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Masonic Safety ID

Program Manual

April 7, 2014

Grand Master James E. Sullivan, Grand Master of Masons inthe State of New York has announced that New York Masonsare stepping up efforts to identify children at risk through arenewed emphasis on two of the most relevant programsoffered by the Masons through their community outreachprograms. He made this commitment this past weekend in thewake of the senseless Aurora Colorado theater killings, andseveral other mall and school shootings. "If these troubledyoung people had been identified, it is probable that thesemurders would not have occurred," he said. "This is the rightthing to do!!"

Most Worshipful Sullivan indicated that the funds to supportthese programs would come from the Grand Master' allocation from the Masonic Brotherhood Fund, a tax exempt 501 (c) 3charity. He is asking individual Masons, family’s members and friends, as well as Lodges, Districts and MasonicFoundations, to renew their support of these vital programs through donations to the current Masonic Brotherhood Fundcampaign and earmarked for the Grand Master's Allocation. Grand Master Sullivan indicated he has the wholeheartedsupport of R∴W∴William J. Thomas, Deputy Grand Master, in this effort and the Deputy Grand Master has pledged towork to continue and expand this program.

MSAT is a pioneering program developed by Masons in a number of states through the National Foundation for Children.For many years, NY Past Grand Master Carl Smith was the Chairman of the Board of the NFFC. He has this to say aboutthis program, "MSAT makes a difference; since our first workshop in October, 2001, more than 2,300 New York educatorshave attended The MSAT Workshops; studies show that for every educator who received the training, more than 7 studentseach year receive help. This is one of the most effective systems for saving students at risk, and New York Masons arerecognized as supporting this effort.”

The concept is to teach school administrators, teachers, counselors and other school personnel who interface with children,to recognize kids at risk ... children at risk because of peer abuse, sexual abuse, parental abuse, drug abuse and many of theother social causes which lead them to go astray. Once recognized, these children can then be offered the help they sodesperately need through professional community based agencies.

The Masonic Safety ID program is one of the most active Masonic projects in the state with most Lodges activelyparticipating. The concept is to provide parents and guardians with a compact disc with digital photographs, finger printsand all vital statistics to aid police through the Amber Alert Program when a child goes missing. According to statistics,some 20,000 children go missing in New York State alone each year.

Table of Contents

Grand Master’s Message 1

Introduction 3

Mission and Objective 4

Safety ID Program Organization 5

MSID Executive Committee 6 - 7

MSID Region Map 8

MSID Regions 9

MSID Regional & District Chairman 10

Metro North 11

Metro Central 12 – 13

Metro South 14

Hudson Champlain North 15

Hudson Champlain South 16

Mid-State North 17

Mid-State South 18 – 19

North Western 20

South Western 21

22 – 25

26 – 27

28 – 31

Duties & Responsibilities Initiation of Events Publicity Protocol Operation Protocol

Code of Conduct32 – 36

383940 – 414243 – 4546 - 53

Do’s & Don’ts Amber Alert

Child ID Reports

MSID Event Procedures Training

EZ Child ID System Forms 54

Parent Input (English) 55 – 56Parent Input (Spanish) 57 – 58MSID Photo Release 59News Tip Sheet 60Session Report 61Host Information 62

Level 1 Instructors 63MSID Web Calendar Guidelines 64 – 68

37

INTRODUCTION

The objective of the New York State (NYS) Masonic Safety ID (MSID) Program is to provide parents,children, young adults, college students and the elderly with safety information. The Program also provideslaw enforcement agencies with information necessary for the safe and timely recovery of a missing person.

The Masonic Safety Identification Program is the most comprehensive proactive program currentlyavailable. This Program is provided through the benevolence of the Grand Lodge of F. & A.M. of the Stateof New York and is provided FREE of charge to all participants.

The centerpiece of the Safety ID Program is the E-Z Child ID System. It produces a mini CD-ROM thatserves as a recovery tool that can be used to assist in locating and identifying a missing Child, Student,College Student or Senior Citizen. The CD-ROM also contains safety information applicable to the agegroup undergoing the ID procedure. The CD-ROM is imprinted with a file that contains criticalidentification attributes, as well as, a digital photograph and digital fingerprints of the subject. At Theconclusion all information entered on our computer is deleted for the safety and confidentiality of theindividual undergoing the ID procedure.

This Program also provides Masons with the opportunity to bring before their Community, by example, theprinciples of our Craft. By increasing awareness of what Masonry means and what Masons do, we promotethe public image of our Fraternity.

To be successful the NYS MSID Program must be made consistently available throughout the GrandLodge jurisdiction. All Masons are encouraged to support their Lodges, Districts and other communitygroups in this Program. There are many opportunities: in schools, Libraries, Nursing Homes, SeniorCenters, Hospitals, at community functions, and at special events to make this service available.

This Manual is designed to bring forth the organizational structure and operational procedures for the planning, implementation and reporting of MSID Programs. It will also serve as a GUIDE to building a dynamic and effective program. The information provided is essential to start a successful MSID Program within a District or Lodge as well as how to request and obtain material for an event and to whom to report the results of an event.

Everyone involved in organizing a MSID Event must be intimately familiar with the information containedherein. The MSID Program is an evolving Program and is open for suggestions.

Mission

By direction of the Grand Master of Free & Accepted Masons in the State of New York, theresponsibility of the Masonic Safety ID Program has been delegated to an appointed CommitteeChairman and selected personnel. The Committee Chairman reports to and is responsible to the GrandMaster for the effectiveness of the program. The Committee provides assistance and guidance to theSafety ID Volunteers throughout this jurisdiction.

The Mission of the Safety ID Program is to:• Provide a vital Community Service.• Assist Law Enforcement Officers in the safe recovery of a lost or missing Child, Student, College

Students or Senior Citizen.• Provide information on the CD-ROM that will assist in maintaining the personal safety of

the individual undergoing the Safety ID Procedure, this information is geared for each agegroup.

• Encourage Masons to become involved in their communities.

• Promote a positive image of Masonry in our communities, broadening public awarenessand recognition of Masonry as an involved community organization.

Law enforcement agencies welcome any assistance they can get in the search and recovery of lost ormissing persons. The use of recently acquired material, which can be viewed by these agencies andbroadcast on local television, serves as a vital tool in the recovery effort.

New York State Freemasons have been providing this service since 1991. The CD-ROM with theinformation becomes the property of and remains under the control of the parent, guardian or individualundergoing ID Procedure. Law enforcement agencies across the state not only recommend the programto neighborhood crime watch groups, but also include the program in Crime Night Out and their publicsafety programs.

The Safety ID Program provides Masons, their families and the community an ongoing opportunity towork together for the betterment of their community and the safety of their children. Volunteering for aSafety ID Session can be a rewarding and enjoyable experience. It enables all of us to make a positivecontribution to society and offers the community at large the opportunities to learn and understand whatMasons are all about.

The Safety ID Program Committee stands ready to assist in providing the documentation necessary totrain District and/or Lodge Teams. The Committee is also the source for ordering material necessary toconduct a successful event. It is the responsibility of the District and Lodge Safety ID Chairman to eitherconduct or arrange for refresher training for their teams so that they are fully capable of conducting aneffective event in a timely and professional manner.

Masonic Safety ID Program Organization

Note:The organization chart depicts the structure of the Safety ID Program. Solid lines indicate a chain ofdirect responsibility and reporting with arrows indicating reporting directions.

MSID Executive Committee

State Chairman

Paul K Gibbon (Grace)

28 Frazer DrGreenlawn, NY 11740-2007Home: (631) 261-1496E-mail: [email protected]

State Vice Chairman

William M Plank

14 Springvale Rd, Apt PCroton On Hudson, NY 10520-1382Home: (914) 739-7441E-mail: [email protected]

State Adviser

Clarence J Eckhoff (Christine)

455 Ontario StreetPO Box 118Sackets Harbor, NY 13685-0118Home: (315) 646-3564Cell: (315) 771-4730E-mail: [email protected]

Training Chairman

Donald H Elliott (Rose)

55 Parsons Dr NWhitney Point, NY 13862-2320Home: (607) 692-3134E-mail: [email protected]

Web Master

Lee D Roof (Pat)

Home (716) 934-478938 Buffalo StSilver Creek, NY 14136-1116Home: (716) 934-4789Cell: (716) 474-5893E-mail: [email protected]

State Operations Chairman

Larry Gordon737 Meadow Rd.Smithtown, NY 11787-1620 Home: (631) 265-0527E-mail: [email protected]

State Instrumentation & TechnologyChairman

Yusuf Z Dilmen3530 34th St, Apt 2DAstoria, NY 11106-1935Home: (646) 269-7544E-mail: [email protected]

Regional Chairmen Nine (9)

Metro North Hudson-Champlain NorthMetro Central Hudson-Champlain SouthMetro South North WesternMid-State North South WesternMid-State South

Executive Committee will consist of the following members:

• Chairman

• Vice Chairman

• Operations Chairman

• Instrumentation & Technology Chairman

• Training Chairman

• Webmaster

• Nine (9) Regional Chairman

Support Members (Non-voting):

• Representative from the Masonic Public Relations Committee

• Representative from the Masonic Technology Committee.

