year Development Plan 2011/12 – 2015/16, National Strategy for Growth and

Reduction of Poverty II (NSGRP), Women and Gender Development Policy of 2000 and

Millennium Development Goals (MDGs) 2015.

Sophia M. Simba

Minister for Community Development, Gender and Children


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STATEMENT BY THE ACCOUNTING OFFICER

The Parliament of the United Republic of Tanzania approved a total

of Tshs.25,964,170,000 during 2013/14 for the Ministry of

Community Development, Gender and Children. Out of which,

Tshs.5,397,496,000.00 was for Other Charges (OC),

Tshs.8,656,002,000.00 was for Personal Emoluments (PE) and

Tshs.11,910,672,000.00 for development activities. Out of the

development budget, Tshs.6,500,000,000.00 was for local

development funds and Tshs.5,410,672,000.00 as foreign funds. The

Ministry had estimated to collect Tshs.2,093,721,000.00 as revenue

from miscellaneous receipts, recovery of public money, receipts from recovery of stores and

receipts from tuition fees.

The priority areas for the financial year 2013/14 were: provision of Folk and Vocational

Education and Training as well as Community Development Training; coordination of Non

Governmental Organizations; construction and rehabilitation of buildings and

infrastructures at FDCs and CDTIs; promotion of gender equality and prevention of gender

based violence; women empowerment; early childhood development; child participation

and child protection.

By June, 2014 a total of Tshs.15,000,864,290.00 was disbursed, of which

Tshs.2,445,981,550.00 was for Other Charges (OC), Tshs. 9,631,262,150.00 for Personal

Emoluments (PE) and Tshs.2,923,620,590.00 for development budget. During the review

period, total actual revenue collected from eight CDTIs training was Tshs.1,037,464,500.00

equivalent to 49.6 percent of the estimated revenue.

Significant achievements have been recorded in implementation of Ministry priority areas

and MTEF of 2013/14. These achievements include: Tanzania Women’s Bank credit centres

increased from 18 in 2012/13 to 63 credit centres in 2013/14; the number of enterpreneurs


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received credits from Tanzania Women’s Bank also increased from 7,829 in 2012/13 to

12,992 in 2013/14; enrolment in Vocational Education Training (in 25 FDCs) increased from

1,173 in 2012/13 to 2,722 in 2013/14 equivalent to 132.05 percent; trainees enrolment in

Folk Education increased from 13,336 in 2012/13 to 36,937 in 2013/14 equivalent to

176.97percent; and enrolment in Community Development Training at Degree level

increased from 139 in 2012/13 to 234 in 2013/14 equivalent to 68.35 percent.

The Ministry will continue to collaborate with stakeholders including MDAs, CSOs and

Development Partners to ensure that, women, men, boys and girls participate and benefit

equally in National sustainable development, so as to achieve the intended MDGs, TDV

2025, FYDP and MKUKUTA.

Anna T. Maembe

Permanent Secretary

Ministry of Community Development, Gender and Children


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ACKNOWLEDGEMENT

The preparation of this Annual Performance Report

for the financial year 2013/14 was a collaborative

effort between Ministry’s staff in all Departments and

Units.

I would like to express my sincere gratitude to

Ministry’s Budget Officers from the six Departments

and five Units for their constructive contribution

during the preparation of this report.

Likewise, contribution from institutions under the

Ministry namely: eight Community Development

Training Institutes (CDTIs); Tengeru Institute of

Community Development (TICD); 55 Folk

Development Colleges (FDCs); and Tanzania Women’s Bank’s is highly appreciated.

We also thank our Development Partners namely UNICEF, UN ‐ WOMEN, UNDP, UNFPA,

CIDA, UK Education, GPE and DFID for their unweaving support.

N. H. M. Millao Deputy Permanent Secretary

Ministry of Community Development, Gender and Children


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MCDGC’s LEADERSHIP

Hon. Sophia M. Simba

Minister for Community Development, Gender and

Children

Hon. Pindi H. Chana

Deputy Minister for Community

Development, Gender and Children

Anna T. Maembe

Permanent Secretary

Nuru H. MillaoDeputy Permanent Secretary

Shaban Mnubi

Director of Administration and Human Resource Management

Emmanuel M. AchayoDirector of Policy and Planning

Marcel Katemba Director of Non Governmental

Organizations


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MCDGC’s LEADERSHIP

Richald Malya Director of Procurement

Management

Meshack Ndaskoi Director of Gender Development

Asia Mohamed Chief Internal Auditor

Joseph Elikana Chief Accountant

Erasto Ching’oro Head of Government Communication

Unit

Enterberth J. Nyoni Ag. Director of Community

Development

Benedict Missani Ag. Director of Children Development

Ponsiano Mawazo Ag. Head of Information and

Communication and Technology Unit

Vicy Mayao Ag. Head of Legal Services Unit


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COPYRIGHT 2014

The text in this document may be reproduced free of charge in any format, provided that it

is accurately reproduced and cited. Any material reproduced or copied must be properly

cited and acknowledged as copyright and the title of the document specified. Any enquiries

relating to the information contained in this document should be addressed to the address

below:

Permanent Secretary,

Ministry of Community Development, Gender and Children,

Magogoni Street,

Telephone: +255 ‐ 22‐ 2137679/2124857/2132526

Fax: +255 ‐ 22‐ 2133647/21138525

8 Kivukoni Road,

P.O. Box 3448,

11486 DAR ES SALAAM,

TANZANIA.

E‐mail: [email protected]

Website: www.mcdgc.go.tz


xii

EXECUTIVE SUMMARY

The Ministry of Community Development, Gender and Children (MCDGC) was established in

1990 with the mandate of facilitating community development in Tanzania. According to

Government Notice No.494 published on 17th December, 2010 the Ministry is mandated to

facilitate Community Development, Women, Children, Family and Gender Policies and their

Implementation; NGOs Coordination; oversee and coordinate training in Folk Development

Colleges; facilitate collaboration with International Organizations mainly: UNICEF, UNIFEM

(now UN WOMEN); Performance Improvement and Development of Human Resources

under this Ministry; as well as working in collaboration with Extra ‐ Ministerial Departments,

Parastatal Organizations, Agencies, Programmes and Projects under this Ministry.

The Ministry of Community Development, Gender and Children has continued to promote

community development, gender equality, equity, children rights and family welfare in

collaboration with stakeholders through formulation and dissemination of policies,

strategies, guidelines and coordinating their implementation.

The purpose of this annual report is to provide up to date information to the stakeholders

on the progress made in achieving Ministry’s objectives and targets for financial year

2013/14. This report is expected to contribute towards the achievement of Millennium

Development Goals (MDGs) 2015, Tanzania Development Vision (TDV) 2025, MKUKUTA II,

Ruling Party Manifesto 2010 and Five Year Development Plan 2011/12 – 2015/16. The

achievements attained in implementation of programmes are intended to provide

information to assist the policy makers to monitor and evaluate existing programmes and

design new strategies for improving attainment of sustainable development of our country.

This annual performance report has been prepared according to the Medium Term Strategic

Planning and Budgeting Manual (MTSPBM) issued in 2008, which describes the framework

for the Ministry reporting requirements and processes. The report was prepared in a

participatory manner where Ministry’s Budget Officers and Head of Departments and Units

were actively involved and thoroughly consulted. During the preparation of this report,


xiii

references were made to several documents including: The Tanzania Development Vision

2025; National Strategy for Growth and Reduction of Poverty II (NSGRP II); CCM Election

Manifesto 2010; Ministry’s Strategic Plan 2011/12 – 2015/16; Ministry’s Budget Speech

2013/14; Consolidated Action Plan and Cash flow requirement for 2013/14; Ministry’s

Quarterly Progress Reports 2013/14; Government Revenue and Expenditure reports

2013/14; and Medium Term Expenditure Framework (MTEF) for 2013/14.

The report is presented in five main chapters. Chapter one provides outlines for the

introduction and structure of the report. Chapter two describes the overall performance of

the Ministry which includes: lists of Indicators; performance of priorities areas; progress in

improving services delivery; priority milestones; and evaluations and reviews. Chapter three

focuses on financial performance which describes Ministry’s accounting, financial and

procurement performance for the financial year 2013/14. Chapter four provides information

on human resource review, which contains five sections include: Staffing Levels;

Recruitment and Vacancies; Open Performance Reviews and Appraisals; Staff Development;

and Human Resource Issues. Chapter five outlines achievements; challenges; key issues; and

remedial actions undertaken. The report is also supported by an Annexes (Indicators

monitoring form which shows the trend of implementation of Ministry interventions;

statistics on Community Development Officers; and Women Development Fund disbursed

to the Councils for women entrepreneurs).

Significant achievements have been recorded on the implementation of Ministry priority

areas and MTEF of 2013/14. The achievements include: Tanzania Women’s Bank credit

centres increased from 18 in 2012/13 to 63 credits centres in 2013/14; the number of

enterpreneurs received credits from Tanzania Women’s Bank increased from 7,829 in

2012/13 to 12,992 in 2013/14; enrolment in 25 FDCs offering Vocational Education Training

increased from 1,173 in 2012/13 to 2,722 in 2013/14 (132.05 percent increase); Folk

Education trainees increased threefold from 13,336 in 2012/13 to 36,937 trainees in

2013/14 (176.97 percent increase); and enrolment in Community Development Training at

Degree level increased from 139 in 2012/13 to 234 in 2013/14 (equivalent to 68.35 percent

increase).


xiv

During the financial year 2013/14, there were a number of challenges which hampered the

implementation of the priority areas and MTEF. These include: inadequate and untimely

release of development funds which affected construction and rehabilitation projects in Folk

Development Colleges (FDCs) and Community Development Training Institutes (CDTIs).

Insufficient Women Development Fund loan not enough to meet women entrepreneurs

demand; poor learning and teaching environment and inadequate teaching and learning

materials in FDCs and CDTIs; and inadequate transport facilities at Ministry Headquarters,

FDCs and CDTIs.

In resolving the above challenges, the following actions were taken by the MCDGC:

continuous dialogue with the Ministry of Finance and President’s Office ‐ Planning

Commission on release of funds based on Action Plan and Cash Flow requirements;

Initiating monitoring and evaluation of Women Development Fund to document fund

effectiveness, impacts, sustainability, loan provision and recovery procedures in order to

improve performance and benefits of the Fund; improve CDTIs hostels through renovation

and rehabilitation to attract more students to reside at Institute hostels; and commit

enough funds for students’ practical training.


1

CHAPTER ONE: BACKGROUND AND INTRODUCTION

1.1 Introduction The Ministry of Community Development, Gender and Children (MCDGC) was established in

1990, at that time it was called the Ministry of Community Development, Women Affairs

and Children (MCDWAC) with the mandate of facilitating community development in

Tanzania. By then, the Ministry had four core functional Departments namely: Women and

Children; Training and Audio Visual; Technical and Self help; and HESAWA. Before

November, 1990 the Ministry was a Department within the Ministry of Local Government,

Community Development, Cooperatives and Marketing.

