managmenttips
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Project Managment TipszTRANSCRIPT
Anil Kumar
Four General Tips Seven Steps of Successful Scheduling
1. Get EVERYONE to love the project. ◦ What if I don’t love it?
If you don’t love it, pretend to. We become what we pretend to be.
◦ What if my other team members don’t love it? Help them find a way. “How can I bring you in?”
◦ What if my client doesn’t love it? Big problem. Find out what they really want – see if
you can do that instead!
2. One-on-one meetings eliminate potential problems. ◦ People don’t always speak the truth in public. ◦ Producers should do these regularly, formally or
informally. ◦ Faculty should do these at least every two weeks.
3. Keep in Constant Communication◦ Be in the same room◦ Everyone should know where everyone is and will
be, and how to reach them◦ Do some social things. Don’t like your
teammates? Pretend to. ◦ Do internal demos to each other at least once a
week!
4. Producers: Carry the Water. ◦ Make sure everyone has what they need all the
time, whatever that may be. ◦ Be the Den Mother. ◦ Learn the joy of servitude.
1. Define the problem. ◦ That is, “What is the goal of this project?”
2. Pick a solution. ◦ Preferably, as simple as possible!◦ Once you pick it – make a detailed plan for how it
will happen. A plan is a real thing.◦ Don’t get too attached to your solution.
3. Manage risks. ◦ First: Identify Risks. ◦ Second: Decide how you will mitigate them. ◦ Third: Periodically review your risk list and
mitigation strategies. ◦ You might notice that mitigating risks often
requires multiple early prototypes (or, iterations)◦ The Spiral Model is a great way to manage risks!
4. Do a detailed task breakdown. ◦ Put tasks in categories, and label how long they
will take, who will do them, when they need to be done, and how important they are.
◦ How much detail? Remember, the more days there are in the estimate for one task, the less certain you are about how long it will really take.
◦ EVERY task should be on the list.
5. If you are in the red, get out. ◦ You can beg for more time. ◦ You can change the solution (Begging may be
necessary).◦ You can cut lower priority tasks. ◦ You can add people to the project – with extreme
caution!◦ The important thing: Get out sooner, not later!
6. Update the task list weekly.◦ Each week, everyone should answer two
questions: What did you do this week, what will you do next week?
◦ Feedback on predictions is how you get better at predicting!
◦ Stay out of the red!
7. When the project is over, do a post-mortem. ◦ How else will you know how to do better next
time?
General Tips◦ 1. Get EVERYONE to
love the project◦ 2. One-on-one
meetings eliminate potential problems.
◦ 3. Keep in Constant Communication
◦ 4. Producers: Carry the Water
Successful Scheduling◦ 1. Define the problem.◦ 2. Pick a solution.◦ 3. Manage risks. ◦ 4. Do a detailed task
breakdown◦ 5. If you are in the red,
get out. ◦ 6. Update the task list
weekly. ◦ 7. Do a post-mortem
at the end of the project.
Dinosaurs Alive! The Virgin Island Tabletopia The Aqua Lounge That ill-fated animation project from 2001? AugCog Hazmat Others…?
Reasons I sometimes don’t do all of these things:◦ Lack of time (a bad excuse, but there it is)◦ Some projects are so exploratory that scheduling
them is not really useful◦ Sometimes, things are just going so well, all the
formality doesn’t seem necessary
What is Supply chain? Objective of a supply chain Supply Chain Management Bull Whip effect Drivers of Supply chain performance Inventory policies Types of Distribution networks
Consists of all parties involved, directly or indirectly, in fulfilling a customer request
Supplier Manufacturer Distributor Retailer Customer
Supplier Manufacturer Distributor Retailer Customer
Supplier Manufacturer Distributor Retailer Customer
Supplier Manufacturer Distributor Retailer Customer
Upstream Downstream
Customer
Retailer
Distributor
Manufacturer
Supplier
Customer Order Cycle
Replenishment Cycle
Manufacturing Cycle
Procurement Cycle
Pull
Push
Maximise overall profit Profit
◦ Revenue generated from customer - costs incurred along the entire chain (e.g. manufacturing / storing / distributing the product)
When is Supply chain effective?◦ Manage Product, Information and Fund flow
ManufacturerCost = Rs. 1
RetailerCost = Rs. 5
Q = 1000
CustomerCost = Rs. 10
Demand = 900
Profit Rs. 4000
ManufacturerCost = Rs. 1
RetailerCost = Rs. 5
Q = 1200
CustomerCost = Rs. 10
Demand = 1080
Profit Rs. 5520
Buy Back
Profit Rs. 4000
Buy Back
at Rs. 3
Profit Rs. 5160
No risk
Bears All risk
Sharing
of
risks
Objective is to be able to have the right products in the right quantities (at the right place) at the right moment at minimal cost.
