Download - MCDGC Annual Performance Report 2013-2014
THE UNITED REPUBLIC OF TANZANIA
MINISTRY OF COMMUNITY DEVELOPMENT, GENDER AND CHILDREN
ANNUAL PERFORMANCE REPORT 2013/2014
President of the United Republic of Tanzania, Honorable Jakaya Mrisho Kikwete Launches
the Tanzania Women’s Bank in Dar es Salaam on the 4th September, 2009.
DAR ES SALAAM SEPTEMBER, 2014
TABLE OF CONTENTS
LIST OF TABLE ...................................................................................................................... i
LIST OF CHARTS .................................................................................................................. ii
ABBREVIATIONS AND ACRONYMS ..................................................................................... iii
FOREWORD ........................................................................................................................ v
STATEMENT BY THE ACCOUNTING OFFICER ....................................................................... vi
ACKNOWLEDGEMENT...................................................................................................... viii
EXECUTIVE SUMMARY .................................................................................................. xii
CHAPTER ONE: BACKGROUND AND INTRODUCTION .......................................................... 1
1.1 Introduction.................................................................................................................. 1
1.2 The Mandate ................................................................................................................ 1
1.3 Vision and Mission ........................................................................................................ 2 1.3.1 Vision ........................................................................................................ 2 1.3.2 Mission ...................................................................................................... 2
1.4 Objectives ..................................................................................................................... 2
1.5 The Purpose .................................................................................................................. 3
1.6 Approach Adopted ........................................................................................................ 3
1.7 Methodology ................................................................................................................ 3
1.8 Organization of the Report ............................................................................................ 4 CHAPTER TWO: OVERALL PERFORMANCE OF THE MINISTRY .............................................. 5
2.1 Introduction.................................................................................................................. 5
2.2 Lists of Indicators .......................................................................................................... 5
2.3 Performance of the Priority Areas .................................................................................. 6 2.3.1 Folk and Vocational Education Training .................................................. 6 2.3.2 Community Development Training ............................................................... 8 2.3.3 Child Development ................................................................................... 11 2.3.4 Gender Equality ...................................................................................... 15 2.3.5 Coordination of Non Governmental Organization ........................................ 22 2.3.6 Good Governance and Accountability ......................................................... 24
2.4 Progress in Improving Service Delivery ......................................................................... 25 2.4.1 Service Delivery Improvement Initiatives .................................................... 25 2.4.2 Evidence of Service Delivery Improvement ................................................. 27
2.5 Evaluations and Reviews ............................................................................................. 29
2.6 Priority Milestones ...................................................................................................... 32
CHAPTER THREE: FINANCIAL PERFORMANCE .................................................................... 37
3.1 Introduction................................................................................................................ 37
3.2 Accounting ................................................................................................................. 37
3.3 Approved Budget and Actual Expenditures ................................................................... 38 3.3.1 Expenditure Overview ............................................................................... 38 3.3.2 Expenditure by Department and Units ........................................................ 39
3.3.3 Development Expenditure ......................................................................... 40
3.4 Revenue ..................................................................................................................... 40
3.5 Procurement ............................................................................................................... 41 3.5.1 Procurement of Works .............................................................................. 41 3.5.2 Procurement of Goods .............................................................................. 41 3.5.3 Procurement of Non – Consultancy Services ............................................... 41 3.5.4 Procurement of Consultancy Services ......................................................... 41
CHAPTER FOUR: HUMAN RESOURCE REVIEW ................................................................... 42
4.1 Introduction................................................................................................................ 42
4.2 Staff Levels ................................................................................................................. 42
4.3 Recruitment and Vacancies .......................................................................................... 43
4.4 Open Performance Reviews and Appraisals .................................................................. 43
4.5 Staff Development ...................................................................................................... 44
4.6 Human Resource Issues ............................................................................................... 45 4.6.1 MCDGC Human Resource Attrition Rate ..................................................... 45 4.6.2 Staff Confirmed ........................................................................................ 46 4.6.3 Staff Promoted ......................................................................................... 47 4.6.4 Staff who were Transferred from MCDGC to other MDAs ............................ 48 4.6.5 Staff who were Transferred from other MDAs to MCDGC .......................... 49 4.6.6 HIV and AIDS ............................................................................................ 49
CHAPTER FIVE: ACHIEVEMENTS, CHALLENGES AND REMEDIAL ACTION UNDERTAKEN ..... 51
5.1 Introduction................................................................................................................ 51
5.2 Achievements ............................................................................................................. 51
5.3 Targets Which Were not Implemented and at Risk ........................................................ 51
5.4 Key Issues ................................................................................................................... 52
5.5 Challenges .................................................................................................................. 52
5.6 Remedial Actions Undertaken ...................................................................................... 53 Annexes……………………………………………………………………………...................................….….….54
Annex 1 Indicator Monitoring Form….…………………………….…………………………………………….……54
Annex 2 Statistics on Community Development Officers at Councils…..……..………………………57
Annex 3 Women Development Fund Disbursed to the Councils for Women Enterpreneurs ...........62
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LIST OF TABLE
Table 1: List of Indicators
Table 2: Number of Children Victims of Violence, 2013/14
Table 3: Women Development Fund Disbursed from 2011/12 to 2013/14
Table 4: Number of Entrepreneurs Accessing Loan from TWB by Region , 2013/14
Table 5: Women participation in Decision Making at various Levels
Table 6: NGOs Registered for Certificate and Compliance from 2005 to 2013
Table 7: Service Delivery Improvements – 2013/14
Table 8: Summary of Evaluation and Reviews, 2013/14
Table 9: Annual Priority Interventions and Status, 2013/14
Table 10: External Audit Results
Table 11: Budget and Expenditure Overview for 2013/14
Table 12: Summary of Recurrent Expenditure by Department and Unit, 2013/14
Table 13: Summary of Development expenditure by project, 2013/14
Table 14: MCDGC Staff Establishment and Actual Strength from 2012/13 to 2013/14
Table 15: Number of Employees Recruited in 2013/14
Table 16: Appraisal Data from 2012/13 to 2013/14
Table 17: MCDGC Staff OPRAS Score from 2012/13 to 2013/14
Table 18: Number of staff facilitated to undertake training from 2012/13 to 2013/14
Table 19: Number of Employees Confirmed, 2013/14
Table 20: Number of employees Promoted, 2013/14
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LIST OF CHARTS
Chart 1: Trainees Enrolled in VET at FDCs from 2012/13 to 2013/14
Chart 2: Number of Trainees Enrolled in Folk Education at FDCs from 2010/11 to 2013/14
Chart 3: Students Enrolled in Community Development Education from 2009/10 to 2013/14
Chart 4: Number of Reported Cases on Violence Against Children Aged 0 ‐18 years
Chart 5: Enrolment of Children in Early Childhood Development Programme at FDCs, 2013/14
Chart 6: Gender Based Violence Reported Cases
Chart 7: Number of Entrepreneurs received credits from TWB from 2009/10 to 2013/14
Chart 8: Tanzania Women's Bank Credits Centres from 2012/13 to 2013/14
Chart 9: Number of NGOs Registered at Different Levels from 2005 to 2013
Chart 10: Audit Report for Financial from 2005/06 to 2012/13
Chart 11: MCDGC Human Resource Attrition from 2012/12 to 2013/14
Chart 12: Number of Employees Transferred from MCDGC to Other MDAs from 2012/13 to 2013/14
Chart 13: Staff Transferred from other MDAs to MCDGC from 2012/13 to 2013/14
Chart 14: Staff Living HIV and AIDs Satisfied with Supportive Services from 2008/09 to 2013/14
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ABBREVIATIONS AND ACRONYMS
AIDS Acquired Immune Deficiency Syndrome
CAG Controller and Auditor General
CDOs Community Development Officers
CDTIs Community Development Training Institutes
CEDAW Convention on the Elimination of All Forms of Discrimination Against Women
CCM Chama cha Mapinduzi
CRC Convention on the Rights of the Child
CSOs Civil Society Organizations
CSW Commission on Status of Women
DPP Director of Policy and Planning
ECDP Early Childhood Development Programme
FDCs Folk Development Colleges
GBV Gender Based Violence
GFPs Gender Focal Points
GPN General Procurement Notice
HIV Human Immunodeficiency Virus
HR Human Resource
IFMS Integrated Financial Management System
IMTC Interministerial Technical Committee
IPSAS International Public Sector Accounting Standards
MCDGC Ministry of Community Development, Gender and Children
MCDWAC Ministry of Community Development, Women Affairs and Children
MDAs Ministries, Departments and Agencies
MDGs Millennium Development Goals
MHA Ministry of Home Affairs
MHSW Ministry of Health and Social Welfare
MKUKUTA Mkakati wa Kukuza Uchumi na Kupunguza Umaskini Tanzania
MoEVT Ministry of Education and Vocational Training
MTEF Medium Term Expenditure Framework
MTSPBM Medium Term Strategic Planning and Budgeting Manual
NGOs Non Governmental Organizations
NSGRP National Strategy for Growth and Reduction of Poverty
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NTA National Technical Award
OC Other Charges
OPRAS Open Performance Reviews and Appraisals
PE Personal Emolument
PMORALG Prime Minister's Office, Regional Administration and Local Government
SADC Southern Africa Development Cooperation
SBAS Strategic Budget Allocation System
TACAIDS Tanzania Commission for AIDS
TCU Tanzania Commission for Universities
TDV Tanzania Development Vision
TICD Tengeru Institute of Community Development
TWB Tanzania Women's Bank
UNICEF United Nations Children's Fund
UNIFEM/UN WOMEN United Nations Development Fund for Women
VET Vocational Education and Training
WDF Women Development Fund
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FOREWORD
The Ministry of Community Development, Gender and Children
is responsible for community development; children and family
development; women and gender development; coordination
of Non Governmental Organizations and development of
human resources. The Ministry oversees the implementation
of four policies namely; Community Development Policy
(1996), Women and Gender Development Policy (2000),
National Non Governmental Organizations Policy (2001) and
Child Development Policy (2008).
The Ministry manages 55 Folk Development Colleges, eight Community Development
Training Institutes and Tengeru Institute of Community Development, which are responsible
for provision of Folk and Vocational Education; and Community Development Training. The
Ministry also oversees the implementation of The Child Act No.21 of 2009 and coordinates
the implementation of Regional and International conventions (e.g CEDAW and CRC) that
promote gender equality and women empowerment and rights of the children respectively.
This report is intended to contribute to the achievements of National and International
plans, strategies and policies including: Tanzania Development Vision (TDV) 2025, National
Five Year Development Plan 2011/12 – 2015/16, National Strategy for Growth and
Reduction of Poverty II (NSGRP), Women and Gender Development Policy of 2000 and
Millennium Development Goals (MDGs) 2015.
Sophia M. Simba
Minister for Community Development, Gender and Children
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STATEMENT BY THE ACCOUNTING OFFICER
The Parliament of the United Republic of Tanzania approved a total
of Tshs.25,964,170,000 during 2013/14 for the Ministry of
Community Development, Gender and Children. Out of which,
Tshs.5,397,496,000.00 was for Other Charges (OC),
Tshs.8,656,002,000.00 was for Personal Emoluments (PE) and
Tshs.11,910,672,000.00 for development activities. Out of the
development budget, Tshs.6,500,000,000.00 was for local
development funds and Tshs.5,410,672,000.00 as foreign funds. The
Ministry had estimated to collect Tshs.2,093,721,000.00 as revenue
from miscellaneous receipts, recovery of public money, receipts from recovery of stores and
receipts from tuition fees.
The priority areas for the financial year 2013/14 were: provision of Folk and Vocational
Education and Training as well as Community Development Training; coordination of Non
Governmental Organizations; construction and rehabilitation of buildings and
infrastructures at FDCs and CDTIs; promotion of gender equality and prevention of gender
based violence; women empowerment; early childhood development; child participation
and child protection.
By June, 2014 a total of Tshs.15,000,864,290.00 was disbursed, of which
Tshs.2,445,981,550.00 was for Other Charges (OC), Tshs. 9,631,262,150.00 for Personal
Emoluments (PE) and Tshs.2,923,620,590.00 for development budget. During the review
period, total actual revenue collected from eight CDTIs training was Tshs.1,037,464,500.00
equivalent to 49.6 percent of the estimated revenue.