In 1997, all Ministries and Independent Departments were subjected to Organization and

Efficiency (O&E) reviews under Government’s Civil Service Reform Programme. The purpose

of these was to review roles, functions and operational structure of the Ministries. Following

that review, Ministry organizational structure was changed to two core functional divisions

which are Community Development and Women and Children. However, it was realized

that under this structure children development related matters were not being given the

prominence they deserved, hence there was an addition of the new division of Children

Development in 2002. Later on in October 2002, the Government changed the name of the

Ministry to “The Ministry of Community Development, Gender and Children (MCDGC)”.

The change of Government leadership in December, 2005 led to new Government structure.

Due to these changes the mandate of coordinating and monitoring of Non Governmental

Organizations was transferred from Vice President’s Office to this Ministry.

1.2 The Mandate The mandates of the Ministry according to Government Notice No.494 published on 17th

December, 2010 are: Community Development, Women, Children, Family and Gender

Policies and their Implementation; NGOs Coordination; oversee and coordinate training in

Folk Development Colleges; facilitate collaboration with International Organizations mainly:

UNICEF, UNIFEM (now UN WOMEN); Performance Improvement and Development of

Human Resources under this Ministry; as well as working in collaboration with Extra ‐

Ministerial Departments, Parastatal Organizations, Agencies, Programmes and Projects

under this Ministry.


2

1.3 Vision and Mission

The Vision and Mission of Ministry of Community Development, Gender and Children are:

1.3.1 Vision To have thriving communities imbued with popular participation of social groups, gender

equality and equity in all social relations and processes; and adherence to child rights.

1.3.2 Mission To promote community development, gender equality, equity, children rights and family

welfare in collaboration with stakeholders through formulation and dissemination of

policies, strategies, guidelines and coordination of their implementation.

1.4 Objectives In order to fulfill the mission and realization of the vision, six objectives were planned to be

implemented according to Medium Term Expenditure Framework (MTEF) of 2013/14. The

objectives are as follows:

A HIV and AIDS infections reduced and supportive services improved.

B Implementation of the National Anti–Corruption Strategy enhanced and

corruption incidences reduced.

C Quality of service delivery improved.

D Capacities for self employment skills and income generation in communities

improved.

E Gender equality, equity and women empowerment in the society promoted.

F Child rights and family welfare in the society promoted and safeguarded.

G Community participation in development enhanced.


3

1.5 The Purpose

The purpose of this annual report is to provide up to date information to the stakeholders

on the progress made in achieving Ministry objectives and targets for financial year

2013/14. This report is expected to contribute towards the achievement of Millennium

Development Goals (MDGs) 2015, Tanzania Development Vision 2025, MKUKUTA II, Ruling

Party Manifesto 2010 and Five Year Development Plan 2011/12 – 2015/16. The

achievements attained in implementation of Ministry’s programmes are intended to provide

information to assist the policy makers to monitor and evaluate existing programmes and

design new strategies for improving implementation of programmes. The report describes

the Ministry’s efficiency and effectiveness in terms of the use of its resources, outputs

realized and whether the outputs realized improves conditions and satisfies the intended

clients. The report also, highlights financial performance, procurement and human resource

development.

1.6 Approach Adopted

The Annual Performance Report has been prepared using the following guiding principles:

(i) Provision of enough background so that readers can put the main results into their

proper context;

(ii) Ensuring that the report is readable and easily understandable;

(iii) Analytical and evidence based;

(iv) Use of charts, tables and graphs to present data and information for clarity;

(v) Use of indicators to show trend; and

(vi) Present results, where possible, a linkage between outputs towards outcomes is

presented.

1.7 Methodology

The annual performance report has been prepared according to the Medium Term Strategic

Planning and Budgeting Manual (MTSPBM) issued in 2008, which describes the framework

for the Ministry reporting requirements and processes. The report was prepared in a

participatory manner where Ministry’s Budget Officers and Head of Departments and Units

were actively involved and thoroughly consulted.


4

During the preparation of this report, references were made to several documents

including: The Tanzania Development Vision 2025; National Strategy for Growth and

Reduction of Poverty II (NSGRP II); CCM Election Manifesto 2010; Ministry’s Strategic Plan

2011/12 – 2015/16; Ministry’s Budget Speech 2013/14; Consolidated Action Plan and Cash

flow requirement for 2013/14; Ministry’s Quarterly Progress Reports 2013/14; Government

Revenue and Expenditure reports 2013/14; and Medium Term Expenditure Framework

(MTEF) for 2013/14.

1.8 Organization of the Report

The report is presented in five main chapters. Chapter one provides information on

introduction and structure of the report. Chapter two describes the overall performance of

the Ministry which includes: lists of Indicators; performance of priorities areas; progress in

improving services delivery; priority milestones evaluations and reviews; achievements;

challenges and remedial actions undertaken. Chapter three focuses on financial

performance which describes Ministry’s accounting, financial and procurement

performance for the financial year 2013/14. Chapter four provides information on human

resource review, which contains five sections include: Staffing Levels; Recruitment and

Vacancies; Open Performance Reviews and Appraisals; Staff Development; and Human

Resource Issues. Chapter five outlines achievements; challenges; key issues; and remedial

actions undertaken. The report is also supported by Annexes of indicators which show the

trend of implementation of Ministry interventions; statistics on Community Development

Officers; and Women Development Fund disbursed to the Councils for women

entrepreneurs.


5

CHAPTER TWO: OVERALL PERFORMANCE OF THE MINISTRY

2.1 Introduction

This chapter describes the performance of the priority areas of the Ministry of Community

Development, Gender and Children. The priority areas were: provision of Folk Education;

Vocational Education Training; Community Development Training; women empowerment;

gender equality and mitigation of gender based violence; coordination of Non

Governmental Organizations (NGOs); facilitating child participation and protection; early

childhood development and good governance. In addition, the chapter summarized lists of

indicators; the improvement made in service delivery to the clients; evidence of service

delivery improvement; and priority milestones achieved.

2.2 Lists of Indicators

The section highlights indicators that were used to track the implementation of the Ministry

in the financial year 2013/14. The trends of indicators are shown in Annex 1 and the lists of

indicators are depicted on Table 1.

Table 1: List of Indicators 2013/14

Objective and Code Indicator Name

A. HIV and AIDS infections reduced and supportive services improved

Percentage of staff living with HIV and AIDS who are satisfied with supportive services

C. Quality of service delivery improved

Employees Attrition rate

Number of audit reports

D. Capacities for self employment skills and income generation in communities improved

Number of students enrolled for Vocational Education and Training at FDCs

Number of trainees enrolled in Folk education at FDCs

E. Gender equality, equity and women empowerment in the society promoted

Number of entrepreneurs who received credits from Tanzania Women’s Bank (TWB)

Gender based violence reported cases

Percentage of women in decision making positions

F. Child rights and family welfare in the society promoted and safeguarded

Number of reported cases on violence against children aged 0‐18 years

Number of children age 2‐ 4 years enrolled in Early Childhood Development Programmes (ECDP) at FDCs

G. Community participation in development enhanced

Number of students enrolled in Community Development Training at CDTIs.

Number of NGOs registered

Source: Ministry of Community Development, Gender and Children, 2014


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2.3 Performance of the Priority Areas

2.3.1 Folk and Vocational Education Training

During the review period, Folk Education and Vocational Education Training were provided

in 55 Folk Development Colleges (FDCs). These colleges provide different skills on general

agriculture, technical subjects, home economics and income generating skills. Out of these

colleges, 25 FDCs provide both Vocational Education Training and Folk Education; 30 FDCs

provides Folk Education (short course, long course and outreach training); while 28 FDCs

provide Folk Education and pre‐primary education.

Efforts have been made to increase self employment to youth especially in rural areas by

providing various skills at FDCs. In 2012/13, the government introduced Vocational

Education Training in 25 FDCs. During this review year, a total of 2,722 trainees were

enrolled in Vocational Education Training (VET) in 25 FDCs, of whom 2,077 were male and

645 female. There was an increase of enrolment in Vocational Education Training from

1,173 trainees in 2012/13 to 2,722 trainees in 2013/14 equivalent to 132.05 percent.

Enrolment of female trainees increased from 309 in 2012/13 to 645 in 2013/14 equivalent

to an increase of 336 (108.74%) whereas, the enrolment of male trainees increased to 2,077

in 2013/14 from 864 in 2012/13 equivalent to an increase of 1,213 (140.39%) as depicted in

Chart 1.

Chart 1:Trainees Enrolled in Vocational Education Training from 2012/13 to 2013/14



7

The Ministry continued to provide Folk Education in 55 FDCs. FDCs provide Folk Education

on General Agriculture, Technical Subjects, Home Economic, Entrepreneurship and General

Subjects. During the review period, a total of 36,937 trainees were enrolled for short course

(25,258) and followed by long course (7,144) and outreach program (4,535). There was an

increase of trainees enrolled in Folk Education in 2013/14. A total of 36,937 trainees were

enrolled when compared to 13,336 trainees enrolled in 2012/13 (equivalent to 176.97

percent) as shown in Chart 2.

Chart 2: Number of Trainees enrolled in Folk Education from 2010/11 to 2013/14


During the review period, the government through the Ministry of Community

Development, Gender and Children, launched Mputa Folk Development College on 5th

October, 2013 to provide Vocational Education and Training. A total of 47 trainees were

enrolled (31 men and 16 women).

The Ministry has continued to improve teaching and learning environment in FDCs by

constructing and rehabilitating buildings and infrastructures as follows: rehabilitation of

crassrooms, staff houses at Tarime FDC; rehabilitation of staff houses and installation of

electricity at Mwanhala FDC; construction of women trainees dormitories, two toilets,


8

kitchen, dinning hall and rehabilitation two staff houses at Mputa FDC; rehabilitation of two

crassrooms, administration block and constructionof two toilets at Sofi FDC; and

rehabilitation of two domitories, classrooms, two toilets and administration block at Kilwa

Masoko FDC.

In addition, for the aim of promoting more access to trainees in FDCs, a number of efforts

were implemented to improve teaching and learning materials and sanitation facilities in

FDCs. These efforts include provision of teaching and learning materials at 25 FDCs which

provide Vocational Education and Training; fumigation had been done for rehabilitated

buildings in Nandembo FDC; toilets were constructed at Masasi and Chilala FDCs; two

dormitories were rehabilitated at Msaginya FDC; and construction of kitchen at Singida FDC

were done.

During the review period, furniture (tables, chairs and desks) were also procured for five

FDCs namely Tarime, Musoma, Msaginya, Ilula and Kisarawe. Water tanks were also

purchased for six FDCs namely Ulembwe, Tarime, Musoma, Msaginya, Ilula and Kisarawe.