All Executive Committee members are appointed by the Grand Master, F. & A.M. in the State of NewYork.

Nine (9) Regions(Metropolitan North, Metropolitan Central, Metropolitan South, Mid-State North, Mid-StateSouth, Hudson-Champlain North, Hudson-Champlain South, North Western, South Western)

Each Region consists of:

Regional Chairman: (appointed by the Grand Master and serves on the Executive Committee)

District Committee District Chairman appointed by the DDGM. Representative from each Lodge within the District appointed by the Master of the Lodge.

Lodge Committee Chairman appointed by the Master of the Lodge. Members of the Lodge Safety ID Team. The Lodge Committee is to work with the District Chairman to enhance the program.

Committees

Nine (9) Regional Committees(Metropolitan North, Metropolitan Central, Metropolitan South, Mid-State North, Mid-State South, Hudson-Champlain North, Hudson-ChamplainSouth, North Western, South Western)

Each Region consists of:

• Regional Chairman, appointed by the Grand Master and serves on the Executive Committee

• District Chairman appointed by the District Deputy Grand Master of their respective District Appendix A identifies the District within each

Region.

District Committee

• District Chairman appointed by the DDGM. (See Appendix C for a list of District Chairmen).

• Representative from each Lodge within the District appointed by the Master of the Lodge.

Lodge Committee

• Chairman appointed by the Master of the Lodge.

• Members of the Lodge Safety ID Team.

• The Lodge Committee is to work with the District Chairman to enhance the program.

MSID Regions

Metro NorthBronxOrangePutnamRocklandWestchester

Metro CentralNew York (Manhattan)Richmond (Staten Island)

Metro SouthKings (Brooklyn)NassauQueensSuffolk

Hudson-Champlain NorthAlbanyClintonEssexFultonMontgomeryRensselaerSaratogaSchenectadyWarrenWashington

Hudson-Champlain SouthColumbiaDutchessGreeneOtsegoSchoharieSullivanUlster

Mid-State NorthFranklinHamiltonHerkimerJeffersonLewisOswegoSt. Lawrence

Mid-State SouthBroomeCayugaChemungChenangoCortlandDelawareMadisonOneidaOnondagaSchuylerSteubenTiogaTompkins

North WesternErieGeneseeLivingstonMonroeNiagaraOntarioOrleansSenecaWayneWyomingYates

South WesternAlleganyCattaraugusChautauqua

MSIDRegional

&District

Chairmen

The Safety ID Program of the Grand Lodge of F. & A.M. of the State of New York is divided into nine (9)Regions and sixty (60) geographic Districts, which equate to the New York State Masonic Jurisdiction.

Metro North Region

Regional ChairmanWilliam Plank14-P Springvale RoadCroton-on-Hudson, NY 10520Phone: (914) 739-7441Cell: (914) 843-7546Email: [email protected]

District Chairmen

BronxMartin V. Wattenberg2466 East 28th Street Apt # 1Brooklyn, NY 11235-1910(Home Phone) (718) 743-7407(Cell Phone) (917) 403-3195E-Mail: [email protected] E-Mail: [email protected]

Orange-RocklandBruce Klein158 Eagle Ridge WayNanuet, NY 10954Phone: (845) 426-5856Cell: (845) 642-5559Email: [email protected]

Charlie VanDeMarkPO Box 705Wallkill, NY 10941-3943(home & cell) (845) 564-2723Email: [email protected]: [email protected]

1st Westchester-Putnam Eric A.Tiratsuyan (Aida) 3367 Curry StreetYorktown Heights NY 10598Home phone (914)-302-6076Cell phone (914)329-5403Email address: [email protected]

2nd Westchester-PutnamCarl Ellyn (Terry)16 Dogwood LanePutnam valley, NY 10579Phone: 845-868-4050Email: [email protected]

Metro Central Region

Regional ChairmanSteven Rosen (Pamela)100-25 Queens Blvd.Forest Hills, NY 11375Phone: (718) 830-0498Cell: (917) 378-3281Email: [email protected]

District Chairmen

1st Manhattan(Vacant)

2nd ManhattanSteven Rosen (Pamela)100-25 Queens Blvd.Forest Hills, NY 11375Phone: (718) 830-0498Cell: (917) 378-3281Email: [email protected]

4th ManhattanJephthah Dais (Anna)301 Castle Cove TerraceEdgewater, NJ 07020H - (201) 941-8197M - (631) 697-9761O - (212) 716-2624Email - [email protected]

5th ManhattanJohn Chang9 LOH AvenueTarrytown, NY 10591Phone: (914) 631-5219Email: [email protected]

6th ManhattanLlewellyn A. Williams,100 La Salle Street, 6BNew York, NY 10027Phone: (212) 749-4285 HCell: 646-244-6847Email: [email protected]

7th ManhattanJon Pufahl (Jacqueline) Mailing addressPO box 75Granite Springs NY 10527 Cell: 914-494-1673E-mail: [email protected]

8th ManhattanCarl Peter Lentoni (Jaclyn)93 Ludlam RdMonroe NY 10950H: 845-915-6396C: 917-295-6793Email: [email protected]

9th ManhattanJan Weinrich (Alba)148 W. Ivey LaneEnglewood, NJ 07631-1612Phone: (201)568-7030Cell: 201-214-5967Email: [email protected]

10th ManhattanFrancois VoltaireCell: 646-474-3855Email: [email protected].

RichmondWilliam Welsh4173 Amboy RoadStaten Island, NY 10308Phone: (718)967-0304Email: [email protected]

Richmond (cont.)William Navallo339 Monmouth RoadFreehold, NJ 07728Phone: (732) 303-9423Email: [email protected]

Robert E. Welsh, Jr.15 Houston StreetStaten Island, NY 10302Phone: (718) 816-1431Email: [email protected]

Metro South Region

Regional ChairmanEugene Dreyer (Maureen)191 Pershing ParkwayMineola, NY 11501Phone: (516) 997-6092Cell: (516) 241-7982Email: [email protected]

District Chairmen

1st KingsJoel A. Hilsenrath945 East 15th StreetBrooklyn NY 11223Phone: (718) 627-8535Email is [email protected]

2nd KingsPatrick M. Rahamatulla (Maria) 224-42 93rd RoadQueens Village NY 11428 Phone: (917) 387-8520Cell: (646) 643-1882Email: [email protected].

3rd KingsMoris Kruler (Olga)2785 W 5th St Apt 19CBrooklyn N.Y. 11224Phone: (718) 265-1023Cell: (347) -782-2518Email: [email protected]

QueensRussell B. Strine65-76 160th StreetFlushing, NY 11355Cell: (917) 862- 0078

1st NassauJohn T Hansen3911 Atlantic View AveSeaford, NY 11783Cell (516) 369-6566Email: [email protected]

1st Nassau (cont)Marc Lapinel (Holly)307 Magnolia BlvdLong Beach, NY 11561(516) 432-5998(516) 695-9431Email: [email protected]

2nd NassauRobert Getschel (Pia)303 Tulip AvenueFloral Park, NY 11001Phone: (516) 488-4425Cell: (516) 672-1609Email: [email protected]

SuffolkLawrence Gordon (Lorie)737 Meadow RoadSmithtown, NY 11787 -1620Phone: (631) 265-0527Email: [email protected]

Ed Bartels (Cathie)215 W.20th Street,Deer Park, NY 11729(631) 242-0283 (home)(646) 820-4248 (cell)Email: [email protected]

Hudson-Champlain North

Regional Chairman(Vacant)

District Chairmen

ClintonChristopher Dieneer1 Rounds DrivePeru, NY 12972Phone: (518) 643-0707Email: [email protected]

EssexAndrew MullinP.O. Box 712Elizabethtown, NY 13932Phone: (518) 873-2491Email: [email protected]

Saratoga-WarrenGary Bolster (Chiara)14 Hammond StreetLake George, NY [email protected]

WashingtonJohn R. Patterson, Jr347 Cambridge-Battenville RoadGreenwich, NY 12834Law Office Number - 518-854-7250

AlbanyRaymond Gaul2877 Curry RoadSchenectady, NY 12303Home: (518) 355-1714Cell: (518) 986-4790Email: [email protected]

