may board of control

To: BOC Members

From: Jerry Walters

RE: May BOC Meeting Information

Date: May 5, 2011

CESA 11 Board of Control Meeting - Thursday, May 12, 2011

Hard to believe that it is mid-May already. Where did this school year go? I took my golf clubs out

of the basement, but so far the only thing I used them for was knocking icicles from the rain gutters.

Crazy spring weather for sure. I am currently in Green Bay for state CESA meetings and the state

superintendent conference. Some neat things going on at DPI in collaboration with the CESAs and

our school districts that I will get into later in this packet.

I am excited to give this paperless board meeting a try. Kim and I will be setting a lot of it up

electronically seeing I am out of the office for the week. Really going to be techie. These notes and

all of the meeting information will be sent to you in a single PDF file. This will allow you to start at

the top page and simply scroll your way down through all of the meeting information, for your review

and preparation for the meeting. When you arrive at the meeting, we will have laptops set up for

everyone with the meeting information loaded on those machines. We will work our way through the

meeting by following that same single file. I know that Catherine and Somerset have been going

paperless for some time now, so we can lean on her experiences to help guide our progression in this

venture. There are software programs specifically designed for paperless meetings, and we can

consider that in the future, but for now, we will just cut our teeth this way. I hope it works out

because it would be a time and resource saver.

Spooner School District will be seeking a replacement for Mary Lou at their meeting. I know we will

all miss her personality, commitment, and passion. We wish her well. We will send a copy of the

packet and the mid-month review document to Mr. Haack at Spooner to deliver to our new board

member.

The May 12, 2011 Board meeting informational packet includes the following enclosures:

May BOC Meeting Agenda

Minutes from the April BOC meeting

PAC meeting agenda for May

PAC meeting minutes from April

Steering Committee meeting minutes from April

Tentative agenda for Annual Convention

Voucher list to date

Shared Service Contract Update

4. Approval of Previous Meeting Minutes:

The minutes of the April 14, 2011 regular meeting are enclosed for your review.

5. Administrator Report and Communication

a. Professional Advisory Committee Meeting: Our May PAC meeting will be our last

Professional Advisory Committee meeting of the year. We will have two guest presenters that day,

one being Jesse Harness, Commissioner of the CESA statewide network, who will give us a short

presentation on the work of the network this past year, and a review of the goals and expectations of

CESAs working collaboratively across the state. The other guest will be John Forester, Director of

the School Administrator Alliance, who will give us an update on all of the happenings (or lack of

happenings) in Madison. School Districts need to get some answers regarding finances for the year

as they continue to work toward finalizing a FY 2011-2012 budget.

This last meeting is also the time we elect new members to the steering committee. I was privileged

to work with a wonderful group of professionals during my first year as administrator. I think we

did some good things for our districts. Bruce Quinton from Pepin will be the new steering

committee chair for next year.

We will also be saying good bye to a number of retiring superintendents and thanking them with a

small gift. Retiring is Dennis Geissler from Colfax, Brian Nord from Shell Lake, and Roger

Kumlien from Osceola. Their leadership and dedication will be greatly missed.

b. Steering Committee Report: We prepared for the transition of membership for this important

committee. Outgoing members include Chair Tim Emholtz (Glenwood City), Dennis Geissler

(Colfax), Mary Bowen-Eggebraaten (Hudson), and Al Brown (Chetek-Weyerhaeuser). I want you

to know how valuable they were as we planned the direction of our professional development for

superintendents.

c. CSN (CESA Statewide Network) Report: The statewide network received notice of approval

of the national cooperative purchasing program which will allow for some significant savings in

school related purchasing. Official start date is being investigated, but it sounds like it might first

be January 1st, which is pretty inconvenient for start of school year purchasing. We also met with a

company called "LightSpeed" which installs voice enhancement systems in classrooms. These tools

allow a teacher’s voice to be heard throughout the classroom at the same volume and pitch no

matter the location, position or direction of the teacher. It isn't an amplification system, but

enhancement system, so the volume is the same as the teacher’s natural talking voice throughout the

room. We are currently in negotiations with them to provide additional discounts to our schools

who may be interested. These would all just provide additional value to the cooperative purchasing

program that all schools participate in.