Also, fumigation for rehabilitated buildings at Nandembo FDC was done.

2.3.2 Community Development Training In ensuring that there is an adequate number of the Community Development Officers

(CDOs) to be employed at all levels, the Ministry continued to provided Community

Development Training at nine Community Development Training Institutes (CDTIs) namely

Tengeru, Buhare, Uyole, Rungemba, Mlale, Misungwi, Ruaha, Mabughai and Monduli. A

total of 3,131 students were enrolled in nine CDTIs. Out of them, 234 were enrolled at

Bachelors Degree level, 861 at Diploma level and 2,036 at Certificate level as depicted in

Chart 3.


9

Chart 3: Students Enrolled in Community Development Training from 2009/10 to 2013/14


Chart 3 above shows that, enrolment for Community Development Training at Certificate

and Diploma levels decreased while enrolment at Degree level increased. Enrolment at

Degree level increased from 139 in 2012/13 to 234 in 2013/14 equivalent to 68.35 percent.

Enrolment at Certificate level decreased to 2,036 in 2013/14 from 4,371 in 2012/13

equivalent to 53.42 percent. Likewise, at Diploma level there is a marked decrease of

enrolment from 1,469 in 2012/13 to 861 in 2013/14 equivalent to 41.39 percent. More

efforts need to be done in order to increase enrolment at eighty CDTIs and at TICD by

constructing and rehabilitating buildings and improving infrastructures; and ensuring

availability of teaching and learning materials.

Community Development Officers work at different levels including Ministries,

Departments, Agencies, Regional Secretariat, Town Councils, Municipal Council and District

Councils as well as in Non Governmental Organizations (NGOs) and Private Sector. Up to

December, 2013 a total of 2,675 Community Development Officers were employed by

Regional Secretariats, Municipal and District Councils. Statistics on Annex 2 show that, a

total of 1,294 Community Development Officers were employed at Ward level compared to


10

the actual number required for all wards 3,339 which makes the deficit of 2,045 Community

Development Officers equivalent to 61 percent.

In ensuring that CDTIs provide quality education, the Ministry has developed training

manual for Community Development Training at NTA level 4 and 5. Training manual will be

used by eight Community Development Training Institutes namely Buhare, Ruaha, Uyole,

Mlale, Monduli, Rungemba, Missungwi and Mabughai which provide Diploma and

Certificate in Community Development. In addition, examinations (both first sitting and

supplementary) in the financial year 2013/14 at NTA Level 4, 5 and 6 in all CDTIs and degree

level at Tengeru were administered.

The Ministry strengthened the performance of its institutes (CDTIs and TICD) by convening

board meetings as scheduled. During the review period, one examination Board meeting for

eight CDTIs (Buhare, Ruaha, Uyole, Mlale, Monduli, Rungemba, Missungwi and Mabughai)

was held on 22nd January, 2014. The aim of the meeting was to scrutinize and publish

examinations results. In addition, Board meetings at Tengeru Institute of Community

Development were convened.

50 years Anniversary of TICD celebrations were held from 25th – 31th January, 2014. The

celebrations involved various activities including: General Meeting of Community

Development Sector which involved 400 participants from Ministries, Regional Secretariat,

Local Government Authorities, Principals of Community Development Training Institutes

and Principals of Folk Development Colleges, Development Partners and Civil Society

Organizations; Exhibitions of various services rendered by Tengeru Institute of Community

Development were done.

In enhancing the enrolment at CDTIs and TICD, the Ministry rehabilitated buildings and

infrastructures in three CDTIs namely Mlale, Misungwi and Mabughai. Likewise, minor

classroom renovations were done at Tengeru Institute of Community Development.

Rungemba CDTI was also connected to the National Grid of electricity and student’s toilets

were rehabilitated.


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2.3.3 Child Development

2.3.3.1 Child Participation

The Ministry continued to promote participation of the children in the community through

meetings and sensitization. During the review period, one Junior Council Steering

Committee meeting was convened in Tanga Region on November, 2013. The objective of

the meeting was to discuss the implementation of Bujumbura Convention on the Rights of

Children in East African Countries; to prepare agenda for Annual General Meeting of the

Junior Council of the United Republic of Tanzania; to discuss the implementation of Children

Agenda; and present the regional implementation reports of various Districts Junior

Councils. Notwithstanding, General Meeting of the Junior Council of United Republic of

Tanzania was held in Morogoro Region. The meeting aimed at preparing National Action

Plan for Junior Council. The Draft National Action Plan for Junior Council was prepared.

Likewise, a total of 15 Members of Parliament supporting nutrition and other issue related

to children visited Mwanza and Simiyu Regions at Magu, Nyamagana and Ilemela Districts

on 12th ‐ 13th March, 2014. The purpose of the visit was to learn on the establishment and

implementation of Junior Councils and inspect Child Development Projects (SOS village

construction in Nyamagana and Young Reporters project at Mwanza Youth Children

Network at Ilemela).

Awareness raising on children rights to the community was done through the

commemoration of the Day of the African Child and Family Day. During the review period,

the Day of the African Child and Family Day were commemorated at Regional level. The

themes of the events were ‘‘The Eradication of Harmful Cultural Practices Against Children:

Is Our Responsibility’’ and ‘‘Promote and Enhance Cooperation and solidarity of Family and

Various Social Groups’’ respectively.


12

2.3.3.2 Child Protection

The Ministry has been implementing various activities aimed at protecting children against

violence. The Ministry facilitated C – SEMA to operate Child Help Line number 116. The

number is used by community to report incidences of violence against children from

different Regions. C ‐ Sema referred to supportive services like legal aid, health, counselling,

education, rescue and safe shelter. Table 2 shows that, a total 18,251 calls of children

victims of violence received from different Regions, of which legitimate calls were 2,114 and

non legitimate ones were16,137.

Table.2: Children Victims of Violence Calls 2013/14 Category Legitimate Non legitimate Total

Completed referrals 27 0 27

Counselling 431 0 431

Thanks 5 0 5

Information giving 1,582 0 1,582

Sign posting 69 0 69

Blank 0 7,511 7,511

Silent 0 3,953 3,953

Abusive 0 179 179

Prank 0 4,404 4,404

Others 0 55 55

Unknown 0 35 35

Total 2,114 16,137 18,251

Source: C – SEMA, 2014

In addition, National Parenting Education manual for Preventing Violence Against Children

was developed. This manual aims at building the capacity of parents and care givers on

preventing and combating violence against children and other harmful traditional practices.

Likewise, the Ministry provided training on the use of this manual to the Community

Development Officers from Hai,Temeke, Magu and Kasulu Districts.

Violence against childen continued to affect child care, growth and development. In

response to this, the Ministry reviewed an Action Plan for Preventing Children Living and

Working on the Streets. The Ministry also, convened Multisectoral Taskforce annual

meetings on preventing violence against children. The meetings involved all implementers

of Three Year National Plan of Action on Preventing and Respond to Violence Against


13

Children (2013 ‐ 2016). The implementers of the plan were: MHA, MHSW, MoEVT, Legal

Sectors Institutions (DPP, Judiciary), PMORALG, TACAIDS, CSOs (Tanzania Child Rights

Forum) and The Religious Council of Peace Tanzania.

According to the Crime Report (2012), reported cases on violence against children aged 0 –

18 years generally continued to increase from 699 in 2011 to 995 in 2012 (Police, 2013).

Sexual violence for girl child decreased from 589 in 2011 to 371 in 2012 while sexual

violence for boys increased from 75 in 2011 to 234. Physical violence for girls increased from

4 in 2011 to 83 in 2012 while for boys increased from 2 in 2011 to 19 in 2012. Emotional

violence for girls increased from 13 in 2011 to 120 in 2012 while for boys, it increased from

16 in 2011 to 168 in 2012 as shown in Chart 4.

Chart 4: Reported Cases on Violence against Children Aged 0‐18 years

Source: Ministry of Home Affairs, 2013

Based to the above data on violence against children the Ministry continues to create

awareness to the community on preventing and combating violence against children. During

the review period, the Ministry raised awareness on child protection to staff at Day Care

Centres, Pre Primary and Primary schools in Dar es Salaam Region. The schools are St.

Maurus Day Care Centres and Pre ‐ Primary Education (Kurasini) and Michael Moussa Pre

Primary and Primary school (Segerea). The Ministry has also sensitized the schools staff on a


14

Three Year National Plan of Action on Preventing and Respond to Violence Against Children

(2013 ‐ 2016). Likewise, training on the rights of children was provided to children who

engaged in child labour in Tanga, Korongwe, Kigoma Ujiji, Uvinza and Kasulu Districts. During

the training session, children also provided their comments on draft Constitution of United

Republic of Tanzania.

2.3.3.3 Early Childhood Development

In ensuring child care, growth and development are incorporated in plans and policies, the

Ministry reviewed Child Development Policy of 2008. This was done in order to incorporate

the emerging issues on Child Care, Growth and Development which consider the

investment in early ages from pregnancy to 8 years. The draft policy will be known as Child

Care, Growth and Development Policy of 2014.

During the review period, the Ministry continued to provide Pre Primary Education through

28 FDCs. A total of 1,033 children were enrolled in Early Childhood Development

Programme (ECD) at 28 FDCs, of whom 491 were boys and 542 girls. As depicted in Chart 5,

girls were 52% compared to 48% boys. More sensitization need to be created to the

community on the importance of sending children (both boys and gilrs) to Pre Primary

schools.

Chart 5: Enrolment of Children in Early Childhood Development Programme at FDCs ‐ 2013/14



15

2.3.4 Gender Equality

2.3.4.1 Gender Mainstreaming

The Ministry has undertaken various initiatives to ensure gender equality in the society by

mainstreaming gender into policies, plans and programmes. These initiatives include:

Converning Gender Mainstreaming Working Group quarterly meetings. The aim of this

group is to incorporate gender concerns into National Policies. In addition, the Gender

Mainstreaming Working Group reviewed its Terms of Reference for being much more

focused on issues of mainstreaming.

During this period, the Ministry conducted an assessment on effectiveness of gender

mainstreaming practices in selected LGAs namely Tanga Town Council, Iringa Council,

Moshi Council, Arusha Town Council, Temeke Municipal and Morogoro Municipal. The aim

of the assessment was to identify the challenges in mainstraeming gender issues in Policies

and Plans; to learn best practices on gender mainstreaming; and to identify training needs.

The result of assessment shows that, there was lack of fund in implementing gender issues

at council level; councils did not incorporate gender issues in planning and budgeting; and

ineadequancy of capacity building to staff on gender mainstreaming.

Training on Gender Responsive Budgeting was also provided to 28 Ministry staff, including

Directors, Head of Units, Assistant Directors and Budget’s officers from Department of

Community Development, Children Development, Gender Development, NGOS

Coordination and Policy and Planning. The objective of the training was to build capacity of

Ministry’s staff on preparing Gender Responsive Budget.