Rensselaer-SchenectadyRichard W. James1601 Carrie StreetSchenectady, NY 12308Phone: (518)339-9064E-mail: [email protected]

Fulton-MontgomeryDavid Saltsman903 County Highway 126Amsterdam, NY 12010Phone: (518) 843-3445Email: [email protected]

Hudson-Champlain South

Regional ChairmanA. Harry Williams IV (Janice)144 Yantz RoadRed Hook, NY 12571Phone: (845) 758-6765Email: [email protected]

District Chairmen

Greene-UlsterA. Harry Williams IV144 Yantz RoadRed Hook, NY 12571Phone: (845) 758-6765Email: [email protected]

ColumbiaGeorge Matuszek374 Maple LaValecia, NY 12184Phone: (518) 784-2772Cell: 518-763-1745Email: [email protected]

DutchessCharles P. Hodgart28 Kipp AveFishkill, NY, 12524-2204(R) (845) 440-6803(C) (845) 797-3584(E) [email protected]

SullivanRoy A. Worden (Jennie)”Porky”246 Main StreetHurleyville, NY 12749Home: (845) 434-2062Cell: (845) 798-2062Email: [email protected]

Otsego-SchoharieJeremy ShermanPO Box 395Schoharie, NY 12157H: (518) 295-8142Email: [email protected]

Mid-State North

Regional ChairmanKenneth Wheeler1404 State Route 13Altmar, NY 13302Phone: (315) 964-0106Cell: (315) 591-5291Email: [email protected]

District Chairmen

1st St. LawrenceStephen Tharaldsen1457 US HWY 11, P.O. Box 75 Gouverneur, NY 13642 Phone: (315) 287-4603Cell: (315) 408-8874Email: [email protected]

2nd St. LawrenceJohn SchneiderP.O. Box 513 90 Stoughton AvenueMassena, NY 13662Phone: (315) 764-1276Cell: (315) 250-1765Email: [email protected]

JeffersonKen BatesP.O. Box 531, 513 Brown StreetDexter, NY 13634Phone: (315) 639-6110Cell: (315) 286-4269Email: [email protected]

Jefferson-LewisPatrick Gibbens20 Antwerp StPhiladelphia, NY 13673Phone: (315) 642-5788Cell (315) 408-5341Email: [email protected]

Franklin-HamiltonBruce JenningsP.O. Box 433Long Lake, NY 12847Phone: (518) 624-2145Email: [email protected]

HerkimerFrank RiceP.O. Box 237Stratford, NY 13470Phone: (315) 429-9671Email: [email protected]

OswegoKenneth Wheeler1404 State Route 13Altmar, NY 13302Phone: (315) 964-0106Cell: (315) 591-5291Email: [email protected]

Mid-State South

Regional ChairmanAlbert Comfort2216 Grand Central AveHorseheads, NY 14845Home/Cell: (607) 426-6947Email: [email protected]

Thomas Wong (Sherry)1913 Holland AvenueUtica, NY 13501Phone: (315) 797-9803Cell: (315) 749-8430E-mail: [email protected]

District Chairmen

OnondagaGary M. Kimpel (Crystal)7862 Peck Rd.Kirkville, NY 13082R: (315) 627-0327C: (315) 416-3880E: [email protected]

Rolf Schwedes120 Northrup Blvd.Syracuse, NY 13209R: (315) 263-5410E: [email protected]

Nick Lettieri (Nieden)106 Lorenzo DriveSyracuse, NY, 13205R: (315) 432-0260C: (315) 657-1053

Cortland-MadisonMadison CountyScott A. Cary4171 Ranch Park Dr.Liverpool, NY [email protected]

Cortland CountyBen Wheaton31 Pomeroy St. Apt. ACortland, NY [email protected]

Broome-ChenangoEric Vonderhorst2424 State Rout 79Harpursville, NY 13787Phone: (607) 235-0144Cell: (607) 423-9565Email: [email protected]

Cayuga-TompkinsChris Perkins202 Elm Street, Apt. 4Groton, NY 13073Phone: (607)8989066Email: [email protected]

2nd OneidaThomas Wong (Sherry)1913 Holland AvenueUtica, NY 13501Phone: (315) 797-9803Cell: (315) 749-8430E-mail: [email protected]

Chemung-Schuyler-TiogaAlbert Comfort2216 Grand Central AveHorseheads, NY 14845Home/Cell: (607) 426-6947Email: [email protected]

DelawareRichard Morley4 Park PlaceDelhi, NY 13753Phone: (607) 434-5010Cell: (607) 434-5010Email: [email protected]

SteubenPatrick McGlynn6841 CO. RT. 14-Bath, N.Y. 14810-7615Phone: (607) 776-2584E-mail: [email protected]

North Western Region

Regional ChairmanGerald (Bud) HoffmeisterPinewood Apartments297 Linwood Ave Apt #3Warsaw, New York 14569Phone: (585) 786-3635Email: [email protected]

District Chairmen

Ontario-Seneca-YatesJohn Hubbard7768 County Rd. 153Interlaken, Ny.14847Phone: (607) 532-3423Cell: H-607-532-3423Email: [email protected]

MonroeDonald Tubman (Sue)51 Browns AvenueScottsville, NY 14546-1349Phone: (585) 889-4725Email: [email protected]

Rick Downs (Brenda)18 Wedmore Rd.Fairport, NY. 14450Cell (585) 615-5918Email: [email protected]

WayneJonathan A. Leisenring (Toni)22 Culver StreetLyons NY 14489Phone: 315-946-5354Cell: 315-345-7352Email: [email protected]

LivingstonRichard Trescott (Vilma)11 Medowlark DriveAvon, NY 14414Phone: (585) 226-9042Cell: (585) 233-6570Email: [email protected]

Genesee-WyomingClifton L Drum (Nancy)63 S Academy St.Wyoming, NY 14591Phone: (585) 495 6506Email: [email protected]

Asst. MSID Chairman:Donald Strang (Linda)12 Meadow LaneAttica, NY 14011Phone: (585) 297 8828Email: [email protected]

1st ErieEdward J. Geiger (Karen) 69 Campbell Rd.Buffalo, NY 14215-2905Phone: (716)-803-1008Email: [email protected]

2nd ErieKenneth R. Moeller (Linda) 14 Rolling Woods Ln.West Seneca, NY 14224-4149 Phone: (716)-674-1942Cell: (716)-984-8878Email: [email protected]

Niagara – OrleansMichael Brown8734 Mang AvenueNiagara Falls, N Y 14304-3437Phone: 716-283-4811Email: [email protected]

South Western Region

Regional ChairmanDouglas A. Neal (Gloria)100 East StreetSherman, NY 14781-9942Phone: (716) 761-6895Cell: (716) 397-9942Email: [email protected]

District Chairmen

AlleganyRandall L. Hartwick183 Farnum StreetWellsville, NY 14895Phone: (585) 593-4973Cell: (585) 993-4973Email: [email protected]

CattaraugusDavid Lewis (Linda)8257 Swamp RoadCattaraugus, NY 14719Phone: (716) 257-3175Cell: (716) 244-3741Email: [email protected]

ChautauquaDouglas A. Neal (Gloria)P.O. Box 368100 East StreetSherman, NY 14781-9942Phone: (716) 761-6895Cell: (716) 397-9942Email: [email protected]

[email protected]

Duties and Responsibilities

Executive Committee

Exercises general supervision of funding, resources, communications, implementationand direction of the Safety ID Program throughout New York State.

Makes recommendations and sets guidelines for publicity, promotion and marketing for use bythe Regional, District and/or Lodge Committees.

Provides training programs and materials, sets quality standards and exercises general controlover the coordination of programs statewide.

Develops resources where possible on a statewide basis in all areas helpful to Regional,District and/or Lodge Committee Programs including communication, finances, manpowerand vision.

Attend meetings when called for by the State Chairman.

Assist the State Chairman in preparation of the Annual Budget and annual Report to the GrandSecretary.

State Chairman

Maintains current and accurate financial records.

Collects and processes all bills for payment in a timely manner.

Serves as Chairman of the Executive Committee.

Approve and distribute to the Executive Committee the monthly Safety ID ActivityReports received from the Operations Chairman.

Submits Annual Budget to the Deputy Grand Master for review and approval.

Submits Annual Report to the Grand Secretary.

Promotes the program by providing monthly articles to the Grand Lodge Net Newsonline publication, and quarterly articles to the Empire State Mason Magazine.

Carry out such other duties as directed by the Grand Master or Deputy Grand Master.

Organizes Executive Committee Meetings

Vice Chairman

Assist State Chairman in all matters.

Review, updates and distributes procedural and operations manual changes.

Communicates recommendations for Safety ID software improvements and tests updatesprior to release.