Significant achievements have been recorded in implementation of Ministry priority areas
and MTEF of 2013/14. These achievements include: Tanzania Women’s Bank credit centres
increased from 18 in 2012/13 to 63 credit centres in 2013/14; the number of enterpreneurs
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received credits from Tanzania Women’s Bank also increased from 7,829 in 2012/13 to
12,992 in 2013/14; enrolment in Vocational Education Training (in 25 FDCs) increased from
1,173 in 2012/13 to 2,722 in 2013/14 equivalent to 132.05 percent; trainees enrolment in
Folk Education increased from 13,336 in 2012/13 to 36,937 in 2013/14 equivalent to
176.97percent; and enrolment in Community Development Training at Degree level
increased from 139 in 2012/13 to 234 in 2013/14 equivalent to 68.35 percent.
The Ministry will continue to collaborate with stakeholders including MDAs, CSOs and
Development Partners to ensure that, women, men, boys and girls participate and benefit
equally in National sustainable development, so as to achieve the intended MDGs, TDV
2025, FYDP and MKUKUTA.
Anna T. Maembe
Permanent Secretary
Ministry of Community Development, Gender and Children
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ACKNOWLEDGEMENT
The preparation of this Annual Performance Report
for the financial year 2013/14 was a collaborative
effort between Ministry’s staff in all Departments and
Units.
I would like to express my sincere gratitude to
Ministry’s Budget Officers from the six Departments
and five Units for their constructive contribution
during the preparation of this report.
Likewise, contribution from institutions under the
Ministry namely: eight Community Development
Training Institutes (CDTIs); Tengeru Institute of
Community Development (TICD); 55 Folk
Development Colleges (FDCs); and Tanzania Women’s Bank’s is highly appreciated.
We also thank our Development Partners namely UNICEF, UN ‐ WOMEN, UNDP, UNFPA,
CIDA, UK Education, GPE and DFID for their unweaving support.
N. H. M. Millao Deputy Permanent Secretary
Ministry of Community Development, Gender and Children
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MCDGC’s LEADERSHIP
Hon. Sophia M. Simba
Minister for Community Development, Gender and
Children
Hon. Pindi H. Chana
Deputy Minister for Community
Development, Gender and Children
Anna T. Maembe
Permanent Secretary
Nuru H. MillaoDeputy Permanent Secretary
Shaban Mnubi
Director of Administration and Human Resource Management
Emmanuel M. AchayoDirector of Policy and Planning
Marcel Katemba Director of Non Governmental
Organizations
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MCDGC’s LEADERSHIP
Richald Malya Director of Procurement
Management
Meshack Ndaskoi Director of Gender Development
Asia Mohamed Chief Internal Auditor
Joseph Elikana Chief Accountant
Erasto Ching’oro Head of Government Communication
Unit
Enterberth J. Nyoni Ag. Director of Community
Development
Benedict Missani Ag. Director of Children Development
Ponsiano Mawazo Ag. Head of Information and
Communication and Technology Unit
Vicy Mayao Ag. Head of Legal Services Unit
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COPYRIGHT 2014
The text in this document may be reproduced free of charge in any format, provided that it
is accurately reproduced and cited. Any material reproduced or copied must be properly
cited and acknowledged as copyright and the title of the document specified. Any enquiries
relating to the information contained in this document should be addressed to the address
below:
Permanent Secretary,
Ministry of Community Development, Gender and Children,
Magogoni Street,
Telephone: +255 ‐ 22‐ 2137679/2124857/2132526
Fax: +255 ‐ 22‐ 2133647/21138525
8 Kivukoni Road,
P.O. Box 3448,
11486 DAR ES SALAAM,
TANZANIA.
E‐mail: [email protected]
Website: www.mcdgc.go.tz
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EXECUTIVE SUMMARY
The Ministry of Community Development, Gender and Children (MCDGC) was established in
1990 with the mandate of facilitating community development in Tanzania. According to
Government Notice No.494 published on 17th December, 2010 the Ministry is mandated to
facilitate Community Development, Women, Children, Family and Gender Policies and their
Implementation; NGOs Coordination; oversee and coordinate training in Folk Development
Colleges; facilitate collaboration with International Organizations mainly: UNICEF, UNIFEM
(now UN WOMEN); Performance Improvement and Development of Human Resources
under this Ministry; as well as working in collaboration with Extra ‐ Ministerial Departments,
Parastatal Organizations, Agencies, Programmes and Projects under this Ministry.
The Ministry of Community Development, Gender and Children has continued to promote
community development, gender equality, equity, children rights and family welfare in
collaboration with stakeholders through formulation and dissemination of policies,
strategies, guidelines and coordinating their implementation.
The purpose of this annual report is to provide up to date information to the stakeholders
on the progress made in achieving Ministry’s objectives and targets for financial year
2013/14. This report is expected to contribute towards the achievement of Millennium
Development Goals (MDGs) 2015, Tanzania Development Vision (TDV) 2025, MKUKUTA II,
Ruling Party Manifesto 2010 and Five Year Development Plan 2011/12 – 2015/16. The
achievements attained in implementation of programmes are intended to provide
information to assist the policy makers to monitor and evaluate existing programmes and
design new strategies for improving attainment of sustainable development of our country.
This annual performance report has been prepared according to the Medium Term Strategic
Planning and Budgeting Manual (MTSPBM) issued in 2008, which describes the framework
for the Ministry reporting requirements and processes. The report was prepared in a
participatory manner where Ministry’s Budget Officers and Head of Departments and Units
were actively involved and thoroughly consulted. During the preparation of this report,
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references were made to several documents including: The Tanzania Development Vision
2025; National Strategy for Growth and Reduction of Poverty II (NSGRP II); CCM Election
Manifesto 2010; Ministry’s Strategic Plan 2011/12 – 2015/16; Ministry’s Budget Speech
2013/14; Consolidated Action Plan and Cash flow requirement for 2013/14; Ministry’s
Quarterly Progress Reports 2013/14; Government Revenue and Expenditure reports
2013/14; and Medium Term Expenditure Framework (MTEF) for 2013/14.
The report is presented in five main chapters. Chapter one provides outlines for the
introduction and structure of the report. Chapter two describes the overall performance of
the Ministry which includes: lists of Indicators; performance of priorities areas; progress in
improving services delivery; priority milestones; and evaluations and reviews. Chapter three
focuses on financial performance which describes Ministry’s accounting, financial and
procurement performance for the financial year 2013/14. Chapter four provides information
on human resource review, which contains five sections include: Staffing Levels;
Recruitment and Vacancies; Open Performance Reviews and Appraisals; Staff Development;
and Human Resource Issues. Chapter five outlines achievements; challenges; key issues; and
remedial actions undertaken. The report is also supported by an Annexes (Indicators
monitoring form which shows the trend of implementation of Ministry interventions;
statistics on Community Development Officers; and Women Development Fund disbursed
to the Councils for women entrepreneurs).
Significant achievements have been recorded on the implementation of Ministry priority
areas and MTEF of 2013/14. The achievements include: Tanzania Women’s Bank credit
centres increased from 18 in 2012/13 to 63 credits centres in 2013/14; the number of
enterpreneurs received credits from Tanzania Women’s Bank increased from 7,829 in
2012/13 to 12,992 in 2013/14; enrolment in 25 FDCs offering Vocational Education Training
increased from 1,173 in 2012/13 to 2,722 in 2013/14 (132.05 percent increase); Folk
Education trainees increased threefold from 13,336 in 2012/13 to 36,937 trainees in
2013/14 (176.97 percent increase); and enrolment in Community Development Training at
Degree level increased from 139 in 2012/13 to 234 in 2013/14 (equivalent to 68.35 percent
increase).
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During the financial year 2013/14, there were a number of challenges which hampered the
implementation of the priority areas and MTEF. These include: inadequate and untimely
release of development funds which affected construction and rehabilitation projects in Folk
Development Colleges (FDCs) and Community Development Training Institutes (CDTIs).
Insufficient Women Development Fund loan not enough to meet women entrepreneurs
demand; poor learning and teaching environment and inadequate teaching and learning
materials in FDCs and CDTIs; and inadequate transport facilities at Ministry Headquarters,
FDCs and CDTIs.
In resolving the above challenges, the following actions were taken by the MCDGC:
continuous dialogue with the Ministry of Finance and President’s Office ‐ Planning
Commission on release of funds based on Action Plan and Cash Flow requirements;
Initiating monitoring and evaluation of Women Development Fund to document fund
effectiveness, impacts, sustainability, loan provision and recovery procedures in order to
improve performance and benefits of the Fund; improve CDTIs hostels through renovation
and rehabilitation to attract more students to reside at Institute hostels; and commit
enough funds for students’ practical training.
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CHAPTER ONE: BACKGROUND AND INTRODUCTION
1.1 Introduction The Ministry of Community Development, Gender and Children (MCDGC) was established in
1990, at that time it was called the Ministry of Community Development, Women Affairs
and Children (MCDWAC) with the mandate of facilitating community development in
Tanzania. By then, the Ministry had four core functional Departments namely: Women and
Children; Training and Audio Visual; Technical and Self help; and HESAWA. Before
November, 1990 the Ministry was a Department within the Ministry of Local Government,
Community Development, Cooperatives and Marketing.
In 1997, all Ministries and Independent Departments were subjected to Organization and
Efficiency (O&E) reviews under Government’s Civil Service Reform Programme. The purpose
of these was to review roles, functions and operational structure of the Ministries. Following
that review, Ministry organizational structure was changed to two core functional divisions
which are Community Development and Women and Children. However, it was realized
that under this structure children development related matters were not being given the
prominence they deserved, hence there was an addition of the new division of Children
Development in 2002. Later on in October 2002, the Government changed the name of the
Ministry to “The Ministry of Community Development, Gender and Children (MCDGC)”.
The change of Government leadership in December, 2005 led to new Government structure.
Due to these changes the mandate of coordinating and monitoring of Non Governmental
Organizations was transferred from Vice President’s Office to this Ministry.
1.2 The Mandate The mandates of the Ministry according to Government Notice No.494 published on 17th
December, 2010 are: Community Development, Women, Children, Family and Gender
Policies and their Implementation; NGOs Coordination; oversee and coordinate training in
Folk Development Colleges; facilitate collaboration with International Organizations mainly:
UNICEF, UNIFEM (now UN WOMEN); Performance Improvement and Development of
Human Resources under this Ministry; as well as working in collaboration with Extra ‐
Ministerial Departments, Parastatal Organizations, Agencies, Programmes and Projects
under this Ministry.
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1.3 Vision and Mission
The Vision and Mission of Ministry of Community Development, Gender and Children are:
1.3.1 Vision To have thriving communities imbued with popular participation of social groups, gender
equality and equity in all social relations and processes; and adherence to child rights.
1.3.2 Mission To promote community development, gender equality, equity, children rights and family
welfare in collaboration with stakeholders through formulation and dissemination of
policies, strategies, guidelines and coordination of their implementation.
1.4 Objectives In order to fulfill the mission and realization of the vision, six objectives were planned to be
implemented according to Medium Term Expenditure Framework (MTEF) of 2013/14. The
objectives are as follows:
A HIV and AIDS infections reduced and supportive services improved.
B Implementation of the National Anti–Corruption Strategy enhanced and
corruption incidences reduced.
C Quality of service delivery improved.
D Capacities for self employment skills and income generation in communities
improved.
E Gender equality, equity and women empowerment in the society promoted.
F Child rights and family welfare in the society promoted and safeguarded.
G Community participation in development enhanced.
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1.5 The Purpose
The purpose of this annual report is to provide up to date information to the stakeholders
on the progress made in achieving Ministry objectives and targets for financial year
2013/14. This report is expected to contribute towards the achievement of Millennium
Development Goals (MDGs) 2015, Tanzania Development Vision 2025, MKUKUTA II, Ruling
Party Manifesto 2010 and Five Year Development Plan 2011/12 – 2015/16. The
achievements attained in implementation of Ministry’s programmes are intended to provide
information to assist the policy makers to monitor and evaluate existing programmes and
design new strategies for improving implementation of programmes. The report describes
the Ministry’s efficiency and effectiveness in terms of the use of its resources, outputs
realized and whether the outputs realized improves conditions and satisfies the intended
clients. The report also, highlights financial performance, procurement and human resource
development.
1.6 Approach Adopted
The Annual Performance Report has been prepared using the following guiding principles:
(i) Provision of enough background so that readers can put the main results into their
proper context;
(ii) Ensuring that the report is readable and easily understandable;
(iii) Analytical and evidence based;
(iv) Use of charts, tables and graphs to present data and information for clarity;
(v) Use of indicators to show trend; and
(vi) Present results, where possible, a linkage between outputs towards outcomes is
presented.