Efforts have been undertaken by Ministry to ensure that gender equality is achieved

through the implementation of Regional and International conventions. During the review

period, the Ministry prepared 7th and 8th Country report on implementation of the United

Nations Convention on the Elimination of All Forms of Discrimination Against Women

(CEDAW). The draft report was submited to Interministerial Technical Committee (IMTC) for

further action. The report highlights the status of women in Tanzania. Likewise, the Ministry


16

Country report on implementation of Beijing +20 and Millennium Development Goals 2015

was prepared. The report was submitted to the Commission of United Nations in May, 2014.

Resolutions on gender equality were implemented and reported by the Government of

United Republic of Tanzania in various Regional and International fora. These meetings

included: Souther African Development Cooperation (SADC) meeting on gender issues held

in in Lilongwe ‐ Malawi; African Union preparatory meeting for the UN 58th session of

Commission of Status of Women held in Ethiopia Addis Ababa; and the 58th session on

Commission on Status of Women (CSW) held at United Nations Headquarters in New York,

in March, 2014.

Likewise, due to the emerging issues on gender and women empowerment in the

community, the Ministry initiated the review of the Women and Gender Development

Policy of 2000. The consultation meetings with different stakeholders were done for the aim

of incorporating the emerging issues. The draft is known as National Gender Policy of 2014.

2.3.4.2 Gender Based Violence

The Ministry continued to educate the community on preventing and combating gender

based violence by awareness creation, sensitation and outreach. During the review period,

Buhare CDTI in Mara Region conducted outreach training and awareness creation on gender

violence to community leaders to initiate men’s network and survival groups. The result of

this training and awareness creation was the establishment of one men’s network at Mkirila

Village in Buhare Ward. The network is used for combating gender based violence. Likewise,

the Ministry conducted sensitization workshops to women groups, girls, men and young

boys on how to prevent and mitigate gender based violence. Women Information

Windows which have been established in CDTIs and FDCs are used for sensitization and

provision of relevant gender information.

The Ministry conducted an assessment training on mitigating gender based violence which

was provided to Security and Safety Committees in Manyara Region. The aim of assessment

was to identify challenges encountered in combating gender based violence. The result

revealed that, capacity building on responding to gender based violence is needed to the


17

members of Security and Safety Committees; and the committees deal with issues like

migration and food insecurity rather than GBV. According to the Crime Report (2012),

gender based violence reported cases increased from 6,378 in 2011 to 6, 672 in 2012 as

depicted in Chart 6.

Chart 6: Gender Based Violence Reported Cases from 2011 to 2012

Source: Ministry of Home Affairs, 2013

Awareness on gender based violence was created to the community through

commemoration of International Women’s Day and 16 days of Activism. The Ministry

coordinated the commemoration of 16 days of Activism which was held from 25th

November to 6th December, 2013. In addition, International Women’s Day was

commemorated on 8th March, 2014 at Regional level. The commemoration of these events,

involved also the exhibitions of women products and services by involving both public and

private sectors as well as Civil Society Organizations. Community banners with messages on

gender based violence and women empowerment were displayed. The theme of

International Women’s Day was “Inspiring Change’’.


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The Ministry also developed tools for Gender Based Violence (GBV) response and

prevention namely ‘‘The National Strategy on Community Sensitization to prevent and

Respond to GBV (2013)’’, which was also translated into Swahili ‘‘Mwongozo wa Kuzuia na

Kudhibiti Ukatili wa Kijinsia kwa Kamati za Vijiji, Mitaa, Kata na Wilaya (2013)’’.

In addition, the Ministry also conducted quarterly meetings for the National Multisectoral

Committee on Prevention and Response of Violence against Women and Children. Overall

functions of the committee is to oversee the protection of women’s rights as enshrined in

the United Republic of Tanzania Constitutional of 1977 and in various international human

right’s instruments ratified by the Government of Tanzania.

Furthermore, the National Multisectoral Committee on the Prevention and Response to

Violence against Women and Children conducted a spot check in Tabora Region. The

objective of the spot check was to evaluate how cases of early marriage are being handled;

and to learn other types of GBV and services provided in handling GBV cases in Tabora

region.

2.3.4.3 Women Economic Empowerment

The Ministry continued to empower people especially women through Women

Development Fund (WDF) and the Tanzania Women’s Bank (TWB). This initiative helped to

increase income of women and hence facilitates the access of services like education,

health, shelter and food for their families.

(a) Women Development Funds

Women economic empowerment is an important strategy for reduction of income poverty

to the community especially women. During the review period, the Ministry through

Women Development Fund (WDF) disbursed Tshs.445,000,000 to 40 Councils. The money

used for providing credit facilities to women enterpreneurs. The names of councils and

amount disbursed are depicted in Annex 3.

(b) Tanzania Women’s Bank

During the review period, the Ministry continued to strengthen Tanzania Women’s Bank

services by providing subvention amounting to Tsh.450,000,000/=. Tanzania Women’s Bank


19

(TWB), scaled up its services to seven Regions namely Dar es Salaam, Dodoma, Mwanza,

Ruvuma, Njombe, Iringa and Mbeya. The bank has continued to empower people especially

women by providing loans and training. A total of Tshs.24,863,782,000 loans were issued to

12,992 enterpreneurs, of whom 11,350 were women and 1,642 were men as shown in Chart

7.

Chart 7: Enterpreneurs Received Credits from Tanzania Women’s Bank from 2009/10 to 2013/14

Source: Tanzania Women’s Bank, 2014

During the review period, Tanzania Women’s Bank opened the second branch known as

‘‘Entrepreneur Branch’’, at Kariakoo ‐ Agrey/Likoma street in Dar es Salaam Region. In

addition, TWB provided training on entrepreneurship, business record keeping, proper use

and repayment of credit, saving, business enhancement and business registration before

giving credits to 8,858 women entrepreneurs.

In ensuring financial services reaches the clients especially women entrepreneurs, Tanzania

Women’s Bank (TWB) continued to establish credits centres in seven Regions namely Dar es

Salaam, Dodoma, Mwanza, Mbeya, Iringa, Ruvuma and Njombe. In the review period, a

total of 63 credits centres were established for providing credits facilities and training to

enterpreneurs. The established credit centres include: 20 credits centres in Dar es Salaam; 8


20

in Dodoma; 5 in Mwanza; 11 in Mbeya; 9 in Ruvuma; 5 in Iringa; and 5 in Njombe Region.

Therefore, there is an increase of credits centres to 63 in 2013/14 from 18 credits centres

in 2012/13 as depicted in Chart 8.

Chart 8: Tanzania Women’s Bank Credit Centers from 2012 to 2013


The efforts made in establishment of credits centres enhanced the number of

enterpreneurs especially women accessing loan facilities. In 2013/14, the number of

enterpreneurs accessing loans from each Region shows that, entrepreneurs in Dar es

Salaam Region lead in accessing loans by 46% followed by Dodoma 20%, Mwanza 14%,

Ruvuma 10%, Mbeya 5%, Iringa 3% and Njombe 2% as depicted in Table 4.

Table 4: Number of Enterpreneurs Accessing Loan from TWB by Region, 2013/14 Region Entrepreneurs Total %

Women Men

Dar es Salaam 5,152 770 5,922 46

Dodoma 2,300 284 2,584 20

Mwanza 1,554 253 1,807 14

Ruvuma 1,142 186 1,328 10

Mbeya 558 69 627 5

Iringa 412 51 463 4

Njombe 232 29 261 2

Total 11,350 1,642 12,992 100



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2.3.4.4 Women in Decision Making Position

The government has undertaken various initiatives for increasing women participation in

decision making. The initiatives include: amendment of the Constitution of United Republic

of Tanzania of 1977 (2004). The Constitution of the United Republic of Tanzania provides 30

percent special seats for women in Parliament and 33.3% special seats in the Local Councils,

this was operationalized in the 2005 General election. The General Elections of 2010

increased women participation in the Parliament to 36.0% of all seats in Parliament.

The Government is also a signatory of the Protocol on Gender Development (2008) of the

Southern Africa Development Cooperation and Protocol on the Charter of Human and

Peoples Rights on the Rights of Women in Africa and Solemn Declaration on Gender

Development. Both protocol advocates on increasing Women’s participation in decision

making to reach 50%. The number of women Ministers increased from 6 in 2009 to 10 in

2013 and women Member of Parliament has increased from 96 in 2009 to 126 in 2013 as

depicted on Table 5.

Table 5: Women Participation in Decision Making in Various Levels

Category

2009 2010 2011 2012 2013

Male

Female

Total

Male

Female

Total

Male

Female

Total

Male

Female

Total

Male

Female

Total

Ministers 19 6 25 19 6 25 21 8 29 22 8 30 22 10 32

Deputy Ministers

13 5 18 13 5 18 18 3 21 18 4 22 19 6 25

Members of Parliament

219 96 315 219 96 315 220 124 344 221 126 347 224 126 350

Permanent Secretaries

19 7 26 19 7 26 24 5 29 23 5 28 18 4 22

Deputy Permanent Secretaries

15 5 20 15 5 20 19 8 27 18 7 25 16 11 27

Commissioners

22 3 25 22 3 25 9 4 13 9 4 13 14 5 19

Assistant Commissioners

39 14 53 0 0 0 0 0 0 19 6 25 3 2 5

Directors 33 88 121 39 14 53 0 0 0 33 88 121 114 51 165

Assistant Directors

81 44 125 37 118 155 0 0 0 81 44 125 225 132 357

Regional Commissioners

18 3 21 18 3 21 18 3 21 15 6 21 19 6 25


22

Category

2009 2010 2011 2012 2013

Male

Female

Total

Male

Female

Total

Male

Female

Total

Male

Female

Total

Male

Female

Total

Regional Administrative Secretaries

15 9 24 15 9 24 11 10 21 12 9 21 15 10 25

District Commissioners

87 25 112 87 25 112 83 31 114 90 43 133 91 53 144

District Executive Directors

99 34 133 99 34 133 99 34 133 99 34 133 101 33 134

Ambassadors 0 3 24 27 21 3 24 0 0 0 36 12 48

Judges 5 16 21 57 32 89 63 34 97 12 19 31 43 24 67

Speaker 1 0 1 1 0 1 0 1 1 0 1 1 0 1 1

Deputy Speaker

0 1 1 0 1 1 1 0 1 1 0 1 1 0 1

Attorney General

1 0 1 1 0 1 1 0 1 1 0 1 1 0 1

Total 686 356 1,042 664 382 1,046 608 268 876 674 404 1,078 962 486 1,448


2.3.5 Coordination of Non Governmental Organization

The Ministry undertook various initiatives in enhancing Non Governmental Organizations

(NGOs) participation in community development. In the review year, a total of 617 NGOs

were registered under the NGO Act No.24 of 2002. Out of NGOs registered, 591 NGOs were

issued with certificate of registration and 26 NGOs were issued with certificate of

compliance as shown in Table 6.