Communicate suggestions and recommendations for Program improvement to the StateChairman in a timely and orderly fashion.

Promote the Safety ID Program to potential host organizations and Masonic entities toencourage new events, sessions and volunteers.

Carry out such other duties as directed by State Chairman

Attends Executive Committee Meetings

Operations Chairman

Assist in the preparation of the Budget and Reports.

Coordinates all major events overlapping Regions.

Receive monthly reports from the Training, and Regional Chairmen and analyze all data.Compile statistical data and schedule spreadsheets of upcoming events and provide an ActivityReport to the State Chairman.

Maintain an accurate list of District Program Chairmen and send updated list to all members ofthe Executive Committee.

Carry out such other duties as directed by State Chairman.


Instrumentation & Technology Chairman

Make replacement recommendations for failed or obsolete equipment,

Make recommendations for improving the Masonic Safety ID Program equipment andprocedures.

Make recommendations on Computer Program changes made to enhance the MasonicSafety ID Program.

Evaluate Computer Program Changes to assure they accomplish the desired results.

Assist in the preparation of the Annual Budget and Report.

Implements preventative maintenance procedures as required for all equipment.

Resolves equipment issues brought to his attention or forwards to the Executive Committeefor resolution.

Carry out such other duties as directed by the Program Chairmen.


Training Chairman

Prepare and distribute Instructors Procedures to qualified Level 1 Instructors

Submit training procedural changes to Executive Committee for approval.

Maintain supplemental training materials and equipment. Submit his portion of the annualbudget to State Chairman as required.

Qualify Level 1 Trained Instructors and report the same to Executive Committee.

Assist the Regional Chairman to identify potential Level 1 Instructors.

Conduct training sessions throughout the jurisdiction as required.

Submit monthly report to Operations Chairman including all training events completed aswell as upcoming events.



Regional Chairmen

Communicates with District Chairmen in the Region on a regular basis, encourage non-Participating Districts to become active.

Attend MSID Executive Committee Meetings

Transmits monthly report to the Operations Chairman with a copy to the State Chairman no laterthan the 5th of each month. Report includes date, time and location of scheduled events for theupcoming month, as well as, a compilation of the District session report and statistical data forthe previous month. ( See Regional Chairman Report Form in the Forms Section )

Keep the Statistical Data Spreadsheet up-to-date and on a monthly basis provide copies to StateChairman and Operations Chairman.

Maintain an accurate list of District Chairmen and send updated list to the Operations Chairmanand State Chairman.

Review and submit recommended changes to the Safety ID Manual to the State Chairman andOperations Chairmen.

Assist in the preparation of the Annual Budget and Report.

Provides guidelines for working with volunteers.

Assist local level 1 Instructors in assuring that all equipment in the Region is properly updatedand maintained.

Assist State Training Chairman in identifying potential level 1 Instructors.

Assist State Training Chairman and Regional level 1 Instructors in scheduling training sessionsto maintain professionalism.

Maintains accurate inventory of all equipment and supplies in the Region and distributeaccording to District request.

Orders supplies as required from the State Chairman.


Yearly attend at least one MSID Session in each District within your Region


Promotional Chairman

Distribute Brochures.

Carry out such other duties as directed by State Chairman

District Chairman

Appointed by the District Deputy Grand Master.

Submit session reports of Safety ID events ( see Session Report Form in the Forms Section ) toRegional Chairman at the conclusion of the event.

Maintains an accurate list of team members and their qualifications.

Schedules upcoming events in a timely manner keeping the Regional Chairman informed. .

Maintains general supervision over District and Lodge Safety ID Teams.

Informs the Regional Chairman of material requirements and scheduled events in a timelymanner.

Schedules and conducts visit to the session site to ensure that it is capable of hosting the event.

Conducts scheduled events in a timely and professional manner.

Assists Training Chairman in scheduling training sessions on a regular basis.

Retains signed Permission Slips for a minimum of 3 years.

Develops resources that will be helpful to local committees including but notlimited to communication, promotion and marketing.

Serves as event troubleshooter should problems arise that would interfere withconducting a session in a timely and professional manner..

Carry out such other duties as directed by Regional Chairman.

Lodge Chairman

Appointed by Lodge Master.

If there is no Lodge Chairman then the Master of the Lodge is Chairman

Serve on the District Safety ID Team.

Coordinate with the District Chairman prior to arranging a Safety ID Session.

Initiation of Events

General Guidelines

A District or local Lodge may initiate a Safety ID event by contacting a Lodge and/or District Chairmandirectly, as appropriate. As soon as the District Chairman has determined preliminary information for theevent including dates, times and. the number of children anticipated to participate along with generalsponsoring information, the event should be formally scheduled through the appropriate RegionalChairman.

The Regional Chairman is responsible for notifying the Operations Chairman of the planned event andcontact the State Chairman for all supplies needed, and making sure that sufficient equipment can besecured for the event. This information MUST be passed to both Chairmen at least two(2) weeks prior to the scheduled event date. The District Chairman then continues to develop and refinearrangements for the event.

School EventsUp State experience has shown that the Safety ID Program provided in the school, and during school hours,is the best way of reaching the most children within the community. It should be remembered, however,that a school's primary objective is to educate. We must be conscientious in scheduling so as to not tointerfere with the educational process.

One way to approach a school system is by building community consensus. After forming theDistrict/Lodge Safety ID Program Committees, building support of the Chief of Police, civic leaders andelected officials is extremely important. It is then much easier to approach the Superintendent of Schoolsand school committees. Another, very effective way is to have a respected and retired educator of thelocal school system approach the Superintendent. All local communities are different and theDistrict/Lodge Committee must approach this challenge in a way it feels to be most effective.

Organization is particularly important in school-based events. It is suggested that two (2) to three (3)months of lead-time is appropriate in this scenario. It is suggested once permission has been granted toconduct a Safety ID event, that the Team Leader request a contact person to work with in planning theevent. If planned and approached professionally and courteously, school and community officials can beextremely helpful in providing assistance. Remember, our objective is to provide a community service aseffectively as possible.

Down State experience has shown that contacting a school’s Parent Teacher Coordinator and suggesting aMasonic Safety ID Session to in conjunction with the school planned Saturday activity is a successfulapproach. If the Safety ID Program is properly planned and carried out to the schools satisfaction, theschool’s Parent Teacher Coordinator will gladly inform their counterpart in other schools of the Program.Word-of-mouth is the best kind of advertising we can get, so it is important that no planning detail beoverlooked.In school-based programs the parents will typically give permission for their child to participate prior tothe event. A blank Consent Form along with a letter, written on school stationary and signed by theSchool Principal that explains the program and encourages parents to allow their child to participate,should be sent home with the child approximately one week prior to the event, if the Consent Form issigned by the parent/guardian their presence is not required.The teacher retains the signed permission slip and presents them to the people manning the RegistrarStation along with the children undergoing the ID procedure. Following the event all signed consentforms are to be retained by the Safety ID Program District Chairman.

Community EventsThe varieties of community events that constitute ideal Safety ID situations are numerous. Some wouldinclude fairs, festivals, Saturdays at the mall, fire safety days, open houses, etc.

Community events also have shown to be fertile areas for promoting the positive public image of theSafety ID Program to other potential sponsoring organizations.

Another very important purpose of Community Events is that they provide opportunities for familymembers to work together in this valuable community service. They also provide opportunities forupdates of family members who are no longer in the grades covered by the school Safety ID programs.

Stand-Alone EventsEvents held with the sole purpose of presenting the Safety ID Program have been among the programsgreatest successes and its greatest disappointments. The most important element of a stand-alone event, andcrucial to its success is Public Relations. Months of planning are required. Newspapers, local televisionstations, local cable community bulletin boards, doctors, store fronts, day care centers, churches,synagogues and schools should all be considered, as well as presentations to civic groups, such as Parent-Teacher Organizations, Rotary, Lions Club among others.

PUBLICITY PROTOCOL

One of the greatest tools that we have is that of communication. How we use this tool may well determinethe success of our program. How you communicate with your Districts and Lodges and the general publicis a prime requirement.

Objective:To explain how to promote your Masonic Safety Identification Program using "FREE" publicity.

Promoting through publicity can be an economical and effective way to ensure the success of the SafetyID Program. It is less costly than paid advertising but does require a measure of, effort: Advertising, too,can be effective if a sufficient budget exists to place newspaper ads or buy radio time. This protocol,however, is focused on generating effective publicity for your Safety ID Program event.

There are abundant publicity opportunities available in almost every region of New York State. There arevery few areas that are not covered by daily and/or weekly newspapers, radio stations, television stations,cable TV companies and even supermarket bulletin boards. In your area, it is probable that hundreds ofpeople visit your local supermarkets and other stores every day. It is easy to prepare a broadside that canbe easily duplicated and posted in these locations. Be sure to ask permission before posting.