The CSN statewide project, the RtI Center continues to move forward in their implementation

process. They have been at every CESA now working with districts and CESA consultants

regarding individual district implementation stages. Their work will continue full force in fall, as

we move forward with districts interested in RtI.

d. CESA #11 Communications: As mentioned earlier, we are very busy with our end of the year

work, planning and preparing for our summer offerings, and preparing for next year. We anticipate

many new initiatives coming for schools, along with the continuation of our current work. CCSS

(Common Core State Standards) which was introduced this year moves into the second of five year

implementation, with the roll out stage. We will be working with all those districts who started the

process this year continue their transformation, along with starting new with those districts that

chose to wait. We will also be providing an opportunity for investigations work during STAR

academy this summer.

Just received word yesterday that the Joint Finance Committee voted to approve the $15 million

dollars included in the new state budget for the Student Information System that we talked about

previously. In review, this system will be the one tool for everything data in the state. Test scores,

enrollments, ACT, etc in a one-place-for-all tool. Districts will be able to spend more time USING

the data rather than spending the time INPUTTING the data. You will be able to manipulate the

information in any of a variety of formats. Other states that have used systems like this have saved

school districts in the state $30 million dollars in labor costs.

We will also be moving forward in the Google Apps for Education world. DPI is finishing up the

legal piece of this implementation, and CESAs will be responsible for the district level conversions

and professional development of staff to use Google Apps. The substantial savings to districts

comes in the form of eliminating license costs to Microsoft and management of server space.

Google Apps is free to schools. Since all the information is "in the cloud" a person can access all of

their work from anywhere they have an internet connection. It will also allow people to share

documents, making it available for multiple people to work and edit the same document at the same

time, always insuring that everyone has the latest draft.

I will be meeting with all building staff on Tuesday the 10th to keep them up to date on CESA as

we move forward. I will prep them regarding the possibility of layoffs of clerical staff for summer

and next year. I will proceed with them in the same fashion as professional staff. Management is

reviewing the work that needs completion and the hours needed to accomplish that. I will also talk

with them about my decision to access Wisconsin retirement annuity; the possibility of constructing

another conference room, and the subsequent movement of office space.

I have a meeting with Tom Hanley, architect with SDS regarding that new conference room

possibility on Friday, May 13 after our PAC meeting. The goal is to get some ideas and costs

before our June meeting.

We are crunching numbers with changes in insurance plans, moving to a high deductible plan and

an HRA/HSA option. Using WEA Trust numbers, the agency wouldn't save any money, but the

employee could save some. Of course, their interest would come in the form of trying to offset their

out of pocket costs of increased premium contributions and Wisconsin Retirement contributions. I

would consider a 1-year option with WEA, with the idea of a full bidding process for next year.

Time may be running short for a full bid now

We had the first of three employee handbook workshops as mentioned in my mid-month report.

Steve Weld will conduct workshops on Wednesday and Thursday next week. I will be setting up

follow-up work sessions for district work opportunities in the following weeks.

A reminder of our CESA #11 annual convention on Monday June 6 at 7:00 pm in the conference

room at CESA #11. This will be the annual election of board members and officers. More

information will be presented at our meeting.

6. & 7. Approval of Vouchers for Payment & Treasurer’s Report and Financial Statement:

Victor Drost and his staff will be preparing this material right up to the day of the meeting.

Vouchers that were ready for my review by today are enclosed for your review. I will be reviewing

the final run of vouchers on Tuesday, May 10. Those will be available prior to the meeting in your

binders. Detail reports and the actual vouchers will also be available prior to the meeting. As

discussed at our last meeting, I will be reviewing all of the vouchers, but only highlighting a few

that are unique or eye-catching. If you have any questions or concerns about a voucher or a report,

I would appreciate a call in advance of the meeting, if possible, so I can ensure the most accurate

answer to your question. Any questions that cannot be addressed at the meeting will be provided to

you by Victor or me ASAP. We can be reached at 715-986-2020.

8. Appearances before the Board:

A. Head Start: Sharon Glessing, Head Start Director will be presenting her program and

financial reports; along with some programmatic updates.

9.New Business:

A. Authorizations:

1) Grant Approvals- Action Item: Kim will have the updated list of grant awards for

your approval at the meeting.

2) Approval of the 2011-2012 shared service contracts: This is the annual approval of

the shared service contracts that we have entered into with our districts. I am pleased with

the repeat service requests for next year in light of the unsettling financials with the

districts.

10. Executive Session per 19.85(1)(c)(e)

-Separations and Resignations

-Negotiations Update: The new contracts for our 3 union groups are included in this packet.