Each organisation seek to solve the problem from its own perspective◦ Small changes in consumer demand result in
large variations in orders placed upstream Dramatic order size variation Amplification of order size variation as one
moves up the supply chain
Supplier Manufacturer Distributor Retailer Customer
Buys 10
Orders 15
Delay 2 weeksDelay 2 weeks
Orders 25
Delay 2 weeks
Orders 40
Little or no communication between supply chain partners.
Delay times between order processing, demand, and receipt of products.
Over reacting to the backlog orders. Inaccurate demand forecasts. http://www.supplychainonline.com/previews
/SCM101/3.html
Facilities◦ Production/Storage Sites
Responsiveness Vs Efficiency
Inventory◦ Raw materials◦ WIP◦ Finished Goods◦ Responsiveness Vs Efficiency
Sourcing◦ Outsourcing
Transportation
Cost
Inventorycosts
Transportcosts
Totalcosts
Rail Air
Where do we hold inventory?◦ Suppliers and manufacturers◦ warehouses and distribution centers◦ retailers
Types of Inventory◦ raw materials◦ WIP◦ finished goods
Why do we hold inventory?◦ Uncertainty in supply and demand◦ Lead Time◦ Avoid stock outs (customer goodwill)
Inventory lot size Replenishment Lead time Stock out Reorder Point Safety stock
Procurement costs◦ Ordering cost (appx. administrative, inspection,
transportation etc.) Holding costs
◦ Maintenance and Handling◦ Taxes◦ Obsolescence
Stock-outs costs◦ Lost sales (Customer goodwill)◦ Backorders
Profile of Inventory Level Over Time
Quantityon hand
Q
Receive order
Placeorder
Receive order
Placeorder
Receive order
Lead time
Reorderpoint
Demand rate
Time
Constant
Demand
When to order How much to order Types of System
◦ Continuous Review◦ Periodic Review
Time
Inventory
OrderSize
Note:• No Stockouts• Order when no inventory• Order Size determines policy
Order Quantity (Q)
The Total-Cost Curve is U-Shaped
Ordering Costs
QO
An
nu
al
Cost
(optimal order quantity) or EOQ
Holding Costs
Tradeoff between set-up costs and holding costs when determining order quantity.
Total Cost is not particularly sensitive to the optimal order quantity
Order Quantity 50% 80% 90% 100% 110% 120% 150% 200%
Cost Increase 125% 103% 101% 100% 101% 102% 108% 125%
Continuously monitored◦ R – Reorder point, L – Lead time◦ Q – Order quantity
Time b/w orders vary but Q is fixed
Monitored at periodic intervals of length “r” Quantity set as the amount consumed
during this interval Time b/w orders fixed
Steps taken to move and store a product from supplier to customer
Design Options◦ Manufacturer storage with direct shipping◦ Manufacturer storage with direct shipping and in-
transit merge◦ Distributor storage with package carrier delivery
Manufacturer
Customers
Retailer
Drop Shipping
Manufacturer
Customers
In-transit Merge by carriers
Retailer
Manufacturer
Customers
Warehouse Storage by Distributor/Retailer
Components of supply chain (SC) Objective of SC is to max. profit Bull whip effect Facilities decisions Inventory policies Distribution networks