The single element that will be critical to the success or failure of your promotion is simply EFFORT. Ifyou make the effort to write a news release, print or duplicate a flyer and then do the legwork and makethe telephone calls to place these materials in the hands of a Reporter and/or News Director, you arealmost guaranteed a successful

There is one very important thing to remember. Reporters and News Directors owe you or ourorganization nothing. Press contact is, or should be, very much a mutually beneficial activity. You areproviding them with information that is of interest to their readers, viewers or listeners and they areproviding you with a forum to deliver your message to people who have the potential of attending yourSafety ID event. Encourage and respect that relationship.

You will be reaching out to an audience of people who may potentially participate in your Safety IDevent. You must convince them in your materials that your program and event is worth supporting andattending and that it will provide a benefit for them.

Opportunities for publicity:Many opportunities exist in your area to promote your Safety ID event. These include, but are not limitedto:

• Daily & Weekly Newspaper news releases and photos.• Radio Station news releases and Public Service Announcement (PSA) scripts.• Television Stations news releases and PSA scripts.• Cable TV Systems PSA scripts.• Bulletin Boards and/or Store Windows Flyers and/or broadsides.

How to prepare effective news releases:The heading of a news or press release should contain the name of the organization such as New YorkFree and Accepted Masons, the date that you want the information to be released, (in most cases: FORIMMEDIATE RELEASE), and the name of the author or coordinator, his telephone number and E-mailaddress where the Reporter can get additional information if desired.

There are five key elements that MUST be in every piece of promotional material you develop (see “NewsTip Sheet” in the Form section).

• Who?• What?• Where?• Why?• When?

These five elements should also appear in the very first part of your news release and, in a condensedform, in the headline. (See News Tip sheet in Form section)

Who: This could be the New York Freemasons, your District or your Lodge.

What: This is where you describe Safety ID Program and that the child's photograph, finger prints andphysical characteristics are recorded on the mini CD and given to the parent or guardian. It is veryimportant that you make the statement that the entire program is FREE, ALL materials are given to theparent or guardian once the child has been processed, NO materials are retained by the Masons, andappointments are not necessary.

Where and When: State these facts clearly, using the full day and date and using AM or PM to note thetimes. Add directions using landmarks, street names and route numbers where possible. Insert a name andtelephone number at the end of the release where people may call for more information.

Why: The reason we perform Safety Identification Programs is to assist local law enforcement officers inthe safe and timely recovery, of a lost or missing child. Also, to provide information on the CD that willhelp maintain their safety.

The following may also be copied into your release: "The New York Freemasons Safety IdentificationProgram addresses the alarming fact that over 1,000,000 children are reported missing in the United Stateseach year, more than 21,000 alone in New York State

Public Information and Relations are an essential part of explaining to the public what our Safety IDProgram is and what it brings to our community. A. Publicity is designed to attract attention, create interestand gain support. The key to effective communications outreach is developing an organized approach.

Good publicity depends on getting a clear sense of who your audience is, what your goals are–and whatmedia attention can and cannot do.

Media Attention / Publicity Can:• Increase public awareness of our program.• Increase involvement of members and potential members.• Create, change, build, or enhance the public image of our program.• Win support from city, state, federal, foundation, or individual donors.• Help you to reach new or never before approached audiences.• Clarify misunderstandings about what Masons do and how we operate.

• Mobilize opinion leaders in your community to become active supporters and advocates of ourefforts.

• Help knit together a vital network of organizations throughout the district, region and state, andhelp build public and private support for the Safety ID Program.

Media Attention / Publicity Can't:• Guarantee exclusively positive coverage.• Substitute for quality performance of a safety ID event.• Compensate for poor preparation and conduct of an event.• Eliminate the need for strategic planning within the Executive Committee.

Why do you want to do media outreach?Before you begin to contact the media, draft a simple but thorough communications plan by following theguidelines below. This should be approximately one to two pages in length and should take into accountyour goals, messaging, audiences, tactics, existing resources, timing, evaluation, and budget. It's alsoimportant to think about whether or not your program, activity, event, or topic is newsworthy and if it willfit into the news cycle.

• Your goals may be specific, such as: letting the public know about a specific upcoming safety IDProgram event. Or they may be quite broad, such as: increasing public awareness and support foryour Safety ID Program.

• You only need to define two or three goals for a simple campaign, and you can use the list of whatpublicity can do as a guide.

Defining Your Target Audience / Who Is Your Audience?1. When planning media outreach at first the impulse is to focus on the story. Resist.

Instead, begin by considering your audience.2. The easy answer to the question ''who are you trying to reach?" is "the public." In fact,

there is not one public, but many different groups of people who get their informationfrom a variety of sources.

3. Your first task as a publicist is to begin to identify those "publics," findout where they gettheir information, and to set your goals for when you reach them. Talk to the group you'retargeting to find out what outlets they read, how the messages you've defined work forthem, and what their priorities are.

How to prepare a Public Service Announcement script:The same news release may be given to both newspaper reporters and broadcast news directors. These are thepeople who coordinate announcements or non-paid commercials known as PSAs or public serviceannouncements and are broadcast by the radio or TV station as a public service. The same script could alsobe used for Community Bulletin Board programs and cable TV system bulletin boards.

News releases can be no longer than two (2) pages, as long as they are tightly written. However, PSAs shouldnot be longer than 30 seconds, which equates to about 75 words. Remember, each number counts as a word.

Preparing Broadsides and Flyers:With the availability of computer desktop publishing programs, it is relatively easy to prepare a professional-looking Broadside or Flyer that can be used effectively in several ways to promote your Safety ID event. Clipart with the square & compasses logo is easily accessible from several sites on the Internet.

Placing promotional mate1ials & editorial contact:All of the news releases, public service announcements and flyers you worked so hard to produce are onlyeffective if they get used and placed in a timely manner. There is a great turnover in the media, so weencourage you to make personal contact with the reporters and news directors in your area. Telephone numbersare readily accessible in the Yellow Pages as is information on local Television stations.

Follow up.If the local media does not cover your event by sending a reporter or photographer, this gives you anotheropportunity to prepare and send out a second news release following your event that contains informationincluding the number of children processed and how successful it was. If you have taken photos yourself,choose one or two of the best and send them along with your release, however, be sure you have a signedPhoto Release Form.

Additional information can be obtained at the New York Grand Lodge Web Site.

Operation Protocol

Operation ProtocolThis protocol is designed to assist in the preparation and conduct of a NY Masonic Safety IdentificationProgram event. District and Lodge Safety ID Teams must be flexible and innovative to meet theindividual challenges of a specific event.

Proper planning will make your Masonic Safety ID event run smoothly.

I. Find an organization or Lodge to host the event. Host organizations not only provide children and the sitefor the event, they can also provide additional staff or volunteers. Public and private schools, day carecenters, head start programs, civic groups, youth groups, church groups, health fairs, law enforcementagencies, Senior Citizen Centers, and Senior Citizen Nursing Homes are examples of organizations toapproach as possible hosts of an event. The Team Leader must work closely with a representative of thehost organization to ensure the success of the event.

II. Inspect the proposed site for the event and determine what changes in procedure, if any, need to be made.Be flexible. An acceptable site for an event must meet the following criteria; however, common senseand good judgment must prevail. The objective is to process the participants under the best conditionsthat can be provided. We never say NO. We are to do the best we can under the conditions presented.

a. Easy accessibility, ADA compatible, and nearby parking with bathroom facilities. Remember thatsmall children may be in strollers.

b. Contains at least one large processing area.c. Adequate space and tables for registration.d. Have adequate lighting and electric power.e. If session is held outdoors, assure that equipment is properly shielded from direct sunlight and glare.

III. Schedule a date and time agreeable to the host for the event. The choice of a date and time remains with thehost organization. The District Chairman should immediately verify with the Regional Chairman thatsufficient equipment is available for the event. If there is a conflict, check with host organization to see ifdate can be changed. If not, the Regional Chairman should contact the State Operations Chairman forassistance. Make every effort to avoid canceling a Masonic Safety ID Program or event because ofequipment conflicts.

IV. Provide information on the program to the host organization for promotion and assist them in promotingthe event. Under ideal circumstances your team will ID between 12 and 15 children per hour, per system.This must be considered when you plan your event assuring enough equipment and Volunteers for theevent. Provide the host organization with proper pre- registration forms.

Send out press releases announcing the program and post signs in the area where the event will be conducted.Before a child is processed, a consent form MUST be filled out and presented. This is done by the parent orguardian, normally at the event. If forms are filled out in advance, have someone present from the hostorganization to match each form with the proper child.