Those groups are settled only for the upcoming year, so we will be back at the table soon. We

patiently wait to see what those will look like. When the budget repair bill becomes law, those

contracts will consist only of the agreement between employee and employer regarding work

length and pay for that time. The rest will fall under the employee handbook. I will have some

recommendations for the non-union professional staff contracts for next year for your

consideration. I am meeting with that group on Monday the 9th to discuss conversion to high

deductible insurances and potential wages.

-Legal Update: I will update you on the latest in the CESA #11 lawsuit by a terminated

employee (if there is any update)

CESA #11 BOARD OF CONTROL MEETING - MAY 12, 2011 – 7:00 P.M.

BOARD MEETING ROOM - CESA #11 OFFICE – TURTLE LAKE, WI

AGENDA Revised 05/04/2011

1. Meeting called to order by Chairman and announcement of Executive Session under State Statute 19.85 (1) (c)

considering employment, promotion, compensation, or performance evaluation data of any public employee

over which the governmental body has jurisdiction or exercises responsibility and 19.85 (1)(e) deliberating or

negotiating the purchasing of public properties, the investing of public funds, or conducting other specified

public business, whenever competitive or bargaining reasons require a closed session.

2. Roll Call

3. Approval of Agenda

4. Approval of Previous Meeting Minutes

5. Administrator Report and Communications

A. Professional Advisory Committee Report

B. Steering Committee Report

C. CESA Statewide Network Report

D. CESA #11 Communications

E. Annual Convention 2011

F. Other Reports as Necessary

6. Approval of Vouchers for Payment

7. Treasurer’s Report and Financial Statement

8. Appearances Before the Board

A. Head Start - Sharon Glessing

1) Program & Financial Reports

2010-11 Budget Expense/Revenue 05/03/2011

Federal Reports

Credit Card Report

CACFP/Attendance/Enrollment

2) Programmatic Updates

Self-Assessment

Risk Management Meeting

Technology Plan

9. New Business

A. Authorizations

1) Grant Approvals 2) Approval of 2011-12 Shared Service Contracts

10. Convene to Executive Session under State Statutes 19.85 (1) (c) considering employment, promotion,

compensation, or performance evaluation data of any public employee over which the governmental body has

jurisdiction or exercises responsibility and 19.85 (1)(e) deliberating or negotiating the purchasing of public

properties, the investing of public funds, or conducting other specified public business, whenever competitive or

bargaining reasons require a closed session.

- Separations/Resignations

- Non Union Professional Staff Contract Negotiations

11. Reconvene into open session and take appropriate action, if any, on matters discussed in Executive Session

12. Adjourn

CESA #11 BOARD OF CONTROL MEETING - APRIL 14, 2011 – 7:00 P.M.

BOARD MEETING ROOM - CESA #11 OFFICE – TURTLE LAKE, WI

Minutes 1. Meeting called to order by Chairman and announcement of Executive Session under State Statute 19.85 (1) (c)

considering employment, promotion, compensation, or performance evaluation data of any public employee

over which the governmental body has jurisdiction or exercises responsibility and 19.85 (1)(e) deliberating or

negotiating the purchasing of public properties, the investing of public funds, or conducting other specified

public business, whenever competitive or bargaining reasons require a closed session.

2. Roll Call

Catherine Cranston Allan Faber Timm Johnson David Moore

Margaret Dieter Joel Hilson Mary Lou Lawrence Natalie Springer

Caroline Dostal Paul Hoch Kirk Lyksett

Also in attendance: Jerry Walters, CESA #11 Administrator

3. Approval of Agenda

Motion by Caroline Dostal, seconded by Kirk Lyksett to approve the agenda.

The motion carried on a unanimous voice vote.

4. Approval of Previous Meeting Minutes

The minutes stand as presented.

5. Administrator Report and Communications

A. Professional Advisory Committee Report

B. Steering Committee Report

C. CESA Statewide Network Report

D. CESA #11 Communications

E. Other Reports as Necessary

6. Approval of Vouchers for Payment

Motion by Paul Hoch, seconded by Timm Johnson to approve vouchers numbered 535189 to 535681 in the

amount of $953,142.01.


7. Treasurer’s Report and Financial Statement

Motion by Natalie Springer, seconded by Caroline Dostal to approve the Treasurer’s Report and Financial

Statement.


8. Appearances Before the Board

A. Head Start - Sharon Glessing

1) Program & Financial Reports

2010-11 Budget Expense/Revenue 03/30/2011

Credit Card Report

CACFP/Attendance/Enrollment

2) Programmatic Updates

Review and Approve Administrative/HR/Fiscal Written Plan

Review and Approve 2009-10 Annual Report

Self Assessment Report from Dan Stickler

Update on program wide Self Assessment

9.