1.7 Methodology
The annual performance report has been prepared according to the Medium Term Strategic
Planning and Budgeting Manual (MTSPBM) issued in 2008, which describes the framework
for the Ministry reporting requirements and processes. The report was prepared in a
participatory manner where Ministry’s Budget Officers and Head of Departments and Units
were actively involved and thoroughly consulted.
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During the preparation of this report, references were made to several documents
including: The Tanzania Development Vision 2025; National Strategy for Growth and
Reduction of Poverty II (NSGRP II); CCM Election Manifesto 2010; Ministry’s Strategic Plan
2011/12 – 2015/16; Ministry’s Budget Speech 2013/14; Consolidated Action Plan and Cash
flow requirement for 2013/14; Ministry’s Quarterly Progress Reports 2013/14; Government
Revenue and Expenditure reports 2013/14; and Medium Term Expenditure Framework
(MTEF) for 2013/14.
1.8 Organization of the Report
The report is presented in five main chapters. Chapter one provides information on
introduction and structure of the report. Chapter two describes the overall performance of
the Ministry which includes: lists of Indicators; performance of priorities areas; progress in
improving services delivery; priority milestones evaluations and reviews; achievements;
challenges and remedial actions undertaken. Chapter three focuses on financial
performance which describes Ministry’s accounting, financial and procurement
performance for the financial year 2013/14. Chapter four provides information on human
resource review, which contains five sections include: Staffing Levels; Recruitment and
Vacancies; Open Performance Reviews and Appraisals; Staff Development; and Human
Resource Issues. Chapter five outlines achievements; challenges; key issues; and remedial
actions undertaken. The report is also supported by Annexes of indicators which show the
trend of implementation of Ministry interventions; statistics on Community Development
Officers; and Women Development Fund disbursed to the Councils for women
entrepreneurs.
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CHAPTER TWO: OVERALL PERFORMANCE OF THE MINISTRY
2.1 Introduction
This chapter describes the performance of the priority areas of the Ministry of Community
Development, Gender and Children. The priority areas were: provision of Folk Education;
Vocational Education Training; Community Development Training; women empowerment;
gender equality and mitigation of gender based violence; coordination of Non
Governmental Organizations (NGOs); facilitating child participation and protection; early
childhood development and good governance. In addition, the chapter summarized lists of
indicators; the improvement made in service delivery to the clients; evidence of service
delivery improvement; and priority milestones achieved.
2.2 Lists of Indicators
The section highlights indicators that were used to track the implementation of the Ministry
in the financial year 2013/14. The trends of indicators are shown in Annex 1 and the lists of
indicators are depicted on Table 1.
Table 1: List of Indicators 2013/14
Objective and Code Indicator Name
A. HIV and AIDS infections reduced and supportive services improved
Percentage of staff living with HIV and AIDS who are satisfied with supportive services
C. Quality of service delivery improved
Employees Attrition rate
Number of audit reports
D. Capacities for self employment skills and income generation in communities improved
Number of students enrolled for Vocational Education and Training at FDCs
Number of trainees enrolled in Folk education at FDCs
E. Gender equality, equity and women empowerment in the society promoted
Number of entrepreneurs who received credits from Tanzania Women’s Bank (TWB)
Gender based violence reported cases
Percentage of women in decision making positions
F. Child rights and family welfare in the society promoted and safeguarded
Number of reported cases on violence against children aged 0‐18 years
Number of children age 2‐ 4 years enrolled in Early Childhood Development Programmes (ECDP) at FDCs
G. Community participation in development enhanced
Number of students enrolled in Community Development Training at CDTIs.
Number of NGOs registered
Source: Ministry of Community Development, Gender and Children, 2014
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2.3 Performance of the Priority Areas
2.3.1 Folk and Vocational Education Training
During the review period, Folk Education and Vocational Education Training were provided
in 55 Folk Development Colleges (FDCs). These colleges provide different skills on general
agriculture, technical subjects, home economics and income generating skills. Out of these
colleges, 25 FDCs provide both Vocational Education Training and Folk Education; 30 FDCs
provides Folk Education (short course, long course and outreach training); while 28 FDCs
provide Folk Education and pre‐primary education.
Efforts have been made to increase self employment to youth especially in rural areas by
providing various skills at FDCs. In 2012/13, the government introduced Vocational
Education Training in 25 FDCs. During this review year, a total of 2,722 trainees were
enrolled in Vocational Education Training (VET) in 25 FDCs, of whom 2,077 were male and
645 female. There was an increase of enrolment in Vocational Education Training from
1,173 trainees in 2012/13 to 2,722 trainees in 2013/14 equivalent to 132.05 percent.
Enrolment of female trainees increased from 309 in 2012/13 to 645 in 2013/14 equivalent
to an increase of 336 (108.74%) whereas, the enrolment of male trainees increased to 2,077
in 2013/14 from 864 in 2012/13 equivalent to an increase of 1,213 (140.39%) as depicted in
Chart 1.
Chart 1:Trainees Enrolled in Vocational Education Training from 2012/13 to 2013/14
Source: Ministry of Community Development, Gender and Children, 2014
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The Ministry continued to provide Folk Education in 55 FDCs. FDCs provide Folk Education
on General Agriculture, Technical Subjects, Home Economic, Entrepreneurship and General
Subjects. During the review period, a total of 36,937 trainees were enrolled for short course
(25,258) and followed by long course (7,144) and outreach program (4,535). There was an
increase of trainees enrolled in Folk Education in 2013/14. A total of 36,937 trainees were
enrolled when compared to 13,336 trainees enrolled in 2012/13 (equivalent to 176.97
percent) as shown in Chart 2.
Chart 2: Number of Trainees enrolled in Folk Education from 2010/11 to 2013/14
Source: Ministry of Community Development, Gender and Children, 2014
During the review period, the government through the Ministry of Community
Development, Gender and Children, launched Mputa Folk Development College on 5th
October, 2013 to provide Vocational Education and Training. A total of 47 trainees were
enrolled (31 men and 16 women).
The Ministry has continued to improve teaching and learning environment in FDCs by
constructing and rehabilitating buildings and infrastructures as follows: rehabilitation of
crassrooms, staff houses at Tarime FDC; rehabilitation of staff houses and installation of
electricity at Mwanhala FDC; construction of women trainees dormitories, two toilets,
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kitchen, dinning hall and rehabilitation two staff houses at Mputa FDC; rehabilitation of two
crassrooms, administration block and constructionof two toilets at Sofi FDC; and
rehabilitation of two domitories, classrooms, two toilets and administration block at Kilwa
Masoko FDC.
In addition, for the aim of promoting more access to trainees in FDCs, a number of efforts
were implemented to improve teaching and learning materials and sanitation facilities in
FDCs. These efforts include provision of teaching and learning materials at 25 FDCs which
provide Vocational Education and Training; fumigation had been done for rehabilitated
buildings in Nandembo FDC; toilets were constructed at Masasi and Chilala FDCs; two
dormitories were rehabilitated at Msaginya FDC; and construction of kitchen at Singida FDC
were done.
During the review period, furniture (tables, chairs and desks) were also procured for five
FDCs namely Tarime, Musoma, Msaginya, Ilula and Kisarawe. Water tanks were also
purchased for six FDCs namely Ulembwe, Tarime, Musoma, Msaginya, Ilula and Kisarawe.
Also, fumigation for rehabilitated buildings at Nandembo FDC was done.
2.3.2 Community Development Training In ensuring that there is an adequate number of the Community Development Officers
(CDOs) to be employed at all levels, the Ministry continued to provided Community
Development Training at nine Community Development Training Institutes (CDTIs) namely
Tengeru, Buhare, Uyole, Rungemba, Mlale, Misungwi, Ruaha, Mabughai and Monduli. A
total of 3,131 students were enrolled in nine CDTIs. Out of them, 234 were enrolled at
Bachelors Degree level, 861 at Diploma level and 2,036 at Certificate level as depicted in
Chart 3.
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Chart 3: Students Enrolled in Community Development Training from 2009/10 to 2013/14
Source: Ministry of Community Development, Gender and Children, 2014
Chart 3 above shows that, enrolment for Community Development Training at Certificate
and Diploma levels decreased while enrolment at Degree level increased. Enrolment at
Degree level increased from 139 in 2012/13 to 234 in 2013/14 equivalent to 68.35 percent.
Enrolment at Certificate level decreased to 2,036 in 2013/14 from 4,371 in 2012/13
equivalent to 53.42 percent. Likewise, at Diploma level there is a marked decrease of
enrolment from 1,469 in 2012/13 to 861 in 2013/14 equivalent to 41.39 percent. More
efforts need to be done in order to increase enrolment at eighty CDTIs and at TICD by
constructing and rehabilitating buildings and improving infrastructures; and ensuring
availability of teaching and learning materials.
Community Development Officers work at different levels including Ministries,
Departments, Agencies, Regional Secretariat, Town Councils, Municipal Council and District
Councils as well as in Non Governmental Organizations (NGOs) and Private Sector. Up to
December, 2013 a total of 2,675 Community Development Officers were employed by
Regional Secretariats, Municipal and District Councils. Statistics on Annex 2 show that, a
total of 1,294 Community Development Officers were employed at Ward level compared to
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the actual number required for all wards 3,339 which makes the deficit of 2,045 Community
Development Officers equivalent to 61 percent.
In ensuring that CDTIs provide quality education, the Ministry has developed training
manual for Community Development Training at NTA level 4 and 5. Training manual will be
used by eight Community Development Training Institutes namely Buhare, Ruaha, Uyole,
Mlale, Monduli, Rungemba, Missungwi and Mabughai which provide Diploma and
Certificate in Community Development. In addition, examinations (both first sitting and
supplementary) in the financial year 2013/14 at NTA Level 4, 5 and 6 in all CDTIs and degree
level at Tengeru were administered.
The Ministry strengthened the performance of its institutes (CDTIs and TICD) by convening
board meetings as scheduled. During the review period, one examination Board meeting for
eight CDTIs (Buhare, Ruaha, Uyole, Mlale, Monduli, Rungemba, Missungwi and Mabughai)
was held on 22nd January, 2014. The aim of the meeting was to scrutinize and publish
examinations results. In addition, Board meetings at Tengeru Institute of Community
Development were convened.
50 years Anniversary of TICD celebrations were held from 25th – 31th January, 2014. The
celebrations involved various activities including: General Meeting of Community
Development Sector which involved 400 participants from Ministries, Regional Secretariat,
Local Government Authorities, Principals of Community Development Training Institutes
and Principals of Folk Development Colleges, Development Partners and Civil Society
Organizations; Exhibitions of various services rendered by Tengeru Institute of Community
Development were done.
In enhancing the enrolment at CDTIs and TICD, the Ministry rehabilitated buildings and
infrastructures in three CDTIs namely Mlale, Misungwi and Mabughai. Likewise, minor
classroom renovations were done at Tengeru Institute of Community Development.
Rungemba CDTI was also connected to the National Grid of electricity and student’s toilets
were rehabilitated.
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2.3.3 Child Development
2.3.3.1 Child Participation
The Ministry continued to promote participation of the children in the community through
meetings and sensitization. During the review period, one Junior Council Steering
Committee meeting was convened in Tanga Region on November, 2013. The objective of
the meeting was to discuss the implementation of Bujumbura Convention on the Rights of
Children in East African Countries; to prepare agenda for Annual General Meeting of the
Junior Council of the United Republic of Tanzania; to discuss the implementation of Children
Agenda; and present the regional implementation reports of various Districts Junior
Councils. Notwithstanding, General Meeting of the Junior Council of United Republic of
Tanzania was held in Morogoro Region. The meeting aimed at preparing National Action
Plan for Junior Council. The Draft National Action Plan for Junior Council was prepared.
Likewise, a total of 15 Members of Parliament supporting nutrition and other issue related
to children visited Mwanza and Simiyu Regions at Magu, Nyamagana and Ilemela Districts
on 12th ‐ 13th March, 2014. The purpose of the visit was to learn on the establishment and
implementation of Junior Councils and inspect Child Development Projects (SOS village
construction in Nyamagana and Young Reporters project at Mwanza Youth Children
Network at Ilemela).
Awareness raising on children rights to the community was done through the
commemoration of the Day of the African Child and Family Day. During the review period,
the Day of the African Child and Family Day were commemorated at Regional level. The
themes of the events were ‘‘The Eradication of Harmful Cultural Practices Against Children:
Is Our Responsibility’’ and ‘‘Promote and Enhance Cooperation and solidarity of Family and
Various Social Groups’’ respectively.