District or Lodge TeamAll arrangements for a specific event are made by the District or Lodge Masonic Safety Identification ProgramTeam. The team will include participants of all organizations represented in the event.

The Team Leader is responsible for specific functions such as publicity, manpower, procurement of supplies

and equipment, and site development, to satisfy the given needs of a specific event. All lists of participatingvolunteers should be made in advance and a copy of the list furnished to the event organizers.

Note: Production and lamination of the ID Card (located at the bottom of the printed Summary Sheet) is theresponsibility of the District conducting the event. Laminating equipment is the responsibility of the Districtconducting the event, the laminating pouches are provided through the State Chairman.

The Team Leader MUST designate troubleshooters, (at least one – Level 1 Instructor), to be present at all timesduring major events. These individuals should have a good overall working knowledge of the NY MasonicSafety Identification Program and be capable of troubleshooting equipment and Computer Programproblems. Also, should be qualified to man any station in the event of an emergency.

General Setup and Flow Patterns:A central registration area must be provided for multiple systems, (see the note under REGISTRAR) for thenumber of registrars needed. Where possible; sufficient space should be provided between systems to keepprocessing areas well defined and orderly.

Pre-Event Site Inspection:• A site inspection should be made for all events at least one week in advance• Use the “Host Contact” Form to gather information about the Host Organization.• Determine set up position for various stations and workout flow pattern.• Check for electricity, lighting needs etc.• Make arrangements for tables, chairs, trash cans, etc. If possible have a table for the parent to sit and

fill out Consent Form.• Plan placement of banners and height charts.• Anticipate setup time.

Ordering Materials and Supplies:• Supplies are ordered on the basis of number of children expected to participate.• Figure maximum of fifteen (15) children per system per hour of operation.• All materials and supplies are to be ordered through your Regional Chairman with a copy to the

State Chairman.• Material and Supplies available include: mini CD-ROM s, sleeves, lamination pouches, Tote

Bags, brochures, banners and height charts.

List of supplies locally Supplied (not supplied by Grand Lodge)• All permission slips and other Forms and Checklists. ( These forms are to be

locally reproduced. )• Pens, pencils, and Sharpies• Extension cords• Paper and printer ink• Weight scales• Scotch type tape to clean fingerprint scanner lens• Alcohol wipes to clean participant’s fingers before scanner use• Laminating equipment

Setup:• Have event set up at least one hour before start to ensure time for equipment check and personnel

assigned to their station and briefed on their duties.• Make sure all equipment is in good working order as soon as possible to allow time to improvise if

necessary or seek additional supplies. Run a test CD-ROM and printout of the Summary Sheet for eachSystem to ensure the equipment is working properly.

• If a second shift is involved be sure they arrive in time to review their duties and responsibilities.• Properly display and secure all Banners.• Make sure all extension cords are taped down to the floor in traffic areas and safely secured.• Trash cans, should be available in all areas.• The Team Leader is to notify the host organization when he and his team are receiving children.• Brochures should NOT be given to each and every parent or guardian. Rather, all brochures

should be placed on a separate table near the Registrars table and made available to anyone whowould like one.

The number of volunteers required for an ID session will depend on a number of factors, including the numberof children to be processed and the location of the session. Team members are required to perform thefollowing functions:

REGISTRAR (see Note at bottom of this section):• Must be Level 3 (Team Member) certified.• Assist the parent or legal guardian of the child to complete a “Consent Form” authorizing the Team to

process the child. Assure the parent or legal guardian that there are no copies and that they will begiven the only CD-ROM to take home after it has been checked. The only record the Masonic Team orHost Organization will retain is the signed Consent Form (as proof that the ID was duly authorized).

• REMEMBER - NO CHILD IS TO BE PROCESSED WITHOUT A CONSENT FORMPROPERLY SIGNED BY THE PARENT OR GUARDIAN. THERE ARE NOEXCEPTIONS!

• Make sure that the information form has been completely filled out and is LEGIBLE. If the parentor guardian has a question about height / weight, assist them in filling those areas on the form.

(Note: The formula for this position is one registrar per every 3 computers plus one. For example, if you areusing 3 systems you should have 2 registrars; if you are using 6 systems, you should have 3 registrars, and soon. The registrar(s) should be prepared to answer questions about the program and Masonry, as well as thelocation of rest rooms, telephones, fire exits, etc.)

CONDUCTOR:• Must be Level 3 (Team Member) certified.• Prepare the participating child for processing, answer their questions and generally make them

feel relaxed and comfortable.• Suggest to the parents that it is best if they go into the processing area with the child.• Explain the fingerprinting process to the participant.• Be prepared to answer questions about the program and Masonry.• Have Masonic brochures available to present to parents and guardians if requested.• Carry the finished CD and Printout to the Laminator’s Station..

• Must be Level 2 (Team Member) certified.• Receive the completed Information Form from the parent, guardian, or Conductor.• Enter data taken directly from the Information Form. Note: enter the data exactly as entered on the

Information Form. Do not make any additions, suggestions or omissions when entering data. Ifsomething is not clear, ask the parent or guardian for clarification.

• Once the CD-ROM files have been verified, hand the finished CD along with the Computer Printoutand original paper work to the Conductor who will deliver it to the Laminator.

LAMINATOR:• Must be Level 3 (Team Member) certified• Receive the CD, Computer Printout and original paper work from the Conductor• Cut off the ID Card Portion from the bottom of the Computer Printout• Fold the ID card, place in a Laminating Pouch and put through the Laminator• Place all information i.e., CD, Laminated ID Card, Computer Printout and original paper work in a Tote

Bag.• Give Tote Bag to Parent or person undergoing ID Procedure.

SUPPORT PERSONNEL:The duties of support personnel vary with the location, size and scheduled duration of the session. At locationswhere the systems are remote from registrars, support personnel can assist Conductors to escort the children tothe processing station and back. When the session is a large event, support personnel may be used to hand outpromotional literature, direct families to the Registrars and assist the Registrar by distributing permission slips,answering questions about the program and/or Masonry. They can also direct families with completedpermission slips to the waiting area. Support personnel, if certified, may also relieve other Team members, asrequired, especially during long sessions.

Clean Up and Breakdown:• Clean up and breakdown is just as important as any part of the event because it leaves a lasting

impression on the host organization.• The Team Leader will print and fill out a Session Report (Forms folder on laptop).• Return all equipment to its proper location.• Note any missing equipment or equipment that does not work properly (clearly note problem) and bring

it to the immediate attention of the Team Leader.• Roll all banners, if provided, into the provided cardboard cylinder facing inward.• Dispose of all trash and debris.• Offer to put away any tables and chairs that may have been used during the session.• Make sure the host is satisfied with the cleanup.

Close Out• Team Leader will contact the District Chairman, provide an accurate Session Report, and return unused

supplies and equipment retaining a detailed list of Volunteers.• The District Chairman upon receipt of this information passes it to Regional Chairman.• The Regional Chairman should also submit the tally to the Operations Chairman with a copy to the

State Chairman no later than the 5th of each month.• Send “Thank You” note to event sponsor or Host Organization.

SYSTEM OPERATOR:

It must be remembered, when a MSID Program is being conducted we not only represent the MSID Program, we represent all of Masonry. We should therefore dress and act appropriately also the language used should be appropriate.

Forbidden Attire:• Clothing with Patches or wording that can be considered to be obscene, political, or offensive.• Clothing that is too revealing.

NY Masonic Safety ID (MSID) Program Code of Conduct

DO’S

Obtain written parental or guardian permission to ID.

Obtain permission to distribute Masonic and/or child safety literature.

Fasten down power cords, to avoid trip hazards.

Wear visible identification badges.

Dress appropriately for the setting, event, and season.

Have a parent assist any way possible with a shy child.

Allow a minimum of two weeks for delivery of supplies.

Secure required equipment in advance.

Know your volunteers.

Send in your session report!!!!!!!!!!!!!

DON’TS

Don’t touch a child without Parent or Guardians permission!

Never be alone with a child. (Husband and wife teams are considered as one person.)

Don’t turn anyone away, unless they do not have a permission slip.

Don’t accept direct donations from parents. (Donations from hosts are acceptable, but must not to be

solicited or encouraged.)

Don’t take still photos where a child may be identified without written permission from a parent.

Don’t allow casual visitors / onlookers to congregate.

Don’t force a child to participate.

Don’t ask about parents, siblings or where a child lives where it can be heard by others!

Don’t forget to send in your session report!!!!

Amber Alert

What is the AMBER PLAN?