New Business

A. Authorizations

1) Grant Approvals Motion by Kirk Lyksett, seconded by Caroline Dostal to approve the grant submissions/awards.


2) CESA #5 Data Processing Service Agreement for 2011-12

Motion by Natalie Springer, seconded by Kirk Lyksett to approve the CESA #5 Data Processing

Service Agreement for 2011-12.


3) Head Start Administrative/HR/Fiscal Written Plan

Motion by Timm Johnson, seconded by Paul Hoch to approve the Head Start

Administrative/HR/Fiscal Written Plan.


4) Head Start/Early Head Start Annual Report 2009-2010

Motion by Margaret Dieter, seconded by Timm Johnson to approve the Head Start/Early Head Start

Annual Report 2009-2010.


5) Approval of Library Software

Motion by Caroline Dostal, seconded by Kirk Lyksett to approve the purchase of the new Library

Software as presented.


6) Approval of the Auditor Contract

Motion by Caroline Dostal, seconded by Natalie Springer to approve the Auditor Contract as

presented.


10.

Convene into Executive Session under State Statutes 19.85 (1) (c) considering employment, promotion,

compensation, or performance evaluation data of any public employee over which the governmental body has

jurisdiction or exercises responsibility and 19.85 (1)(e) deliberating or negotiating the purchasing of public

properties, the investing of public funds, or conducting other specified public business, whenever competitive or

bargaining reasons require a closed session.

- Separations/Resignations

- Negotiations Update

- Legal Update

- Board of Control Self-Evaluation

Motion by Kirk Lyksett, seconded by Timm Johnson to convene into Executive Session at 8:20 pm under State

Statutes 19.85 (1)(c) considering employment, promotion, compensation, or performance evaluation data of any

public employee over which the governmental body has jurisdiction or exercises responsibility and 19.85 (1)(e)

deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other

specified public business, whenever competitive or bargaining reasons require a closed session.

The motion carried on a roll call vote with all members present voting yes.

11. Reconvene into open session and take appropriate action, if any, on matters discussed in Executive Session

Motion by Timm Johnson, seconded by Kirk Lyksett to reconvene into open session at 9:30 pm and take

appropriate action, if any, on matters discussed in Executive Session


Employment Recommendations

New Staff Effective Date:

Head Start Staff:

Klosowski, Leeanna Teacher Asst/Bus Drvr - NR 03/01/2011

Stanger, Debra Family Resource Provider – COR & S-B 03/14/2011

CESA #11 Staff:

Spanjers, Denise

Secretary 04/18/2011

Separations/Resignations

Head Start Staff:

Gregory, Erin

Family Resource Provider – COR & S-B (resignation) 03/04/2011

CESA #11 Staff:

Hubbard, Stephanie Director of Special Education - Prescott 06/30/2011

Lystig, JoAnn Cameron Early Childhood Teacher 06/03/2011

Rud, Jennifer Secretary 03/24/2011

Skrupky, Diane Speech/Language Therapist End of 10-11 School Year

Edwards, Elizabeth Occupational Therapist End of 10-11 School Year

Additional Days 2010-2011

Toycen, Deb Head Start Nutrition Coordinator; from 140 days to 155 days 03/15/2011

Motion by Catherine Cranston, seconded by Mary Lou Lawrence to approve the employment recommendations.


Motion by Caroline Dostal, seconded by Natalie Springer to approve the resignation of Jerry Walters as

presented.


12. Adjourn

Motion by Margaret Dieter, seconded by Kirk Lyksett to adjourn at 9:34 pm.


Jerry Walters, CESA #11 Administrator kr

CESA #11 Professional Advisory Committee (PAC) Meeting Minutes - April 8, 2011

Meeting Called to Order by Chairperson Tim Emholtz, Glenwood City

Welcome, Communications, Recognitions

Referendums Passed: Ellsworth

“ Failed: Glenwood City, River Falls

Hudson and Menomonie – AP school recognition Congratulations to Clayton and Grantsburg – Boys’ state basketball runners-up

Administrator Report: Jerry Walters, Agency Administrator

Electronic handout

ISPD Program Updates: Connie Erickson, ISPD Director

Budget’s impact on Shared Services contracts - information is being gathered regarding projects that are run outside of CESA #11

Proceeding with budgets based on contracts submitted for 2011-12

Electronic handout

Steering Committee Report: Tim Emholtz, Steering Committee Chair

Steering Committee selection next month: Seeking volunteers; Clusters 1, 3 and 5 are up for election