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2.3.3.2 Child Protection
The Ministry has been implementing various activities aimed at protecting children against
violence. The Ministry facilitated C – SEMA to operate Child Help Line number 116. The
number is used by community to report incidences of violence against children from
different Regions. C ‐ Sema referred to supportive services like legal aid, health, counselling,
education, rescue and safe shelter. Table 2 shows that, a total 18,251 calls of children
victims of violence received from different Regions, of which legitimate calls were 2,114 and
non legitimate ones were16,137.
Table.2: Children Victims of Violence Calls 2013/14 Category Legitimate Non legitimate Total
Completed referrals 27 0 27
Counselling 431 0 431
Thanks 5 0 5
Information giving 1,582 0 1,582
Sign posting 69 0 69
Blank 0 7,511 7,511
Silent 0 3,953 3,953
Abusive 0 179 179
Prank 0 4,404 4,404
Others 0 55 55
Unknown 0 35 35
Total 2,114 16,137 18,251
Source: C – SEMA, 2014
In addition, National Parenting Education manual for Preventing Violence Against Children
was developed. This manual aims at building the capacity of parents and care givers on
preventing and combating violence against children and other harmful traditional practices.
Likewise, the Ministry provided training on the use of this manual to the Community
Development Officers from Hai,Temeke, Magu and Kasulu Districts.
Violence against childen continued to affect child care, growth and development. In
response to this, the Ministry reviewed an Action Plan for Preventing Children Living and
Working on the Streets. The Ministry also, convened Multisectoral Taskforce annual
meetings on preventing violence against children. The meetings involved all implementers
of Three Year National Plan of Action on Preventing and Respond to Violence Against
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Children (2013 ‐ 2016). The implementers of the plan were: MHA, MHSW, MoEVT, Legal
Sectors Institutions (DPP, Judiciary), PMORALG, TACAIDS, CSOs (Tanzania Child Rights
Forum) and The Religious Council of Peace Tanzania.
According to the Crime Report (2012), reported cases on violence against children aged 0 –
18 years generally continued to increase from 699 in 2011 to 995 in 2012 (Police, 2013).
Sexual violence for girl child decreased from 589 in 2011 to 371 in 2012 while sexual
violence for boys increased from 75 in 2011 to 234. Physical violence for girls increased from
4 in 2011 to 83 in 2012 while for boys increased from 2 in 2011 to 19 in 2012. Emotional
violence for girls increased from 13 in 2011 to 120 in 2012 while for boys, it increased from
16 in 2011 to 168 in 2012 as shown in Chart 4.
Chart 4: Reported Cases on Violence against Children Aged 0‐18 years
Source: Ministry of Home Affairs, 2013
Based to the above data on violence against children the Ministry continues to create
awareness to the community on preventing and combating violence against children. During
the review period, the Ministry raised awareness on child protection to staff at Day Care
Centres, Pre Primary and Primary schools in Dar es Salaam Region. The schools are St.
Maurus Day Care Centres and Pre ‐ Primary Education (Kurasini) and Michael Moussa Pre
Primary and Primary school (Segerea). The Ministry has also sensitized the schools staff on a
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Three Year National Plan of Action on Preventing and Respond to Violence Against Children
(2013 ‐ 2016). Likewise, training on the rights of children was provided to children who
engaged in child labour in Tanga, Korongwe, Kigoma Ujiji, Uvinza and Kasulu Districts. During
the training session, children also provided their comments on draft Constitution of United
Republic of Tanzania.
2.3.3.3 Early Childhood Development
In ensuring child care, growth and development are incorporated in plans and policies, the
Ministry reviewed Child Development Policy of 2008. This was done in order to incorporate
the emerging issues on Child Care, Growth and Development which consider the
investment in early ages from pregnancy to 8 years. The draft policy will be known as Child
Care, Growth and Development Policy of 2014.
During the review period, the Ministry continued to provide Pre Primary Education through
28 FDCs. A total of 1,033 children were enrolled in Early Childhood Development
Programme (ECD) at 28 FDCs, of whom 491 were boys and 542 girls. As depicted in Chart 5,
girls were 52% compared to 48% boys. More sensitization need to be created to the
community on the importance of sending children (both boys and gilrs) to Pre Primary
schools.
Chart 5: Enrolment of Children in Early Childhood Development Programme at FDCs ‐ 2013/14
Source: Ministry of Community Development, Gender and Children, 2014
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2.3.4 Gender Equality
2.3.4.1 Gender Mainstreaming
The Ministry has undertaken various initiatives to ensure gender equality in the society by
mainstreaming gender into policies, plans and programmes. These initiatives include:
Converning Gender Mainstreaming Working Group quarterly meetings. The aim of this
group is to incorporate gender concerns into National Policies. In addition, the Gender
Mainstreaming Working Group reviewed its Terms of Reference for being much more
focused on issues of mainstreaming.
During this period, the Ministry conducted an assessment on effectiveness of gender
mainstreaming practices in selected LGAs namely Tanga Town Council, Iringa Council,
Moshi Council, Arusha Town Council, Temeke Municipal and Morogoro Municipal. The aim
of the assessment was to identify the challenges in mainstraeming gender issues in Policies
and Plans; to learn best practices on gender mainstreaming; and to identify training needs.
The result of assessment shows that, there was lack of fund in implementing gender issues
at council level; councils did not incorporate gender issues in planning and budgeting; and
ineadequancy of capacity building to staff on gender mainstreaming.
Training on Gender Responsive Budgeting was also provided to 28 Ministry staff, including
Directors, Head of Units, Assistant Directors and Budget’s officers from Department of
Community Development, Children Development, Gender Development, NGOS
Coordination and Policy and Planning. The objective of the training was to build capacity of
Ministry’s staff on preparing Gender Responsive Budget.
Efforts have been undertaken by Ministry to ensure that gender equality is achieved
through the implementation of Regional and International conventions. During the review
period, the Ministry prepared 7th and 8th Country report on implementation of the United
Nations Convention on the Elimination of All Forms of Discrimination Against Women
(CEDAW). The draft report was submited to Interministerial Technical Committee (IMTC) for
further action. The report highlights the status of women in Tanzania. Likewise, the Ministry
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Country report on implementation of Beijing +20 and Millennium Development Goals 2015
was prepared. The report was submitted to the Commission of United Nations in May, 2014.
Resolutions on gender equality were implemented and reported by the Government of
United Republic of Tanzania in various Regional and International fora. These meetings
included: Souther African Development Cooperation (SADC) meeting on gender issues held
in in Lilongwe ‐ Malawi; African Union preparatory meeting for the UN 58th session of
Commission of Status of Women held in Ethiopia Addis Ababa; and the 58th session on
Commission on Status of Women (CSW) held at United Nations Headquarters in New York,
in March, 2014.
Likewise, due to the emerging issues on gender and women empowerment in the
community, the Ministry initiated the review of the Women and Gender Development
Policy of 2000. The consultation meetings with different stakeholders were done for the aim
of incorporating the emerging issues. The draft is known as National Gender Policy of 2014.
2.3.4.2 Gender Based Violence
The Ministry continued to educate the community on preventing and combating gender
based violence by awareness creation, sensitation and outreach. During the review period,
Buhare CDTI in Mara Region conducted outreach training and awareness creation on gender
violence to community leaders to initiate men’s network and survival groups. The result of
this training and awareness creation was the establishment of one men’s network at Mkirila
Village in Buhare Ward. The network is used for combating gender based violence. Likewise,
the Ministry conducted sensitization workshops to women groups, girls, men and young
boys on how to prevent and mitigate gender based violence. Women Information
Windows which have been established in CDTIs and FDCs are used for sensitization and
provision of relevant gender information.
The Ministry conducted an assessment training on mitigating gender based violence which
was provided to Security and Safety Committees in Manyara Region. The aim of assessment
was to identify challenges encountered in combating gender based violence. The result
revealed that, capacity building on responding to gender based violence is needed to the
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members of Security and Safety Committees; and the committees deal with issues like
migration and food insecurity rather than GBV. According to the Crime Report (2012),
gender based violence reported cases increased from 6,378 in 2011 to 6, 672 in 2012 as
depicted in Chart 6.
Chart 6: Gender Based Violence Reported Cases from 2011 to 2012
Source: Ministry of Home Affairs, 2013
Awareness on gender based violence was created to the community through
commemoration of International Women’s Day and 16 days of Activism. The Ministry
coordinated the commemoration of 16 days of Activism which was held from 25th
November to 6th December, 2013. In addition, International Women’s Day was
commemorated on 8th March, 2014 at Regional level. The commemoration of these events,
involved also the exhibitions of women products and services by involving both public and
private sectors as well as Civil Society Organizations. Community banners with messages on
gender based violence and women empowerment were displayed. The theme of
International Women’s Day was “Inspiring Change’’.
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The Ministry also developed tools for Gender Based Violence (GBV) response and
prevention namely ‘‘The National Strategy on Community Sensitization to prevent and
Respond to GBV (2013)’’, which was also translated into Swahili ‘‘Mwongozo wa Kuzuia na
Kudhibiti Ukatili wa Kijinsia kwa Kamati za Vijiji, Mitaa, Kata na Wilaya (2013)’’.
In addition, the Ministry also conducted quarterly meetings for the National Multisectoral
Committee on Prevention and Response of Violence against Women and Children. Overall
functions of the committee is to oversee the protection of women’s rights as enshrined in
the United Republic of Tanzania Constitutional of 1977 and in various international human
right’s instruments ratified by the Government of Tanzania.
Furthermore, the National Multisectoral Committee on the Prevention and Response to
Violence against Women and Children conducted a spot check in Tabora Region. The
objective of the spot check was to evaluate how cases of early marriage are being handled;
and to learn other types of GBV and services provided in handling GBV cases in Tabora
region.
2.3.4.3 Women Economic Empowerment
The Ministry continued to empower people especially women through Women
Development Fund (WDF) and the Tanzania Women’s Bank (TWB). This initiative helped to
increase income of women and hence facilitates the access of services like education,
health, shelter and food for their families.
(a) Women Development Funds
Women economic empowerment is an important strategy for reduction of income poverty
to the community especially women. During the review period, the Ministry through
Women Development Fund (WDF) disbursed Tshs.445,000,000 to 40 Councils. The money
used for providing credit facilities to women enterpreneurs. The names of councils and
amount disbursed are depicted in Annex 3.
(b) Tanzania Women’s Bank
During the review period, the Ministry continued to strengthen Tanzania Women’s Bank
services by providing subvention amounting to Tsh.450,000,000/=. Tanzania Women’s Bank
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(TWB), scaled up its services to seven Regions namely Dar es Salaam, Dodoma, Mwanza,
Ruvuma, Njombe, Iringa and Mbeya. The bank has continued to empower people especially
women by providing loans and training. A total of Tshs.24,863,782,000 loans were issued to
12,992 enterpreneurs, of whom 11,350 were women and 1,642 were men as shown in Chart
7.
Chart 7: Enterpreneurs Received Credits from Tanzania Women’s Bank from 2009/10 to 2013/14
Source: Tanzania Women’s Bank, 2014
During the review period, Tanzania Women’s Bank opened the second branch known as
‘‘Entrepreneur Branch’’, at Kariakoo ‐ Agrey/Likoma street in Dar es Salaam Region. In
addition, TWB provided training on entrepreneurship, business record keeping, proper use
and repayment of credit, saving, business enhancement and business registration before
giving credits to 8,858 women entrepreneurs.
In ensuring financial services reaches the clients especially women entrepreneurs, Tanzania
Women’s Bank (TWB) continued to establish credits centres in seven Regions namely Dar es
Salaam, Dodoma, Mwanza, Mbeya, Iringa, Ruvuma and Njombe. In the review period, a
total of 63 credits centres were established for providing credits facilities and training to
enterpreneurs. The established credit centres include: 20 credits centres in Dar es Salaam; 8
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in Dodoma; 5 in Mwanza; 11 in Mbeya; 9 in Ruvuma; 5 in Iringa; and 5 in Njombe Region.
Therefore, there is an increase of credits centres to 63 in 2013/14 from 18 credits centres
in 2012/13 as depicted in Chart 8.
Chart 8: Tanzania Women’s Bank Credit Centers from 2012 to 2013
Source: Tanzania Women’s Bank, 2014
The efforts made in establishment of credits centres enhanced the number of
enterpreneurs especially women accessing loan facilities. In 2013/14, the number of
enterpreneurs accessing loans from each Region shows that, entrepreneurs in Dar es
Salaam Region lead in accessing loans by 46% followed by Dodoma 20%, Mwanza 14%,
Ruvuma 10%, Mbeya 5%, Iringa 3% and Njombe 2% as depicted in Table 4.