Table6: NGOs Registered for Certificate and Compliance from 2005 to 2013

YEAR CERTIFICATE COMPLIANCE TOTAL

2005 257 147 404

2006 655 181 836

2007 625 153 778

2008 749 119 868

2009 675 95 770

2010 519 28 547

2011 730 38 768

2012 656 36 692

2013 591 26 617

Total 5,457 823 6,280



23

During the review period, most registered NGOs work at national level, followed by District,

Regional and International level. NGOs registered at National level were 519 equivalent to

84.12%; District level were 39 (6.32%); Regional level were 37 (6.00%) and International

level were 22 (3.57%), as depicted in chart 9.

Chart 9: NGOs Registered at Different Levels from 2005 to 2013


In increasing accountability of NGOs, National NGOs Coordination Board visited and

inspected projects and activities implemented by NGOs which operate in four Regions

namely Arusha, Mbeya, Lindi and Tanga. The National NGOs Coordination Board meetings

were convened and 189 NGOs stakeholders from these Regions met and shared the

achievements and challenges facing NGOs development.

The Ministry received, analyzed and reviewed annual performance reports from 50 NGOs.

Out of NGOs which submitted their annual performance reports, 11 were International

NGOs and 39 were Local NGOs.


24

2.3.6 Good Governance and Accountability

The Ministry undertook various initiatives in ensuring efficiency use of financial resources

(Other Charges and Development funds) according to the Public Finance Regulation 34 of

2001. During the review period, performance audit was conducted in seven Folk

Development Colleges (FDCs) namely Mbinga, Njombe, Mputa, Muhukuru, Msingi, Munguri

and Chisalu. The findings revelead that, there is lack of land title deeds for some FDCs,

missing of some financial payment documents, inadequate staff, some equipment are not

entered in the inventory registers, dilapidated buildings and infrastructures (administration

blocks, dormitories, staff houses etc). These are some of challenges that hampered

provision of quality Folk Education and Vocational Education Training in FDCs and CDTIs.

In addition, Ministry's Payroll Management system and Retention scheme in four CDTIs

(Buhare, Misungwi, Uyole and Rungemba) and Non Governmental Organizations registered

under the Ministry were audited. The following deficiencies were observed:‐ delayed

remittance of school fees to Headquarters retention account; maintenance of Cash Book

and Bank reconciliation were not adequately done. Likewise, there are employees at TICD

who do not contribute to NHIF as per July to October 2013 payrolls; and bank reconciliation

statements were not prepared as required by the regulation at Monduli and Mabughai

CDTIs; and Mamtukana, Ifakara and Handeni FDCs.

Ministry’s Strategic Budget Allocation System (SBAS), Medium Term Expenditure

Framework (MTEF) 2014/15, Memorandum and Budget Speech for year 2014/15 were

prepared and submitted to respective organizations. In addition, consolidated Action Plan

and Cash Flow for recurrent and development expenditure for year 2014/15 were also

prepared and submitted to President’s Office, Planning Commission.

The Ministry undertook assessment of the implementation of Women Development Fund

(WDF) in ten Regions namely Arusha, Dar es Salaam, Manyara, Singida, Pwani, Tanga, Katavi,

Rukwa, Morogoro and Kagera. The aim of assessment was to identify challenges which

hampered efficient implementation of fund in the councils. The findings showed that,

Women Development Fund did not meet women entrepreneurs demand; many councils did


25

not contribute 5 percent of their own source revenue to complement WDF; some of

women entrepreneurs thought that, the credit they got is a grant from government as a

result did not repay; lack of entrepreneurship skills to women entrepreneurs; lack of

Community Development Officers in some Wards to monitor performance of WDF; and lack

of working equipment especially transport facilities to facilitate Community Development

Officers to monitor WDF activities.

In improving quality of Folk Education and Vocational Education Training, the Ministry

carried out monitoring in 25 Folk Development Colleges namely Rubondo, Kisangwa,

Handeni, Msingi, Mwanva, Kasulu, Munguri, Chilala, Masasi, Malampaka, Mbinga, Gera,

Chisalu, Kiwanda, Newala, Njombe, Chala, Nzega, Mamtukuna, Ikwiriri, Katumba,

Sengerema, Muhukuru, Sofi and Mputa. The monitoring aimed at assessing the

achievements and challenges faced in provision of Vocational Education and Folk Education

training. The results revealed that, there are inadequate and inappropriate workshops,

shortage of staff houses; shortage of modern teaching and learning materials; dilapidated

buildings and infrastructure; lack of transport facilities; and land disputes.

Likewise, during the review period, the Ministry also continued to track the implementation

of budget and plans. Ministry’s periodic reports and annual performance report for

2013/14, MKUKUTA II 2013/14 implementation and Ruling Party Election Manifesto reports

were prepared and submitted as per requirement.

2.4 Progress in Improving Service Delivery

Progress in improving services delivery was based on the commitments stipulated on client’s

services charter. The Ministry undertook a number of initiatives to improve service delivery

in 2013/14.

2.4.1 Service Delivery Improvement Initiatives The Ministry has undertaken the following initiatives in improving service delivery and

performance. These initiatives are:

(i) Strengthening Community Development Training in eight CDTIs and TICD by

informing the selected students on time. During the review period, selected students


26

to join CDTIs were informed one month before the commencement of training

programme which started in October, 2013. In addition, certificate for CDTIs

graduates were issued after three months after the completion of studies;

(ii) Performance audit was conducted in seven Folk Development Colleges (FDCs)

namely Mbinga, Njombe, Mputa, Muhukuru, Msingi, Munguri and Chisalu. The

findings revelead that, there is lack of land title deed for some FDCs; lack of

expenditure evidence; inadequate staff; other equipment were not entered in the

inventory registry; dilapidated buildings and infrastructures (administration blocks,

dormitories, staff houses etc). Likewise, Ministry's Payroll Management system and

Retention scheme in four CDTIs (Buhare, Misungwi, Uyole and Rungemba) and Non

Governmental Organizations registered under the Ministry were audited. The audit

aimed at improving use of financial resource at Ministry Headquarters, CDTIs, TICD

and FDCs;

(iii) In strengthening Women development Fund, the Ministry and Parliamentary

Committee on Community Development monitored the implementation of Women

Development Fund in ten Regions namely Arusha, Dar es Salaam, Manyara, Singida,

Pwani, Tanga, Katavi, Rukwa, Morogoro and Kagera. The results revealed that, lack

of transport and inadequacy of entrepreneurship skills are the major challenges

Community Development Officers (CDOs) face in monitoring Women development

Fund;

(iv) In promoting gender equality, two Country report on implementation of the

Convention on the Elimination of All Forms of Discrimination Against Women

(CEDAW) and implementation of Beijing +20 and Millennium Development Goals

2015 were prepared;

(v) In enhancing participation of NGOs in community development, the Ministry

ensured timely processing and issuing of NGOs registration and compliance

certificates within three days after their submission;

(vi) Nonetheless, the Ministry placed more emphasis on retaining new employees in

their work stations; all 32 staff recruited during 2013/14 were successfully retained.

Indeed, the Ministry had all matters pertaining to employee’s management such as

filling and submission of personnel data forms to the President’s Office ‐ Public


27

Service Management for enrolment in the payroll system were settled within the

required period (one month);

(vii) Empowering women economically: TWB ensured that easy access of financial

services by its clients particularly women by locating its loan points close to its

clientele. About 63 credit centers have been established in Dar es Salaam, Dodoma,

Mbeya, Ruvuma, Iringa, Njombe and Mwanza Regions. This initiative save cost and

time of entrepreneurs travelling long distances to access TWB financial services; and

(viii) Moreover, the Ministry also focused on providing legal advisory services to its

customers and facilitates Ministry’s staff and community especially women on their

legal demands.

2.4.2 Evidence of Service Delivery Improvement

The Ministry has improved services delivery to its clients in terms of quality, cost saving and

timelines. During the review period, there were noted some improvements in services

rendered by the Ministry as depicted in Table 7.

Table 7: Service Delivery Improvements – 2013/14

SERVICE (CLIENT)

AREA OF IMPROVEMENT

DESCRIPTION OF THE IMPROVEMENT

SOURCE OF DATA/ EVIDENCE

OF IMPROVEMENT

Paying of first

salaries to new

employees

Timeliness During the review period, first

salary payment for new 32

employees recruited was made

within two month compared to

2010/11 when was made after

four months.

MCDGC Payroll

System

Issuing NGO

Registration and

Compliance

Certificates

Timeliness The existence of NGOs website

(http//www.tnnc.go.tz)

facilitated stakeholders to

access registration forms online.

This initiative reduced clients’

travelling costs and time. The

Ministry continued to use NGOs

Assistant Registrars (Community

Development Officers) at

District level to facilitate the

MCDGC NGO

Databank


28

SERVICE (CLIENT)

AREA OF IMPROVEMENT



OF IMPROVEMENT

registration of NGOs.

Consequently, the registration

process took only three days for

issuing NGOs registration and

compliance certificates in

2013/14.

Financial

facilities

Cost and time

saving

Tanzania Women’s Bank

continued to enrich its financial

services near to clients

especially women entrepreneurs

by increasing the number of

credit centres from 18 in

2012/13 to 51 in 2013/14. This

initiative helped women

entrepreneurs to easily receive

financial services like credits and

training through the newly

established branches and credit

centres. Thus reducing the cost

of travelling and time used and

facilitate more clients to access

services.

TWB

Commencement

of training

programme

Timeliness Students selected to join

Community Development

Training at nine CDTIs were

informed on commencement of

training programme within one

month in 2013/14 compared to

two months in 2012/13.

CDTIs Records

Issuing of

Community

Development

Certificates

Timeliness Alumni certificates for eight

CDTIs and TICD were issued

after three months in 2013/14

compared to 2010/11 where

certificate issuance was held

after six months.

CDTIs and TICD

Records


29

SERVICE (CLIENT)

AREA OF IMPROVEMENT



OF IMPROVEMENT

Provision of

Vocational

Education and

Training

Quality The Ministry has implemented

various initiatives to improve

the quality of education at FDCs.

During 2012/13, the Ministry

started offering Vocational

Education and Training in 25

FDCs. This initiative has

increased enrolment of trainees

from 1,173 in 2012/13 to 2,722

equivalents to 132.05.

FDCs


2.5 Evaluations and Reviews

The purpose of this section is to summarize the main results of evaluations and reviews

undertaken during the financial year 2013/14. During the review period four areas were

evaluated as shown in Table 8.