Mentoring of new supts: Touch base with your mentee

Administrative Contracts:

Spring Valley – from a legal view, savings clause language in contracts varies between the 3

administrators; if there is a savings clause, you have to pay the 5.8%; plan to pay; no case law, only

lawyers opinion

Cameron – while contract is in force, you are protected; will pay 5.8% if compensated on salary;

have contracts reviewed by legal council

Amery – if contract rolled over, you are covered; administrators’ contracts should be no different

and should be honored

A wage change/increase will constitute a modification in the contract and then the WRS

contribution will kick in

Hudson: Expire end of next year and the following year and; possibility of retroactive payments is

there, but small; 60-70% administrators hired from Minnesota (looking at using a Minnesota model

to be competitive and retain/attract staff); support staff (non-union) – will start paying the 5.8%

immediately – vote by board to give them a stipend to cover them thru June 30, 2011

WASB handout – non-collective bargaining agreements will have to abide by the WRS guidelines

Clayton: Sticking with contracts as they stand for now; viewpoint of some teaching staff that

administrators will follow suit with the WRS/insurance contributions

Luck: Can’t bump up salary to compensate for amount to be paid for insurance; Administration is

different from support staff and other employees and it should be ok to be treated differently in

some aspects – can cause division on your boards; rumblings will come from the non-union group

Glenwood City: HRA in place not affected; stress level between staff/board/administrators –

representative from Ag-Star will meet with staff to discuss what to do when salaries are decreased,

common sense budgeting, etc

Prescott: written opinion from Weld shared with Board president

WASDA Reports

Board of Directors: Randy Braun, Cameron – Electronic report

Legislative Committee: Monti Hallberg, Barron

Cracker Barrel

Media interest regarding elections

Sunshine Review – school websites are rated on this site

WRS – hours of eligibility – 440 or 600 to be eligible; cannot opt out of WRS

JFC meetings – as of Wednesday, only 14 superintendents were signed up to speak

Guest Speaker Mike Thompson, Assistant State Superintendent (via polycom)

Date: April 8, 2011

Time: 8:45 AM – Noon (lunch included)

Place: CESA #11 Conference Center

Next Meeting: May 13, 2011 – John Forester

Steering Committee Members: (cluster)

Chair: Tim Emholtz, Glenwood City (3) Chair-Elect: Bruce Quinton, Pepin (1)

Dennis Geissler, Colfax (1) Tom Westerhaus, River Falls (2)

Mary Bowen-Eggebraaten, Hudson (3) Cathy Shimon, Clayton (4)

Al Brown, Chetek –Weyerhaeuser (5) Scott Johnson, Siren (6)

Jerry Walters, CESA 11 Administrator Connie Erickson, ISPD Director

Jer

CESA #11 Professional Advisory Committee (PAC) Meeting

Agenda

8:45: Coffee, Rolls, Networking

9:15: Meeting Called to Order by Chairperson Tim Emholtz, Glenwood City

Welcome, Communications, Recognitions

Elections for 2011-2012 Steering Committee and Chair-elect

o Clusters 1, 3, 5 elect member for 2-year term

Administrator Report: Jerry Walters, Agency Administrator

Retiring Administrator recognition

ISPD Program Updates: Connie Erickson, ISPD Director

Steering Committee Report: Tim Emholtz, Steering Committee Chair

WASDA Reports

Board of Directors: Randy Braun, Cameron

Legislative Committee: Monti Hallberg, Barron

Guest Speaker: Jesse Harness, CSN Commissioner, “What is CSN?”

Cracker Barrel

10:50: Break

11:00: Guest Speaker: John Forester, Director, School Administrators Alliance

11:55: Passing of the gavel

12:00: Lunch

Date: May 13, 2011

Time: 8:45 AM – Noon (lunch included)

Place: CESA #11 Conference Center

Next Meeting: September 9, 2011

Steering Committee Members: (cluster)

Chair: Tim Emholtz, Glenwood City (3) Chair-Elect: Bruce Quinton, Pepin (1)

Dennis Geissler, Colfax (1) Tom Westerhaus, River Falls (2)

Mary Bowen-Eggebraaten, Hudson (3) Cathy Shimon, Clayton (4)

Al Brown, Chetek –Weyerhaeuser (5) Scott Johnson, Siren (6)

Jerry Walters, CESA 11 Administrator Connie Erickson, ISPD Director

Jer

Steering Committee Minutes Date: April 26, 2011

Agenda Items

1. Steering Committee:

Cooperative Purchasing

o AEPA application accepted; start date TBD (possibly January 2012)

o LightSpeed cooperative purchase plan

o Confidential Shredding solicitation

o Live Yearbook

Prospective vendors will be researched and if accepted/approved as a preferred vendor (as opposed to

exclusive), will be added to the co-op purchasing service.