Table 4: Number of Enterpreneurs Accessing Loan from TWB by Region, 2013/14 Region Entrepreneurs Total %
Women Men
Dar es Salaam 5,152 770 5,922 46
Dodoma 2,300 284 2,584 20
Mwanza 1,554 253 1,807 14
Ruvuma 1,142 186 1,328 10
Mbeya 558 69 627 5
Iringa 412 51 463 4
Njombe 232 29 261 2
Total 11,350 1,642 12,992 100
Source: Tanzania Women’s Bank, 2014
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2.3.4.4 Women in Decision Making Position
The government has undertaken various initiatives for increasing women participation in
decision making. The initiatives include: amendment of the Constitution of United Republic
of Tanzania of 1977 (2004). The Constitution of the United Republic of Tanzania provides 30
percent special seats for women in Parliament and 33.3% special seats in the Local Councils,
this was operationalized in the 2005 General election. The General Elections of 2010
increased women participation in the Parliament to 36.0% of all seats in Parliament.
The Government is also a signatory of the Protocol on Gender Development (2008) of the
Southern Africa Development Cooperation and Protocol on the Charter of Human and
Peoples Rights on the Rights of Women in Africa and Solemn Declaration on Gender
Development. Both protocol advocates on increasing Women’s participation in decision
making to reach 50%. The number of women Ministers increased from 6 in 2009 to 10 in
2013 and women Member of Parliament has increased from 96 in 2009 to 126 in 2013 as
depicted on Table 5.
Table 5: Women Participation in Decision Making in Various Levels
Category
2009 2010 2011 2012 2013
Male
Female
Total
Male
Female
Total
Male
Female
Total
Male
Female
Total
Male
Female
Total
Ministers 19 6 25 19 6 25 21 8 29 22 8 30 22 10 32
Deputy Ministers
13 5 18 13 5 18 18 3 21 18 4 22 19 6 25
Members of Parliament
219 96 315 219 96 315 220 124 344 221 126 347 224 126 350
Permanent Secretaries
19 7 26 19 7 26 24 5 29 23 5 28 18 4 22
Deputy Permanent Secretaries
15 5 20 15 5 20 19 8 27 18 7 25 16 11 27
Commissioners
22 3 25 22 3 25 9 4 13 9 4 13 14 5 19
Assistant Commissioners
39 14 53 0 0 0 0 0 0 19 6 25 3 2 5
Directors 33 88 121 39 14 53 0 0 0 33 88 121 114 51 165
Assistant Directors
81 44 125 37 118 155 0 0 0 81 44 125 225 132 357
Regional Commissioners
18 3 21 18 3 21 18 3 21 15 6 21 19 6 25
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Category
2009 2010 2011 2012 2013
Male
Female
Total
Male
Female
Total
Male
Female
Total
Male
Female
Total
Male
Female
Total
Regional Administrative Secretaries
15 9 24 15 9 24 11 10 21 12 9 21 15 10 25
District Commissioners
87 25 112 87 25 112 83 31 114 90 43 133 91 53 144
District Executive Directors
99 34 133 99 34 133 99 34 133 99 34 133 101 33 134
Ambassadors 0 3 24 27 21 3 24 0 0 0 36 12 48
Judges 5 16 21 57 32 89 63 34 97 12 19 31 43 24 67
Speaker 1 0 1 1 0 1 0 1 1 0 1 1 0 1 1
Deputy Speaker
0 1 1 0 1 1 1 0 1 1 0 1 1 0 1
Attorney General
1 0 1 1 0 1 1 0 1 1 0 1 1 0 1
Total 686 356 1,042 664 382 1,046 608 268 876 674 404 1,078 962 486 1,448
Source: Ministry of Community Development, Gender and Children, 2014
2.3.5 Coordination of Non Governmental Organization
The Ministry undertook various initiatives in enhancing Non Governmental Organizations
(NGOs) participation in community development. In the review year, a total of 617 NGOs
were registered under the NGO Act No.24 of 2002. Out of NGOs registered, 591 NGOs were
issued with certificate of registration and 26 NGOs were issued with certificate of
compliance as shown in Table 6.
Table6: NGOs Registered for Certificate and Compliance from 2005 to 2013
YEAR CERTIFICATE COMPLIANCE TOTAL
2005 257 147 404
2006 655 181 836
2007 625 153 778
2008 749 119 868
2009 675 95 770
2010 519 28 547
2011 730 38 768
2012 656 36 692
2013 591 26 617
Total 5,457 823 6,280
Source: Ministry of Community Development, Gender and Children, 2014
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During the review period, most registered NGOs work at national level, followed by District,
Regional and International level. NGOs registered at National level were 519 equivalent to
84.12%; District level were 39 (6.32%); Regional level were 37 (6.00%) and International
level were 22 (3.57%), as depicted in chart 9.
Chart 9: NGOs Registered at Different Levels from 2005 to 2013
Source: Ministry of Community Development, Gender and Children, 2014
In increasing accountability of NGOs, National NGOs Coordination Board visited and
inspected projects and activities implemented by NGOs which operate in four Regions
namely Arusha, Mbeya, Lindi and Tanga. The National NGOs Coordination Board meetings
were convened and 189 NGOs stakeholders from these Regions met and shared the
achievements and challenges facing NGOs development.
The Ministry received, analyzed and reviewed annual performance reports from 50 NGOs.
Out of NGOs which submitted their annual performance reports, 11 were International
NGOs and 39 were Local NGOs.
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2.3.6 Good Governance and Accountability
The Ministry undertook various initiatives in ensuring efficiency use of financial resources
(Other Charges and Development funds) according to the Public Finance Regulation 34 of
2001. During the review period, performance audit was conducted in seven Folk
Development Colleges (FDCs) namely Mbinga, Njombe, Mputa, Muhukuru, Msingi, Munguri
and Chisalu. The findings revelead that, there is lack of land title deeds for some FDCs,
missing of some financial payment documents, inadequate staff, some equipment are not
entered in the inventory registers, dilapidated buildings and infrastructures (administration
blocks, dormitories, staff houses etc). These are some of challenges that hampered
provision of quality Folk Education and Vocational Education Training in FDCs and CDTIs.
In addition, Ministry's Payroll Management system and Retention scheme in four CDTIs
(Buhare, Misungwi, Uyole and Rungemba) and Non Governmental Organizations registered
under the Ministry were audited. The following deficiencies were observed:‐ delayed
remittance of school fees to Headquarters retention account; maintenance of Cash Book
and Bank reconciliation were not adequately done. Likewise, there are employees at TICD
who do not contribute to NHIF as per July to October 2013 payrolls; and bank reconciliation
statements were not prepared as required by the regulation at Monduli and Mabughai
CDTIs; and Mamtukana, Ifakara and Handeni FDCs.
Ministry’s Strategic Budget Allocation System (SBAS), Medium Term Expenditure
Framework (MTEF) 2014/15, Memorandum and Budget Speech for year 2014/15 were
prepared and submitted to respective organizations. In addition, consolidated Action Plan
and Cash Flow for recurrent and development expenditure for year 2014/15 were also
prepared and submitted to President’s Office, Planning Commission.
The Ministry undertook assessment of the implementation of Women Development Fund
(WDF) in ten Regions namely Arusha, Dar es Salaam, Manyara, Singida, Pwani, Tanga, Katavi,
Rukwa, Morogoro and Kagera. The aim of assessment was to identify challenges which
hampered efficient implementation of fund in the councils. The findings showed that,
Women Development Fund did not meet women entrepreneurs demand; many councils did
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not contribute 5 percent of their own source revenue to complement WDF; some of
women entrepreneurs thought that, the credit they got is a grant from government as a
result did not repay; lack of entrepreneurship skills to women entrepreneurs; lack of
Community Development Officers in some Wards to monitor performance of WDF; and lack
of working equipment especially transport facilities to facilitate Community Development
Officers to monitor WDF activities.
In improving quality of Folk Education and Vocational Education Training, the Ministry
carried out monitoring in 25 Folk Development Colleges namely Rubondo, Kisangwa,
Handeni, Msingi, Mwanva, Kasulu, Munguri, Chilala, Masasi, Malampaka, Mbinga, Gera,
Chisalu, Kiwanda, Newala, Njombe, Chala, Nzega, Mamtukuna, Ikwiriri, Katumba,
Sengerema, Muhukuru, Sofi and Mputa. The monitoring aimed at assessing the
achievements and challenges faced in provision of Vocational Education and Folk Education
training. The results revealed that, there are inadequate and inappropriate workshops,
shortage of staff houses; shortage of modern teaching and learning materials; dilapidated
buildings and infrastructure; lack of transport facilities; and land disputes.
Likewise, during the review period, the Ministry also continued to track the implementation
of budget and plans. Ministry’s periodic reports and annual performance report for
2013/14, MKUKUTA II 2013/14 implementation and Ruling Party Election Manifesto reports
were prepared and submitted as per requirement.
2.4 Progress in Improving Service Delivery
Progress in improving services delivery was based on the commitments stipulated on client’s
services charter. The Ministry undertook a number of initiatives to improve service delivery
in 2013/14.
2.4.1 Service Delivery Improvement Initiatives The Ministry has undertaken the following initiatives in improving service delivery and
performance. These initiatives are:
(i) Strengthening Community Development Training in eight CDTIs and TICD by
informing the selected students on time. During the review period, selected students
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to join CDTIs were informed one month before the commencement of training
programme which started in October, 2013. In addition, certificate for CDTIs
graduates were issued after three months after the completion of studies;
(ii) Performance audit was conducted in seven Folk Development Colleges (FDCs)
namely Mbinga, Njombe, Mputa, Muhukuru, Msingi, Munguri and Chisalu. The
findings revelead that, there is lack of land title deed for some FDCs; lack of
expenditure evidence; inadequate staff; other equipment were not entered in the
inventory registry; dilapidated buildings and infrastructures (administration blocks,
dormitories, staff houses etc). Likewise, Ministry's Payroll Management system and
Retention scheme in four CDTIs (Buhare, Misungwi, Uyole and Rungemba) and Non
Governmental Organizations registered under the Ministry were audited. The audit
aimed at improving use of financial resource at Ministry Headquarters, CDTIs, TICD
and FDCs;
(iii) In strengthening Women development Fund, the Ministry and Parliamentary
Committee on Community Development monitored the implementation of Women
Development Fund in ten Regions namely Arusha, Dar es Salaam, Manyara, Singida,
Pwani, Tanga, Katavi, Rukwa, Morogoro and Kagera. The results revealed that, lack
of transport and inadequacy of entrepreneurship skills are the major challenges
Community Development Officers (CDOs) face in monitoring Women development
Fund;
(iv) In promoting gender equality, two Country report on implementation of the
Convention on the Elimination of All Forms of Discrimination Against Women
(CEDAW) and implementation of Beijing +20 and Millennium Development Goals
2015 were prepared;
(v) In enhancing participation of NGOs in community development, the Ministry
ensured timely processing and issuing of NGOs registration and compliance
certificates within three days after their submission;
(vi) Nonetheless, the Ministry placed more emphasis on retaining new employees in
their work stations; all 32 staff recruited during 2013/14 were successfully retained.
Indeed, the Ministry had all matters pertaining to employee’s management such as
filling and submission of personnel data forms to the President’s Office ‐ Public
AnnualPerformanceReport 2013/2014
27
Service Management for enrolment in the payroll system were settled within the
required period (one month);
(vii) Empowering women economically: TWB ensured that easy access of financial
services by its clients particularly women by locating its loan points close to its
clientele. About 63 credit centers have been established in Dar es Salaam, Dodoma,
Mbeya, Ruvuma, Iringa, Njombe and Mwanza Regions. This initiative save cost and
time of entrepreneurs travelling long distances to access TWB financial services; and
(viii) Moreover, the Ministry also focused on providing legal advisory services to its
customers and facilitates Ministry’s staff and community especially women on their
legal demands.
2.4.2 Evidence of Service Delivery Improvement
The Ministry has improved services delivery to its clients in terms of quality, cost saving and
timelines. During the review period, there were noted some improvements in services
rendered by the Ministry as depicted in Table 7.