The AMBER Alert System began in 1996 when Dallas-Fort Worth broadcasters teamed up with local police todevelop an early warning system to help find abducted children. AMBER stands for America's Missing:Broadcast Emergency Response and was created as a legacy to 9-year old Amber Hagerman, who waskidnapped while riding her bicycle in Arlington, Texas, and then brutally murdered. Other states andcommunities soon instituted similar plans as the idea was adopted across the nation. The National Center forMissing and Exploited Children (NCMEC) and the U.S. Department of Justice assumed responsibility for co-ordination at the national level.

Modeled after the Texas program, the New York State AMBER Alert Plan is a voluntary partnership betweenlaw enforcement, broadcasters and others to immediately involve the public, especially motorists, in the searchfor an abducted child.

For more information on Amber Alert visit: http://amber.ny.gov/

REPORTS

The Child ID Session Reports, when consolidated, become the “Key Stone” of the Child ID Program; as it informs the Child ID State Chairman and the Grand Master of the effectiveness of the program.

DISTRICT CHAIRMAN OR TEAM LEADER MONTHLY REPORTS

Session ReportA Session Report is to be submitted to the Regional Chairman within 3 days after the event by either theTeam Leader or the District Chairman. If the Team Leader is not the District Chairman, he will submit hisreport to the Regional Chairman with a copy to the District Chairman. In all the above cases a “List ofVolunteers” is to be provided to and retained by the District Chairman. Districts having no events during themonth MUST, on the last day of the month, submit a “No Activity” Report to his Regional Chairman.

Training ReportDistrict Chairmen desiring Team Training shall submit their request to their Regional Chairman, whoforwards it to the State Training Chairman for his approval and Instructor assignment. Within 3 daysfollowing the Training the District Chairman will submit a report to the Regional Chairman with copy to theState Training Chairman. The report will contain the date and location of the training, name of the Districtreceiving the training, number of individuals attending, the Instructors name and any comments the DistrictChairman wishes to share with the Regional Chairman and State Training Chairman.

District Projected EventsOn or before the 1st day of each month the District Chairman will submit a report to his Regional Chairmanof the Child ID events scheduled to be conducted during that month. The report should indicate the EventDate, Name and Projected Number of Participating Children of each event. At the same time the DistrictChairman will also list all Training Sessions scheduled that month by reporting the date, location andInstructor.

REGIONAL CHAIRMAN MONTHLY REPORTSOn or before the 5th of each month the Regional Chairman will compile and submit a Summary Report(from all the District Session Reports), for that month only, to the State Operations Chairman listing thefollowing information for each District:

• Date of each event• Location of each event• Number of children that participated in each event• Number of Volunteer Hours for each event• Total number of children that participated that month• Total number of Volunteer hours for the month.

Additionally, the Regional Chairman will prepare a list, by Districts, showing the date and location of allevents scheduled during the upcoming month.

STATE TRAINING CHAIRMAN MONTHLY REPORTThe State Training Chairman will submit a two-section report to the State Chairman with copy to theOperations Chairman not later than the 5th of each month. Section 1 of the report will show by Region:

• Training date• District in which the training was held• Location of the training• Instructor who conducted the training• Levels of training provided• Number of attendees.

The Second Section of the report will contain all training scheduled during the ensuing month. Thisinformation will be by Region listing the District hosting the training, location of the training to be held andthe level of training to be given.

OPERATIONS CHAIRMAN REPORTThe State Operations Chairman will submit a monthly (spreadsheet) report to the State Chairman, plus allothers he may direct, not later than the 10th of each month. This report will show by District the total numberof participants in the program during the current year. It will also show the historical data for each previousyear as to the number of participants and the total number of participants since the program first began in 1991.He will also submit a report summarizing the monthly activities and projected activities reported by theRegional Chairmen.

NY MASONIC SAFETY ID PROGRAM PROCEDURES

• NY Masonic Safety ID Program Events should be put on the Web Site.• When Equipment is required give Regional Chairman at least 3 Weeks’ notice.• NY Masonic Safety ID Program Procedures must be consistent throughout the State.• Check for NY Masonic Safety ID Program updates routinely.

a. Program Updates can be checked on the NY Masonic Safety ID Program WebSite (www.nymasonicsafetyidprogram.org).

b. Keep Computer Program updated.• NY Masonic Safety ID Program Procedures:

a. At Registration Desk – Registrar make sure all Information is complete, printIndividuals Name on CD, give CD and Information Sheet to parent to give toComputer Operator.

b. Computer Operator inputs all information*, always use the Tab to move to next Field.c. Finger Prints performed on all fingers. (When conducting an ID procedure on an

infant, take the picture before performing the Fingerprint procedure.)d. Pictures should include both profiles hair should be pulled back to expose Ear and a

straight on picture (if a Child wears Glasses take pictures with and without Glasses).e. If a Child wears contact lenses note it in the “Other Notes and Health

Consideration” section.f. Go to preview when satisfied, Burn CD. After Computer starts to burn CD,

start printing. After printing starts, Computer Operator can immediately startthe next ID.

g. Computer Operator provides the parent with the CD and Printout then directs them toDesk for Laminating of ID Card.

h. Provide parent with a “tote” which includes the following:1. CD2. ID Card3. All information on child4. Authorization to Publicize Form5. NY Masonic Safety ID Program Brochure

i. Most Important SUBMITT SESSION REPORT WITIN THREE DAYS

Note:If enough Computer Systems are available, one station should be set aside for corrections.For corrections do as follows:

• Insert CD requiring correction into Computer,• At Top of screen hit Import Data,• Make necessary correction(s),• Install new CD and Burn CD and make new Printout, give parent both CD’s,

*Become familiar with the acceptable information within each cell’s Dropdown Menu, DO NOT ADLIB.When entering data in the RACE CELL, if the RACE the parent puts on the information sheet is notconsistent with what is available in the Dropdown Menu, inform the parent and suggest an alternativesuch as OTHER, with the Parents suggested Race put in the “Other Notes and Health Consideration”section.

Training

TrainingTraining is the cornerstone of all successful endeavors. In the Safety ID Program the established trainingprogram consist of: training lectures and demonstrations, on station familiarization and certification. Thistraining technique insures that only qualified personnel are certified and promoted to a position of greaterresponsibility. Attending program training sessions presents a giant step toward reaching the goal ofpresenting a standardized program throughout the jurisdiction.

Training LevelsLevel 3 (Team Member)Qualified to man all team stations, with the exception of System Operator and Team Leader.

Level 2 (Team Leader)Qualified to man all team stations, including that of System Operator.

Level 1 (Instructor)Qualified to man any and all stations, serve as Team Leader, System Troubleshooter and Instructor of alltraining levels.

Qualification RequirementsTeam Member (Level 3)

• Attend Level 3 training session.• Demonstrate proficiency at all stations except System Operator.

• Perform satisfactorily at all stations during an actual Safety ID event under the supervision of aTeam Leader.

• Certified by a qualified Level 1 Instructor.

Team Leader (Level 2)• Level 3 (Team Member) qualified.• Attend Level 2 training session.• Demonstrate proficiency at all stations including System Operator during an actual Safety ID

event under the supervision of an Instructor.

• Perform all duties of a Team Leader satisfactorily including the preparation of, conduct andreporting of an actual Safety ID event under the supervision of an Instructor.

• Certified by a qualified Level 1 Instructor.

Instructor (Level 1)• Must be a qualified Level 2 Team Leader.• Attend Level 1 training session.

• Demonstrate to the State Training Chairman proficiency in setting up; trouble shooting andshutting down an EZ Child ID System.

• Demonstrate satisfactorily the ability to enter field changes.• Teach Level 3 and 2 Team Members.• Certified a qualified Level 1 Instructor by the State Training Chairman.

TrainingInstructors (Level 1) are responsible for conducting local training sessions for new team members and toconduct refresher training for qualified Level 3, Team Members. Team members should bring theirchildren to these training sessions to act as children properly registered to be processed: this will givevolunteers an opportunity to learn how to work together. It is also much easier to critique team members ata simulated session.

NOTE: If a District Chairman and/or Team Leader wishes to record the training session, and retains thatCD for future training purposes, a release form must be signed by the child's parent or guardian. Thesigned release form is then to be retained with the training computer disk as proof of consent.

Instruction and on-the-job training for qualifying Team Members (Level 3) and/or Team Leaders (Level 2)will be conducted by a qualified Instructor (Level 1). Instruction and on-the-job training for qualifyingInstructors (Level 1) will be conducted by the State Training Chairman. In ALL cases the RegionalChairman must be informed of all training sessions scheduled and conducted in his Region so that he canreport such events in his monthly report to the State Operations Chairman.