Anticipated needs for now, summer, next fall

Discuss at June meeting

2. PAC Programming:

May PAC guest speaker: John Forester

CSN update by Jesse Harness, CSN Commissioner

Jesse will give a brief presentation at the May PAC meeting

Election of steering committee and chair-elect

Cathy will nominate Al Brown for Steering Committee Chair-Elect for 2011-12

Tim will oversee the election proceedings

Current cluster reps will contact the other superintendents in their cluster to see if anyone is

interested in serving on the Steering Committee

Guests invited and accepting

30 invitations were sent out to retired superintendents – as of today, 3 will be attending

Jerry will present the retirement gifts to those retiring this year

3. ISPD Updates:

EETT Grants

90% gone

Tech Prep

Will affect Facilitating the Future in upcoming years

Digital Learning Advisory Committee

Goal is to have strategic plan in place by October (meetings to be held throughout the summer)

Input from various areas – break into work teams

Summer staff development marketing is out (STAR, Facilitating the Future)

Budget work continues

Tim Emholtz, Chair, Glenwood City

Bruce Quinton, Chair Elect, Pepin

Dennis Geissler, Colfax

Al Brown, Chetek - Weyerhaeuser

Mary Bowen-Eggebraaten, Hudson

Scott Johnson, Siren

Tom Westerhaus, River Falls

Cathy Shimon, Clayton

Connie Erickson, CESA #11

4. Other Items of Consideration and Interest:

Faculty handbook workshops

April 28 – Butler, WASB

Mary 11 & 12, Weld

Meeting with Legislative Reps

Bill will be retroactive – on hold due to court action

Tiered system (different categories for aid) supported by Dean Knutson, in lieu of “one size fits all”

model

May PAC with John Forester: discussion regarding the Budget Repair Bill and the issues surrounding it

(process, court rulings, status, etc)

Districts forced into one-year contracts

Poll at May PAC of how many districts have extended contracts

2011-12 Meeting Dates

Revision: October 7th PAC has been changed to October 14 (due to the NWEA Convention being

cancelled)

5. Next meeting:

May 31st at noon (Location to be determined)

Rescheduled for June 7th at Tim Emholtz’ cabin in Turtle Lake

CESA #11 ANNUAL CONVENTION - JUNE 6, 2011- 7:00 P.M.

PROPOSED AGENDA

PHASE I

1. Meeting Called to Order - Temporary Chairperson David Moore

2. Notice - Convening the Convention - Section 116.02 (1)(c) of the Wisconsin Statutes - read by

Secretary Jerry Walters

3. Roll Call of Authorized School District Representatives - Secretary

4. Election of a Convention Chairperson

PHASE II

1. Call to Order by Convention Chairperson

2. Chairperson solicits a Motion to Follow Robert's Rules of Order during the Convention proceedings

3. Consideration of the Minutes of the June 7, 2010 Convention

4. Adoption of 2011 Convention Agenda

5. Review Plan of District Representation and Election

6. Appointment of Ballot Clerks by Convention Chairperson

7. Election of Representatives to the Board of Control

A. Secretary notes the schedule of Board Members and expiring terms of office

B. Caucuses are held as needed to nominate Board Members and recommend a rotation list to fill

vacancies on the Board of Control

C. Delegate voting

- Election of Board of Control members from clusters 4, 5, 6, and At-Large

- Ballot to establish rotation list to fill vacancies on the Board of Control

- Selection of first and second back-up school districts for at-large position on the Board of

Control

8. Set Date for 2012 CESA #11 Convention

9. Fund 73 Report by Secretary

10. Administrator Report

11. Other Topics of discussion from Convention delegates

A. Board of Control per diem

12. Adjournment: Chairperson announces an organizational meeting of the Board of Control to follow

PHASE III - Organizational Meeting of Board of Control

1. Elect Board of Control Chairperson, Vice-Chairperson, and Treasurer for 2011-12

2. Other Official Business of the Board of Control - meeting dates, time, etc.

NOTICE: ORGANIZATIONAL MEETING

CESA #11 BOARD OF CONTROL

JUNE 6, 2011 CESA #11 OFFICE - TURTLE LAKE, WI

(to follow Annual Convention*)

*Convention scheduled for 7:00 p.m.