Table 7: Service Delivery Improvements – 2013/14
SERVICE (CLIENT)
AREA OF IMPROVEMENT
DESCRIPTION OF THE IMPROVEMENT
SOURCE OF DATA/ EVIDENCE
OF IMPROVEMENT
Paying of first
salaries to new
employees
Timeliness During the review period, first
salary payment for new 32
employees recruited was made
within two month compared to
2010/11 when was made after
four months.
MCDGC Payroll
System
Issuing NGO
Registration and
Compliance
Certificates
Timeliness The existence of NGOs website
(http//www.tnnc.go.tz)
facilitated stakeholders to
access registration forms online.
This initiative reduced clients’
travelling costs and time. The
Ministry continued to use NGOs
Assistant Registrars (Community
Development Officers) at
District level to facilitate the
MCDGC NGO
Databank
AnnualPerformanceReport 2013/2014
28
SERVICE (CLIENT)
AREA OF IMPROVEMENT
DESCRIPTION OF THE IMPROVEMENT
SOURCE OF DATA/ EVIDENCE
OF IMPROVEMENT
registration of NGOs.
Consequently, the registration
process took only three days for
issuing NGOs registration and
compliance certificates in
2013/14.
Financial
facilities
Cost and time
saving
Tanzania Women’s Bank
continued to enrich its financial
services near to clients
especially women entrepreneurs
by increasing the number of
credit centres from 18 in
2012/13 to 51 in 2013/14. This
initiative helped women
entrepreneurs to easily receive
financial services like credits and
training through the newly
established branches and credit
centres. Thus reducing the cost
of travelling and time used and
facilitate more clients to access
services.
TWB
Commencement
of training
programme
Timeliness Students selected to join
Community Development
Training at nine CDTIs were
informed on commencement of
training programme within one
month in 2013/14 compared to
two months in 2012/13.
CDTIs Records
Issuing of
Community
Development
Certificates
Timeliness Alumni certificates for eight
CDTIs and TICD were issued
after three months in 2013/14
compared to 2010/11 where
certificate issuance was held
after six months.
CDTIs and TICD
Records
AnnualPerformanceReport 2013/2014
29
SERVICE (CLIENT)
AREA OF IMPROVEMENT
DESCRIPTION OF THE IMPROVEMENT
SOURCE OF DATA/ EVIDENCE
OF IMPROVEMENT
Provision of
Vocational
Education and
Training
Quality The Ministry has implemented
various initiatives to improve
the quality of education at FDCs.
During 2012/13, the Ministry
started offering Vocational
Education and Training in 25
FDCs. This initiative has
increased enrolment of trainees
from 1,173 in 2012/13 to 2,722
equivalents to 132.05.
FDCs
Source: Ministry of Community Development, Gender and Children, 2014
2.5 Evaluations and Reviews
The purpose of this section is to summarize the main results of evaluations and reviews
undertaken during the financial year 2013/14. During the review period four areas were
evaluated as shown in Table 8.
Table 8: Summary of Evaluation and Reviews, 2013/14
Name of Evaluation/ Review
Evaluations Question Asked
Summary of Main Findings Public Availability
Assessment on
training needs
for Gender
Mainstreaming
in LGAs
The training needs assessment was
conducted in six selected LGAs which
are: Morogoro Municipal, Iringa
Municipal, Tanga City Council, Moshi
Municipal Council, Arusha City
Council and Temeke Municipal.
The assessment aimed at
establishing gaps availed in
Mainstreaming Gender into plans
and policies in their respective LGAs.
The results of assessment on gender
mainstreaming training needs
include: Gender Analysis; Gender
Already
disseminated to
the
stakeholders
AnnualPerformanceReport 2013/2014
30
Name of Evaluation/ Review
Evaluations Question Asked
Summary of Main Findings Public Availability
mainstreaming; Gender Needs;
Equity and Equality; Gender Budget;
and Gender Violence.
Review of Child
Development
Policy of 2008
(i) Was there an
evaluation of the
Child Development
Policy?
(ii) How many plans
focus on separate
sectoral issues, and
do not promote an
integrated
approach?
Child Development Policy of 2008
was reviewed. This was done in
order to incorporate the emerging
issues on Child Care, Growth and
Development which consider the
investment in early aged from
pregnancy to 8 years. The draft
policy is known as Child Care,
Growth and Development Policy of
2014.
Not available to
the public
Impact of
training
conducted to
GBV Multi
Sectoral
Committees in
Piloted LGAs
(i) Is there a District
GBV Committee?
(ii) How many
members are
there in the
committee?
(iii) As a member of
GBV committee do
you think the
training was
helpful?
(iv) Have you been
able to apply
knowledge and
The assessment was conducted in
six districts of Manyara Region. The
districts were: Babati Town Council,
Babati District Council, Kiteto,
Simanjiro, Mbulu and Hanang.
The assessment aimed at finding out
the impact of Gender Based Violence
(GBV) training offered to selected
members of district peace and
security committees in 2011.
The assessment revealed that the
members of the committee put in
place internal action plan to facilitate
and promote action for the
prevention and response to VAWG.
Already
disseminated to
the
stakeholders
AnnualPerformanceReport 2013/2014
31
Name of Evaluation/ Review
Evaluations Question Asked
Summary of Main Findings Public Availability
skills learnt?
(v) Is there any other
Committee in the
District dealing
with GBV cases?
(vi) Do District
Commissioner use
public meetings to
sensitize people
on prevention and
eradication of
GBV?
(vii) Are people well
informed on
punishment/penal
ty to those who
perform GBV?
Among the forms of violence the
committee handled include,
battering which had the most
occurrences [3 cases]; followed by
raping and abandonment of the
survivor by a husband/partner [2
cases]. In responding and preventing
GBV, majority of the responses
suggested that: the Ministry should
continue providing training on GBV
to Gender and Children Desks at
Police Stations and GFPs in all
Institutions at all levels; it should
also continue sensitizing
communities and community groups
on prevention and eradication of
GBV; strengthening GBV
committees; and training of
Community Members, especially
influential people on GBV.
Assessment on
implementation
of Women
Development
Fund
(i) How many women
in the group?
(ii) Does the council
provides training
before providing
credits?
(iii) What type of
business do you
undertake?
(iv) Does your
business has
project write‐up?
(v) How much amount
The Ministry assessed the
implementation of Women
Development Fund (WDF) in ten
Regions namely Arusha, Dar es
Salaam, Manyara, Singida, Pwani,
Tanga, Katavi, Rukwa, Morogoro and
Kagera. The assessment aim at
identifying challenges which
inhibited efficient implementation of
the Fund in the council. The findings
showed that, Women Development
Fund`s loan did not meet women
entrepreneurs` demand; many
Already
disseminated to
the
stakeholders
AnnualPerformanceReport 2013/2014
32
Name of Evaluation/ Review
Evaluations Question Asked
Summary of Main Findings Public Availability
of loan was
provided?
(vi) What are the
reasons for not
repaying the loan?
(vii) What are the
challenges faced
by women
entrepreneurs?
councils did not contribute 5 percent
of its revenue on WDF; some of
women entrepreneurs thought that,
the credit they got as an assistance
from government as a consequence
did not repay; inadequate
entrepreneurship skills to women
entrepreneurs; inadequacy of
Community Development Officers in
some Ward and lack of working
equipment especially transport
facilities which facilitate Community
Development Officers in monitoring
WDF.
Source: Ministry of Community Development, Gender and Children, 2014
2.6 Priority Milestones
The Ministry developed priority milestones in financial year 2013/14 in consultation with
staff from TWB, FDCs and CDTIs. During the review period, a total of nine priority milestones
were implemented. The overall implementation status of these priority milestones are
shown in Table 9.
Table 9: Annual Priority Interventions and Status, 2013/14
PRIORITY AREA MAIN ACTIVITY/ SUB ‐ TASK
OVERALL STATUS AS OF JUNE, 2013 ASSESSMENT
Tanzania
Women’s Bank
Provision of
financial services
A total of Tshs.24,863,782,000 loans
were issued to 12,992 enterpreneurs,
of whom 11,350 were women and
1,642 men. Likewise, training on
entrepreneurship (business record
keeping, proper use and repayment
of credit, saving, business
On Track
AnnualPerformanceReport 2013/2014
33
PRIORITY AREA MAIN ACTIVITY/ SUB ‐ TASK
OVERALL STATUS AS OF JUNE, 2013 ASSESSMENT
enhancement and business
registration) were provided to 8,858
women entrepreneurs.
Women
Development
Fund
Provision of
credits facilities
to women
entrepreneurs
A total of Tshs.445,000,000 Women
Development Funds disbursed to 40
Councils for providing credit facilities
to women enterpreneurs.
Off
Track
Gender Based
Violence
Prevention and
combating
gender based
violence
The Ministry through Buhare CDTI in
Mara Region conducted outreach
training and awareness creation on
gender violence to community
leaders to initiate men’s network and
survival groups. The result of this
training and awareness creation was
the establishment of one men’s
network at Mkirila Village in Buhare
Ward. The network is used on
combating gender based violence.
The Ministry also reviewed Women
and Gender Development Policy of
2000. The current draft is known as
National Gender Policy.
On Track
Folk and
Vocational
Education and
Training
Provision of Folk
Education in 55
FDCs
The Ministry continued to provide
Folk Education in 52 FDCs. The
enrolment in 52 FDCs which provide
Folk Education was 36,937 trainees,
of whom 16,283 were male and
20,654 female.
On Track
Provision of
Vocational
Education and
For the period of 2013/14 a total of
2,722 students were enrolled in
Vocational Education and Training in
On Track
AnnualPerformanceReport 2013/2014
34
PRIORITY AREA MAIN ACTIVITY/ SUB ‐ TASK
OVERALL STATUS AS OF JUNE, 2013 ASSESSMENT
Training in 25
FDCs
25 FDCs, of whom 2,077 were male
and 645 female. There was an
increase of enrolment in Vocational
Education and Training from 1,173 in
2012/13 to 2,722 in 2013/14
equivalent to 132.05 percent.
Construction and
rehabilitation of
buildings and
infrastructures at
FDCs
The Ministry has been continuing to
improve teaching and learning
environment at FDCs by constructing
and rehabilitating the college
buildings and infrastructures. For this
period, rehabilitation of buildings and
infrastructures at Tarime, Mwanhala,
Kilwa Masoko, Msaginya, Mputa, Sofi
and Singida FDCs were efficiently
done.
At Risk
Community
Development
Training
Provision of
Community
Development
Training
A total of 3,131 students were
enrolled in 9 CDTIS namely Tengeru,
Buhare, Uyole, Rungemba, Mlale,
Misungwi, Ruaha, Mabughai and
Monduli. Out of which 234 were
enrolled at Bachelors Degree level,
861 at Diploma level and 2,036 at
Certificate level.
On Track
Coordination of
NGOs
Registration of
NGOs
In the review year, a total of 617
NGOs were registered under the
NGO Act No. 24 of 2002. Out of
NGOs registered, 591 NGOs were
issued with certificate of registration
and 26 NGOs were issued with
On Track
AnnualPerformanceReport 2013/2014
35
PRIORITY AREA MAIN ACTIVITY/ SUB ‐ TASK
OVERALL STATUS AS OF JUNE, 2013 ASSESSMENT
certificate of compliance.
The National NGOs Coordination
Board meetings were convened in
Arusha, Mbeya, Lindi and Tanga
Regions. The Board met with 189
NGOs stakeholders from these
Regions and shared the
achievements and challenges facing
NGO development.
Child
Participation
Convening Annual
General Meeting
of the Junior
Council of the
United Republic
of Tanzania
The Ministry coordinated the Annual
General Meeting of the Junior
Council of the United Republic of
Tanzania which was convened to
discuss the implementation of
Children Agenda and implementation
of various Districts Junior Councils
minutes.
On Track
Child Protection Preventing and
combating
violence against
children
National Parenting Education manual
on Violence Against Children was
developed. This manual aimed at
building capacity of parents and care
givers on preventing and combating
violence against children and other
harmful traditional practices. In
addition, the Ministry provided
training on the use of this manual to
the Community Development
Officers at Hai,Temeke, Magu and
Kasulu Districts.
Likewise, the Ministry reviewed an
Action Plan for Preventing Children
On Track
AnnualPerformanceReport 2013/2014
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PRIORITY AREA MAIN ACTIVITY/ SUB ‐ TASK
OVERALL STATUS AS OF JUNE, 2013 ASSESSMENT
Living and Working in Street.
Early Childhood
Development
(ECD)
Provision of Pre
Primary
Education
A total of 1,033 children were
enrolled in ECD at 28 FDCs, of whom
491 were boys and 542 girls. The girl
children were more enrolled by 52%
compared to boys children 48%.