Table 8: Summary of Evaluation and Reviews, 2013/14

Name of Evaluation/ Review

Evaluations Question Asked

Summary of Main Findings Public Availability

Assessment on

training needs

for Gender

Mainstreaming

in LGAs

The training needs assessment was

conducted in six selected LGAs which

are: Morogoro Municipal, Iringa

Municipal, Tanga City Council, Moshi

Municipal Council, Arusha City

Council and Temeke Municipal.

The assessment aimed at

establishing gaps availed in

Mainstreaming Gender into plans

and policies in their respective LGAs.

The results of assessment on gender

mainstreaming training needs

include: Gender Analysis; Gender

Already

disseminated to

the

stakeholders


30




mainstreaming; Gender Needs;

Equity and Equality; Gender Budget;

and Gender Violence.

Review of Child

Development

Policy of 2008

(i) Was there an

evaluation of the

Child Development

Policy?

(ii) How many plans

focus on separate

sectoral issues, and

do not promote an

integrated

approach?

Child Development Policy of 2008

was reviewed. This was done in

order to incorporate the emerging

issues on Child Care, Growth and

Development which consider the

investment in early aged from

pregnancy to 8 years. The draft

policy is known as Child Care,

Growth and Development Policy of

2014.

Not available to

the public

Impact of

training

conducted to

GBV Multi

Sectoral

Committees in

Piloted LGAs

(i) Is there a District

GBV Committee?

(ii) How many

members are

there in the

committee?

(iii) As a member of

GBV committee do

you think the

training was

helpful?

(iv) Have you been

able to apply

knowledge and

The assessment was conducted in

six districts of Manyara Region. The

districts were: Babati Town Council,

Babati District Council, Kiteto,

Simanjiro, Mbulu and Hanang.

The assessment aimed at finding out

the impact of Gender Based Violence

(GBV) training offered to selected

members of district peace and

security committees in 2011.

The assessment revealed that the

members of the committee put in

place internal action plan to facilitate

and promote action for the

prevention and response to VAWG.

Already

disseminated to

the

stakeholders


31




skills learnt?

(v) Is there any other

Committee in the

District dealing

with GBV cases?

(vi) Do District

Commissioner use

public meetings to

sensitize people

on prevention and

eradication of

GBV?

(vii) Are people well

informed on

punishment/penal

ty to those who

perform GBV?

Among the forms of violence the

committee handled include,

battering which had the most

occurrences [3 cases]; followed by

raping and abandonment of the

survivor by a husband/partner [2

cases]. In responding and preventing

GBV, majority of the responses

suggested that: the Ministry should

continue providing training on GBV

to Gender and Children Desks at

Police Stations and GFPs in all

Institutions at all levels; it should

also continue sensitizing

communities and community groups

on prevention and eradication of

GBV; strengthening GBV

committees; and training of

Community Members, especially

influential people on GBV.

Assessment on

implementation

of Women

Development

Fund

(i) How many women

in the group?

(ii) Does the council

provides training

before providing

credits?

(iii) What type of

business do you

undertake?

(iv) Does your

business has

project write‐up?

(v) How much amount

The Ministry assessed the

implementation of Women

Development Fund (WDF) in ten

Regions namely Arusha, Dar es

Salaam, Manyara, Singida, Pwani,

Tanga, Katavi, Rukwa, Morogoro and

Kagera. The assessment aim at

identifying challenges which

inhibited efficient implementation of

the Fund in the council. The findings

showed that, Women Development

Fund`s loan did not meet women

entrepreneurs` demand; many

Already

disseminated to

the

stakeholders


32




of loan was

provided?

(vi) What are the

reasons for not

repaying the loan?

(vii) What are the

challenges faced

by women

entrepreneurs?

councils did not contribute 5 percent

of its revenue on WDF; some of

women entrepreneurs thought that,

the credit they got as an assistance

from government as a consequence

did not repay; inadequate

entrepreneurship skills to women

entrepreneurs; inadequacy of

Community Development Officers in

some Ward and lack of working

equipment especially transport

facilities which facilitate Community

Development Officers in monitoring

WDF.


2.6 Priority Milestones

The Ministry developed priority milestones in financial year 2013/14 in consultation with

staff from TWB, FDCs and CDTIs. During the review period, a total of nine priority milestones

were implemented. The overall implementation status of these priority milestones are

shown in Table 9.

Table 9: Annual Priority Interventions and Status, 2013/14

PRIORITY AREA MAIN ACTIVITY/ SUB ‐ TASK

OVERALL STATUS AS OF JUNE, 2013 ASSESSMENT

Tanzania

Women’s Bank

Provision of

financial services

A total of Tshs.24,863,782,000 loans

were issued to 12,992 enterpreneurs,

of whom 11,350 were women and

1,642 men. Likewise, training on

entrepreneurship (business record

keeping, proper use and repayment

of credit, saving, business

On Track


33



enhancement and business

registration) were provided to 8,858

women entrepreneurs.

Women

Development

Fund

Provision of

credits facilities

to women

entrepreneurs

A total of Tshs.445,000,000 Women

Development Funds disbursed to 40

Councils for providing credit facilities

to women enterpreneurs.

Off

Track

Gender Based

Violence

Prevention and

combating

gender based

violence

The Ministry through Buhare CDTI in

Mara Region conducted outreach

training and awareness creation on

gender violence to community

leaders to initiate men’s network and

survival groups. The result of this

training and awareness creation was

the establishment of one men’s

network at Mkirila Village in Buhare

Ward. The network is used on

combating gender based violence.

The Ministry also reviewed Women

and Gender Development Policy of

2000. The current draft is known as

National Gender Policy.

On Track

Folk and

Vocational

Education and

Training

Provision of Folk

Education in 55

FDCs

The Ministry continued to provide

Folk Education in 52 FDCs. The

enrolment in 52 FDCs which provide

Folk Education was 36,937 trainees,

of whom 16,283 were male and

20,654 female.

On Track

Provision of

Vocational

Education and

For the period of 2013/14 a total of

2,722 students were enrolled in

Vocational Education and Training in

On Track


34



Training in 25

FDCs

25 FDCs, of whom 2,077 were male

and 645 female. There was an

increase of enrolment in Vocational

Education and Training from 1,173 in

2012/13 to 2,722 in 2013/14

equivalent to 132.05 percent.

Construction and

rehabilitation of

buildings and

infrastructures at

FDCs

The Ministry has been continuing to

improve teaching and learning

environment at FDCs by constructing

and rehabilitating the college

buildings and infrastructures. For this

period, rehabilitation of buildings and

infrastructures at Tarime, Mwanhala,

Kilwa Masoko, Msaginya, Mputa, Sofi

and Singida FDCs were efficiently

done.

At Risk

Community

Development

Training

Provision of

Community

Development

Training

A total of 3,131 students were

enrolled in 9 CDTIS namely Tengeru,

Buhare, Uyole, Rungemba, Mlale,

Misungwi, Ruaha, Mabughai and

Monduli. Out of which 234 were

enrolled at Bachelors Degree level,

861 at Diploma level and 2,036 at

Certificate level.

On Track

Coordination of

NGOs

Registration of

NGOs

In the review year, a total of 617

NGOs were registered under the

NGO Act No. 24 of 2002. Out of

NGOs registered, 591 NGOs were

issued with certificate of registration

and 26 NGOs were issued with

On Track


35



certificate of compliance.

The National NGOs Coordination

Board meetings were convened in

Arusha, Mbeya, Lindi and Tanga

Regions. The Board met with 189

NGOs stakeholders from these

Regions and shared the

achievements and challenges facing

NGO development.

Child

Participation

Convening Annual

General Meeting

of the Junior

Council of the

United Republic

of Tanzania

The Ministry coordinated the Annual

General Meeting of the Junior

Council of the United Republic of

Tanzania which was convened to

discuss the implementation of

Children Agenda and implementation

of various Districts Junior Councils

minutes.

On Track

Child Protection Preventing and

combating

violence against

children

National Parenting Education manual

on Violence Against Children was

developed. This manual aimed at

building capacity of parents and care

givers on preventing and combating

violence against children and other

harmful traditional practices. In

addition, the Ministry provided

training on the use of this manual to

the Community Development

Officers at Hai,Temeke, Magu and

Kasulu Districts.

Likewise, the Ministry reviewed an

Action Plan for Preventing Children

On Track


36



Living and Working in Street.

Early Childhood

Development

(ECD)

Provision of Pre

Primary

Education

A total of 1,033 children were

enrolled in ECD at 28 FDCs, of whom

491 were boys and 542 girls. The girl

children were more enrolled by 52%

compared to boys children 48%.

On Track



37

CHAPTER THREE: FINANCIAL PERFORMANCE

3.1 Introduction

This chapter describes Ministry’s accounting, financial and procurement performance of the

financial year 2013/14. The chapter contain four sections including: section 3.2 which

describes the accounting procedures used and results of independent audits by the

Controller and Auditor General (CAG); section 3.3 which compares approved budgeted and

actual expenditures over time and across Departments; section 3.4 which describes

revenues raised; and section 3.5 which provides the reviews procurement initiatives

undertaken.

3.2 Accounting

The Ministry’s financial statements prepared in accordance with

Public Finance Act No.6 of 2001 (revised 2004), and comply with

the requirements of International Public Sector Accounting

Standards (IPSAS). The Controller and Auditor General (CAG)

has already issued report on Audited Financial Statements for

the financial year 2012/13. The result shows that, the Ministry

got unqualified report with emphasis matters.

The trends of auditor certificate issued to MCDGC for the last eight years as shown in Table

10 above, the number of clean audit reports increased. Apparently, the Ministry got

qualified reports for the year 2005/06 and 2007/08; and unqualified reports for the year

2006/07, 2008/09, 2009/10, 2010/11, 2011/12 and 2012/13. The trend since 2005/06,

shows that, unqualified reports accounts for 75 percent of audit report for the 8 years

period and qualified report accounts for 25 percent as depicted in Chart 10.

Table 10: External Audit Results

Year Audit Result

2005/06 Qualified

2006/07 Unqualified

2007/08 Qualified

2008/09 Unqualified

2009/10 Unqualified

2010/11 Unqualified

2011/12 Unqualified

2012/13 Unqualified

Source: CAG Report, 2013


38

Chart 10: Audit Results from 2005/06 to 2012/13


3.3 Approved Budget and Actual Expenditures

3.3.1 Expenditure Overview

In the review period, the Ministry planned to spend Tshs.25,964,170,000.00 of which

Tshs.5,397,496,000.00 was for Other Charges (OC), Tshs.8,656,002,000.00 was for PE and

Tshs.11,910,672,000.00 was for development budget. During the review period, amount

disbursed was Tshs.15,964,864,290.00 of which Tshs.2,445,981,550.00 was for OC,

Tshs.9,631,262,150.00 was for Personal Emolument (PE) and Tshs.2,923,620,590.00 was for

the development budget. Up to 30th June, 2014 the actual expenditure was

Tshs.15,000,820,594.07 which is equivalent to 62.60% of approved budget. The budget and

expenditure for each Department and Unit are shown in Table 11.