1. Administer oaths of office

2. Select Chairperson, Vice Chairperson, and Treasurer

3. Set dates and locations for monthly Board of Control Meetings

4. Authorize:

- Designate newspaper

- Designation of Public Depository

- Continuation of Tiered Checking Account (with signatures of Chairperson, and CESA

Administrator required for withdrawal of funds)

- Authorize Certificates of Deposit (with signatures of CESA Administrator or

Administrative Assistant of Fiscal Affairs to invest or withdraw funds)

5. Authorize Temporary Borrowing Resolution as follows:

Whereas, Cooperative Educational Service Agency No. 11 has the potential to

temporarily need funds to meet operating expenses of maintaining instructional

programs of the Agency; and

Whereas, the Board of Control deems it necessary and in best interest of the Agency

that funds be borrowed from time to time pursuant to the provisions of Section

116.08 (2), Wisconsin Statutes; and

Whereas, the Agency will be readily able to repay any temporary loans from

revenue received from the state and participating member school districts;

Now, therefore, be it resolved by the Board of Control of CESA #11 that the

Agency Administrator is hereby authorized to negotiate, obtain, and execute

short-term loans up to $500,000 on terms most advantageous to the Agency.

6. Request depository bank to pledge collateral for deposits in excess of $500,000.

7. Other business

8. Adjourn

CESA #11 BOARD OF CONTROL

PLAN OF REPRESENTATION AND ELECTION

I. Geographic Clustering of School Districts

For purposes of determining representation on the Board of Control, school districts are

subdivided into 6 clusters and one at-large position as follows:

Cluster #1 (2 Board Members) Cluster #2 (1 Board Member)

Amery Birchwood

Clayton Grantsburg

Clear Lake Shell Lake

Frederic Siren

Luck Spooner

Osceola Webster

St. Croix Falls

Unity

Cluster #3 (2 Board Members) Cluster #4 (2 Board Members)

Barron Durand

Cameron Ellsworth

Chetek Elmwood

Cumberland Pepin

Prairie Farm Plum City

Rice Lake Prescott

Turtle Lake River Falls

Spring Valley

Cluster #5 (1 Board Member) Cluster #6 (2 Board Members)

Boyceville Baldwin-Woodville

Colfax Glenwood City

Elk Mound Hudson

Menomonie New Richmond

St. Croix Central

Somerset

At-Large (1 Board Member)

Total Number of Board Members – 11

II. Method of Election

Before the election of 10 Board of Control members from the 6 clusters, nominations for the at-large

position will be made from the floor. Voting for the at-large position will take place by all of the

delegates present at the convention, utilizing the same election procedure as outlined below for the cluster

elections.

A caucus of delegates from each cluster shall be held for the purpose of nominating candidates to be

considered for election to the positions available in each cluster. Additional nominations may be made

from the floor. Following the nominations for each cluster, voting will take place by all of the delegates

present at the convention. The candidate(s) with the most votes, provided he or she receives a majority of

the ballots cast, shall be elected. If no candidate receives a majority of the ballots cast, the person

receiving the least number of votes shall be eliminated from the next ballot. The same procedure shall be

followed with succeeding ballots, if required, until a person is elected. In case of a tie for persons

receiving the least number of ballots, one additional ballot shall be taken in an attempt to break the tie. If

the tie still exists, a coin toss shall determine who is to be eliminated on the next ballot.

In the event only two candidates are on the ballot for one position available, and they receive an equal

number of votes, one additional ballot will be taken in an attempt to break the tie. If a tie still exists, a

coin toss shall determine the winner.

III. Length of Terms on the Board of Control

At the initial delegate convention, following the election of 11 members to the Board of Control, the

length of term for Board of Control members shall be determined by lot as follows:

At-large position - 3 year term

First 3 names drawn - 3 year term

Next 4 names drawn - 2 year term

Last 3 names drawn - 1 year term

Note: Two persons from the same cluster may not hold the same length of term. Re-drawing will be held

if necessary.

In succeeding delegate conventions, all candidates will be elected for 3 year terms.

IV. Method to Fill Vacancies on the Board of Control

If a vacancy occurs on the Board of Control due to the resignation of a member or upon the incumbent

otherwise ceasing to be a school board member, as specified in Section 116.02 (2)(a)or (c), the Secretary

of the Board of Control shall request the school board from which the member came to appoint one of its

members to fill the vacancy.