On Track
Source: Ministry of Community Development, Gender and Children, 2014
AnnualPerformanceReport 2013/2014
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CHAPTER THREE: FINANCIAL PERFORMANCE
3.1 Introduction
This chapter describes Ministry’s accounting, financial and procurement performance of the
financial year 2013/14. The chapter contain four sections including: section 3.2 which
describes the accounting procedures used and results of independent audits by the
Controller and Auditor General (CAG); section 3.3 which compares approved budgeted and
actual expenditures over time and across Departments; section 3.4 which describes
revenues raised; and section 3.5 which provides the reviews procurement initiatives
undertaken.
3.2 Accounting
The Ministry’s financial statements prepared in accordance with
Public Finance Act No.6 of 2001 (revised 2004), and comply with
the requirements of International Public Sector Accounting
Standards (IPSAS). The Controller and Auditor General (CAG)
has already issued report on Audited Financial Statements for
the financial year 2012/13. The result shows that, the Ministry
got unqualified report with emphasis matters.
The trends of auditor certificate issued to MCDGC for the last eight years as shown in Table
10 above, the number of clean audit reports increased. Apparently, the Ministry got
qualified reports for the year 2005/06 and 2007/08; and unqualified reports for the year
2006/07, 2008/09, 2009/10, 2010/11, 2011/12 and 2012/13. The trend since 2005/06,
shows that, unqualified reports accounts for 75 percent of audit report for the 8 years
period and qualified report accounts for 25 percent as depicted in Chart 10.
Table 10: External Audit Results
Year Audit Result
2005/06 Qualified
2006/07 Unqualified
2007/08 Qualified
2008/09 Unqualified
2009/10 Unqualified
2010/11 Unqualified
2011/12 Unqualified
2012/13 Unqualified
Source: CAG Report, 2013
AnnualPerformanceReport 2013/2014
38
Chart 10: Audit Results from 2005/06 to 2012/13
Source: Ministry of Community Development, Gender and Children, 2014
3.3 Approved Budget and Actual Expenditures
3.3.1 Expenditure Overview
In the review period, the Ministry planned to spend Tshs.25,964,170,000.00 of which
Tshs.5,397,496,000.00 was for Other Charges (OC), Tshs.8,656,002,000.00 was for PE and
Tshs.11,910,672,000.00 was for development budget. During the review period, amount
disbursed was Tshs.15,964,864,290.00 of which Tshs.2,445,981,550.00 was for OC,
Tshs.9,631,262,150.00 was for Personal Emolument (PE) and Tshs.2,923,620,590.00 was for
the development budget. Up to 30th June, 2014 the actual expenditure was
Tshs.15,000,820,594.07 which is equivalent to 62.60% of approved budget. The budget and
expenditure for each Department and Unit are shown in Table 11.
Table 11: Budget and Expenditure Overview for 2013/14 CLASSIFICATION APROVED BUGET DISBURSED ACTUAL EXPENDITURE
AMOUNT (TSHS) % BUDGET
AMOUNT (TSHS) % BUDGET
1 2 3 4=3/2 5 6=5/2
OTHER CHARGES (OC)
5,397,496,000.00 2,445,981,550.00 45.32 2,445,937,854.07 45.32
PERSONAL EMOLMENT (PE)
8,656,002,000.00 9,631,262,150.00 111.27 9,631,262,150.00 111.27
DEVELPOMENT 11,910,672,000.00 2,923,620,590.00 24.54 2,923,620,590.00 29.5
TOTAL 25,964,170,000.00 15,000,864,290.00 62.6 15,000,820,594.07 62.6
Source: Integrated Financial Management System (IFMS) June, 2014
AnnualPerformanceReport 2013/2014
39
3.3.2 Expenditure by Department and Units
During the review period, the recurrent expenditure for each Department and Unit was
analyzed against its corresponding budgeted amount as depicted in Table 12.
Table 12: Summary of Recurrent Expenditure by Department and Unit, 2013/14 SUBVOTE NAME APPROVED
BUDGET DISBURSED ACTUAL EXPENDITURE
AMOUNT % BUDGET AMOUNT % BUDGET
1 2 3 4=3/2 4 5=4/2
ADMINISTRATION AND HUMAN RESOURCES MANAGEMENT DEPARTMENT
597,951,769.00 412,984,521.54 69.07 412,973,051.09 69.06
FINANCE AND ACCOUNTS UNIT
212,142,200.00 128,814,058.56 60.72 128,811,859.39 60.72
POLICY AND PLANNING DEPARTMENT
151,799,200.00 54,437,876.67 35.86 54,437,371.67
35.86
INTERNAL AUDIT UNIT 67,153,200.00 24,600,079.00 36.63 24,593,065.00
36.62
GOVERNMENT COMMUNICATION UNIT
54,606,300.00
14,385,203.00
26.34 14,385,157.00
26.34
PROCUREMENT MANAGEMENT DEPARTMENT
85,064,800.00 66,910,137.75 78.66 66,910,125.75
78.66
INFORMATION AND COMMUNICATION TECHNOLOGY UNIT
34,230,000.00 19,130,760.00 55.89 19,130,748.00
55.89
TRAINING AND FOLK DEVELOPMENT COLLEGES
1,554,888,200.00 259,939,756.16 16.72 259,936,293.55
16.72
COMMUNITY DEVELOPMENT DEPARTMENT
2,240,501,231.00 1,279,248,289.22 57.10 1,279,247,014.72 57.10
TICD 49,958,000.00 22,033,760.10 44.10 22,033,760.00 44.10
GENDER DEVELOPMENT DEPARTMENT
146,753,300.00 76,150,409.00 51.89 76,150,408.90
51.89
CHILD DEVELOPMENT DEPARTMENT
124,150,000.00 46,585,814.00 37.52 46,585,814.00
37.52
NGOS COORDINATION DEPARTMENT
78,257,800.00 40,760,885.00 52.09 40,743,185.00
52.06
TOTAL 5,397,456,000.00 2,445,981,550.00 45.32 2,445,937,854.07 45.32
Source: Integrated Financial Management System (IFMS) June, 2014
AnnualPerformanceReport 2013/2014
40
3.3.3 Development Expenditure
Development expenditures are outlays on programs and projects. They are financed using
domestic and foreign funding. The expenditure for each development project was analyzed
against its corresponding budgeted amount as shown in Table 13.
Table 13: Summary of Development expenditure by project, 2013/14 PROJECT NAME APROVED BUGET DISBURSED ACTUAL EXPENDITURE
AMOUNT (TSHS)
AMOUNT (TSHS) %BUDGET
1 2 3 4=3/2 5 6=5/2
CONSTRUCTION AND REHBILITAION OF BUILDINGS
400,000,000.00 25,000,000.00 6.25 25,000,000.00 6.25
EDUCATION SECTOR DEVELOPMENT PROGRAMME
4,400,000,000.00 0 0.00 0 0.00
CONSTRUCTION AND REHIBILITATION OF FDC
2,000,000,000.00 1,690,477,656.00
84.52 1,690,477,656.00
84.52
CONSTRUCTION AND REHIBILITATION OF CDTIs
100,000,000.00 25,000,000.00 25.00 25,000,000.00 25.00
UNDP SUPPORT PROJECT 546,062,000.00 69,552,905.00 12.74 69,552,905.00 12.74
WOMEN'S ECONOMIC EMPOWERMENT PROJECT
4,000,000,000 965,628,846.00 24.14 965,628,846.00 24.14
YOUNG CHILD SURVIVAL AND DEVELOPMENT PROGRAMME
46,550,000.00 0 0.00 0 0.00
CHILD PROTECTION AND PARTICIPATION PROGRAMME
418,060,000.00 147,961,183.00 35.39 147,961,183.00 35.39
TOTAL 11,910,672,000.00 2,923,620,590.00 24.55 2,923,620,590.00 24.55
Source: Integrated Financial Management System (IFMS) June, 2014
3.4 Revenue
The Ministry planned to collect Tshs.2,093,721,000.00 in financial year 2013/14. Main
source of revenue is fees from eight Community Development Training Institutes (CDTIs)
namely Rungemba, Buhare, Uyole, Mabughai, Missungwi, Mlale, Ruaha, and Monduli. Up to
30th June, 2014 a total of Tshs.1,037,464,500.00 were collected which is equivalent to
49.55% of the projected collections.
AnnualPerformanceReport 2013/2014
41
3.5 Procurement
In ensuring effective procurement, Annual Procurement Plan for Goods, Works, Non‐
Consultancy Services and Consultancy Services were prepared and advertised on General
Procurement Notice (GPN). In the review year, all goods and services including works,
consultancy and non‐ consultancy services were procured according to the Public
Procurement Act No. 4 of 2010 and Procurement Regulations of 2013. The procurements
made were:
3.5.1 Procurement of Works Procurement of works included construction and rehabilitation of buildings and
infrastructures at Mwanhala, Masasi, Kilwa Masoko, Msaginya, Mputa, Sofi, Singida, Tarime
and Chilala FDCs.
3.5.2 Procurement of Goods In the financial year 2013/14, various goods were procured to facilitate the administrative
activities. The goods were: tyres, batteries, stationeries, spare parts and heavy duty
photocopier.
3.5.3 Procurement of Non – Consultancy Services According to Public Private Policy (PPP), the Ministry outsources other role to the private
sector. Non consultancy services included cleaning and security services to the Ministry’s
Headquarters, Arnautoglu FDC, Ministers residence in Dar es Salaam, Dodoma rest
houses and Dodoma offices were procured.
3.5.4 Procurement of Consultancy Services During the review period, consultancy services were procured. The consultancy includes:
consultancy service for revising the draft National Child Participation Strategy and translate
into Kiswahili; and preparation of the report on National Beijing +20 and Sustainable
Development Goals (SDGS).
AnnualPerformanceReport 2013/2014
42
CHAPTER FOUR: HUMAN RESOURCE REVIEW
4.1 Introduction
This chapter summarises key aspects of the management of our Human Resource (HR). It
contains five sections which describe Staffing Levels; Recruitment and Vacancies; Open
Performance Reviews and Appraisals; Staff Development; and Human Resource Issues.
4.2 Staff Levels
During the review period, the Ministry has established 2,280 posts and as at 30th June,
2014, a total of 1,198 of these posts have been filled which comprise 52.54%. There is an
increase of 1,198 posts filled in 2013/14 compared 1,121 posts filled in 2012/13 equivalent
to 6.87%. The details of staffing levels for each Department and Unit are shown in Table 14.
Table 14: MCDGC Staff Establishment and Actual Strength from 2012/13 to 2013/14 Sub‐Vote
Department/Unit 2011/12 2012/13 2013/14
Establishment Actual strength
Establishment Actual strength
Establishment Actual Strength
1001 Administration and Human Resource Management
645 352 392 82 88 86
1002 Finance and Accounts
138 52 97 30 32 30
1003 Policy and Planning 33 19 32 10 16 11
1004 Internal Audit 8 5 6 4 5 5
1005 Government Communication
4 3 4 4 4 4
1006 Procurement Management
63 55 59 10 10 10
1007 Information and Communication Technology
0 0 9 6 9 5
1008 Legal Service Unit 0 0 8 5 8 5
2001 Folk Development Colleges
1,571 516 838 758 1,735 762
2002 Community Development
208 121
190 184
269 189
2003 TICD 57 57 57 57 57 57
3001 Gender Development
17 12 16 12 14 12
3002 Children Development
16 12 16 11 17 12
4001 NGO 12 10 12 5 16 10
Total 2,772 1,214 1,736 1,178 2,280 1,198
Source: MCDGC Payroll System, 2014
AnnualPerformanceReport 2013/2014
43
4.3 Recruitment and Vacancies
In the year under review, a total of 32 new employees were recruited, of whom 9 were
women and 23 men. The occupations of staff recruited are depicted in Table 15.
Table 15: Employees Recruited in 2013/14
No. Designation Female Male Total
1 Nurse II 1 0 1
2 Assistant Accountant 1 3 4
3 Cook II 1 0 1
4 Tutor II 3 20 23
5 Human Resource Officer II 1 0 1
6 Cook I 1 0 1
7 Cook 1 0 1
Total 9 23 32
Source: Ministry of Community Development, Gender and Children, 2014
4.4 Open Performance Reviews and Appraisals
Open Performance Reviews and Appraisals (OPRAS) is a tool which helps the MCDGC
employees to know what is expected to them, how well they are doing and how they can
improve their work. The Ministry uses OPRAs to track the performance of each staff.