Teams need to recruit and welcome new members to the team. District Chairmen need a pool of qualifiedpersonnel to draw from when the need to assemble a team becomes necessary. This is especially truewhen there is a scheduled session requiring more than one system. When forming District Teams it isimportant that members of the team are drawn from every Lodge within the District. Remember to invitethe ladies, older teenagers and friends to join your team.

A "Certificate of Qualification" for Level 1, 2 and 3 personnel is to be presented by the appropriateDistrict Deputy Grand Master (DDGM) at a Lodge Official Visit or some other appropriate District orLodge function. The "Team Member" Qualification Certificate is to be signed by a designated TeamLeader and the Master of the Lodge of the individual receiving the qualification. The certificate will alsocarry the Lodge Seal. The "Team Leader" Qualification Certificate is to be signed by the RegionalChairman and the Regional Training Chairman. The certificate will also carry the Lodge seal of theindividual receiving the award. The "Instructor" Qualification Certificate will be signed by the StateProgram Chairman and the State Training Chairman and will carry the Grand Lodge Seal. An example ofthese certificates for Team Member and Team Leader are to be prepared locally. The State TrainingChairman will provide the Instructor Certificate.

Note: Certificates should be presented in the name of the Committee & not the Lodge or District.

EZ Child ID SystemThe EZ Child ID system is enclosed in an aluminum carrying case. Some units fully contain all componentsneeded to host an ID event. Some of the units have the printer in a separate case.

PLEASE FOLLOW THESE 4 EASY STEPS THE FIRST TIME YOU SET UP THE EZ ID SYSTEM.Make sure all components are connected before turning on the unit. Once the system is on, it willautomatically boot up the EZ Child ID Program. Be sure to allow the program to fully boot up.

The Event login screen.

Before you can proceed further, you must enter your Masonic District, and enter location. Be sure that all themachines being used at this session use the identical event name and location.

The Data Entry Screen

Once you have completed this step, you are taken directly to the Data Entry screen. You are now ready toprocess your first participant.

You can begin entering data.• Enter all data provided by parent on the information form.• A number of dropdown menus have been provided to speed the interview process. NOTE: Do not

enter any information other than what is shown on the dropdown menu.• Do not assume. Enter only data that has been provided or clarify with parent if available.

• When you enter the year of birth the Program will select the appropriate ID Type, i.e. Child ID,Student ID, College ID, Adult ID or Senior ID.

• The Permission Slip, which contains the Information Form, is located in the “Back-up folderPermission Slip” Folder on the laptop. If you run out of forms at an event, you can print the formsnecessary; however, you should attempt to have sufficient supplies prior to the event.

Once you have entered all the data, you are ready to move on to the fingerprint screen. You may navigate byclicking on the green arrow in the lower right hand corner. If the all the Data entry Fields were not filled incompletely a warning will be given “Some required Fields were left blank” and indicate which Fields requireattention. If you discover an error in your data entry, you can always return to this screen to make corrections

The Finger Print Screen

Once you see the Fingerprint screen, you are ready to take the subject's digital fingerprints.Make sure that the subjects fingers are clean and are properly placed on the scanner and that the fingerfollows the contour of the scanner.To scan, begin with the right thumb followed by

• Right index• Right middle• Right ring• Right little

Repeat the scans on the left hand in the same order.

For the most part, the scanners work flawlessly. Some tips are listed below to help you during this process.

Be sure the scanner lens is clean. The Cleaning process will be on the following page.

Small children's fingerprints are sometimes difficult to scan. If the scanner is not picking up the image havethe subject use “Hand Sanitizer” on their hands.

Do not force small children to be fingerprinted if they are crying hysterically. In the case of an infant skipahead and do the photos first and then return to attempt to get the finger prints. This way we can get a happyface instead of upset face from the infant.

If the child sucks his thumb, there may be "holes" in the print. This is normal. You can always check thequality of the scan by clicking on the "Analyze" button.

The Finger Print Scanner Cleaning Process

Clean these scanners withScotch Tape

Do Not Clean this Scanner with ScotchTape. Clean with Alcohol Only

The Photo Screen

You are now ready to take a digital photo of the subject. Click on the green arrow in the lower right hand of thescreen.

The camera is automatically activated and will display an image in the top box. To take a picture, click on the“Camera” icon at the bottom of the boxes to take picture.

Note: all photos will be transferred to the CD, however; only the ID photo will appear on the summary sheet.When you are ready to move on click

Ne

The Data Review Screen

You are now ready for the final review process.

At this stage, you should review all the data. You can zoom in to any portion of the summary by using the“Zoom” icons in the left hand margin, click on “Page” icon to return to previous display. To make anycorrection click on Camera icon in lower right corner then Fingerprint icon and then Data Entry icon.

Make any required changes and return to “Preview”. You are now ready for the final sage - the production ofmedia. The burn process has been simplified just press “Burn CD” icon to start the process to store data on theCD.

Once the burn process starts you should start the Print process by clicking on the “Print” icon. When your CDis finished your optical drive door will automatically pop open. The printing process will not disturb the burnprocess.

At this time, you may start to enter data for the next participant by simply clicking on the Start Over icon onthe top left of the Child ID screen. Make sure to place a new blank CD in the optical drive.

You can use the. "New Sibling" features if you have more than one subject from the same household. Thiseliminates the need to retype parent information, address, and phone numbers.

If a parent returns with a CD that has incorrect or inaccurate information, simply insert the CD into theoptical drive and click on "Import Data" icon to upload the information. Make any corrections necessary,insert a new blank CD into the optical drive then repeat the burn and print sequence. Make sure to destroythe old CD or instruct the parent to do so.

When the ID procedure is completed send the Printout sheet to the Laminating table, there the ID cardwill be cut off the bottom of the Printout and laminated. All material associated with the ID Procedurewill be placed in a Tote Bag and given to the parent or person undergoing the ID procedure.

WE RETAIN NOTHING BUT THE PERMISSION SLIP!

Forms

Parent Input (English) 56 – 57

Parent Input (Spanish) 58 – 59

MSID Photo Release 60

News Tip Sheet 61

Session Report 62

Host Information 63

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NY Masonic Safety IDSession Report

District:

Date of Session:

Session Location:

Number of Children

Processed:

Submitted By:

Phone Number:

Email:

Consent Forms Held By:

Comments:

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HOST CONTACT INFORMATION

District

Lodge

Date: Information taken by

Scheduled Date Hours

Host Organization:

Location Contact

Address

Phone Phone

Estimated Number to be ID’ed Ages

Are there special needs children involved hearing or speech impaired, do not speak

English)? If so will the organization supply interpreters?

Will press releases be sent? By whom?

List of newspapers, TV and Radio Stations to be sent:

_____ _____________________ _____ _________________________ _____________________ _____ _________________________ _____________________ _____ ____________________

Will Host organization require release forms? How many?

Date the advance releases, Signs and Posters are to be delivered?How Many?

Will host organization have people to assist?

NOTES:

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Level 1 Instructors

Metropolitan RegionPaul K. Gibbon 28 Frazer DriveGreenlawn, NY 11740-2007(631) [email protected]

Greene – Ulster (Hudson – Champlain South Region)A Harry Williams IV 144 Yantz RoadRed Hook, NY 12571 (845) [email protected]

Mid – State South RegionDonald H. Elliott 55 N. Parsons DriveWhitney Point, NY 13862 (607) [email protected]

Niagara – Orleans (Western North Region)Tim McGee3923 Oak Orchard Road Albion, NY 14411-9552(585) [email protected]

Oneida Region ( Mid-State South ) Thomas Wong1913 Holland AvenueUtica, NY 13501Phone: (315) 797-9803Cell: (315) 749-8430E-mail: [email protected]

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MSID WEBCalendar

Guidelines

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Browse to WWW.Google.com Create a Google Account

Once created, sign in to the account. This is what you should see except the account would be your own.At the top of the screen in the menu, you would select Calendar.

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The calendar should look like this except you will not see thecounties listed until we assign them to you.

Once you have been assigned, your calendar will appear to the leftunder my calendars. Select your county so the block is colored andnot white. Now select the date of the event and click on it. A dialoguebox will appear. Click on the edit event at the bottom of dialogue box.

This screen will appear. You can now enter your event title. Now You now can enter the time of your event and if it last more than one

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click on All Day and remove checkmark. day the beginning date and the end date.

After entering Where the event will take place, select the countybeside Calendar.

You can now enter detailed information under Description such aswho to contact, a phone number, setup time, etc. Please do notselect an event color or change any other settings. Once the eventhas been entered click on Save at the top left corner of screen.

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You now should be able to see your event listed on the Calendar. Click on the date and you will see the informationthat you entered.

This is an example of how the public would see it. Notice there is noedit feature on the screen.

If the public were to click on the Agenda tab, the screen would looklike this.

And if they were to click on the event it would look like this.

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