Should the school district board so contacted be unable to name a replacement within 30 days following

notification, the procedure indicated below shall be followed:

Annually, at the CESA Convention, delegates from each geographic cluster of school districts, established

for the purpose of determining representation on the Board of Control, shall meet in caucus and

recommend a rotation list to fill a vacancy on the Board of Control, from that cluster, should the school

district of the incumbent be unable to do so. The list shall include all school districts in the cluster not

presently having members on the Board of Control. A school district contacted with a request to fill a

vacancy shall have 30 days from the date of notification to fill the vacancy. Should they fail to do so

within that time period the next district indicated on the rotation list shall be requested to do so. The

rotation list shall be followed until a replacement is found.

First and second back-up districts for the At-Large position on the Board of Control shall also be

determined with nominations made from the floor by delegates.

Voting shall take place by all delegates present at the convention utilizing the same procedure as outlined

above for the cluster elections.

Persons elected to fill board positions under this procedure shall complete the term of the incumbent.

V. Method of Voting

All voting shall be by written ballot (i.e., election of convention chairperson, plan of representation,

election of Board of Control members, etc.).

3/15/2011

District Add Drop HOLD Reduced to

Amery

Baldwin-Woodville 679

Barron

Birchwood

Boyceville

Cameron 151; 336 757-From 15 To 7 days

Chetek

Clayton 305; 741

712; 551; 650; 673;

752 301-From 3.5 to .5 day

Clear Lake 301-From 5.5 to 5 days

Colfax

Cumberland 151; 603

Durand 551; 673; 302 650; 756

Elk Mound 135; SP ED DIR

Ellsworth 301-From 7 to 5 days

Elmwood 712; 665; 673; 705; 756; 757

Frederic 757-From 4 to 3 days

Glenwood City

Grantsburg 601 757-From 5 to 2 days

Hudson

Luck 240; 345 301-From 3.5 to 2.5 days

Menomonie

New Richmond

Osceola 757 301-From 5.5 to .5 day

Pepin

Plum City

Prairie Farm 151; 336

Prescott 107; 301; 673; 750

Rice Lake

River Falls

St. Croix Central

St. Croix Falls 673 135

301-From 2.5 to .5 day; 669-

reduced by $3000

Shell Lake 151; 152

Siren

Somerset

Spooner 151; 152 757-From 13 to 3 days

Spring Valley 757

Turtle Lake Spch Therapist 151; 338; 135

Unity 830; 750(?) 301-From 7.5 to 7 days

Webster

Alma

CESA #10 745; 734

Hayward

Northwood

UW-Barron Cty

UW-River Falls

UW-Stout

WITC-N.Richmond

WITC-Rice Lake

No Changes

No Changes

No Changes

No Changes

11-12 Shared Service Update

No Changes

No Changes

757-add'l 9 days (KR)

No Changes

No Changes

No Changes

No Changes

No Changes

No Changes

No Changes

No Changes

No Changes

No Changes

No Changes

No Changes

No Changes

104 Special Ed Director - Hoff

105 Special Ed Director - Kampa

107 Special Ed Director - Hubbard

109 Early Childhood - Hoff

115 EC Aide

117 EC Aide

130 Hearing Impaired

135 Vision Impaired Teacher

145 Interpreter/Tutor

151 OT

152 PT

184 Speech Therapist (Hoefler)

185 Speech Therapist

240 School Based Services

301 Special Ed Consultation 305 Parent Liaison

338 PT - Cumberland Memorial Hospital 302 SWIS

341/347 Flow Thru - Early Childhood Consortium

396 Positive Bahavior Supports

551 CTE Library

557 Carl Perkins

595 Link4Learning

602 Washburn County Alt. School 601 Burnett Cty Alt. School

603 North Star Academy

605 Driver Education

650 HS/HS/HS

652 Human Fairness and Equity

665 SAGE

666, 668, 669 Northern Lights Network

673 Virtual Ed Consortium

678 Professional Lending Library

698 SEIMC

702 Title IIA

705 Title I

741 IT Consultation

745 NIBS

750 IT Services

752 Technician Services

757/758 In-District Consultation

816 ARRA - ESEA/IDEA

833 High Cost Equip (CCTV)

844 Special Ed Secretary - Hoff

Shared Service Key

may board of control

Documents

regular meeting

boc meeting pac meeting

pac meeting minutes

board of control meeting

boc meeting agenda minutes

boc meeting information

school year

paperless board