During the review period, a total of 1,298 staff was appraised through this system. The
result in Table 16 shows that, a total of 1,125 staff completed OPRAS, of whom 870 were
professional and 255 were non professional.
Table 16: Appraisal Data from 2012/13 to 2013/14 2012//13 2013/14
Type of Staff Total Number of Staff
Staff Completing OPRAs
% of Staff Completing OPRAS
Type of Staff Total Number of Staff
Staff Completing OPRAs
% of Staff Completing OPRAS
Professional 744 714 96 Professional 999 870 87
Non Professional
354 348 98 Non Professional
299 255 85
Total 1,098 1,062 97 Total 1,298 1,125 87
Source: Ministry of Community Development, Gender and Children, 2014
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During the review period, OPRAS results show that, 0% staff scored outstanding, 45% above
average, 55% average, 0% poor and 0% very poor as depicted in Table 17.
Table 17: MCDGC Staff OPRAS Score from 2012/13 to 2013/14 2012/13 2013/14
OPRAS Score Number of staff receiving the score
% of Staff
OPRAS Score Number of staff receiving the score
% of Staff
1 = Outstanding 0 0 1 = Outstanding 0 0
2 = Above Average 382 36 2 = Above Average 502 45
3 = Average 680 64 3 = Average 623 55
4 = Poor 0 0 4 = Poor 0 0
5 = Very Poor 0 0 5 = Very Poor 0 0
Total 1,062 1,125
Source: Ministry of Community Development, Gender and Children, 2014
4.5 Staff Development
The Ministry continued to strengthen human resource skills by facilitating staff to undertake
various long and short courses in different colleges. This initiative enhances the skills,
competences and knowledge of staff at Ministry Headquarters, FDCs and CTDIs. During the
review period, a total of 35 staff was facilitated to undertake long and short courses in
various levels of education such as Certificate, Diploma, Advanced Diploma, Bachelor
Degree and Masters. The summary of the course undertaken by staff are shown in Table 18.
Table 18: MCDGC staff facilitated to undertake training from 2012/13 to 2013/14
Course Taken 2012/13 Total 2013/14 Total
Male Female Male Female
Masters 3 1 4 6 3 9
Degree 7 5 12 4 3 7
Postgraduate 1 0 1 2 0 2
Advance Diploma 1 0 1 1 1 2
Diploma 3 4 7 3 3 6
Certificate 3 1 4 5 3 8
Form 4 1 0 1 0 1 1
Total 19 11 30 21 14 35
Source: Ministry of Community Development, Gender and Children, 2014
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4.6 Human Resource Issues
During the review period, the Ministry addressed number of Human Resources (HR) issues
were arose at the Ministry Headquarters, FDCs and CDTIs. The HR issues include: retired
staff, deceased staff, staff resigning, staff confirmed, staff promoted, staff transferred from
other MDAs to MCDGC, staff transferred to other MDAs from MCDGC and HIV and AIDS.
4.6.1 MCDGC Human Resource Attrition Rate
Human resource attrition is a natural, compulsory basis and voluntarily termination of work
by employees. During the review period, human resource attrition included deceased staff,
retired staff and resigned staff from MCDGC. Human resource attrition rate decreased to 38
in 2013/14 equivalent to 9.52 percent compared to 42 staff in 2012/13. In 2013/14, data in
Chart 11 shows that, 27 staff retired from the public service, of which 26 staff retired on
compulsory basis while one staff retired voluntarily. Likewise deceased attrition, increased
from 4 staff in 2012/13 to 8 staff in 2013/14. In addition, the number of staff resigned from
public service for two consecutive years remains the same.
Chart 11: MCDGC Human Resource Attrition from 2012/12 to 2013/14
Source: Ministry of Community Development, Gender and Children, 2014
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4.6.2 Staff Confirmed
During the review period, the Ministry confirmed a total of 46 staff working at Ministry
Headquarters, FDCs and CDTIs. Out of confirmed staff, 30 were women and 16 men. This
marks an increase of 76.92 percent from 26 staff confirmed in 2012/13. Table 19 shows the
designation of staff confirmed in 2013/14.
Table 19: Employees Confirmed, 2013/14
No. Designation Female Male Total
1 Nurse II 16 1 17
2 Record Management Assistant II 4 2 6
3 Assistant Accountant 3 8 11
4 Community Development Officer II 1 2 3
5 Cook II 1 0 1
6 Assistant Agriculture Officer 0 1 1
7 Tutor II 0 1 1
8 Economist II 1 1 2
9 Human Resource Officer II 1 0 1
10 Legal Officer II 1 0 1
11 Secretary III 2 0 2
Total 30 16 46
Source: Ministry of Community Development, Gender and Children, 2014
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4.6.3 Staff Promoted
The Ministry promoted staff for the aim of retaining them at work station especially at FDCs.
During the review period a total of 69 staff were promoted into various ranks and positions,
of which 24 were women and 45 men. In the year of review, there is an increase of staff
promoted to 69 staff in 2013/14 from 48 staff in 2012/13. Table 20 shows staff positions
(old positions to current positions).
Table 20: Employees Promoted, 2013/14
No. From To Female Male Total
1 Supplier Officer II Supplier Officer I 0 1 1
2 Technician I Senior Technician 1 0 1
3 Assistant Technician Assistant Technician II 0 1 1
4 Assistant Technician Assistant Technician III 0 1 1
5 Assistant Technician Assistant Technician I 1 1 2
6 Cook II Cook I 3 0 3
7 Nurse I Senior Nurse 5 0 5
8 Trainer II Trainer I 0 4 4
9 Security Guard II Senior Security Guard 1 3 4
10 Office Assistant Senior Office Assistant 0 1 1
11 Driver I Senior Driver 0 1 1
12 Driver II Driver I 0 1 1
13 Community Development Officer II
Community Development Officer I
3 3 6
14 Personal Secretary III Personal Secretary II 3 0 3
15 Senior Office Assistant Principal Office Assistant 0 1 1
16 Accountant II Accountant I 0 2 2
17 Statistician I Senior Statistician 0 1 1
18 Legal Officer II Legal Officer I 2 1 3
19 Computer Analyst II Computer Analyst I 0 1 1
20 Senior Security guard Principal Security guard 0 8 8
21 Tutor II Tutor I 5 14 19
Total 24 45 69
Source: Ministry of Community Development, Gender and Children, 2014
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4.6.4 Staff who were Transferred from MCDGC to other MDAs
The government carried out a number of initiatives in improving performance in Public
Service by transferring staff from one organization to another according to Standing Order
for Public Service of 2009. During the review period, a total of 32 staff were transferred
from MCDGC to other MDAs, of whom 14 were women and 18 men. There is an increase of
staff who transferred from MCDGC to other MDAs to 32 staff in 2013/14 from 17 staff in
2012/13 as shown in Chart 12.
Chart 12: Employees who were Transferred from MCDGC to Other MDAs from 2012/13 to 2013/14
Source: Ministry of Community Development, Gender and Children, 2014
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4.6.5 Staff who were Transferred from other MDAs to MCDGC
During the review period, a total of 14 employees transferred from other MDAs to MCDGC
according to Standing Order for Public Service of 2009. Chart 13 indicates the number of 14
staff transferred, of whom 10 were women staff and 4 men. Compared to 2012/13, where
13 staff transferred.
Chart 13: Staff who were Transferred from other MDAs to MCDGC from 2012/13 to 2013/14
Source: Ministry of Community Development, Gender and Children, 2014
4.6.6 HIV and AIDS
During the review period, according to human resource records, there was no increase of
the number of employees living with HIV and AIDS in the MCDGC compared in 2012/13. But,
during the review period there was a significant decrease of service provided to infected
employees. Thus, no infected employees received any food and material support (fund) in
2013/14 due to inadequate fund as depicted in Chart 14.
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Chart 14: Staff Living HIV and AIDs satisfied with Supportive Services from 2008/09 to 2013/14
Source: Ministry of Community Development, Gender and Children (2014)
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CHAPTER FIVE: ACHIEVEMENTS, CHALLENGES AND REMEDIAL ACTION UNDERTAKEN
5.1 Introduction
This chapter presents five subsections: achievements attained for financial year 2013/14;
targets which were not implemented and at risk; key issues encountered; challenges which
impedes the implementation; and remedial actions undertaken during the financial year
2013/14.
5.2 Achievements
Significant achievements have been recorded on the implementation of Ministry priority
areas and MTEF of 2013/14. The achievements include:
(i) Tanzania Women’s Bank credit centres increased from 18 in 2012/13 to 63 credits
centres in 2013/14;
(ii) The number of enterpreneurs received credits from Tanzania Women’s Bank
increased from 7,829 in 2012/13 to 12,992 in 2013/14;
(iii) Enrolment in Vocational Education Training in 25 FDCs increased from 1,173 in
2012/13 to 2,722 in 2013/14 equivalent to 132.05 percent;
(iv) Trainees enrolment in Folk Education increased from 13,336 in 2012/13 to 36,937
trainees in 2013/14 equivalent to 176.97 percent; and
(v) Enrolment in Community Development Education at Degree level increased from
139 in 2012/13 to 234 in 2013/14 equivalent to 68.35 percent.
5.3 Targets Which Were not Implemented and at Risk
During the review period, a total of eight targets were at risk and not implemented due to
inadequate financial resource. These targets are:
(i) Care and supportive services to MCDGC staff living with HIV and AIDS established
and operationalised by June, 2016;
(ii) Ministry's employees participation in sports events facilitated by June, 2016;
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(iii) Rehabilitation and expansion of office buildings at the Headquarter undertaken by
June, 2016;
(iv) Facilitation of teaching and learning environment at 55 FDCs by June, 2016;
(v) Rehabilitation and expansion of buildings and infrastructures in 55 FDCs by June
2016;
(vi) Rehabilitation and expansion of College Buildings and other Infrastructures in 8
CDTI's by June, 2016;
(vii) The Law of the Child Act of 2009, Action Plan developed, implemented, monitored
and reported by June, 2016; and
(viii) GFPs in MDAs, Regional Secretariat and LGAs facilitated to effective mainstream
gender in policies, strategies, programmes, plans and budgets guideline by June,
2016.
5.4 Key Issues
Based on these unimplemented and at risky targets, the following were the key issues
encountered during the financial year 2013/14:
(i) Transfer of staff from MCDGC to other MDAs;
(ii) Decrease of enrolment at Certificate and Diploma levels in 8 CDTIs;
(iii) Inadequate teaching and learning materials at FDCs;
(iv) Poor teaching and learning environment in FDCs and CDTIs; and
(v) Persistence of violence against women and children.
5.5 Challenges
During the financial year 2013/14, there were a number of the challenges which hampered
the implementation of the priorities areas and targets. These are:
(i) Inadequate release of development funds which affected the implementation of
construction and rehabilitation project at FDCs and CDTIs;
(ii) The Women Development Fund loan did not meet women entrepreneurs demand;
(iii) Entrepreneurship training which was provided to women entrepreneurs did not
enhance the required capacity due to inadequate fund;
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(iv) Poor teaching and learning environment in FDCs and CDTIs;
(v) Inadequate teaching and learning material in FDCs and CDTIs;
(vi) Inadequate of transport facilities at Ministry Headquarters, FDCs and CDTIs;
(vii) Low number of students enrolled at TICD;
(viii) Significant number of students opt to use private accommodation and thus Institute
fail to collect the projected amount of revenue from students which resulted in not
reaching accommodation targeted financial collection;
(ix) Failed to conduct practical training to students because of the financial constraints.
To some extent this affect competency of students; and
(x) Uncompleted library building at TICD due to lack of funds for three consecutive
years.
5.6 Remedial Actions Undertaken
In resolving challenges encountered during the implementation of priority areas and targets,
the following actions were taken by the MCDGC.
(i) Continue dialogue with the Ministry of Finance and President’s Office ‐ Planning
Commission on release of funds based on Action Plan and Cash Flow requirements;
(ii) Initiating monitoring and evaluation of Women Development Fund to see its
effectiveness, impacts, sustainability and loan provision procedures in order to
improve implementation of the Fund;
(iii) Proposed extension of entrepreneurship training (business record keeping, use and
repayment of credit, savings and business enhancement training);
(iv) Improving hostels through renovation and rehabilitations so that significant students
prefer to reside in CDTIs hostels;
(v) Commit enough funds for students’ practical training so that students acquire
necessary competencies upon their graduation at TICD; and
(vi) TICD will continue to communicate with TCU to ensure that the institute receives
exact number of students as per demand.