Table 11: Budget and Expenditure Overview for 2013/14 CLASSIFICATION APROVED BUGET DISBURSED ACTUAL EXPENDITURE

AMOUNT (TSHS) % BUDGET

AMOUNT (TSHS) % BUDGET

1 2 3 4=3/2 5 6=5/2

OTHER CHARGES (OC)

5,397,496,000.00 2,445,981,550.00 45.32 2,445,937,854.07 45.32

PERSONAL EMOLMENT (PE)

8,656,002,000.00 9,631,262,150.00 111.27 9,631,262,150.00 111.27

DEVELPOMENT 11,910,672,000.00 2,923,620,590.00 24.54 2,923,620,590.00 29.5

TOTAL 25,964,170,000.00 15,000,864,290.00 62.6 15,000,820,594.07 62.6

Source: Integrated Financial Management System (IFMS) June, 2014


39

3.3.2 Expenditure by Department and Units

During the review period, the recurrent expenditure for each Department and Unit was

analyzed against its corresponding budgeted amount as depicted in Table 12.

Table 12: Summary of Recurrent Expenditure by Department and Unit, 2013/14 SUBVOTE NAME APPROVED

BUDGET DISBURSED ACTUAL EXPENDITURE

AMOUNT % BUDGET AMOUNT % BUDGET

1 2 3 4=3/2 4 5=4/2

ADMINISTRATION AND HUMAN RESOURCES MANAGEMENT DEPARTMENT

597,951,769.00 412,984,521.54 69.07 412,973,051.09 69.06

FINANCE AND ACCOUNTS UNIT

212,142,200.00 128,814,058.56 60.72 128,811,859.39 60.72

POLICY AND PLANNING DEPARTMENT

151,799,200.00 54,437,876.67 35.86 54,437,371.67

35.86

INTERNAL AUDIT UNIT 67,153,200.00 24,600,079.00 36.63 24,593,065.00

36.62

GOVERNMENT COMMUNICATION UNIT

54,606,300.00

14,385,203.00

26.34 14,385,157.00

26.34

PROCUREMENT MANAGEMENT DEPARTMENT

85,064,800.00 66,910,137.75 78.66 66,910,125.75

78.66

INFORMATION AND COMMUNICATION TECHNOLOGY UNIT

34,230,000.00 19,130,760.00 55.89 19,130,748.00

55.89

TRAINING AND FOLK DEVELOPMENT COLLEGES

1,554,888,200.00 259,939,756.16 16.72 259,936,293.55

16.72

COMMUNITY DEVELOPMENT DEPARTMENT

2,240,501,231.00 1,279,248,289.22 57.10 1,279,247,014.72 57.10

TICD 49,958,000.00 22,033,760.10 44.10 22,033,760.00 44.10

GENDER DEVELOPMENT DEPARTMENT

146,753,300.00 76,150,409.00 51.89 76,150,408.90

51.89

CHILD DEVELOPMENT DEPARTMENT

124,150,000.00 46,585,814.00 37.52 46,585,814.00

37.52

NGOS COORDINATION DEPARTMENT

78,257,800.00 40,760,885.00 52.09 40,743,185.00

52.06

TOTAL 5,397,456,000.00 2,445,981,550.00 45.32 2,445,937,854.07 45.32



40

3.3.3 Development Expenditure

Development expenditures are outlays on programs and projects. They are financed using

domestic and foreign funding. The expenditure for each development project was analyzed

against its corresponding budgeted amount as shown in Table 13.

Table 13: Summary of Development expenditure by project, 2013/14 PROJECT NAME APROVED BUGET DISBURSED ACTUAL EXPENDITURE

AMOUNT (TSHS)

AMOUNT (TSHS) %BUDGET

1 2 3 4=3/2 5 6=5/2

CONSTRUCTION AND REHBILITAION OF BUILDINGS

400,000,000.00 25,000,000.00 6.25 25,000,000.00 6.25

EDUCATION SECTOR DEVELOPMENT PROGRAMME

4,400,000,000.00 0 0.00 0 0.00

CONSTRUCTION AND REHIBILITATION OF FDC

2,000,000,000.00 1,690,477,656.00

84.52 1,690,477,656.00

84.52

CONSTRUCTION AND REHIBILITATION OF CDTIs

100,000,000.00 25,000,000.00 25.00 25,000,000.00 25.00

UNDP SUPPORT PROJECT 546,062,000.00 69,552,905.00 12.74 69,552,905.00 12.74

WOMEN'S ECONOMIC EMPOWERMENT PROJECT

4,000,000,000 965,628,846.00 24.14 965,628,846.00 24.14

YOUNG CHILD SURVIVAL AND DEVELOPMENT PROGRAMME

46,550,000.00 0 0.00 0 0.00

CHILD PROTECTION AND PARTICIPATION PROGRAMME

418,060,000.00 147,961,183.00 35.39 147,961,183.00 35.39

TOTAL 11,910,672,000.00 2,923,620,590.00 24.55 2,923,620,590.00 24.55


3.4 Revenue

The Ministry planned to collect Tshs.2,093,721,000.00 in financial year 2013/14. Main

source of revenue is fees from eight Community Development Training Institutes (CDTIs)

namely Rungemba, Buhare, Uyole, Mabughai, Missungwi, Mlale, Ruaha, and Monduli. Up to

30th June, 2014 a total of Tshs.1,037,464,500.00 were collected which is equivalent to

49.55% of the projected collections.


41

3.5 Procurement

In ensuring effective procurement, Annual Procurement Plan for Goods, Works, Non‐

Consultancy Services and Consultancy Services were prepared and advertised on General

Procurement Notice (GPN). In the review year, all goods and services including works,

consultancy and non‐ consultancy services were procured according to the Public

Procurement Act No. 4 of 2010 and Procurement Regulations of 2013. The procurements

made were:

3.5.1 Procurement of Works Procurement of works included construction and rehabilitation of buildings and

infrastructures at Mwanhala, Masasi, Kilwa Masoko, Msaginya, Mputa, Sofi, Singida, Tarime

and Chilala FDCs.

3.5.2 Procurement of Goods In the financial year 2013/14, various goods were procured to facilitate the administrative

activities. The goods were: tyres, batteries, stationeries, spare parts and heavy duty

photocopier.

3.5.3 Procurement of Non – Consultancy Services According to Public Private Policy (PPP), the Ministry outsources other role to the private

sector. Non consultancy services included cleaning and security services to the Ministry’s

Headquarters, Arnautoglu FDC, Ministers residence in Dar es Salaam, Dodoma rest

houses and Dodoma offices were procured.

3.5.4 Procurement of Consultancy Services During the review period, consultancy services were procured. The consultancy includes:

consultancy service for revising the draft National Child Participation Strategy and translate

into Kiswahili; and preparation of the report on National Beijing +20 and Sustainable

Development Goals (SDGS).


42

CHAPTER FOUR: HUMAN RESOURCE REVIEW

4.1 Introduction

This chapter summarises key aspects of the management of our Human Resource (HR). It

contains five sections which describe Staffing Levels; Recruitment and Vacancies; Open

Performance Reviews and Appraisals; Staff Development; and Human Resource Issues.

4.2 Staff Levels

During the review period, the Ministry has established 2,280 posts and as at 30th June,

2014, a total of 1,198 of these posts have been filled which comprise 52.54%. There is an

increase of 1,198 posts filled in 2013/14 compared 1,121 posts filled in 2012/13 equivalent

to 6.87%. The details of staffing levels for each Department and Unit are shown in Table 14.

Table 14: MCDGC Staff Establishment and Actual Strength from 2012/13 to 2013/14 Sub‐Vote

Department/Unit 2011/12 2012/13 2013/14

Establishment Actual strength

Establishment Actual strength

Establishment Actual Strength

1001 Administration and Human Resource Management

645 352 392 82 88 86

1002 Finance and Accounts

138 52 97 30 32 30

1003 Policy and Planning 33 19 32 10 16 11

1004 Internal Audit 8 5 6 4 5 5

1005 Government Communication

4 3 4 4 4 4

1006 Procurement Management

63 55 59 10 10 10

1007 Information and Communication Technology

0 0 9 6 9 5

1008 Legal Service Unit 0 0 8 5 8 5

2001 Folk Development Colleges

1,571 516 838 758 1,735 762

2002 Community Development

208 121

190 184

269 189

2003 TICD 57 57 57 57 57 57

3001 Gender Development

17 12 16 12 14 12

3002 Children Development

16 12 16 11 17 12

4001 NGO 12 10 12 5 16 10

Total 2,772 1,214 1,736 1,178 2,280 1,198

Source: MCDGC Payroll System, 2014


43

4.3 Recruitment and Vacancies

In the year under review, a total of 32 new employees were recruited, of whom 9 were

women and 23 men. The occupations of staff recruited are depicted in Table 15.

Table 15: Employees Recruited in 2013/14

No. Designation Female Male Total

1 Nurse II 1 0 1

2 Assistant Accountant 1 3 4

3 Cook II 1 0 1

4 Tutor II 3 20 23

5 Human Resource Officer II 1 0 1

6 Cook I 1 0 1

7 Cook 1 0 1

Total 9 23 32


4.4 Open Performance Reviews and Appraisals

Open Performance Reviews and Appraisals (OPRAS) is a tool which helps the MCDGC

employees to know what is expected to them, how well they are doing and how they can

improve their work. The Ministry uses OPRAs to track the performance of each staff.

During the review period, a total of 1,298 staff was appraised through this system. The

result in Table 16 shows that, a total of 1,125 staff completed OPRAS, of whom 870 were

professional and 255 were non professional.

Table 16: Appraisal Data from 2012/13 to 2013/14 2012//13 2013/14

Type of Staff Total Number of Staff

Staff Completing OPRAs

% of Staff Completing OPRAS

Type of Staff Total Number of Staff

Staff Completing OPRAs

% of Staff Completing OPRAS

Professional 744 714 96 Professional 999 870 87

Non Professional

354 348 98 Non Professional

299 255 85

Total 1,098 1,062 97 Total 1,298 1,125 87



44

During the review period, OPRAS results show that, 0% staff scored outstanding, 45% above

average, 55% average, 0% poor and 0% very poor as depicted in Table 17.

Table 17: MCDGC Staff OPRAS Score from 2012/13 to 2013/14 2012/13 2013/14

OPRAS Score Number of staff receiving the score

% of Staff

OPRAS Score Number of staff receiving the score

% of Staff

1 = Outstanding 0 0 1 = Outstanding 0 0

2 = Above Average 382 36 2 = Above Average 502 45

3 = Average 680 64 3 = Average 623 55

4 = Poor 0 0 4 = Poor 0 0

5 = Very Poor 0 0 5 = Very Poor 0 0

Total 1,062 1,125


4.5 Staff Development

The Ministry continued to strengthen human resource skills by facilitating staff to undertake

various long and short courses in different colleges. This initiative enhances the skills,

competences and knowledge of staff at Ministry Headquarters, FDCs and CTDIs. During the

review period, a total of 35 staff was facilitated to undertake long and short courses in

various levels of education such as Certificate, Diploma, Advanced Diploma, Bachelor

Degree and Masters. The summary of the course undertaken by staff are shown in Table 18.

Table 18: MCDGC staff facilitated to undertake training from 2012/13 to 2013/14

Course Taken 2012/13 Total 2013/14 Total

Male Female Male Female

Masters 3 1 4 6 3 9

Degree 7 5 12 4 3 7

Postgraduate 1 0 1 2 0 2

Advance Diploma 1 0 1 1 1 2

Diploma 3 4 7 3 3 6

Certificate 3 1 4 5 3 8

Form 4 1 0 1 0 1 1

Total 19 11 30 21 14 35



45

4.6 Human Resource Issues

During the review period, the Ministry addressed number of Human Resources (HR) issues

were arose at the Ministry Headquarters, FDCs and CDTIs. The HR issues include: retired

staff, deceased staff, staff resigning, staff confirmed, staff promoted, staff transferred from

other MDAs to MCDGC, staff transferred to other MDAs from MCDGC and HIV and AIDS.

4.6.1 MCDGC Human Resource Attrition Rate

Human resource attrition is a natural, compulsory basis and voluntarily termination of work

by employees. During the review period, human resource attrition included deceased staff,

retired staff and resigned staff from MCDGC. Human resource attrition rate decreased to 38

in 2013/14 equivalent to 9.52 percent compared to 42 staff in 2012/13. In 2013/14, data in

Chart 11 shows that, 27 staff retired from the public service, of which 26 staff retired on

compulsory basis while one staff retired voluntarily. Likewise deceased attrition, increased

from 4 staff in 2012/13 to 8 staff in 2013/14. In addition, the number of staff resigned from

public service for two consecutive years remains the same.

Chart 11: MCDGC Human Resource Attrition from 2012/12 to 2013/14



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4.6.2 Staff Confirmed

During the review period, the Ministry confirmed a total of 46 staff working at Ministry

Headquarters, FDCs and CDTIs. Out of confirmed staff, 30 were women and 16 men. This

marks an increase of 76.92 percent from 26 staff confirmed in 2012/13. Table 19 shows the

designation of staff confirmed in 2013/14.

Table 19: Employees Confirmed, 2013/14

No. Designation Female Male Total

1 Nurse II 16 1 17

2 Record Management Assistant II 4 2 6

3 Assistant Accountant 3 8 11

4 Community Development Officer II 1 2 3

5 Cook II 1 0 1

6 Assistant Agriculture Officer 0 1 1

7 Tutor II 0 1 1

8 Economist II 1 1 2

9 Human Resource Officer II 1 0 1

10 Legal Officer II 1 0 1

11 Secretary III 2 0 2

Total 30 16 46



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4.6.3 Staff Promoted

The Ministry promoted staff for the aim of retaining them at work station especially at FDCs.

During the review period a total of 69 staff were promoted into various ranks and positions,

of which 24 were women and 45 men. In the year of review, there is an increase of staff

promoted to 69 staff in 2013/14 from 48 staff in 2012/13. Table 20 shows staff positions

(old positions to current positions).

Table 20: Employees Promoted, 2013/14

No. From To Female Male Total

1 Supplier Officer II Supplier Officer I 0 1 1

2 Technician I Senior Technician 1 0 1

3 Assistant Technician Assistant Technician II 0 1 1

4 Assistant Technician Assistant Technician III 0 1 1

5 Assistant Technician Assistant Technician I 1 1 2

6 Cook II Cook I 3 0 3

7 Nurse I Senior Nurse 5 0 5

8 Trainer II Trainer I 0 4 4

9 Security Guard II Senior Security Guard 1 3 4

10 Office Assistant Senior Office Assistant 0 1 1

11 Driver I Senior Driver 0 1 1

12 Driver II Driver I 0 1 1

13 Community Development Officer II

Community Development Officer I

3 3 6

14 Personal Secretary III Personal Secretary II 3 0 3

15 Senior Office Assistant Principal Office Assistant 0 1 1

16 Accountant II Accountant I 0 2 2

17 Statistician I Senior Statistician 0 1 1

18 Legal Officer II Legal Officer I 2 1 3

19 Computer Analyst II Computer Analyst I 0 1 1

20 Senior Security guard Principal Security guard 0 8 8

21 Tutor II Tutor I 5 14 19

Total 24 45 69



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4.6.4 Staff who were Transferred from MCDGC to other MDAs

The government carried out a number of initiatives in improving performance in Public

Service by transferring staff from one organization to another according to Standing Order

for Public Service of 2009. During the review period, a total of 32 staff were transferred

from MCDGC to other MDAs, of whom 14 were women and 18 men. There is an increase of

staff who transferred from MCDGC to other MDAs to 32 staff in 2013/14 from 17 staff in

2012/13 as shown in Chart 12.

Chart 12: Employees who were Transferred from MCDGC to Other MDAs from 2012/13 to 2013/14



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4.6.5 Staff who were Transferred from other MDAs to MCDGC

During the review period, a total of 14 employees transferred from other MDAs to MCDGC

according to Standing Order for Public Service of 2009. Chart 13 indicates the number of 14

staff transferred, of whom 10 were women staff and 4 men. Compared to 2012/13, where

13 staff transferred.

Chart 13: Staff who were Transferred from other MDAs to MCDGC from 2012/13 to 2013/14


4.6.6 HIV and AIDS

During the review period, according to human resource records, there was no increase of

the number of employees living with HIV and AIDS in the MCDGC compared in 2012/13. But,

during the review period there was a significant decrease of service provided to infected

employees. Thus, no infected employees received any food and material support (fund) in

2013/14 due to inadequate fund as depicted in Chart 14.


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Chart 14: Staff Living HIV and AIDs satisfied with Supportive Services from 2008/09 to 2013/14

Source: Ministry of Community Development, Gender and Children (2014)


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CHAPTER FIVE: ACHIEVEMENTS, CHALLENGES AND REMEDIAL ACTION UNDERTAKEN

5.1 Introduction

This chapter presents five subsections: achievements attained for financial year 2013/14;

targets which were not implemented and at risk; key issues encountered; challenges which

impedes the implementation; and remedial actions undertaken during the financial year

2013/14.

5.2 Achievements

Significant achievements have been recorded on the implementation of Ministry priority

areas and MTEF of 2013/14. The achievements include:

(i) Tanzania Women’s Bank credit centres increased from 18 in 2012/13 to 63 credits

centres in 2013/14;

(ii) The number of enterpreneurs received credits from Tanzania Women’s Bank

increased from 7,829 in 2012/13 to 12,992 in 2013/14;

(iii) Enrolment in Vocational Education Training in 25 FDCs increased from 1,173 in

2012/13 to 2,722 in 2013/14 equivalent to 132.05 percent;

(iv) Trainees enrolment in Folk Education increased from 13,336 in 2012/13 to 36,937

trainees in 2013/14 equivalent to 176.97 percent; and

(v) Enrolment in Community Development Education at Degree level increased from

139 in 2012/13 to 234 in 2013/14 equivalent to 68.35 percent.

5.3 Targets Which Were not Implemented and at Risk

During the review period, a total of eight targets were at risk and not implemented due to

inadequate financial resource. These targets are:

(i) Care and supportive services to MCDGC staff living with HIV and AIDS established

and operationalised by June, 2016;

(ii) Ministry's employees participation in sports events facilitated by June, 2016;


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(iii) Rehabilitation and expansion of office buildings at the Headquarter undertaken by

June, 2016;

(iv) Facilitation of teaching and learning environment at 55 FDCs by June, 2016;

(v) Rehabilitation and expansion of buildings and infrastructures in 55 FDCs by June

2016;

(vi) Rehabilitation and expansion of College Buildings and other Infrastructures in 8

CDTI's by June, 2016;

(vii) The Law of the Child Act of 2009, Action Plan developed, implemented, monitored

and reported by June, 2016; and

(viii) GFPs in MDAs, Regional Secretariat and LGAs facilitated to effective mainstream

gender in policies, strategies, programmes, plans and budgets guideline by June,

2016.

5.4 Key Issues

Based on these unimplemented and at risky targets, the following were the key issues

encountered during the financial year 2013/14:

(i) Transfer of staff from MCDGC to other MDAs;

(ii) Decrease of enrolment at Certificate and Diploma levels in 8 CDTIs;

(iii) Inadequate teaching and learning materials at FDCs;

(iv) Poor teaching and learning environment in FDCs and CDTIs; and

(v) Persistence of violence against women and children.

5.5 Challenges

During the financial year 2013/14, there were a number of the challenges which hampered

the implementation of the priorities areas and targets. These are:

(i) Inadequate release of development funds which affected the implementation of

construction and rehabilitation project at FDCs and CDTIs;

(ii) The Women Development Fund loan did not meet women entrepreneurs demand;

(iii) Entrepreneurship training which was provided to women entrepreneurs did not

enhance the required capacity due to inadequate fund;


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(iv) Poor teaching and learning environment in FDCs and CDTIs;

(v) Inadequate teaching and learning material in FDCs and CDTIs;

(vi) Inadequate of transport facilities at Ministry Headquarters, FDCs and CDTIs;

(vii) Low number of students enrolled at TICD;

(viii) Significant number of students opt to use private accommodation and thus Institute

fail to collect the projected amount of revenue from students which resulted in not

reaching accommodation targeted financial collection;

(ix) Failed to conduct practical training to students because of the financial constraints.

To some extent this affect competency of students; and

(x) Uncompleted library building at TICD due to lack of funds for three consecutive

years.

5.6 Remedial Actions Undertaken

In resolving challenges encountered during the implementation of priority areas and targets,

the following actions were taken by the MCDGC.

(i) Continue dialogue with the Ministry of Finance and President’s Office ‐ Planning

Commission on release of funds based on Action Plan and Cash Flow requirements;

(ii) Initiating monitoring and evaluation of Women Development Fund to see its

effectiveness, impacts, sustainability and loan provision procedures in order to

improve implementation of the Fund;

(iii) Proposed extension of entrepreneurship training (business record keeping, use and

repayment of credit, savings and business enhancement training);

(iv) Improving hostels through renovation and rehabilitations so that significant students

prefer to reside in CDTIs hostels;

(v) Commit enough funds for students’ practical training so that students acquire

necessary competencies upon their graduation at TICD; and

(vi) TICD will continue to communicate with TCU to ensure that the institute receives

exact number of students as per demand.

mcdgc annual performance report 2013-2014

Documents